IMPORTANCE OF ACCOUNTING SOFTWARE
(PEACHTREE)
PROJECT ORIENTED ORGANIZATIONS / INSTITUTIONS
Course Coordinator
DR. ANSAR ALI NOOR
Non Profit Accounting
You run a nonprofit, which means you spend a lot of
time worring.
Is your mission reaching as far as possible?
Is your staff well-trained and happy?
Are you doing enough to find and secure new donors,
patrons, or students?
One thing you can’t afford to worry about: whether your finances
are being properly managed. There’s just too much at stake.
Above anything else, your future depends on the financial
decisions you make today.
NEED OF ACCOUNTING SYSTEMS
 Project oriented accounting software; based on different
funding
revenue sources, Govt., Donors, Own resources (from Hostels,
Academic Fees, Shuttle Service, Residences etc.)
 Four Level of Chart of Account
Sample: Account Type: Control Account: Main Account:
Sub- Account (X-XXX-XX-XXX)
 Follow-up of approved financial rules
Reporting Requirement:
1.
2.
3.
4.
5.
6.
Income and Expenditure Account, Balance Sheet and
Cash Flow Statement.
Project Wise, Income and Expenditure Account,
Balance
Sheet and Cash Flow Statement.
Summary Income and Expenditure Account, Balance
Sheet and Cash Flow Statement.
Ledger Accounts (Date wise, Period wise, Year wise)
Project Wise Trial Balance.
Summary Trial Balance.
IT Software which can support Accounting
system
Peachtree by Sage Pro Accounting 2010 helps improve
your productivity with standard core accounting
features that can automate invoices, checks, and track
employee payroll1. You can record customer
payments, create budgets, and track sales, inventory,
and expenses. It provides 100+ reports and financial
statements.
Features of Peachtree Accounting System
 Unified Chart of Accounts
 United Way-based Chart of Accounts
 Welcome Letter and Fundraising Letter Templates
 Track Donation Receipts
 Track Member and Pledges Fees Outstanding
 Nonprofit-Specific Operational Reports
Multi-User
 Multi-user environments are supported in Peachtree
Premium Accounting.
 Multi-user mode is optimized for Windows Server
2003 or Windows Server 2008 client-server networks,
and Windows XP/Vista peer-to-peer networks.
Supporting Features
 Automatic Backup
With Peachtree Automatic Backup, you set up backups once and
Peachtree does the rest. You can easily arrange for backups to
occur regularly; Peachtree doesn't even have to be running to
back up safely and securely.
 Password Security
Increase the security of your Organization's data with new
customizable password options and let your admin see who is
logged in at any time. For example, you may choose to set
automatic password expirations or block repeat passwords.
Customizing your options and letting users change their own
passwords helps save time and money.
Supporting Features (Cont.)
 Transaction History
Link to the entire chain of events for customer and
vendor transactions at any point of Accounting
transaction process.
Multi-user Management
Now there's a better way to manage users in
Peachtree! Send notifications to other users that they
need to log out, or if necessary, an admin can
manually log them out of the company.
Multi-Year Reporting
New General Ledger reports and Financial Statements
functionality allows you to report on data outside of
two open years, while retaining the control to lock
down prior years and purged data. This access will
allow you to compare budgets and financial results
across multiple years, and drill down to the details.
Use this new functionality with existing capabilities
on transaction reports, to get improved trending
analysis, better research, and more accurate forecasts.
Cash Flow Management
Now you can view your current cash status easier than
ever before. With an improved cash management tool,
you can easily see how much money is coming in and
going out, so you always know how your business is
performing. In addition, with an improved forecasting
tool, you will be able to quickly create forecast
scenarios, and export them to Microsoft Excel, to
better track how your business might perform down
the road.
Comprehensive Payroll Management
Access to a full payroll management tool for your
business is available, with set-up improvements and
expanded offerings for benefits and deductions. These
expanded feature improvements offer you a better way
to account for items that you need to effectively
manage your business.
THANK YOU!