TIDE SYSTEM &
INPUTTING UNIVERSAL TOOLS,
DESIGNATED SUPPORTS AND ACCOMMODATIONS
FOR THE CALIFORNIA ASSESSMENT OF STUDENT
PERFORMANCE AND PROGRESS
Fran Arner-Costello, Director, Programs and Services, SELPA
Steve Carr, Chief Technology Officer
Emily Mostovoy, Executive Director of Special Education
Mary Samples, Asst. Superintendent, SELPA
Thursday, March 13, 2014
AGENDA
• Welcome and Overview of Training
• Overview of TIDE System
• Overview of Supports and Special Education
Checklist
• Uploading Supports in Excel and Database
Interface in TIDE with live demo
• Next Steps
By the end of today, you will:
• Be familiar with the TIDE system and understand
the two means of entering universal tools,
designated supports, and accommodations for
special education students.
• Have an opportunity to discuss with your district
team about next steps and roles for inputting
SBAC supports for special education students.
DISCLAIMER
As we are in an every changing time in educational
testing; the information presented today is a
culmination of powerpoints, webinars, videos, and
manuals from the California Department of
Education and other educational constituents such
as the California Smarter Balanced Assessment
Consortium. This information is based on the most
up-to-date information, however it is possible that
new information or updates may be released that
could change or alter some of the information
presented today.
TIDE System
TEST INFORMATION DISTRIBUTION
ENGINE (TIDE)
TIDE is a password-protected Web site that
provides administrators with tools to manage users
and students participating in the Smarter Balanced
Field Test.
• Repository for student information, including
initial test settings and accommodations
• Different levels of user access
• Just for the Field Test, not remaining paperpencil tests
CAASPP Roles
FIELD TEST STUDENT REGISTRATION
Student
demographic data
submitted to>>
LEA
SIS
Designated supports
and
accommodations
CDE
CALPADS
System
Student registration
TIDE
24 hours
IMPORTANCE OF CALPADS
• CALPADS is the sole source for student
demographic and program participation data for
TIDE.
• Student accommodations and supports will not
be uploaded in CALPADS.
• LEAs cannot update student demographic or
program participation data in TIDE; must be
updated in CALPADS.
IMPORTANCE OF CALPADS CONT.
• The student’s grade level must be correct in TIDE
before testing. (Only correctable in CALPADS.)
• Eligible students must appear in TIDE.
• If a student’s designated supports and
accommodations information is incorrect, it must
be updated in TIDE before he or she can test.
• It is critical for LEAs to update CALPADS
regularly.
• Processing time from CALPADS to TIDE is 24
Hours
ACCESSING TIDE
•
•
•
Users may access a link to the California Smarter Balanced
Portal on the California TAC website at
http://californiatac.org. Selecting the portal link will bring
you to the page below.
To access TIDE, select the Field Test link.
A direct link to the California Smarter Balanced Portal may
be found in the TIDE User Guide.
Note: DCs add SC users; SCs
add TA users.
ACCESSING TIDE
• Select the Online TIDE
System for California
Users card.
• When logging into TIDE
for the first time, users
will be prompted to
change their password.
TIDE: FIRST-TIME USERS
•
When a user is added to TIDE, the user will receive an
automated email from Smarter-CADoNotReply@airast.org that contains the following:
• User role
• Temporary password that must be changed upon initial login
•
If user has not received the e-mail with temporary
password, he or she should contact CalTAC.
Note: The domain airast.org should be whitelisted to ensure
users receive these e-mails.
ACCESSING TIDE
TIDE: LOGGING In
• To log in, the user
should enter his or her
username and
password.
• If a user has access to
multiple schools or
districts, he or she may
be prompted to choose
an LEA, and/or a
school.
NAVIGATING TIDE
•
•
The TIDE interface uses tabs as the principal
means of navigating between tasks. Some tasks in
the TIDE interface contain multiple sub-tasks.
TIDE shows only the features that are available to
the user based on his or her role.
TIDE: MANAGE USERS TAB
•
The Manage Users tab may be used to:
−
−
−
−
−
−
Upload users (group of users)
Add new user (individual user)
Search for existing user records
Export a list of existing user records
View and/or edit existing user records
Delete an existing user record
TIDE: UPLOADING A GROUP
TIDE: ADDING AN INDIVIDUAL USER
• The Add User tab allows you to enter details for a single
individual and add them to the system.
• DCs and SCs will be able to add users.
TIDE: EXPORT A LIST OF USERS
• For reference purposes, a user may choose to export a list
of users in his or her school or district.
−
−
−
Users may conduct a search for other users.
To export the resulting list of users, select [Export] and select
the desired format (Excel or CSV).
You may select a subgroup of users for export by selecting the
check box next to each record you want to include in the export.
TIDE: STUDENT INFORMATION TAB
The Student Information tab may be used to:
• Search for existing student records
• Export a list of existing student records
• View an existing student record
• View and update student test settings
TIDE: VIEW STUDENT INFORMATION
•
•
To search for existing student records, select the sub-tab [View
Students].
