CDI and SIM Section
EDB
Nov & Dec 2014
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Programme Description
Objectives
Helpdesk
Gentle Reminder
SLP Module – JUPAS Application ~
Enhanced Functions
Students’ Access to SLP Module
Thank You
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Re-run workshop :
“Workshop on Latest Enhancement of SLP Module of WebSAMS
for Institution Application” in January 2014
(Course ID: CDI020131454)
Focus:
Technical operation of the SLP module of WebSAMS
and its latest enhanced functions to facilitate
institution application through JUPAS and E-APP
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To demonstrate the latest enhancement of
WebSAMS SLP Module to facilitate
institution
application e.g.
Combined Student List including both JUPAS and
Non-JUPAS applicants
School Reference Report for both JUPAS and E-APP
application
Import of Personal and General Abilities
Setting Overall Rating by consolidated score
Allowing subject teachers to access percentile
information
To provide hands-on practice on technical
operation
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DO NOT log in
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Submission of Documents
to JUPAS
Information from JUPAS website
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Protection of
Personal Data
Student List to E-APP
&
Students’ Access Right
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1. Generate Student Lists for JUPAS & E-APP
(to facilitate student registration)
Student List for JUPAS
Student List for E-APP
2. Download Student List with Application No.
import
(from JUPAS Portal)
Student List with App. No.
3. Generate a Combined Student List
(NEW) (if applicable)
import
Combined Student List
4. Prepare Data Files for School Reference Report:
(a) Personal & General Abilities
(b) Academic Performance Info
(Percentile & Rating)
(c) Supplementary Info (if applicable)
(a)
(b)
(c)
School Reference Report
E-APP
(a) Personal & General Abilities
(b) Academic Performance Info
(Percentile & Rating)
(c) Supplementary Info (if applicable)
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1. Generate Student Lists for JUPAS & E-APP
(to facilitate student registration)
Student List for JUPAS
Student List for E-APP
E-APP No. –
Student List with JUPAS Application
for generating SRR later
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• Search Class
• Delete Non-JUPAS Applicants
• Extract Excel File
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• Import Extracted Excel File to
JUPAS Portal
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• Pending JUPAS’ Return - Student
List With Application No.
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•Download the SQL from CDR > 常用SQL
參考庫
•Copy the SQL
• Paste the SQL to Data Management >
Query Maintenance
•Extract Excel File
•Import Extracted Excel File to E-APP
Portal
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Generate Student List for JUPAS Application
Fill in information
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Generate Student List for JUPAS Application
Then click ‘Extract’




“” the boxes for students
who do not apply for JUPAS
& click ‘Delete’
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JUPAS Portal
Check ~
1. HKIC/Passport No.+ Issuing Country
2. Last name + First name ~
Hyphenated name?
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sysadmin
wsadmin
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Generate Student List for
E-APP
Application
DO NOT log in
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Generate Student List for
E-APP
Application
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Generate Student List for
E-APP
Application
Copy the SQL
from ‘select’ till
the end
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Generate Student List for
E-APP
Application
Log in
Fill in
information
Paste the SQL
here
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Generate Student List for
E-APP
Application
2014
Fill in ‘school
year’ here
Choose
‘Excel’ here
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Generate Student List for
E-APP
Application
E-APP Portal
Check ~
1. HKIC/Passport No.+ Issuing Country
2. Last name + First name ~
Hyphenated name?
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sysadmin
wsadmin
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2. Download Student List with Application No.
(from JUPAS Portal)
import
Student List with App. No.
Download Student List with Application No. from JUPAS Portal
Student List with JUPAS Application No. –
for generating SRR later JUPAS Portal
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3. Generate a Combined Student List
(NEW) (if applicable)
import
Combined Student List
Why should we
generate a
Combined Student
List?
What is a
Combined
Student List?
Generation of a
Combined Student List
NEW
??
How can I
generate one?
Should every
school generate
one?
