Blanket Purchase Orders
Training Presentation for
Supply Chain Platform: BAE Systems
July 2012
Course Objectives
•
After completing this course, you should be able to:
> Understand the blanket order process in SCP
> Explain the various blanket order states and action options
> Access and print a blanket order
> View blanket order details and attachments
> Respond to a blanket order
> Review changes to a blanket order
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Blanket Order Business Process
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Business Process
1.
Blanket Order: Buyers publish blanket orders to their suppliers
2.
Blanket Order Response: Suppliers should respond to the blanket order
3.
Blanket Order Changes: Buyers may publish changes or cancellations to previously
published blanket orders. Suppliers are typically expected to respond.
3
1
Blanket Order Changes or Cancellations
Blanket Order (BPO)
Buyer
Supplier
2
Blanket Order Responses
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Supplier/Buyer Actions for Blanket Orders
•
New - blanket orders are loaded into SCP in a New state, with all line items in a
New state.
•
Updated – this is a state change by the buyer, to indicate a change to the blanket
order.
•
Accepted – supplier accepts the order line.
•
Acknowledge with Exceptions – supplier acknowledges the request, but with
proposed changes
•
Cancelled – the buyer can move a blanket order line to the ‘Cancelled’ state.
•
Closed – the buyer can move a blanket order line to the ‘Closed’ state.
•
Archived – any blanket order line that has been ‘Accepted’ or ‘Closed’ and has not
been updated in 120 days will move the ‘Archived’ state.
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View Blanket Orders
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Blanket Order Structure
•
•
A blanket order defines the agreement for an
item to be procured from a supplier.
It usually contains the start and end date for
the agreement, total quantity and the price.
Order
Header
Line Item
•
•
The blanket order has information at two levels:
> Header
> Blanket line items
Line Item
Each line item represents an item to be purchased. It does not provide the release
schedule for the item. That is handled through a separate ‘release’ process.
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View Blanket Orders
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View List of Blanket Order Lines
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View Blanket Order Details
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View Buyer Message
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View Attachment to Blanket Order
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Print Attachments
1
2
3
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Respond to Blanket Orders
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Accept a Blanket Order
•
You will receive an email alert when you have new blanket orders in SCP.
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An ‘Accepted’ Blanket Order
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‘Acknowledge with Exceptions’ – Blanket Order
•
You can edit the ‘Promise Qty’ and ‘Supplier Price’ fields on a blanket order.
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‘Acknowledge with Exceptions’ – Blanket Order
•
•
You can edit the ‘Promise Qty’ and ‘Supplier Price’ fields on a blanket order.
‘Supplier Message’ is a required field if you acknowledge with exceptions.
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Order Response Buttons Are Missing…
•
For blanket orders, ‘Accept’ and ‘Acknowledge with Exceptions’ are end states. This means that once
ALL of the lines in an order have moved to ‘Accepted’ or ‘Acknowledged with Exceptions’, then the action
buttons for these two states are no longer available.
•
Note: If a change order comes through for any line in the order, then the ‘Accept’ and ‘Acknowledge with
Exceptions’ buttons will reappear for all lines.
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Blanket Order Changes
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Blanket Order Alerts
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Closed/Cancelled Blanket Orders
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Search Archived Blanket Orders
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Shipments and Invoices for Blanket Orders
•
For shipments and invoices against blanket orders, you should follow the same
process that you use with BAE Systems today (not through SCP).
•
If you also receive discrete orders in SCP, then you may be expected to ship or invoice
against them in SCP.
•
For all business processes, your BAE Systems buyer will determine which process
workflows should be handled in SCP.
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Section Summary
We have learned…
•
How to access new blanket orders
•
How to print the attached schedule agreement from BAE Systems
•
How to accept blanket orders
•
How to view blanket order changes
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