Test
Coordinator
Training
Spring 2015
Overview
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Roles in Assessment
DTC—District Test Coordinator
STC—School Test Coordinator
• Acts as DTC for Charter/BIE Schools
• All schools within a district have STCs
TA—Test Administrator
Proctor
Others involved in testing
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DTC, STC, TA Requirements
• Professionally licensed
• Gainful employee of district
or school
• DTC/Charter STC: appointed
by superintendent (public)
or director of school
(charter and BIE) and must
be officially signed up with
PED.
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Training
PED
DTC
STCs
TAs
Charter/BIE STC
TAs
DTCs/STCs Communicate with all
staff and families!
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Test Coordinator Training
Responsibilities
• Provide training to STCs, Principals, and TAs 2x year
• Provide clear directions on what is allowed/not allowed
• Provide manuals to staff in advance of training
• GO THROUGH ONLINE TRAINING PROCEDURES AND
HAVE ALL TAs PRACTICE ON COMPUTERS!
• Provide and review testing schedules and calendars
• Ensure availability of allowable support materials/tools
(calculators, rough draft paper, No. 2 lead pencils, etc.)
• Develop and enforce local secure tracking procedures.
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Test Coordinator Administration
Responsibilities
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COMPLETE ALL DATA MANAGEMENT SYSTEM REQUIREMETNS
FOR ALL ASSESSMENTS.
Ensure accommodations are assigned and administered
appropriately
Ensure schools have posted conspicuous signs near copy
machines, entry doors, office and classroom doors
Ensure TAs and Proctors have appropriate certification and
training
Inspect schools to ensure secure storage of assessment
materials. Check tracking procedures
Report irregularities to the PED/conduct investigations
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Test Coordinator Documentation
Responsibilities
• Ensure assessment records are organized and filed
properly for 5 years
• Maintain STC training agendas and TA signatures
• Account for all confidentiality forms for individuals
involved in handling assessment materials (5 years)
• Submit completed Verification Forms to PED
• Principal and Superintendent’s Verification Forms
must be signed within 10 days AFTER
testing is completed
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TA Responsibilities
• Administer assessments to assigned students according
to directions and manuals
• Offer accommodations as directed
• Maintain security of assessment materials
• Protect confidentiality of students
• Read the DFA script as written
• Strictly monitor students during testing
• Maintain an appropriate and fair testing environment
• Report irregularities immediately to STC and principal
• Set standard for professionalism
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Proctor Qualifications
• Any staff or community
member who has
been trained in proper test
administration
and test security
• Must sign Confidentiality
Agreement
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Proctor Responsibilities
• Assist TA, but not act as test
administrators*
• Hall monitor/restroom escort
• No parents in child’s or
relative’s classroom
* Trained proctors (preferably EAs/IAs
may administer 1-on-1
accommodations.
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Principal & Superintendent
• Verify that procedures are followed
correctly
• Sign Verification forms
• Superintendent’s Verification—send to
the PED
• Principal’s Verification—maintain at
school/district
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NMSAP Components
PARCC: Partnership for Assessment of
Readiness for College and Careers
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Accountability Assessment
English Language Arts and Mathematics
Grades 3 – 8 and High School
CCSS-aligned
Fall semester block and retests available Nov/Dec 2015
Test Development/Policies: PARCC Consortium of 11 States
Vendors: PARCC, Inc. and Pearson
Online platform: TestNav
Student Data Management System: PearsonAccess Next
Reports: Coming Fall 2015
Helpdesk: 888-493-9888, parcc@support.pearson.com
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NMSAP Components
SBA/HSGA: Standards Based Assessment/
High School Graduation Assessment
• Science
• Grades 4, 7, 11 (and fall 12 retakes)
• Spanish Language Arts (SLA)
• Grades 3-8, 10 and 11 (and fall 12 retakes)
• Vendor: Measured Progress
• Online platform: iTester
• Student Data Management System: iServices
• Reports: iServices
• Helpdesk: 866-676-6722, nmhelp@measuredprogress.org
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NMSAP Components
NMHSCE: New Mexico High School
Competency Exam
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Reading, Writing, Math, Science, Social Studies
For students in cohorts of 2011 and earlier
Provided until 2016
Accountability and Graduation
Vendor: Measured Progress
Paper only
Student Data Management System: iServices
Reports: iServices
Helpdesk: 866-676-6722, nmhelp@measuredprogress.org
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NMSAP Components
NCSC: National Center and State Collaborative
• Accountability Assessment for students with significant cognitive
disabilities
• Eligibility criteria – impairments must affect students in multiple
settings
• English Language Arts and Mathematics
• CCSS-aligned
• Grades 3 – 8 and 11
• Grades 12/12+ retests in fall
• Test Development/Policies: NCSC Consortium of 24 States (Tier 1
and Tier 2). NM is a Tier 2 state.