Select a district and school from the drop-down menu.
Note: Users only have
access to students in
districts and schools
with which they are
associated in TIDE.
TIDE: VIEW STUDENT INFORMATION
•
•
To help narrow results, search by First Name, Last Name, SSID,
Confirmation Code, and/or grade.
You can select Add Additional Search Criteria to include Test
Settings in your search.
TIDE: EXPORT A LIST OF STUDENTS
•
•
•
The search will result in a table similar to the one shown below.
Results may be sorted by selecting the column header above the
data.
It may be helpful to export a list of students in order to verify the
correctness of their information and assist them in logging in to the
test.
−
Users may export the full results table or a subset of those results in
Excel or CSV format.
TIDE: VIEW A STUDENT RECORD
• To view a student’s record, select the [View] button
for that record.
TIDE: VIEW STUDENT INFORMATION
•
•
Student demographic
data is read-only.
Changes must be
submitted to
CALPADS and will be
reflected within 24
hours.
SMARTER BALANCED
USABILITY, ACCESSIBILITY, AND
ACCOMMODATIONS
SMARTER BALANCED
USABILITY, ACCESSIBILITY, AND ACCOMMODATIONS GUIDELINES
1. Universal tools, available to all students. Examples
include spell-check, highlighter, embedded ruler,
strikethrough, and English dictionary.
2. Designated supports, available to identified students,
including English learners, struggling readers, and
students with attention deficits. Examples include colorcontrast text, the blocking of distracting content, stacked
translations and bilingual dictionary.
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SMARTER BALANCED
USABILITY, ACCESSIBILITY, AND ACCOMMODATIONS GUIDELINES
(CONT.)
3. Accommodations, available to students with an
individualized education program or a 504 plan that
specifies the need for such an accommodation. Examples
include closed captioning, Braille, calculator, and scribe.
The Guidelines are available on the CDE
Smarter Balanced Accessibility and Accommodations Web
page at http://www.cde.ca.gov/ta/tg/sa/access.asp
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MATRIX ONE: UNIVERSAL TOOLS, DESIGNATED
SUPPORTS, AND ACCOMMODATIONS FOR THE CALIFORNIA
ASSESSMENT OF ACADEMIC PERFORMANCE AND PROGRESS
• A new matrix that describes the universal tools, designated
supports, and accommodations available for the CAASPP
assessments is now available at
http://www.cde.ca.gov/ta/tg/ai/.
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Smarter Balanced
Usability, Accessibility, and Accommodations Guidelines
*Permissive Mode
*Streamlined Interface
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SBAC CHECKLIST
• Ventura County SELPA has developed an SBAC
Checklist (located in SIRAS under Tools/Added
Forms/STAR) to be completed for each student
identifying his/her universal tools, designated
supports and accommodations.
• For students who do not have a Checklist
completed, one can identify a student’s testing
supports from his/her IEP STAR participation page
and transition past supports into SBAC supports
SIRAS CHECKLIST
EXAMPLE OF STAR TO SBAC SUPPORTS
STAR Accommodations
ELA: Answer Options
read aloud to student
SBAC Tools, Supports & Accommodations
ELA Designated Embedded
Supports: Text to Speech
OR
ELA Non-embedded Supports:
Read Aloud
Option 1: No longer needed
ELA & Math: Student
marks in test booklet
ELA & Math: Supervised
breaks within a section
of the test
OR
ELA & Math Non-Embedded
Accommodations: Print on
Demand or Scribe
ELA & Math Universal Tools:
Breaks
(Remember longer than 20
minutes will result in a new
Session ID)
CAASPP ACCESSIBILITY SUPPORT
REQUEST FORM
• The CAASPP Accessibility Support Request Form is now available at
http://californiatac.org/administration/forms/.
• Local educational agency CAASPP coordinators can submit this form to
the CDE when they determine that a student needs to use a support
that he or she regularly uses in the classroom but that is not listed on
the matrix.
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CAASPP ACCESSIBILITY SUPPORT
REQUEST FORM (CONT.)
•The request must be submitted at least ten business
days prior to the student’s first day of CAASPP testing.
•More information in the 2014 LEA and Test Site
Coordinator Manual for the Spring 2014 Administration
that is available at
http://californiatac.org/administration/instructions/index.html.
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DESIGNATING SUPPORTS AND
ACCOMMODATIONS
•
Both DCs and SCs are authorized to set supports and
accommodations for students.
–Two ways: one-by-one or upload file
–Must be set prior to the test session
•
There is a template for uploading both embedded and
non-embedded supports/accommodations.
•
Accommodations can be set immediately prior to the
student test.
• Set in system by content area.
• Reminder: For CA, adding, uploading, or editing student demographic
information is only through CALPADS.
INPUTTING STUDENT
INFORMATION INDIVIDUALLY
TIDE:
VIEW STUDENT INFORMATION
• To search for existing student records, select the subtab [View Students].
• Select a district and school from the drop-down menu.
Note: Users only have
access to students in
districts and schools
with which they are
associated in TIDE.
