Home Modification Process
in RSA
Paul A. Ferry
pferry@azdes.gov
602-309-9438
Statewide
Home Modification
Construction Coordinator
1. Initial Planning:
Counselor: Conducts a Home Visit with the client:
- Identify barriers in the home
- Identify client strengths
- Determine level of expertise required to complete
evaluation
-Determines Rental Eligibility
Counselor uses the:
AT-Home Modification Planning Tool - To
match client need with Evaluators.
2. Counselor: Uses the AT-Home Modification
Planning Tool to determine the appropriate
evaluator(s).
Types of Evaluators:
- AT-IT Ergo/PH Licensed Therapist incl. ECU’s or
EADL’s
- AT-Ergo/PH Licensed Therapist or
- AT-Ergo/PH Other Product Specialist or
- AT-Ergo/PH Other Qualified Evaluator
Counselor – forwards AT-Home Mod Planning
Tool to Home Modification (HM) Coordinator.
3. Counselor: Plans Evaluation service on ILP/IPE:
“AT-Home Modification Assessment”, plans
adequate hours for evaluation and follow up to
complete tasks.
If ECU’s/EDALS (Electronic Control Units,
Electronic Aids to Daily Living) are needed,
recommend scheduling Staffing with AT Specialist
and ECU Evaluator.
4. Purchasing Technician (PT):
1. Researches procurement policies regarding
service
2. Reviews file to insure that all required
information is in the client’s Electronic Case Folder
(ECF)
3. Secures all approvals
4. Creates authorization and sends to Evaluator(s)
and HM Coordinator
5. Evaluator: Evaluator contacts HM Coordinator
for home visit to determine accessibility needs.
6. AIB Invoice Scanning Unit: Invoice and
Evaluation are received from Evaluator(s) by mail
or email and are Date Stamped and entered into
the ECF.
7. AIB sends a TASK to Counselor: With case
note descriptor, “Inv. Ready for Review: Auth#
Mn/Yr:” (Tasks are created from a Case Note Footer
found at the bottom of an authorization that
includes a scanned invoice.)
8. Counselor: Receives “Inv. Ready for Review”
task. Counselor must check for Invoice and
Evaluation in client’s ECF. Counselor sends a Task to
the HM Coordinator that the Evaluation is in the
ECF for review, Invoice “OK to Pay”.
Counselor advises HM Coordinator when to proceed
with Project Pricing form.
9. HM Coordinator: Creates Project Pricing
form from Evaluation. (Project Pricing form
eventually goes to Contractors for job pricing).
Project Pricing form is sent to Counselor &
Evaluator for review and approval of specifications.
Once approved, HM Coordinator contacts client and
verifies items on Project Pricing form and sends
to all contractors within the applicable County
(Competitive bidding).
10. HM Coordinator: Chooses Contractor based
on Competitive Pricing and skill set, forwards
Project Pricing form to Counselor. Counselor
reviews pricing and can proceed with planning the
“AT-Home Modification” service on ILP/IPE. Client
must be in Status 13 to receive service.
11. Counselor: Plans the Home Modification
service per Project Pricing form. Sends a request
to Home Modification Coordinator for contractor
Award letter for the ECF, sends a task to PT to
authorize service.
12. HM Coordinator: Sends Counselor Award
letter.
13. Purchasing Technician (PT): Creates
authorization and sends to Contractor and HM
Coordinator for “AT-Home Modification” service.
14. Contractor/Vendor: Receives Authorization,
Schedules project within 2 days of receiving Auth,
Notifies HM Coordinator and Counselor of schedule.
Contractor proceeds with Home Modification
(Evaluator may be called in for specific placement
of Grab Bars and prescribed Durable Medical
Equipment prior to completion). Contractor
completes HM project, client and contractor sign
Home Modification Completion Report and
Contractor sends Home Modification Completion
Report, photos of completed report, and Invoice to
AIB.
15. AIB Invoice Scanning Unit: Invoice,
Reports, and photos are received by mail or email
and are Date Stamped and entered into the ECF.
16. AIB sends a TASK to Counselor: With case
note descriptor, “Inv. Ready for Review: Auth#
Mn/Yr:” (Tasks are created from a Case Note Footer
found at the bottom of an authorization that
includes a scanned invoice.)
17. Counselor: Receives “Inv. Ready for Review”
task. Counselor must check for Invoice, Photos, and
Home Modification Completion Report in
client’s ECF. Counselor sends a Task to the HM
Coordinator that the Home Modification
Completion Report is in the ECF.
18. HM Coordinator: Verifies Home Mod Project
is completed, signs and sends Counselor Home
Modification Completion Report for Counselor’s
signature.
19. Counselor: Signs and Scans Home
Modification Completion Report into ECF. This is
the supporting report documentation to then “OK to
Pay” invoice.
20. Payment Unit: Reviews payments, approves
and batches.
21. Finance and Budget Unit: Pick up and mails
Warrants.
Power Stand-Aid
http://www.youtube.com/watch?v=08D7dRA5uPM
ADL SPA by Best Bath
http://www.youtube.com/watch?v=4YdyCc0mhNU
Video of Best
Bath Oasis
http://www.seatedshower.com/
Thank You.
Any Questions?
Have a Nice Day!