Completing a new DBS Form:
Guidance notes for Safeguarding
Officers
June 2013
Registering with the FAW
•In order to become part of the DBS programme, you firstly need to make
sure you are registered with the FAW using the FAW Club Verifier
Registration Form.
• This form will have been emailed to you and must be signed by your
Club Secretary.
•You will also receive a DBS Request form. This form must be used on
each occasion you wish to request forms.
•Please note that the FAW will not process completed DBS forms unless
the individual has been detailed on a Request form.
•The FAW Club Verifier must complete thorough identification checks.
•You are strongly advised to read this booklet thoroughly. Forms that do
not comply with the instructions cannot be submitted.
FAW Safeguarding Scheme Cards
In conjunction with the DBS programme is the FAW Safeguarding
Card scheme.
What is an FAW Safeguarding Scheme Card?
• An FAW Safeguarding Scheme card is issued to you as a demonstration of your
compliance with the FAW DBS programme.
How Do I apply for an FAW Safeguarding Scheme Card?
•Application forms for FAW Safeguarding Scheme Cards are distributed through the
Safeguarding Department at the FAW. These forms will be issued at the same time as the
FAW DBS forms. Further forms can be ordered by emailing safeguarding@faw.co.uk
What sections of the application form need to be completed?
•Sections 1-3 of the blue application form need to completed by the applicant.
•Section 4 of the application form is completed by the Safeguarding Officer.
Guide to completing a DBS form
• All sections of the DBS form must be completed in black ink
ONLY. If any other colour is used, the form will be invalid.
• Please do not use Tippex. If a mistake is made then a line
should be put through it and the applicant should continue to
write next to it.
• In the sections that the applicant is not required to fill in, they
should not cross through them. Instead, they should be left
blank.
• When the applicant receives their certificate they will need to
send it into the FAW Safeguarding Department.
What Sections should be completed by the applicant?
•
The 2 central pages of the application where the information needed is applicable to them
•Additional information where the applicant is required to do so.
For Example:
Identification Requirements for
Applicants
• To complete the form, applicants must present
documents in their ORIGINAL format, so no
photocopies.
• Applicants must provide at least THREE documents.
• The documents must confirm the following:- Applicant’s name
- Applicant’s current address
- Applicant’s date of birth
- Applicant’s signature
What can applicants provide?
• Documents are divided in to two clear groups
referred to as Group 1 and Group 2.
• The options are:- 3 Group 1 documents
- 2 Group 1 documents + 1 Group 2 document
- 1 Group 1 document + 2 Group 2 documents
- 5 Group 2 documents (must be 5 different sources of
documents).
Group 1 documents are:•
•
•
•
•
•
Valid passport
UK driving licence
Original birth Certificate
Valid photo identity card (EU countries only)
UK firearms licence
HM Forces ID Card
Group 2 Documents are:If less than 12 months old
If less than 3 months old
Financial statement (e.g.
pension,endowment ISA)
Mail order catalogue statement
P45/P60
Bank or building soc statement-not
internet
Court Claim form
Utility bill
Mortgage statement
Addressed payslip
British work permit/visa
Credit card statement
Court summons
Store card statement
Benefit book- child or pension
Doc from UK government or local
authority – Benefits agency,
Employment Service, Inland Rev
Valid TV licence
Council Tax statement
Work permit/visa
What sections should be completed by the Club Verifier?
•Sections W & X on the back page of the CRB application form are to be filled out by the
Safeguarding Officer with the relevant information:
Relevant workforce
Role e.g. coach, football assistant
•Sections Y & Z are completed by a countersignatory upon your return of the DBS forms. DO NOT
SIGN IN THE BOX
•As well as completing the relevant sections on the back page, the ‘registered body
use only’ boxes also need to be completed by the Safeguarding Officer when
checking the identification of the applicants.
These boxes must be crossed
when the evidence is
supplied. E.g. If the applicant
has filled in their passport
number and you have seen
the documentation to
confirm the passport
information, then box a25
must be crossed.
Once you have seen evidence
provided by the applicant
confirming their current
address (bank statement,
utility bill etc.) you must then
cross this box.
Checklist for Safeguarding Officers
• Please ensure all fields in are completed in black ink.
• Please ensure the applicant has supplied a complete
address history if they have not lived at their current
address for more than 5 years.
• Please ensure the evidence provided is relevant and
noted down on the ‘Identification Evidence Sheet’ and
marked on the DBS application form.
• Please ensure that you have signed the Identification
Evidence sheet.
• Please ensure you have emailed a DBS submission form
to safeguarding@faw.co.uk