EOC & TAKS
Late Spring
CTC Training
This training does NOT
take the place of reading
and following the
appropriate manuals
May EOC Administration
Monday
May 5
Algebra I
Tuesday
May 6
Biology
Wednesday Thursday
May 7
US History
May 8
Make-ups
Check in
4:00 pm
Friday
May 9
Material
Shipped
INCLUDES ALL TEST VERSIONS –
STAAR
STAAR MODIFIED
STAAR L (online only)
3
April TAKS Administration
Month
ELA
Math Science
April
21st
22nd
23rd
Social
Return
Studies Materials
24th
24th
Reminder there are no make-up dates for this
assessment. Tests are only available on their
scheduled date.
Timed Tests
• You cannot do a mass start time/stop time
• Time starts after the directions have been read
• If a test administrator goes over the 4 hours, report it
immediately to DTC
• TAKS tests are untimed
• Start testing students with extended time as soon as possible
to ensure 7 hours
• Once the test has begun, the test administrator must
communicate (orally or in writing) the amount of time left to
test in one-hour intervals and in shorter intervals during the
last hour
• Time only stops for the following:
– Nurse
- Consolidation or movement into
– Lunch
a new testing environment
- Emergencies
Test Versions
• TAKS - exit level
• STAAR – most students, allowable accommodations
• STAAR MODIFIED – special education student only,
must meet participation and eligibility requirements –
test separately as required
• STAAR L – on-line, if paper copy required, request
now from district testing office
• Spanish version – instructions must be read separate
from English version. Can be in the same room.
Neither test begin until both sets of directions have
been read.
Form Numbers
• Oral administrations must use the same form
number booklet
(Recommend using FORM 01 only for OA)
• STAAR Modified –TA will need a booklet as
required by test setting (there are no form
numbers on modified test booklets)
Campus Procedures
Campus Procedures
Add specific campus procedures HERE to include
Check Out/Check In process
Responsibilities
Principal Responsibilities
•
•
•
•
Attend trainings and sign oath
Ensure security and confidentiality of the tests and materials
Designate CTC
Oversee training and the implementation of test administration
process as stated in the manual
• Approve test administrators, logistics and ensure that the testing
environment meets the following:
– Testing rooms are quiet, well ventilated and comfortable. Students
have enough room to work
– A “Testing-Do not Disturb” is posted outside each room
– Bulletin boards and instructional displays are covered or removed
from any location students may pass while testing
– All desks used for testing are clear of books and other material not
required for the test
• Monitors the test administrators
• Report any incident to the DTC
CTC Responsibilities
• You are the contact person for all test-related
communications at your campus
• You are responsible for planning, training and
execution of testing
• You are required to be familiar with all manuals
• You are responsible for supervising the verification
of precoded test materials by campus personnel
• You are responsible for accountability of all test
material and for the accurate completion of all
answer documents
• All of this is done with the approval of your
principal
CTC Responsibilities
• Read the coordinator’s
manual, the
coordinator
supplement, the
accommodations
manual, and the
Security manual
• Read the test specific
administrator manuals
• Attend test coordinator
trainings
• Receive and manage
testing materials
• Be responsible for all
secure testing
materials on your
campus
• Prepare answer
documents for testing,
this includes checking
that the student’s data
is current
• Coordinate all campus
testing logistics
• Train all test
administrators
• Establish and monitor
testing procedures to
insure test security
CTC Responsibilities
• You and your principal are
responsible for test
security on your campus
• Supervise and actively
monitor testing
• Verify appropriate score
codes, test taken
information codes, testing
accommodations codes,
and all other coding is
correct on answer
documents
• Prepare and return all
testing materials to the
district test coordinator
• Be the campus contact for
all questions about testing
• Report testing
irregularities and security
violations immediately to
the district test
coordinator
• Manage the TAMS system
on the campus for on-line
testing
• Update Testing Database
with test assignments and
accommodations
Test Administrator Responsibilities
• Read the Test Administrator
Manual
