GPA-027-11
Renewable Energy Resource for
Guam Power Authority
Pre-Bid Conference
February 1, 2011
1
Review
GPA announced multi-step bid on January 4, 2011
Bid Fee is $250.00
Bid closing date is April 5, 2011 4:00 PM
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Agenda
Bid Schedule
Bid Scope Overview
Multi-Step Bid Process
 Qualification Step
 Price Bid Evaluation
Bid Documents Review
Reminders
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Bid Schedule
4
Bid Scope & Contract
Acceptable renewable energy sources include:
biomass, hydro, geothermal, solar, wind, ocean
thermal, wave action and tidal action.
The renewable resource will be available for
commercial operation within 36 months from
contract award.
Proposed technologies shall have at least 1 year of
commercial operations history in a utility
environment.
Energy will be delivered directly to the existing GPA
transmission system.
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Bid Scope & Contract (cont.)
The renewable resource will provide energy for
a minimum contract term of 10 years.
The Bidder’s renewable resource project will have a
total minimum nameplate capacity of 5 MW; this
may be the combination of several generation units
at one site.
The renewable resource will deliver energy on a unitcontingent basis, but will provide a minimum amount
of energy each year, as described in “Volume
III: Draft Renewable Energy Purchase Agreement.”
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Bid Scope & Contract (cont.)
In addition
 The bidders selected are responsible the system integration
study and costs of their proposed project.
 This is a multi-step bid which requires bidders to be qualified
based on non-priced proposals. Qualified bidders will
proceed to the next step – Priced Bid Evaluation.
 GPA reserves the right to select bids from different
technologies to meet generation diversification goals even if
the bid is higher.
 GPA may select more than one vendor for total renewable
resource capacity of up to 40 MW in this solicitation.
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Bid Documents Review
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BID Documents
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GPA-027-11 Bid Document.pdf
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Special Reminders to Prospective Bidders
Bid Invitation & Award Document
Volume I – Commercial Terms & Conditions
Volume II – Technical Requirements
Volume III – Draft Renewable Power Purchase – Sales Agreement
Volume IV – Bid Scoring Mechanism
Volume V – Appendices
Government of Guam General Terms & Conditions
Government of Guam Sealed Bid Solicitation Instructions
Qualitative Scoring Workbook.xls
Priced Offer Workbook.xls
Appendices Forms Folder
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Volume I – T&C
Bid Schedule
Lists standard procurement documents that
are required for each bid submittal. Failure to
include these will result in immediate
disqualification.
Submittal Process (Electronic or Manual)
Standard GPA Commercial Terms & Conditions
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Volume II – Tech. Functions
Production Description
 Defines Acceptable Renewable Sources
 Restricts any energy from non-renewable resources be
acceptable for delivery under the proposed agreement.
 Discusses limits to “highly variable” resources (i.e. wind)
 Discusses Interconnection and System Integration study
responsibilities of the bidder.
Provides information on the scoring requirements for
the bidder’s Technical Proposal.
Highlights some of the contract requirements (NOTE:
Contract will be final reference)
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Volume III – Draft PPA
Provides GPA’s Draft Purchase Power
Agreement which includes:
 Contractor’s Annual Energy Guarantee
 Penalty provisions for delay in providing service
(construction/commissioning)
 Penalty provisions for not meeting annual
guarantee
 Provision for Interconnection Agreement
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Volume IV – Scoring Mech.
Discusses the process for evaluating the
Technical & Price Proposals
This document will be used with provided
excel spreadsheets
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Volume V - Appendices
Checklists
Procurement Forms as referenced in Volume I
(also provided in Word file formats)
Transmission PDF
Additional Requirements for Grid
Interconnection
Solar Siting Study
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Excel Workbooks
Two (2) workbooks provided:
 Qualitative Scoring Workbook
 Reference
 Technical Data
 Priced Offer Workbook
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Multi-Step Bid Process
1. Qualification of Bidders
2. Price Bid Evaluation
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Qualification of Bidders
 Bidders will be “qualified” from a team of proposal
evaluators based on the following:
 Volume I - lists standard procurement documents that are required
for each bid submittal. Failure to include these will result in
immediate disqualification.
 Volume II - describes bidders technical requirements and information
required to evaluate the bidder and the proposed project.
 Volume IV & the Qualitative Scoring Workbook (excel file) - describe
the necessary information for each proposed project and scoring
method.
 Vendors must complete Part 1 and Part 2 of the Qualitative Scoring
Workbook
 Note: GPA may need to further evaluate some proposals determined
potentially acceptable
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Price Offer Evaluation
Load
Forecast
Fuel
Forecast
“Lowest
Cost”
Power
Possible
Resources
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Price Offer Evaluation
All successful “qualified” bidders will be
allowed to participate in the Price Bid
evaluation.
Final selection of bidders will be based on a
comprehensive evaluation of the bidder’s cost
and generation profile (hourly bid using an
integrated resource planning software,
Strategist®.
 Lowest Evaluated Utility Cost and
 Generation Diversification Goals
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Strategist ®
The Strategist® program was used to develop
GPA’s 2008 Integrated Resource Plan. The
program was created by New Energy
Associates. The software capabilities include:
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New capacity additions (type, timing, amount)
Power contract bid evaluation
Demand-side program testing
External market evaluation
Capital project analysis
Load segment or class analysis
Rate impact analysis
Business Unit Unbundling
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Strategist Input
GPA Load and Fuel Forecasts (Baseline)
GPA Resources & Costs
Bidder Resource & Cost
 Hourly load projections
 $/KWH contract rate
Evaluation Period
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Strategist Output
Total Utility Cost which includes
 Fuel Costs
 O&M Costs
Bidders will be selected by lowest evaluated
cost
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Approval & Award
PUC approval is required for contract award(s)
from this bid under the IRP Implementation
MOU.
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REMINDERS
Note bid schedule deadlines for questions and
bid submittal.
BOTH Non-Price Technical Proposal & Price
Bid Offer are to be submitted on the closing
date. (Refer to submittal instructions in bid
documents)
Note mandatory procurement documents
required to avoid bid disqualification.
Verify that you have all the bid documents.
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END
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