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WorkKeys: Putting it All Together
Presented by: Lesa L Rohrer
Fall 2012
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Break-Down:

KeyTrain: Program developed to train students for WorkKeys

WorkKeys: ACT developed assessments to assess work readiness

National Career Readiness Certificate: a portable,

Alaska Career Ready AKCIS: a resource for educators,
assessments
skills in three areas: Locating Information, Reading for Information
and Applied Mathematics
evidence-based credential that measures essential workplace
skills and is a reliable predictor of workplace success based on
the WorkKeys Assessments
students, job seekers, employers and parents funded through a
partnership between the Alaska Departments of Labor and
Education
+ 2012-13 Testing Calendar by Counselor
+ 2012-13 Testing Calendar by Counselor
+ 2012-13 Testing Calendar by Counselor
+ 2012-13 Testing Calendar by Counselor
+ 2012-13 Testing Calendar by Counselor
+ 2012-13 Testing Calendar by Counselor
In this Manual are:
•State policies and
procedures
•Facility Requirements
•Staff Requirements
•Security Requirements
•Preparing for test day
•Test Day Activities
•Administering the test
•Irregularities
•Verbal Instructions
•After the test
•Forms
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 This
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is a standardized test:
All testing staff must read and follow:

Test Manual

Standardized procedures;

Standardized
Procedures
Standard amount of time:

45 minutes for each test

Testing must begin at 9:00 am
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Testing must occur on date
during testing window from
11/05-11/16

No afternoon or evening testing

Standard verbal instructions: must
read verbatim and may not add to
directions

Standardized testing space: 3 foot
minimum
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
Selecting Preparing
Rooms
Examples: page 3-5 in manual:

All students must face the same
direction

There must be at least 3 feet of space
between students

Must be sufficient aisle space for staff
to get to every seat

If round table are used; only one
student may be at each table

Room supervisor must be stationed at
the front of the room
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Instructional posters must be covered
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Testing Staff:
Test Supervisor
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Pages 6-9 in your manual:
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Test Supervisor responsibilities:

Read the manual

Select and train testing staff

Reserve rooms
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Plan seating arrangements

Arrange for a phone in the testing
room

Ensure that testing begins at 9:00
am

Document irregularities

Return all required reports, forms,
documents immediately after
testing using Bering Air
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Train your BACK-UP SUPERVISOR
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
Back-Up Supervisor Responsibilities:

Testing Staff:
Back-Up Supervisor
If the test supervisor cannot serve
his/her role, the back-up supervisor
is expected to assume the
responsibilities:

MUST contact ACT and submit
profile change form: Page 57

MUST select a new back-up
supervisor
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Testing Staff:
Room Supervisor
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Room Supervisor Responsibilities:
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Read the manual
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Direct students to seats
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Count test booklets
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Distribute test materials
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Read verbal instructions verbatim
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Properly time tests recording the
START, FIVE-MINUTES REMAINING
and STOP time in the manual (page
51)

Complete seating diagrams (page 53)
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Walk around the room during testing
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Collect and account for all test
materials
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Complete detailed documentation of
any irregularities (page 49)
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Return all testing materials to the
testing supervisor
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
Testing Staff:
Proctor
Testing Proctor Responsibilities

Proctor may be used to assist a room
supervisor if there are fewer than 25
students
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Proctor must be used if there are
more than 25 students
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Proctors are required to read and
comply with all policies and
procedures in the manual
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Test Security

WorkKeys Materials Security: (pages 10-12)
 Testing materials are on the way here
and will be shipped to each site next
week through Bering Air
 Shipment will contain:
 Test booklets, answer documents
and return envelopes
 When tests arrive:
 They must be locked behind two
locks
 Document “Chain of Custody”
 If materials are lost or misplaced,
you will not be able to begin
testing
 Missing or damaged secure
materials: IMMEDIATELY phone 1800-553-6244 ext 2800
 After testing, return materials to a
locked storage area until they are
shipped back to KOTZ
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
Test Day
Pre-Planning
Preparing for Test Day: (pages 13-14)
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Review rooms and make sure that
instructional posters are covered
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Locate calculators for Applied Math
test (simple 4 function)
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Look over verbal instructions
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Prepare rosters
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Organize answer documents
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Sharpen pencils
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Remind students that test starts at
9:00 am
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Remind students to leave cell phones
at home as they cannot be brought
into the testing room
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Test Day:
Before the Test

Test Day Activities: (pages 15-19)
 Room supervisor and proctors arrive 30
minutes early
 Assign seats to students using sticky notes
 Review procedures and last minute details
 Complete the roster (page 45)
 Complete the State Testing Staff List (page 46)
 Complete Test Booklet Count Form (page 49)
 Make sure that there are no prohibited items
in the testing room
 Textbooks, foreign language or other
dictionaries, scratch paper or other aids
 Communication devices (including cell
phones)
 Computers
 Recording Devices
 Highlight pens, colored pens or pencils,
correction fluid/tape
 Media devices
 Reading material
 Food or drink of any kind
 Tobacco in any form
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THE ROSTER
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Test Day:
Administering the
Tests

Administering the Tests: (page 20-28)
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Testing must begin at 9:00 am
(starting after this time may result in
cancellation of the scores for the site)
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Test Day Schedule:
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Reading for Information: 45 minutes
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Applied Mathematics: 45 Minutes
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15 minute Break: Break MAY NOT
include lunch (page 22)
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Locating Information: 45 Minutes
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Testing times must be recorded in
manual (page 53)
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Seating diagram (page 55) must be
completed with to reflect test
booklet numbers
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
Irregularities: (pages 24-28)
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Please read these pages carefully!

Irregularity report must be filled out
if any irregularities occur (page 51)
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There are two types of testing
irregularities:
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Testing
Irregularities:
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Individual Irregularities:
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Defective Test Materials
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Failure to follow directions
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Irrational Behavior
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Student who becomes ill
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Prohibited Behaviors
Group Irregularities:
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Inclement Weather
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Disturbances and distractions
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Emergency Evacuation
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Power Failure
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Verbal Instructions
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Verbal Instructions for testing begin on
page 29
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Caution: This is a standardized test
and the instructions must be read
verbatim
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Take time to read through these
before test day
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Mark pages with sticky notes so that
they are easy to find
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Make sure that you mark times in the
spaces provided
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Post-Test

Test Supervisor:
 Account for all testing materials
 Verify that each answer document has
the test form number on page 3
 Make copies of completed test
administration documentation for your
school files
 Prepare testing materials for shipping
 In the ORANGE ink envelope:
 Answer documents for processing
 Supervisors report form
 In the BLACK ink envelope:
 Test admin forms
 Voided answer documents with
attached irregularity report
 Test roster
 Testing Time Verification
 Testing Staff List
 Seating Diagram
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Returning Test
Materials:
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Testing materials must be shipped
back to the DO via Bering Air
immediately after testing
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UPS will be picking up testing materials
here on November 23rd
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Please follow packing directions pages
40-44 in your manual for packing
directions:
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When testing materials are sent from
your site, please E-mail me at
lrohrer@nwarctic.org
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Useful Testing
resources:
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http://careerready.alaska.gov/educator
s.html
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http://www.eed.state.ak.us/tls/assessm
ent/workkeys.html
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Testing administration issues:
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Call ACT at 1-800-553-6244 ext 2800
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E-mail: wkevent@act.org
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Program issues: Krista Jacoby at 907465-6410 or e-mail
krista.jacoby@alska.gov