• Attend training conducted by
your campus test coordinator
• Receive secure testing materials
from your campus test
coordinator
• Observe all rules regarding test
security and confidential
integrity of the state testing
system
• Read “Guide to the Test
Administration Directions” prior
to administering any state
assessment
• Administer the tests in strict
compliance with the
directions in the Test
Administrator Manuals
• Supervise and actively
monitor students during
testing
• Do not provide any
unauthorized assistance to
students during testing
• Do not view the test,
discuss the test, or score a
student test either before,
during, or after testing
Test Administrator Responsibilities
• Complete answer
documents in
accordance with
the manual
• Return all testing materials
to the campus test
coordinator (CTC)
immediately after students
finish testing
• Help the CTC for on-line
administrations of STAAR L
as needed
• Report testing
irregularities and security
violations immediately to
the campus test
coordinator (CTC)
• Prepare statements for
submission to CTC if you
are involved in a testing
irregularity or test security
violation
• Completely fill out all
testing documents
Security &
Confidentiality
Security and Confidentiality

Account for all secure
materials before, during,
and after each test
administration

Protect the contents of
all tests booklets and
student answer
documents
 No person may view, reveal,
or discuss the contents of a test
or answer document unless
specifically instructed to do so
by the procedures in the test
administrator manuals
 No person providing an oral
administration may write notes,
calculations, or any other marks
in a test booklet or in any other
location
General Security Information
The following govern test security
 Texas Education Code (TEC)
Chapter 39, Subchapter B
 Texas Administrative Code (TAC) 19 Subchapter
101, Assessment
 Family Educational Rights and Privacy Act of 1974
(FERPA)
 Texas Penal Code 37.10 - Tampering
Penalties for Prohibited Conduct
• Placement of restrictions on the issuance, renewal, or holding
of a Texas educator certificate, either indefinitely or for a set
term
• Issuance of an inscribed or non-inscribed reprimand
• Suspension of a Texas educator certificate for a set term
• Revocation or cancellation of a Texas educator certificate
without opportunity for reapplication for a set term or
permanently
• Release or disclosure of confidential test content is a Class C
misdemeanor and could result in criminal prosecution under
TEC ξ39.0303, Section 552.352 of the Texas Government Code,
and Section 37.10 of the Texas Penal Code.
Departures from Test Administration
Procedures
• Incidents resulting in a deviation from
documented testing procedures are defined as
testing irregularities
• Each person participating in the testing program
is responsible for reporting immediately to the
campus testing coordinator any violation or
suspected violation of test security or
confidentially, including all testing irregularities
Irregularities from Early April
• Students wrote Day 1 composition on Day 2
• Students worked on Day 2 during Day 1
• Students given wrong answer document for STAAR Modified
• Students given another student’s answer document
• Students took wrong test on make-up day
• Students given indirect assistance on writing prompt
• TA did not have or read directions from manual
• TA did not comply with testing procedures
as outlined in the manual
• TA did not ensure students completed answer document
• TA read writing selection to student
• TA given wrong form test booklet for OA
• Assigned accommodations not given
• Unauthorized viewing
• Monitoring violations
Reporting Irregularities
Notify the DTC immediately if you become
aware of the following types of irregularities:
 Eligibility, Timing, Monitoring or Procedural
Errors
 Cheating
 IEP/IAP Implementation Issue
 Improper Accounting for Secure Materials
Note: Remember on all irregularities you will need to report the who, when,
where, what and why. Always keep a log book and document everything.
23
Collecting Documentation
 All irregularities require the following documentation to
be submitted:
 Incident report including a plan of action (local form)
 Signed statement(s) from individual(s) involved
(typed, printed and signed name and dated)
 Statements should not include names of students
The local disciplinary referral form must be used to
report disciplinary actions taken against students for
cheating, cell phone issues, and or disruptions. A
copy needs to be included in the report.