• Vendor: TBD
• Online platform: TBD
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NMSAP Components
NMAPA: New Mexico Alternate
Performance Assessment
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Science (Grades 4, 7, 11)
Social Studies (Grade 11)
Grade 12/12+ retests in fall
Vendor: TBD
Currently paper only
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NMSAP Components
W-APT, ACCESS for ELLs and alt-ACCESS:
English Language Proficiency Assessment
• Grades K-12
• W-APT should be administered during students’ first 20 days in
school if home language survey indicates the need.
• Students must W-APT into EL status prior to taking ACCESS.
• ACCESS determines level of proficiency. Under 5 (cum) is EL
status. Over 5 still requires language support services.
• Vendors: WIDA and Metritech
• Paper 2015, moving to online
• Ordering Helpdesk: 800-747-4868, mtinfo@metritech.com
• Test Helpdesk: 866-267-7735, help@wida.us
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NMSAP Components
EoCs: End of Course Exams
• Graduation:
• Primary Demo of Competency for Social Studies
• ADC for Reading, Writing, Math, Science
• Educator Effectiveness
• Grades 4 – HS
• Core, elective, and CTE
• Upcoming: CTE certification tests
• Paper – download from SOAP, copy, track for security measures,
input scores into STARS
• Online – Blackboard, no copying, auto-scored (MC), delegated
grading (ER), rosters immediately available, PED received data, no
cost!
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PRICING
• PARCC CBT: Grades 3-8 $23.97 (ELA and Math)
High School: $12.47 PER TEST (ELA or Math)
• PARCC PBT: Grades 3-8 $32.97 (ELA and Math)
High School: $17.97 PER TEST (ELA or Math)
• SBA Spring: $19.92
• HSGA Fall Retest: $28.53
• NMHSCE: $55.00
• NCSC: TBD
• NMAPA, AAHSG: TBD
• W-APT: no cost
• ACCESS for ELLs: $13.96
• EoCs: District Dependent (No per-student cost if using
Blackboard)
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EES Approved Interim Assessments
Vendor
Contact
Email
Phone
Discovery
Susanne Thompson
susanne_thompson
@discovery.com
HoughtonMifflin:
Riverside
Heather Pillman
heather.pillman@hm
800.323.9540
hco.com
NWEA
Brenda Hein
brenda.hein@nwea.
org
Renaissance
Learning
Tracy Daw
tracy.daw@renlearn. 877.988.8048
com
ext. 1073
240.662.6710
503.624.1951
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NMSAP Manuals and Rules
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NMSAP Procedures Manual: Outlines all procedures,
regulations, and special circumstances with regard to all
statewide assessments
PARCC Accommodations Manual: Provides details about
allowable accommodations and coding for PARCC tests
PED Accommodations Manual: Provides details about
allowable accommodations and coding for tests
ADC Manual: Gives options for students to meet graduation
requirements through Alternative Demonstrations of
Competency
EoC DFA: Provides information about End-of-Course Exams
(for graduation and educator effectiveness)
6.10.7 NMAC: State rules for Test Security & Administration
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Assessment-Specific Manuals
PARCC, SBA/HSGA, NMHSCE, NCSC, NMAPA, ACCESS:
TCM: Test Coordinator’s Manual
DFA: Directions for Administering
Available on Test-specific Sites.
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Assessment-Specific Websites
PARCC: www.parcconline.org, www.pearson.parcc.com
SBA/HSGA, NMHSCE: http://iservices.measuredprogress.org
NCSC: www.ncscpartners.org
ACCESS: www.wida.us
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Training Requirements
PARCC/SBA/HSGA/EoCs
DTC/STC attends PED trainings 2x annually.
TAs must be trained by DTC/STC 2x annually.
NCSC
TAs complete online training modules and pass quiz.
NMAPA/AAHSG
TAs must attend training once every 3 years.
ACCESS and W-APT
Training modules online at www.wida.us. DTCs can track TA progress
in online training and quizzes.
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PARCC/SBA Participation
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All public school students must participate in
assessments: Grades 3−8 and HS.
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Students on the career and standard graduation options
take PARCC in HS and SBA Science in 11th grade.
Accommodations are allowed for students with IEPs.
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Students on the ability graduation option (with severe
cognitive disabilities) take the NCSC/NMAPA grades 3-8
and 11.
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BIE schools may use PARCC/SBA for federal accountability.
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According to ESEA and NMSA, students
may not refuse accountability testing.
Federal and state laws require all students to participate in
state accountability assessments (ESEA; HR1, Title1, Part A,
Subpart 1, Section 1111, (b), 3, C
http://www2.ed.gov/policy/elsec/leg/esea02/pg2.html and
Section 22-2C-4 NMSA 1978
http://ped.state.nm.us/ped/GradDocs/requirement/NMSA%20
22-2C-4.pdf).
These laws do not offer an exemption or right of refusal to
test.
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If Students Do Not Test…
Counts against school in
A – F School Grading.
Federal Law requires 95%
participation rate.
No requirement to provide
alternate activities for
students whose parents do
not want students tested.
Scheduling: PBT
•Districts and charters may
create their own schedule
within allowed testing
window.
