REAC UPDATE & STATUS OF HCV
QA/QC INSPECTIONS
FIRST:
REAC - UPCS INSPECTION
SOFTWARE CHANGE
 In use by REAC since 2000
 Limits the recording of any single deficiency
to the highest level for that defect.
 Does not include Berger report
recommended changes.
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Let’s take a look at the 2.3 software
and how it is limited when
recording multiple levels of the
same defect. I.e. Doors –
Inoperable Hardware – L1, L2, L3.
Then you will be shown the same
defect , Doors - Inoperable
Hardware, using the 4.0 software
and how it is recorded.
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The 2.3.4 Uniform Physical Condition
Standards (UPCS) inspection software
has been phased out and the new 4.0
UPCS software has taken it’s place.
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The New 4.0 Software
incorporates several
major changes.
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Such As:
 Revised PASS Scoring Notice - Published Thursday,
August 9, 2012; 77 FR 47708
 Adds an equity principle: scoring “point loss cap” .
 Implements 47definition changes from the
Berger Report .
 Implements DCD 4.0 software changes that include:
 “Decision Tree” for recording deficiencies
 Recording multiple deficiencies of the same item
 Recording location of each deficiencies
 New Inspection Report format with
detailed/descriptive information for scored and nonscored deficiencies
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Second:
The 4.0 Online Software Training
• REAC now has free online UPCS training
available for all Multi-family and Public
Housing Authority Staff. The website
explaining all the details can be accessed at:
http://portal.hud.gov/hudportal/HUD?src=/
program_offices/public_indian_housing/reac
/products/pass/pass_trng
• Background info:
A Congressionally mandated HUD audit, issued in
2008, found that HUD lacked adequate controls over
the physical condition of its Section 8 housing stock.
The remedy provides for the REAC to perform
quality control inspections of up to 10,000 recently
completed Housing Quality Standards (HQS)
inspections at up to 100 of the largest Public
Housing Agencies (PHAs), collect the inspection data,
and provide results to the PHAs, field offices, and
program offices. This will be accomplished in two
phases.
• Phase I will begin in FY2013 with REAC’s Physical
Assessment Subsystem (PASS) Quality Assurance (QA)
inspectors conducting a minimum of 1,000 inspections of
existing Housing Choice Voucher (HCV) units at 22 PHAs
out of the top 100 agencies with the largest number of HCV
units.
• Phase II will provide for contract inspectors to conduct
approximately 9,000 additional HQS inspections at 40
additional PHAs that were not included as part of Phase I.
REAC PASS QA inspectors will simultaneously conduct
quality assurance on a select number of the contactor’s
inspections.
• REAC recently completed the inspection of 1,007 Housing
Choice Voucher (HCV) units at 22 of the top 100 PHA’s
based on the number of voucher units. The inspection
process consisted of one PHA Housing Quality Standards
(HQS) inspector and one REAC Quality Assurance (QA) staff
conducting the inspection of the HCV unit simultaneously.
The PHA HQS inspector followed the HQS guidelines, most
incorporated local code exceptions that were adopted by the
PHA, and some added their own PHA requirements that are
over and above the basic federal HQS requirements.
The REAC QA staff followed the federal HQS guidelines only
and did not apply any local code exceptions or PHA
requirements.
The cumulative results for the initial 1007 inspections are
currently being analyzed and the results will be provided to
the HUD Office of Field operations, the HCV Program Office
and each individual PHA involved.
For more information:
Terry Holcombe
Construction Analyst / Instructor
PIH/REAC/Quality Assurance
U.S. department of housing and Urban
Development
550 12th street, Suite 200
Washington DC 20410
Cell: 770-330-2105
Email: Terry.Holcombe@hud.gov