TIDE:
VIEW A STUDENT RECORD
• To view a student’s record, select the [View]
button for that record.
VIEWING STUDENT TEST SETTINGS
IN TIDE
•
Test Settings include
embedded
accommodations and
embedded designated
supports. These may be
adjusted manually, or by
uploading an
accommodations file.
NON-EMBEDDED ACCOMMODATIONS
AND DESIGNATED SUPPORTS
•
Non-Embedded
Accommodations and
Designated Supports
may also be adjusted
manually (one-by-one),
or uploaded in an
accommodations file.
LIVE DEMO INDIVIDUAL IN TIDE
INPUTTING STUDENT INFORMATION
THROUGH EXCEL DOCUMENT
DESIGNATING SUPPORTS AND
ACCOMMODATIONS IN TIDE: UPLOAD
TIDE interface:
•Preferred method for large number of students
•Can also be used to modify existing test settings
DESIGNATING SUPPORTS AND
ACCOMMODATIONS IN TIDE
•
The upload process will be similar to the Upload Users
function; an Excel template is provided for your use.
DESIGNATING SUPPORTS AND
ACCOMMODATIONS IN TIDE
Step 1: Download the template (.xlsx).
Step 2: Add or edit students’ test settings.
•
Do not change or move the column headers in the first row.
 Columns can be expanded for better view.
•
Select each student’s test settings in each row and column;
save often.
 Template contains drop-down list of test setting options.
DESIGNATING SUPPORTS AND
ACCOMMODATIONS IN TIDE
Step 3: Upload student settings file.
Step 4: Preview file.
1. Preview the file you selected to ensure that you uploaded the
correct file.
−Only a few records are visible on the preview page.
2. Select [Next] to begin the file validation process.
DESIGNATING SUPPORTS AND
ACCOMMODATIONS IN TIDE
Step 5: Validate file.
• TIDE validates:
–Layout: Determines whether file has proper format,
record length, and acceptable values.
–Data: Determines whether file meets certain criteria
based on the information on it.
• If no fatal errors, select [Commit File].
DESIGNATING SUPPORTS AND
ACCOMMODATIONS IN TIDE
Step 6: Confirm designations.
•
•
•
After you select [Commit File], accepted records will
be uploaded to TIDE.
Process may take a few minutes depending on
number of records and users logged into TIDE at that
time.
Receive confirmation message.
DESIGNATING SUPPORTS AND
ACCOMMODATIONS IN TIDE
Important notes:
•LEA CAASPP Coordinators can upload files for students
enrolled at any school in their LEA.
•Test Site Coordinators can only upload files for students
enrolled at their school.
•Files that contain more than 2,000 records will be processed
offline.
−
E-mail will be sent after file is processed.
•The larger the file, the more time needed to upload. Do not
cancel the process.
LIVE DEMO
THROUGH EXCEL DOCUMENT
NEXT STEPS
•
•
•
•
•
•
•
Identify Testing Roles
Register all accounts in TIDE
Review Student Population In TIDE
If inaccuracies are found, i.e., missing students, grademake corrections in SIS >>> CALPADS (24 Hours)
Review SELPA SBAC Checklist with Team
Identify which method for accommodation entry
(individual or Excel)
Begin the Fun!!!
RESOURCES
•Usability, Accessibility, and Accommodations Guidelines:
http://www.smarterbalanced.org/wordpress/wpcontent/uploads/2013/09/SmarterBalanced_Guidelines_091113.pdf
•CA-specific TIDE User Guide
•TIDE Online Training Module (video)
RESOURCES (CONT.)
SMARTER BALANCED FIELD TEST TRAINING MODULES
• New training modules are available on the Smarter
Balanced Assessment Consortium Field Test portal at
http://sbac.portal.airast.org/ca/field-test-ca/resources/.
• Ten videos (6 to 55 minutes in length) are available that
provide information on a variety of topics, including:
– Accessibility and Accommodations
– Smarter Balanced Test Administration Overview
– Technology Requirements for Online Testing
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SBAC Resources
•
•
The CaliforniaTAC Webcast:
http://californiatac.org/rsc/videos/archived-webcast_021114.html
•
•
California Smarter Balanced Field Test Workshop PowerPoint Slides
http://californiatac.org/rsc/pdfs/calif-tac.feb_11-slides.2014.ppt
•
•
Recommendation to consider for scheduling of the test:
http://californiatac.org/rsc/pdfs/CAASPP.SBFT_time-charts.2014.pdf
•
•
Link to the TIDE (Test Information Distribution Engine)
http://sbac.portal.airast.org/ca/field-test-ca/
•
•
Webinar from March 6, 2014
http://californiatac.org/rsc/videos/archived-webcast_030614.html
STATE ASSESSMENT SUPPORT
California Technical Assistance Center (CALTAC)
http://californiatac.org/
800-955-2954
CAASPP Office
caaspp@cde.ca.gov
916-445-8765
CDE redesigned Smarter Balanced Field Test Web page
http://www.cde.ca.gov/ta/tg/sa/smarterfieldtest.asp.
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