Answer Documents
STAAR Modified
Precode
Label
26
STAAR EOC
Algebra I,
Biology &
US History
answer
documents
will be
precoded
STAAR EOC
Algebra I,
Biology &
US History
answer
documents
will be
precoded
Checking Answer
Documents
Test
Booklet #
must be
filled in by
student
Check that
Form # have
been indicated
A- Absent
O- Other (DTC Approval Required)
S- Score (TA marks this)
TAKS
Test version
booklet
number
required
Indicate here
for Foreign
Exchange, HSEP
or LEP
Postponement
Administration
month must be
bubbled
Test version and
subject must be
bubbled even for
an “absent”
coding
There must be
four score codes
filled in
Accommodations
ACCOMMODATIONS
CTC must be notified in writing
– Run rosters from testing database and have Special
Education, 504 and LPAC verify
Remember the E11 Deadline!
Accommodations (STAAR)
Refer to STAAR Accommodations and Optional Test
Procedures and Materials Supplemental Aides –
only those approved for SPED
– Transcription – does not apply to time limit, student
must check but cannot make corrections or changes to
answers
– Spelling Assistance – must meet all requirements
– No Linguistic Accommodations for STAAR Spanish
– See all others for eligibility and usage…….
Marking Accommodations on
Answer Documents
GA- General Accommodations (Type 1)
BR- Braille (Type 1)
LP- Large Print (Type 1)
OA- Oral Administration (Type 1)
XD- Extra Day (Type 2)
LA- Linguistic Accommodations
34
Accommodations (TAKS)
• ACCM 2010-2011
• Accommodations on ADs
are only marked if used
during the test
• Do not mark “P” and “OA” if an oral is
given. Mark “OA” not the “P” for
placement.
Oral Administration (STAAR)
Requires additional training
• page 103 (EOC
Manual)
• TA should get a copy of
the accommodation
page found in the State
Assessment Reference
Guide
• Must date, initial and
sign bottom box on
oath prior to the test
administration
The Two Types of Oral Administration
for STAAR
ALL
• all questions and answer choices
• A student’s IEP/IAP may have assigned the option to “change” level of support
during the test
• Students who are able to “change” level of support based on documentation
in IEP/IAP can go back and forth
• Test administrator receives a test booklet (same form as students, recommend
Form 01)
PART
• Questions, answer choices, words or phrases
• Students cannot change from “PART” to “ALL”
• Test administrator reads over the student’s shoulder
Test administrators should NEVER read the reading passages.
FULL and PART oral cannot be in the same testing room.
What about transcribing?
If the student has the accommodation, then complete
transcription and note on the top of the answer document
the reason and name of person that transcribed.
Transcribed by Cindy Blair on 4/23/14 due to IEP.
Linguistic Accommodations (STAAR)
If a linguistic accommodation has been
predetermined and documented by the LPAC
you must mark “LA” on the answer document
even if a student does not use all the
accommodations
Linguistic Accommodations (STAAR)
Algebra I, Biology, US History
STAAR
- Extra Time (same day)
- Bilingual Dictionary
STAAR Modified
- Extra Time (same day)
- Bilingual Dictionary
- Bilingual Glossary
- Oral Translation
- Reading Aloud of Text
Dictionaries (STAAR)
Refer to TEA Dictionary Policy and the Linguistic
Accommodations for ELLs
Reminder:
Dictionaries must be available to students at a
1:5 ratio but it is recommended that each
student be provided with their own dictionary
Thesauruses are allowable
Calculators (STAAR)
• Must be provided to students taking STAAR,
STAAR L or STAAR Modified:
– Algebra I (1:1 ratio)
– Biology (1:5 ratio)
• No CAS calculators allowed
• Calculators must be cleared to factory default
settings
Dictionary and Calculator Use (TAKS)
• Combined dictionary/thesaurus
• Ratio 1 to 5
• LEP students may also use an ESL dictionary (not a bilingual
dictionary)
• Calculators
– For math, graphing calculators on a 1 to 1 ratio. Must be
cleared prior to and after testing. Cannot have a QWERTY
keyboard or computer algebra system (CAS)
– For science, graphing, scientific, or four function may be used
on a 1 to 5 ratio. If graphing calculators are shared they must
be “hard” cleared prior to each student’s usage. Cannot have a
QWERTY keyboard or computer algebra system (CAS)
Testing Procedures,
Materials and Settings (STAAR)
–
–
–
–
For ANY student that shows NEED
No evidence of effectiveness needed