•Schedule must follow 11
requirements outlined in
Secretary Skandera’s memo
dated May 2012.
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PBT Scheduling
1. Test within PED-designated window.
2. No testing on materials-packaging day.
3. All materials must be returned on/by designated
shipping day.
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PBT Scheduling
4. Make-up testing must
occur during testing
window.
5. Test sessions must follow
required order. (Makeups may have
exceptions.)
6. All schools in district must
follow same schedule.
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PBT Scheduling
7. No breaks during a session.
8. For SLA grades 5-8 writing
sessions must be administered
consecutively—only a short
stretch/bathroom break in
between.
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PBT Scheduling
9. Test on any school day,
Monday to Friday.
10. Test in mornings,
afternoons, or both.
11. Schedule up to three (3)
SBA sessions or two (2)
PARCC sessions per day.
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CBT Scheduling
1. For computer-based testing (CBT), schools may create their
own schedules.
2. For CBT, schedule each unit/session within a grade/course as
close together as possible.
3. No more than 2 units/sessions per day.
4. A school may schedule as many units/sessions a day as
needed for multiple groups of students.
5. Schools may schedule units/sessions back-to-back for
students, but must give students a short break between
units.
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PARCC Administration Flowchart
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Administration: Performance-Based Assessment, End-of-Year
Unit: Literary Analysis Unit, Research Simulation Unit, etc.
Session: Grouping of students, composed of units
Section: Calculator or non-calculator sections of Math units
*
*Grades 3-5 ELA/L does not include Unit 2
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PARCC Test Units
Grades 3-5: 8 units total
ELA/L
Mathematics
PBA
EOY
Total
3 units
1 unit
4 units
2 units
2 units
4 units
Grades 6-High School: 9 units total
ELA/L
Mathematics
PBA
3 units
2 units
EOY
2 units
2 units
Total
5 units
4 units
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Unit Testing Time
English Language Arts/Literacy
PBA Unit 1 (LA)
PBA Unit 2 (RS) PBA Unit 3 (NW)
EOY Unit 1
EOY Unit 2
Grade 3
75
75
60
75
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Grade 4-5
75
90
60
75
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Grades 6-11
75
90
60
60
60
LA: Literary Analysis • RS: Research Simulation • NW: Narrative Writing
Mathematics
PBA Unit 1 PBA Unit 2
EOY Unit 1
EOY Unit 2
Grade 3
75
75
75
75
Grade 4-5
80
70
75
75
Grades 6-8
80
70
80
75
Alg I, Geo, Int Math I, Int
Math II
90
75
80
75
Alg II, Int Math III
90
75
90
75
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Administration Time – Guidelines for Scheduling
Task
1. Students enter lab and settle.
2. Complete preliminary test preparation
after students arrive (includes reading
instructions to students and answering
questions).
2. Distribute test materials to
students/help students log-in.
3. Administer unit (times vary by unit).
4. Complete end-of-unit activities,
including closing units and collecting test
materials.
Total
Approximate Time
5 minutes
15 minutes
10 minutes
60-90 minutes
10 minutes
100-130 minutes
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Test Assignment Guidance
PARCC: See “Important PARCC Test Assignment
Procedures for 2015.”
SBA Science: Grades 4, 7, and 11
Spanish Language Arts: ELs in their first 3 years in US
schools or 4th or 5th years with an approved EL waiver.
Testing Order
SBA (Science and SLA): Follow the order in the test book.
PARCC: There is no specific order for content area –
schools may administer ELA/L or Mathematics first.
Within PARCC content areas, units must be administered
in sequential order (except for make-up testing).
For example: Unit 1 -> Unit 2
Students may alternate between content areas.
For example: Unit 1 ELA/L EOY -> Unit 1 Mathematics EOY
-> Unit 2 ELA/L EOY -> Unit 2 Mathematics EOY
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Make-Up Testing
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If students miss a unit, they may skip the unit to
continue testing with their testing group and make up
the unit at another time.
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Schools must schedule make-up testing within the
testing window.
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Schools may combine students for content areas if the
unit testing times and administration scripts are the
same.
For example: Grade 3 ELA/L PBA and Grade 4 ELA/L PBA
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Scheduling Tips
• Consider mobile labs/computer carts.
• Reserve room(s) for extended time testers and
non-CBT accommodations (where applicable).
• ES, MS, and HS will have different schedules.
• Preserve instructional time to the greatest possible
extent.
• Consider computer-based courses.
• Daily schedule may change for ALL students, esp. in
HS.
• Block schedule? Rotations? Classroom teacher or
different TA? Think outside the box!
For More Information
For more information and resources on scheduling, please
view the Scheduling Tool Kit on PARCC Online:
http://www.parcconline.org/assessment-administrationguidance.
Resources include scheduling FAQs, schedule templates,
and sample schedules.
PARCC test sessions must be scheduled in PAN.
See “Step-by-Step Guide to Creating PARCC Test
Sessions in Pearson Accessnext.”
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Questions?
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