Federal Program Monitoring
Update
2012 Co-op Directors’ Conference
Cindy Kazanis, Education Administrator
Federal Program Monitoring Office
September 20, 2012
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
Training Objectives
TOM TORLAKSON
State Superintendent
of Public Instruction
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Review 2011–12 Reviews
Overview of 2012–13 Reviews
Program Instrument Update
Upcoming Activities
FPM Support
Contact Information
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2011–12 FPM Reviews
TOM TORLAKSON
State Superintendent
of Public Instruction
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Cycle B (on-site): 59 Reviews
Cycle D (online): 60 Reviews
Direct Funded Charter Schools: 13
County Offices of Education: 10
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2011–12 Cycle B Frequency of
Non-Compliant Items by Program Item
Program
Item Title
Source
Frequency
TOM TORLAKSON
State Superintendent
of Public Instruction
Compensatory EducationCycle B
SSC Approves SPSA
II-CE 08
39
English Learner-Cycle B
SSC Develops and Approves SPSA
II-EL 06
32
English Learner-Cycle B
ELAC
I-EL 02
27
III-CE 18
26
Adequate General Funding for English
Learners
III-EL 09
26
EIA Funds Disbursed to School Sites
III-EL 11
26
School Site Council (SSC)
II-CE 07
25
Supplement not supplant with CE $
LEA/SSC annually evaluate SPSA
services
III-CE 19
23
IV-CE 28
20
IV-EL 14
19
II-CE 08
39
Compensatory Education- LEA disburses funds consistent with
Cycle B
ConApp
English Learner-Cycle B
English Learner-Cycle B
Compensatory EducationCycle B
Compensatory EducationCycle B
Compensatory EducationCycle B
English Learner-Cycle B
Reclassification
Compensatory EducationCycle B
SSC Approves SPSA
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2011–12 Cycle D Frequency of
Non-Compliant Items by Program Item
Program
Item Title
Source
Frequency
TOM TORLAKSON
State Superintendent
of Public Instruction
Compensatory EducationCycle D
SSC Approves SPSA
II-CE 08
24
Compensatory EducationCycle D
School Parent Involvement Policy
I-CE 02
20
Compensatory Education- LEA disburses funds consistent with
Cycle D
ConApp
III-CE 18
18
Compensatory EducationCycle D
School Site Council (SSC)
II-CE 07
18
Identification, Assessment, and
Notification
II-EL 04
18
Supplement not supplant with CE $
III-CE 19
17
LEA equipment inventory
III-CE 21
14
LEA Parent Involvement Policy
I-CE 01
14
LEA: Admin. charges; time accounting
PI Notification to Parents Required
Elements
III-CE 20
14
II-CE 11
14
SSC Approves SPSA
II-CE 08
24
English Learner-Cycle D
Compensatory EducationCycle D
Compensatory EducationCycle D
Compensatory EducationCycle D
Compensatory EducationCycle D
Compensatory EducationCycle D
Compensatory EducationCycle D
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TOM TORLAKSON
State Superintendent
of Public Instruction
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C
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2012–13 Calendar
TOM TORLAKSON
State Superintendent
of Public Instruction
March 2012
LEA selection including direct funded charters
June 2012
Release common school sites and program
names
August 2012
LEA Trainings in Sacramento and Pomona
September 2012
On-site reviews begin
March 2012
Online reviews begin
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2012–13 FPM Reviews
TOM TORLAKSON
State Superintendent
of Public Instruction
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Cycle C (on-site): 61 Reviews
Cycle A (online): 64 Reviews
Direct Funded Charter Schools: 13
County Offices of Education: 11
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2012–13
Participating Programs
TOM TORLAKSON
State Superintendent
of Public Instruction
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Before and After School Programs
Career and Technical Education
Child Development
Compensatory Education
Education Jobs Fund
Education Equity
English Learner
Fiscal Monitoring
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2012–13
Participating Programs
TOM TORLAKSON
State Superintendent
of Public Instruction
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HIV
Homeless Education
Improving Teacher Quality
Migrant Education
Neglected or Delinquent
Physical Education
Uniform Complaints Procedures
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Program Instruments
Changes for 2012−13
TOM TORLAKSON
State Superintendent
of Public Instruction
• Labeling of documents
– [r] Required
– [s] Suggested
• On-site and Online Instruments
• Assembly Bill 9, “Safe Place to
Learn Act”
– Education Equity
– Uniform Complaints Procedures
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TOM TORLAKSON
State Superintendent
of Public Instruction
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2012–13 Program
Instruments Web page
http://www.cde.ca.gov/ta/cr/programinst201213.asp
TOM TORLAKSON
State Superintendent
of Public Instruction
• http://www.cde.ca.gov/ta/cr/programinst201213.asp
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TOM TORLAKSON
State Superintendent
of Public Instruction
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Review Schedule
http://www.cde.ca.gov/ta/cr/
TOM TORLAKSON
State Superintendent
of Public Instruction
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On-site and Online
Program Instruments
TOM TORLAKSON
State Superintendent
of Public Instruction
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Deadlines
TOM TORLAKSON
State Superintendent
of Public Instruction
• LEA Upload Deadline
− 30 calendar days before the first day of the
review
• LEA Additional Document Deadline
− 5 p.m. on the day before last day of a
review for Cycle C
− noon on the day before last day of a review
for Cycle A
• LEAs not meeting upload deadlines risk
having findings
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Document Review
TOM TORLAKSON
State Superintendent
of Public Instruction
• CDE Program Reviewers will post
comments in CAIS for each
instrument item 15 calendar days
before a review
• LEA staff should be available
during the 30 days prior to a
review to respond to CAIS
comments from program reviewers
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Sample Notification of Findings
TOM TORLAKSON
State Superintendent
of Public Instruction
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TOM TORLAKSON
State Superintendent
of Public Instruction
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Upcoming Activities
TOM TORLAKSON
State Superintendent
of Public Instruction
• November State Board of
Education Meeting (items over 365
out of compliance)
– Unresolved FPM Findings Report
(items over 225 days)
http://www.cde.ca.gov/ta/cr/#Instruments
• CAIS Enhancements
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FPM Support
TOM TORLAKSON
State Superintendent
of Public Instruction
• Regional Team Leaders
http://www.cde.ca.gov/ta/cr/rtlassignments.asp
• CDE Program Reviewers
• CAIS County Office of Education
Leads
http://www.cde.ca.gov/ta/cr/caisleads.asp
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Contact Information
TOM TORLAKSON
State Superintendent
of Public Instruction
Federal Program Monitoring Office
916-319-0935
fpmoffice@cde.ca.gov
CDE Compliance Monitoring Web page
http://www.cde.ca.gov/ta/cr/
CDE CAIS Web page
http://www.cde.ca.gov/ta/ac/ca/index.asp
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