X GAMES
EVENT
REQUIREMENTS
SUMMARY
October 2012
GXG Event Requirements_RFP_d5_2012_10_03
X GAMES EVENT REQUIREMENTS
INTRODUCTION
Event requirements are based on hosting an entire X Games event. ESPN will contact all interested
cities to discuss city/entity proposals and hosting options.
CONTENTS
• Management
o Local Organizing Committee & Staffing
• Facilities
o Sport Course Space Requirements & Other Facilities
• Services & Equipment
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MANAGEMENT
LOCAL ORGANIZING COMMITTEE & STAFFING
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MANAGEMENT
Local Organizing Committee:
•
Executive Management - Key executives responsible for Event Management, Commercial
Operations, Business Operations, Facility Management. Interface with ESPN Event Teams.
•
Functional Areas - Sports & Competition*, Medical, Logistics, Event Production, Event
Operations, Safety, Security, Sustainability, Information Technology, Sponsorship
Management, Event Marketing, Event Merchandise Sales, Content Strategy*, TV Production &
Operations*, Media Relations, Finance & Administration, Transportation, Accommodations,
Food & Beverage.
* ESPN responsibility
Staffing:
•
Event Staffing: Provide sufficient number of permanent, temporary, and volunteer staff to
plan, organize, and manage the event.
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FACILITIES
SPORT COURSE SPACE REQUIREMENTS & OTHER FACILITIES
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FACILITIES
Sport Course Space Requirements:
Moto X, Rally Car
Traditional summer sports - Skateboard, BMX Freestyle,
See Sample Maps page 12 & 13
Skateboard/BMX
Vert
Key
Dimensions
Street
100’ x 100’ (30m x 30m)
Park
150’ x 180’ (46m x 55m)
smooth, flat concrete surface
footprint
Prefabricated Ramp with
Key Features
11.5’ (3.5m) transitions
and 2’ (.6m) vert, riders
flow wall to wall
combining lip tricks and
big air
Custom built concrete plaza
that includes a combination of
stair sets, banks, and ledges
100’ x 150’ (30m x 45m)
footprint
Custom built concrete park
that includes smooth bowls
with hips, gaps, flats and
ledges to provide a smooth
transition based course
Big Air
60’ x 370’ (85’h clearance),
18.3m x 113m (26m h
clearance)
60’-80’ (18.3m-24.5m) high
roll-in, choosing to launch over
a gap 50 or 70 feet long
(15.25m - 21.5m) and
continuing into a 27 foot
(8.25m) quarter-pipe
Moto X
Step Up
Key
Dimensions
Key Features
50’ x 200’ (15.25m x
61m) indoor arena
Course consists of a short
run in, vertical dirt ramp and
an adjustable high bar
Best Trick/Best Whip
50’ x 300’
(15.25m x 91.5m)
indoor arena
Freestyle/Speed & Style/
Racing/Enduro
300’ x 400’ (91.5m x 122m) outdoor stadium
Course consists of a dirt landing with
metal take off ramps. Riders hit a
single ramp and perform maneuvers
such as body variables, back flips and
combo tricks
Course consists of multiple dirt jumps & metal
ramps of varying lengths and angles
Rally Car
Racing/RallyCross
Key
Dimensions
1,000’ (305m) dirt track, 3,000’ (915m) asphalt track
Key Features
Course on asphalt and dirt roads featuring high speed straight-a-ways, technical turns and large dirt gap
jump
Sports are not limited to the above.
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FACILITIES - continued
Sport Course Space Requirements: Traditional winter sports - Snowboard, Skiing, Snowmobile.
Rally Car to be included at future winter events.
Snowboard/Ski*
Big Air
Key
Dimensions
Key Features
Length: 245 meters
Vertical Drop: 75 meters
Jump/Kicker
Large Landing
X Course
Length: 1,335 meters
Elevation: 2,651 meters
Vertical Drop: 210 meters
Slopestyle
Length: 670 meters
Verical Drop: 105 meters
Jumps
Banked Turns
Rollers
Gaps
Rails
Kickers
Jumps
Gaps
SuperPipe
Length: 172 meters
Width: 20 meters
Height: 18-degree pitch
Competition Quality Lighting
Snowmobile*
Snocross/Freestyle
Key Dimensions
 Total area of 13,680 sq meters
Key Features
 Flat to moderate (beginning skier) terrain with jumps, rollers, gaps
Rally Car
Racing/RallyCross
Key
Dimensions
4,000’ (1,220m) snow/ice track
Key Features
Course on snow, ice, track featuring high speed straight-a-ways, technical turns and large dirt gap jump
Sports are not limited to the above.
*Snow-covered alpine ski trails in close proximity to each other and the base area
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FACILITIES - continued
Other Facilities:
•
Venues: Multiple venues to accommodate 5,000 to 20,000 spectators. Amenities to include
restrooms, concessions, parking, security, etc. (Access to venues is needed for four to six weeks in
total, from course load-in to load-out).
Competition: Venues to accommodate Course Space Requirements (see slide 6, 7).
Cultural Elements: Venues to conduct cultural elements in music, style, and film.
•
Compounds: TV (250m x 130m), Logistics, Vendor, Rally, and Moto equipment & storage locations
(50m x 50m each). One (1) area (25m x 25m) for Sponsor equipment and storage
•
Offices & Meeting Rooms: Sufficient climate-controlled work space and office equipment for
300 event & TV staff, 30 vendors.
•
Media Center: Location for Press Conferences and sufficient office equipment, work space, and
hospitality for 200 accredited media.
•
Hospitality Space: Sufficient, climate-controlled lounge and catering facilities for Sponsors/VIPs
(200), Athletes/Team Managers (560), Podium Club (200), Suite Guests (varies).
•
Staff Catering: Climate-controlled dining and kitchen facilities to serve 1,000 meals/day.
•
X Fest: 60m x 60m interactive sponsor village.
•
Parking: 420 total reserved parking spaces – 400 vehicle spaces and 20 truck spaces.
4,000 parking spaces for spectators.
•
Vehicle and Equipment Access: Required from the back of house staging areas to the competition
courses at each venue.
•
Accommodation:
Staff: 275 single occupancy hotel rooms at peak (minimum 3 star). Average 7 nights totaling
4,000+ room nights, over a 6 week period.
VIP: 100 single occupancy hotel rooms at peak (minimum 4 star). Average of 4 nights
totaling 420 room nights, over a 7 day period.
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SERVICES
& EQUIPMENT
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SERVICES & EQUIPMENT
Services:
•
Transportation: Shuttle service for athletes, VIPs, staff and media to/from accommodation.
Shuttle service for spectators to and from parking location. Airport Transfers for all athletes, VIPs,
and staff.
•
Utilities and Municipal Services:
Utilities: power, water, phone, internet, etc. required at specified venue locations.
Services: transit system, emergency services, police, fire, sanitation.
•
Guest Services: Event Staff to assist guests with event information, attractions, services,
schedules, etc.
Equipment:
•
Equipment: Variety of handling equipment including: straight mast and reach forklifts, loaders,
skid steers, water truck, street cleaner (Access to equipment is needed for four to six weeks in
total, from course load-in to load-out).
Specialty Equipment: Dependent on sport: concrete pump, crane, snow cats, winch cats,
zaugg cutter, and excavator.
On Venue Uphill Transportation: Adequate numbers of all terrain vehicles/snowmobiles
for staff & athletes requiring on-course transport.
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VENUE MAPS - SAMPLES
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X GAMES ASPEN - SAMPLE VENUE MAP
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X GAMES LA - SAMPLE VENUE MAP
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