2015 Test Coordinator Manual
Highlights
For School Test Coordinators
2015 PARCC
TCM Section 1.0
1.4
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Responsibilities of:
School Test Coordinator (STC)
Test Administrator (TA) and Proctor
Technology Coordinator (TC)
Who can administer PARCC?
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Licensed Educators
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Not Student Teachers/Parents
2015 PARCC
TCM Section 1.0
1.5 Scheduling and Testing Time Policies
 Units administered in sequential order (exception:
Makeup Testing)
 Administration Time (~30 min – detailed p. 5)
 Unit Testing Time
 All students finished – unit may end
1.5.3 Makeup Testing
 Every attempt should be made to administer units
 Students making up different units might not be
able to test together
 A student who leaves testing for an emergency…
 Students who miss a unit – continue with class
2015 PARCC
TCM Section 1.0
1.5.4
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Extended Time
According to IEP/504 or ELL Accommodation
Test in a separate setting
Schedule to start early – unit must be completed
on the day it began
1.5.5 Breaks
 During a unit, individual restroom breaks are OK
 “Classroom stretch break” during a unit – 3 min
max. Cover monitors. Test Security is a high
priority!
 Students taking another unit need a break
between units
2015 PARCC
TCM Section 2.0
2.1 – 2.6 Test Security
 Highest Priority
 Security protocols, forms, and plans are
emphasized in this section
 Chain-of-Custody Form or tracking log should be
used for secure materials (Seal codes, tickets, etc)
 Secure materials should be distributed and
returned each day a unit is administered
 Post-Test Certification Form (2.6 and App F)
2015 PARCC
TCM Section 2.0
2.7 Security Breaches & Testing Irregularities
 Examples of Security Breaches regarding
Electronic Devices, Test Supervision, & Materials
 Examples of Testing Irregularities regarding
Environment
 Process for reporting security breaches or testing
irregularities: (TA→STC →CEC →ISBE)
2.9 Safety Threats/Severe Weather
 Before starting a unit
 During a unit – safety first; document time and
situation if able; secure test materials if able
2015 PARCC
TCM Section 3.0
3.1
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Test Materials
Student Testing Tickets
Seal Codes
Wooden #2 pencils (not mechanical for PBT)
Supply of scratch paper (FT was 2/st./unit)
Calculators (grades 6-8 & HS)
Math Tools (grade 8)
Paper version of Math Reference Sheet (5-8th/HS)
District-issued testing devices for students
Headphones/earbuds (if applicable)
Clock/watch for timing (if needed) for TA’s
Computer for TA’s to access PearsonAccess NEXT
2015 PARCC
TCM Section 3.0
3.2 – 3.4 Calculators & Math Tools
 Review of PARCC Calculator Policy
 Rulers/Protractors (gr 3-8 & HS); see Table 3.1
 Geometry tools allowable for Grade 8
3.5 Headphones (or earbuds)
 Needed for ELA PBA (exception: Grade 8) and
Text-to-Speech feature
 Students are invited to bring their own
 Can be used as stand-alone noise buffers
 Buildings were provided with 4 headphones per
cart of DELL laptops
2015 PARCC
TCM Section 3.0
3.7 – 3.9 Prohibited Materials and Resources
 Cell phones
 Instructional aides, reference materials, or
resources
Cover or Remove:
 Posters, maps, charts, & displays
 Math formulas or theorems
 Graphic organizers
 Multiplication tables/100s charts (unless as an
accommodation)
 Word lists, definitions, writing formulas
2015 PARCC
TCM Section 4.0
4.0
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Testing Environment
Good lighting, ventilation, and temperature
Free of interruptions and noise
Each student should have adequate workspace
but be separated from other students
 There are different forms of the test for nonaccommodated formats
 No substitute for active proctoring
 Options for configuring seating
2015 PARCC
TCM Section 5.0
School Test Coordinator Tasks – before testing
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Schedule & administer tutorials
Read Test Coordinator Manual and TAM
Determine a logistics plan for test administration
Finalize PARCC testing schedule
Create Testing Sessions in PANext Live
Receive/print, document, & store materials for testing
– order add’l materials if needed*
Meet with & train Test Administrators and Proctors
Ensure Security Agreements have been signed
Proctor Cache tests in PearsonAccess Next after we
get the go ahead from Pearson/ISBE*
Add new students & PNP features as needed*
Makeup Testing (for students who are skipping a unit)
3
1. Select Student
2. Check box next to
Set Section
Resume
2
3. Click Start
1
Makeup Testing (for students who are skipping a
unit)
1. Select Student
2. Use both drop down menus and select desired
Unit
3. Click Save
4. Click Exit Tasks
2
2
1
3
4
2015 PARCC
TCM Section 6.0
School Test Coordinator Tasks – during testing
 Distribute test materials to TA’s (& re-collect after):
 Headphones (if nec.), Testing Tickets, Seal Codes,
Scratch paper, etc.
 Manage Testing Sessions in PA Next
 Support testing rooms as needed
 Communicate with CEC regarding any irregularities
 Manage laptop cart logistics
 If giving 2 units in one day in the same room – shut
down computers between units. Units in different
rooms – plug in to cart while moving.
 Coordinate makeup sessions for students who missed
units*
2015 PARCC
TCM Section 6.0
School Test Coordinator Tasks – after testing
 Account for all testing materials (secure & non-secure)
 Manage Testing Sessions in PA Next
 Monitor makeups that remain
 Monitor student testing statuses
 Stop test sessions* (all students in completed or
marked complete status)
 Organize & return paper-based test materials
 Scorable materials separate from non-scorables
 Pages 44-56 describe materials return process
 After window closes – shred Student Tickets, Seal
Codes, & used scratch paper
 Complete Post-Test Certification Form (App F; p. 127)
2015 PARCC
TCM Section 7.0
7.1 Accommodations & Accessibility Features
 All features and accommodations used on PARCC
should be generally consistent with regular instruction
and assessment
7.3 Administration Guidance in the AAF Manual
 Human Reader: Appendices B, I, & J
 TA’s should be given 2 full school days to review items
 Human Scribe: Appendix C
 Extended Time: Appendix E
2015 PARCC
TCM Section 7.0
7.3.2 Special Accommodations Circumstances
 TCM Appendix G – Accommodations Forms
 Unique Accommodations
 Emergency Accommodations
 Refusal of Accommodations
7.4-7.5 Transcribing student responses
 Paper-Based Testing
 Computer-Based Testing
 Special directions for students using an AT Device for
Constructed Response Items