Grant Cradle to Grave - Account Setup
SPSS: Sponsored Projects Shared Services, SOM Team
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Tracy Wayman - SPSS Medicine Manager
twayman@jhu.edu
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Claudia Borsella - SPSS Medicine Supervisor
cborsella@jhu.edu
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Anthony Tosheff - SPSS Medicine Supervisor
atosheff@jhu.edu
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For a complete list of the SPSS Medicine Team, go to:
http://ssc.jhmi.edu/sponsoredprojects/contact.html
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Cradle to Grave: Account Setup
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Objective: Create Grants timely and accurately
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Create the Internal Order, Funded Program and Sponsored Program
– The Internal Order is the cost object in Controlling SAP Module
– The Funded Program is the cost object in Funds Management SAP Module
– The Sponsored Program is the cost object in Grants Management SAP
Module
 Note: The Internal Order, Funded Program and Sponsored Program all have
the same SAP number, SAP name and Cost Center.
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Create the Grant
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Enter in the High Level Budget
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Link Internal Order, Funded Program, Sponsored Program and Grant
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Sponsored Program: Basic Data & Additional Data Tabs
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GM Grant: Header Information
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1
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The Grant Type and Sponsor cannot be changed after being created in SAP.
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A grant will be in one of three statuses:
– Award- Pre-Award
– Award- Approved Award
– Closing-Temporarily Closed
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GM Grant: General Data Tab
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3
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GM Grant: Award Year Breakdown Tab
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1
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GM Grant: Reference Tab
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GM Grant: Responsibilities & Billing Tab
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GM Grant: Dimensions Tab
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GM Grant: Sponsored Classes
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GM Grant: Overhead Costs Tab
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GM Grant: Federal F&A Rate
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GM Grant: Overhead Costs Limits Tab & Subawards
• $25,000 x F&A Rate = IDC Cap
• $25,000 x 62% = $15,500
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GM Grant: Reporting Tab
• http://grants.nih.gov/grants/payment/faqs.htm#3781
• http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-120.html
• NIH will transition all award payments to the PMS subaccounts by the end of FY
2015. To help minimize grantee burden for the transition in FY 2014, NIH will only
establish PMS subaccounts for domestic awards that have new document
numbers. However, NIH implementation for non-competing continuation awards
will be October 1, 2014, to allow grantees a year to prepare their systems to
accommodate the changes.
• Change in Processing of Funds Requested for Awards in PMS Subaccounts that are
90 days beyond the Project Period End Date
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GM Grant: Final Steps
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SPSS enters in single line expense and revenue budget
– Revenue Budget is entered into sponsored class 420000
– Expense Budget for a 90 Sponsored Program is entered into sponsored class
600000
– Expense Budget for a 96 Sponsored Program is entered into sponsored class
642400
– New funds are entered into the Primary Sponsored Program.
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SPSS link all the cost objects together
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Questions
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