Not reported on answer document
Can be notated on Accommodations Envelope form
Examples:






Individual or Small group
Minimize distractions
Highlighters
Colored Overlays
Scratch Paper
Magnifying devices
 Reminders to stay on task
 Reading (decoding) assistance
for 3rd grade Math
 Reading test aloud to self
 Signing or translating test
administration directions
STAAR L
Eligibility for STAAR Spanish and STAAR L
46
ELL Participation in General STAAR
Assessment
• STAAR is taken by ELLs and other students not assigned to
STAAR Spanish, STAAR L, STAAR Modified, or STAAR Alternate
• Remember:
– STAAR L on-line is for mathematics, science, and social
studies. No STAAR L version for reading and writing
– STAAR Spanish is for grades 3–5 only
– Linguistic accommodations beyond testing in native
language not permitted for STAAR Spanish
– ELLs taking general STAAR assessments are permitted some
linguistic accommodations
ELLs with Parental Denials
TAC §101.1005 (f)
Reminder: These students are not eligible for
special ELL assessment, accommodation, or
accountability provisions
• No testing in Spanish
• No linguistic accommodations during testing
ELLs with parental denials may, however, use bilingual, ESL,
or other allowable dictionaries as part of dictionary policy
for STAAR reading and writing tests in grade 6 and up;
under this policy, use of dictionaries not considered
linguistic accommodation
Planning for Test Administrations – STAAR L
• Set up and add students into session in TAMS
(refer the Assessment Management User Guide page 83
TAMS- Home tab- click on link)
• Ensure that there is one pair of headphones per
student for administrations of STAAR L in which
multiple students are tested in the same room
(STAAR L online interface allows students to hear
words read aloud)
• Keep in mind that students taking STAAR L online may be
eligible to use a bilingual dictionary and/or receive extra
time
• STAAR L is not available for Reading or Writing
49
Planning for Test Administrations – STAAR L
• Students must complete STAAR L
tutorials prior to the test administration
(link to Tutorials is found on Testing
Website)
• Ensure that a System Check has been
completed on all computers
• Student Authorization Letters are secure
documents
• For EOC, if a student takes STAAR L, an
answer document will not be submitted
50
Documentation
SEATING CHART
Must be readable and contain the following information:







District and Campus
Room
Test Administration
Subject
Grade Level
Date
Test Administrator(s) name
printed and signed




Student’s full name
Student’s local ID
Booklet number
START and STOP time for room
(room STOP time is the time of
the last student who finished)
 START and STOP time for
individual students
START TIME
for class is
after the
directions
have been
read
STOP TIME for
class is the
stop time of
the last
student
Only students
who go to the
nurse should
have this start
and stop time
indicated
Tip: Copy form on both sides and list your LATE students on the back
Each student
should have
their
individual
stop time
indicated
Other
HOMEBOUND
 A homebound student needs to be tested on the day
of the test
 Accommodations and answer documents for
homebound students should be brought to the Testing
Office
 If they, as with any student, start the test and then
cannot complete, code as an “other” and complete the
paper in your folder (contact DTC if an “O” code needs
to be used)
 If they are too sick to test, code as an absent
Pre-reading Text (STAAR)
For Reading Modified
• TA needs a test booklet in order to read the
pre- reading text
• Pre-reading text is indicated by picture/icon of
a person speaking in the test booklet
• Pre-reading text can be read as many times as
requested by the student before student
starts each passage
REFERENCES
• STAAR DCCM
• CRITICAL INFORMATION ABOUT
ACCOMMODATIONS
• Assessment Management User Guide
• STAAR TEST PROCEDURES & MATERIALS
• TIME POLICY
• SECURITY MANUAL
• DICTIONARY POLICY
• STAAR TEST ADMINISTRATORS INSTRUCTIONS
TEA Modules
• Remember that there is only one Test Security &
Confidentiality Oath for the entire year. Personnel
must have signed an oath prior to handling materials.
There are different oaths based on position and test.
• It is required that all staff used for testing view the TEA
modules
– Modules can be found at:
• Testing Web site or
http://www.texasassessment.com/TAonlinetraining
Questions