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E-APP
Import the Student List with Application No.
(downloaded from JUPAS Portal) to SLP Module
•
1
•
2
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Use a new SQL to assign Application No. to nonJUPAS students
• Generate a Student List including both JUPAS &
non-JUPAS students = Combined Student List
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Recommendation
~ Download the DSE Subject Code File from JUPAS
every school year
~ Import the latest DSE Subject Code File in
SLP > JUPAS Application > Import Data File
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Generate a Combined Student List
Import the Student List with Application No.
downloaded from JUPAS Portal
to SLP > JUPAS Application > Import Data File
Student List with Application No. downloaded from JUPAS Portal
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Generate a Combined Student List
DO NOT
log in
Use a new SQL to assign
Application No.
to non-JUPAS students
NEW
SQL
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Generate a Combined Student List
Copy the new
SQL from ‘select’
till the end
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Generate a Combined Student List
Fill in
information
Paste the SQL in
Data Management >
Query Maintenance
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Generate a Combined Student List
2014
Choose
‘Excel’ here
Fill in school
year here
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Generate a Combined Student List
Generate a Student List including
both JUPAS & non-JUPAS students –
Combined Student List
Point to Note ~
The Application No. assigned to the non-JUPAS
students starts with the sign ‘&’
Check ~
1. HKIC/Passport No.+ Issuing Country
2. Last name + First name ~ Hyphenated name?
3. “Student” Module - Profile
NEW
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4. Prepare Data Files for School Reference Report:
(a) Personal & General Abilities
(b) Academic Performance Info
(Percentile & Rating)
(c) Supplementary Info (if applicable)
(a)
(b)
(c)
Prepare Data Files for School Reference Report
Import the Student List downloaded from
JUPAS Portal in SLP > JUPAS Application >
Import Data File
Or
Import the Combined Student List
in SLP > JUPAS Application > Import Data File
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Prepare Data Files for School Reference Report
1
2
After importing the (Combined) Student List,
You may see this.
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Prepare Data Files for School Reference Report
Map students in WebSAMS with students in the
the (Combined) Student List
in SLP > JUPAS Application > Import Data File
(a) Check ~
1. HKIC/Passport No.+
Issuing Country
2. Last name + First
name ~ Hyphenated
name?
(b) “” the boxes for
the students whose
Data Files for SRR will
be prepared
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Map students in WebSAMS with students in the
the (Combined) Student List
Prepare Data Files for School Reference Report
in SLP > JUPAS Application > Import Data File
(a) Check ~
1. HKIC/Passport No.+
Issuing Country
2. Last name + First name
~ Hyphenated name?
3. “Student” Module Profile
(b) “” the boxes for
the students whose
Data Files for SRR will
be prepared
& E-APP portal.
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Prepare Data Files for School Reference Report
Map students in WebSAMS with students in the
the (Combined) Student List
in SLP > JUPAS Application > Import Data File
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Prepare Data Files for School Reference Report
1. Importing (Combined) Student List &
2. Student Mapping
~ to confirm whose Data Files will be prepared
for School Reference Report
Recommendation
1. Update the Student List downloaded from
JUPAS Portal ~ changes made by students
2. Check
~ HKIC/Passport No.+ Issuing Country
~ Last name, First name, Hyphenated name
~ “Student” Module - Profile
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sysadmin
wsadmin
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4. Prepare Data Files for School Reference Report:
(a) Personal & General Abilities
(b) Academic Performance Info
(Percentile & Rating)
(c) Supplementary Info (if applicable)
(a)
(b)
(c)
Prepare Data Files for School Reference Report
(a) Import Personal & General Abilities (PGA)
1.
Download the template for
PGA in SLP > JUPAS
Application > Import PGA
*The template contains ALL
mapped students *
2.
