Lesson 11
Presentation Graphics
Computer Concepts
BASICS 4th Edition
1
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Objectives
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Lesson 11
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Describe presentation software
Explain the advantage of using visuals
Describe the guidelines for effective
presentations
Create a presentation
Work in different views
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Computer Concepts BASICS
Objectives (continued)
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Lesson 11
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Insert new slides
Select appropriate slide layouts
Apply a theme
Add charts and clip art
Add transitions and animations
Print a presentation and handouts
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Computer Concepts BASICS
Vocabulary
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Lesson 11
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animation
charts
multimedia
Normal view
Notes pane
Outline tab
placeholder
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presentation software
slide layout
Slide Show view
Slide Sorter view
Slides tab
theme
transitions
Computer Concepts BASICS
Presentation Software Defined
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Lesson 11
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Presentation software is used to organize and
present information, usually in the form of a slide
show.
Presentation software provides options for
generating speaker notes and handouts. Equipment
requirements for the presentation include a projector
and computer.
Presentation software is a form of multimedia
because it enables you to combine multiple types of
media in a single slide or slide show.
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Computer Concepts BASICS
Effective Presentation Guidelines
Lesson 11
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Before creating a presentation, plan and
outline the message you want to
communicate
Suggested guidelines include:
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Keeping the text simple
Use no more than 50 words per slide
Cover one topic per slide
Add clip art sparingly and only when appropriate
Computer Concepts BASICS
Creating a Presentation
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Lesson 11
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The Slides tab displays thumbnail images of each
slide in the presentation
The Outline tab displays slide text in an outline
format
The Notes pane is used to enter notes and details
that the presenter can refer to during the
presentation
Placeholders are boxes with dotted borders that
reside within a slide layout and are often used for
content
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Computer Concepts BASICS
Creating a Presentation (continued)
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The options for creating a new presentation are:
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Blank presentation: Add slides one at a time, selecting from
slide layouts
From Themes: Use a formatting choice that includes theme
colors, fonts, and effects
From an existing presentation: Use a previously completed
presentation as a starting point for a new presentation
From templates: Apply a predesigned set of slide layouts
Computer Concepts BASICS
Applying a Document Theme
A theme is a predesigned set of fonts, colors, lines,
fill effects, and formatting applied to give the
presentation a professional, finished look.
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Previewing a
Presentation
theme
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Computer Concepts BASICS
Working in Different Views
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You can review a presentation in three different
views: Normal, Slide Sorter, and Slide Show
PowerPoint opens in Normal view
In Slide Sorter view, the slides are displayed as
thumbnails and the order of slides can be easily
changed
In Slide Show view, the presentation is shown as an
electronic slide show where each slide fills the
screen
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Computer Concepts BASICS
Inserting New Slides
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Lesson 11
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To add slides to your presentation, click the
New Slide button on the Home tab
The theme you selected for the presentation
is automatically applied to the new slide
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Computer Concepts BASICS
Entering Text on Slides
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Lesson 11
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You can enter text on a slide by typing in the Outline
pane, or by entering text directly on the slide.
The slide layout refers to the way that text and other
objects are arranged on the slide. These layouts
include placeholders for text, titles, and/or other
content, such as pictures, tables, and charts.
Adding clip art to a presentation adds visual appeal
and makes a presentation look professional.
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Computer Concepts BASICS
Adding Clip Art to a Presentation
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After an object is added to a slide, you can
manipulate and edit the object.
When selected, eight small squares, called sizing
handles, are displayed on the border of an object.
You can use the sizing handles to resize an object
You can also cut, copy, paste, delete, or move the
object. Adding clip art to a presentation adds visual
appeal and makes a presentation look professional.
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Computer Concepts BASICS
Adding a Chart to Your Presentation
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Charts can help an
audience analyze
and assess
numerical
information and
simplify complex
data
Insert Chart dialog box
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Computer Concepts BASICS
Adding Transitions to Slides
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Transitions are special visual and sound
effects that lead the audience from one slide to
the next
You can assign different transitions for each
slide or the same transition to all the slides in
the presentation
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Computer Concepts BASICS
Adding Animation to Slides
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You can animate objects on a slide to help
make the presentation more engaging
PowerPoint comes with a variety of animation
effects that add movement to the object
selected
You can apply the animation scheme to one
slide or to all slides, or to only a certain object
on the slide
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Computer Concepts BASICS
Checking Spelling in the Presentation
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You can use the Spelling tool to proofread
their slides for errors
The Spelling tool does not correct misused
words, only misspelled words, so proof
carefully
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Computer Concepts BASICS
Printing the Presentation
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PowerPoint provides several printing options. For
example, you can print your entire presentation—the
slides, outlines, and notes—in color, grayscale, or
black and white.
You also can print specific slides, notes pages, or
outline pages.
The presentation also can be printed in the form of
handouts. You can select to have one, two, three,
four, six, or nine slides on a page.
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Computer Concepts BASICS
Viewing the Presentation
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To view the presentation, click the Slide Show tab.
In the Start Slide Show group, select From
Beginning. Click to advance the slides one by one.
You can return to a previous slide, or go to a specific
slide, by right-clicking to display a shortcut menu.
To "write" on slides, right-click the slide to display
Pointer Options. Select an option on the submenu.
Move the mouse to write or highlight text. You can
erase the text using the Eraser option.
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Computer Concepts BASICS
Delivering the Presentation
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There are specific practices that will help
improve your presentations including:
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Planning your presentation
Preparing a memorable opening and closing
Outlining the main points
Talking at the right speed
Presenting in a way to involve the audience
Taking questions at the end
Computer Concepts BASICS
Summary
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You use presentation software to illustrate a
sequence of ideas in a slide show format.
Use presentation software for on-screen shows, selfrunning presentations, online meetings, presentation
broadcasting, Web presentation, overhead
transparencies, 35mm slides, audience handouts,
and PDF documents.
Some of the more popular presentation programs
are Microsoft PowerPoint, Corel Presentations, and
OpenOffice.org Impress.
Wells
Computer Concepts BASICS
Summary (continued)
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Lesson 11
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Some general presentation rules to consider are: keep
each slide’s content simple; use words or phrases; don’t
clutter; and use art and images appropriately.
Most presentation programs come with a collection of
professionally designed templates.
The addition of clip art, transitions, and animations can
make your presentation more entertaining.
Techniques to help you give a better presentation include
planning, preparing, outlining, talking at a moderate rate,
following cues from the audience, and leaving time for
questions.
Wells
Computer Concepts BASICS