Complete the
whole template
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Prepare Data Files for School Reference Report
(a) Import Personal & General Abilities (PGA)
3. Import the completed
template in SLP > JUPAS
Application > Import PGA
(a) NO partial import is
allowed
(b) Fill in every piece of
info for every student
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Prepare Data Files for School Reference Report
(a) Import Personal & General Abilities (PGA)
4. Edit
the rating if needed
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Prepare Data Files for School Reference Report
(a) Import Personal & General Abilities (PGA)
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sysadmin
wsadmin
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
1.
By Percentile or
Consolidated
Score ??
NEW
2.
Set the range
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
4. Select the
appropriate
option & click
‘Assign’
3. Map the DSE
subject codes with
the WebSAMS
Subjects
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
5. “” the
appropriate boxes
and then click
“Setup” if specific
setting is required
for individual
subject
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
6. Click the student to
view his/her
performance
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
XXX has been sick for
half a year and …
7. Enter “remarks” for
subjects which are
“unable to judge”
XXX has been sick for
half a year and …
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
** Add subjects NOT handled in WebSAMS if needed e.g.
Applied Learning course to individual students
** Fill in the performance if subjects are added
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
1. To add subjects, click “Add”
& select the appropriate
subject
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
✔
2. Click “Save”
3. Click the newly added subject to
select students
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
4. “” the appropriate students
5. Fill in the Percentile and Overall
Rating for every newly added
student
6. Click “Save”
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Prepare Data Files for School Reference Report
(b) Prepare Academic Performance Info
1. Click the student to maintain
his/her Personal and General
Abilities
2. Make changes if necessary and
click “Save”
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Prepare Data Files for School Reference Report
(c) Prepare Supplementary Info
1. Search the class
2. Click the student
3. Enter supplementary info if
needed
XXX has been suffering from …
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sysadmin
wsadmin
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Generate School Reference Report
1. Click “Proceed”
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Generate School Reference Report
* If a Combined Student
List was imported,
both JUPAS and nonJUPAS students’ SRR
will be prepared *
* Uncheck the box to
deselect students if
needed
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Generate School Reference Report
2. Click “JUPAS Only” to
deselect non-JUPAS students
(Then non-JUPAS students
will be unchecked)
3. Click “Save”
4. Click “Confirm”
NEW
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Generate School Reference Report
5. Select the Data File
6. Click “Extract”
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sysadmin
wsadmin
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Reports for Schools
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Can
students see
everything
in the
Module?
Why should
students access
SLP Module?
What can
students do
in the
Module?
Students’ Access
to SLP Module ??
How can
students
access SLP
Module?
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Students can monitor their SLPs:
record, review, reflect on, prioritise, select
their own participation and achievements of
on-going learning experiences
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Edit Performance/ Awards
Gained Outside School
Record
Fill in
information
(Chi/Eng/Both)
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Type up the self-accounts
here (Chi/Eng/Both)
*Word Limit – cancelled*
Enter/ Edit Self-accounts
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Set the print sequence here:
0 = Not included
1 = first, 2 = second ..
Blank = After numbered records
When revising the sequence :
1.5 , 2.3, 5.6 …
Set Print Sequence of OLE
Records
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Set the print sequence here:
0 = Not included
1 = first, 2 = second ..
Blank = After numbered
records
When revising the sequence :
1.5 , 2.3, 5.6 …
Set Print Sequence of Awards
Issued by School
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View the entered
information
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Students’ Ownership of their SLPs
Students Telling their Own Learning Stories
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Can
students
access it at
home?
Can
students
access it at
school only?
Can students
access it within
the preset period
of time ?
How can I monitor
students’ access?
Can students see
SLP-related info
only?
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Can students see
SLP-related info
only?
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“” the
appropriate
boxes
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YES! Students can
see SLP-related info
only!
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Can students access it
within the preset
period of time ?
YES! Set the
available period
of time here
“” the
appropriate
boxes
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Intranet? At school?
Internet? At home?
YES! You decide if
students can access it at
home or at school!
“” the
appropriate
boxes
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CDI and SIM Section
EDB
Nov & Dec 2014
95