SHPE Jr. CHAPTER - Society of Hispanic Professional Engineers

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NAVSEA & SHPE Foundation
Presented by Maria Lopez
August 5, 2012
OVERVIEW
ABOUT
 Augment the success of pre- college students by providing:
 Scholarships
 Mentors
 Tutors
 Other resources to overcome persistent educational barriers and
encourage students to pursue STEM
 SHPE Jr. encourages and facilitates opportunities to attend:
 SHPE Foundation Pre-College Symposia
 Academic and engineering summer camps
 Science/engineering competitions
Ultimate goal of SHPE Jr. is to increase the presence
of Hispanics studying science and engineering
ABOUT
Transitions students into SHPE membership in College
Hosted at accredited high and middle schools in the U.S.
and Puerto Rico
Require SHPE sponsors from local college/University
chapter or professional chapter to provide ongoing
programming and mentorship
Increases the presence of Hispanic pursuing STEM
degrees in higher education
ESTABLISHING
ESTABLISHING
Summarize
data collected
from pre and
post surveys
Student/Professional
Chapter To-Do List
Submit Jr.
Chapter
Implementation
Report
• Event Marketing Summary
• Demographic Forms
• Evaluation Forms
• Submit Photos and Photograph Release
Forms
• Receipts
• Submit “Partial Receipt of Funds” Form
• Submit “Total Receipt of Funds” Form
FUNDING
SEED MONEY
Newly approved SHPE Jr. Chapters must submit a seed money proposal to
the SHPE Foundation to be received no later than August 22,2012
The proposed amount of money should be based and supported by a table
outlining and estimated yearly budget, including sources of income and
expenses
Seed money can only be used for the implementation of a SHPE Jr. Chapter
The maximum amount of funding to request for the implementation of
SHPE Jr. Chapter is $ 205
GOVERNANCE
Oversees
The SHPE
Jr. Chapters
Provides
guidelines
under which
these programs
will be carried
out
SHPE
Foundation
Responsible for
coordinating the
efforts of all
national programs
for pre-college
students
GOVERNANCE
Hosting SHPE Chapter Representative
Each sponsoring college/university or professional
chapter must elect a representative to the SHPE Jr.
Chapter
The responsibilities of representative are:
 Directly oversee the SHPE Jr. Chapter
 Initiate and maintain contact with high school administrators for
chapter activity continuity
 Identify a member of the high school faculty to serve as the SHPE
Jr. Chapter Advisor
GOVERNANCE
Hosting SHPE Chapter Representative
 Follow all national guidelines to file SHPE Jr. Chapter charters
 Establish a SHPE Jr. Committee to assist with programs and to
serve as role models for SHPE Jr. members
 Disseminate information to chapter members
 Fellow chapter members
 Surrounding chapters
 Submit the SHPE Jr. Chapter Report to the SHPE Foundation
GOVERNANCE
SHPE Jr. Chapter Executive Board
Minimum of four members in good academic standing
Officers must have a minimum of a 3.00 GPA (B average)
on all courses at the end of each grading period
The executive board must also include the Hosting SHPE
Chapter Representative and a SHPE Jr. Chapter Advisor
GOVERNANCE
SHPE Jr. Chapter Executive Board
President
Vice
President
Treasurer
Secretary
GOVERNANCE
SHPE Jr. Chapter Benefits
Benefit
Special consideration on SHPE Foundation scholarship
application, awards, and summer programs
Chapter
Benefits
X
Eligible for support to attend the annual SHPE Foundation PreCollege Symposia
Access to scholarship and summer program opportunities
X
Competitions – Regional Science Bowl
Access to SAT/ACT discounts from The Princeton Review
X
X
SHPE Jr. Graduation Stoles
SHPE Jr. Newsletter
SHPE Magazine
Eligible to be highlighted in SHPE Jr. Website and Newsletter
Graduating seniors receive a membership fee waiver to join SHPE
college / university chapter
Network with students across the U.S.
X
Free
X
X
X
X
X
REPORTS
 Each hosting SHPE University or Professional Chapter is required to
submit a Junior Chapter Report on or before January 11, 2013
 Failure to submit these reports will preclude the hosting SHPE
University or professional chapter from being able to apply or receive
funding from the SHPE Foundation or SHPE, Inc.
 The reports are used for the following purposes:
 Record chapter activities
 Provide feedback to the student chapter to conduct better activities
 Demonstrate to sponsors how their support is being utilized
 Provide an opportunity for chapters to showcase accomplishments
FINANCIAL SUPPORT
Seed Money for SHPE Junior Chapter Implementation
 To qualify for seed money, SHPE Chapters must submit a seed money
proposal to the SHPE Foundation to be received no later than August 22,
2012
 Seed money proposals must be typed in 12 pt, Times New Roman
 The proposed amount of money should be based and supported by a table
outlining an estimated yearly budget, including sources of income and
expenses
 See sample proposal in the “Forms” section
 Seed money can only be used for the startup of a Jr. Chapter. The maximum
amount of funding to request for the implementation of a Jr. Chapter is
$205
ENDORSEMENTS
 The SHPE Jr. Chapter must have endorsement from the high
school administration and have a high school advisor
 The advisor can be a math, science, and technology educator, or
appropriate staff
 Additional endorsements are encouraged but not required
 The additional endorsements can be from corporations and/or
government agencies in the local community
 The additional endorsements can provide additional mentors,
tutors, and possible funds local educational outreach activities
NEXT STEPS
In order to start a SHPE Jr. Chapter, the sponsoring SHPE
university or professional chapter must complete the
following steps:
 Work with SHPE Jr. Advisor (or other school personnel) to
recruit 10 students (minimum) interested in becoming SHPE
Jr. members
 Submit required documentation to the SHPE Foundation for
SHPE Jr. Chapter recognition. (See Forms Section)
TIMELINE
August 2012
•Chapter training at National Institute for Leadership Advancement (NILA)
•Seed Money Proposal for SHPE Jr. Chapter, Due August 22, 2012
September 2012
•First Disbursement of Funds for Jr. Chapter Implementation Sent to Host
Chapter
•Noches de Ciencias, October 1-31, 2012
October 2012
•Partial Receipt of Funds Form for Jr. Chapter Implementation, Due October 5,
2012
•Second Disbursement of Funds for Jr. Chapter Implementation Sent to Host
Chapter, December 2012
•SHPE Junior Chapter Report, Due January 11, 2013
November 2012 – •Total Receipt of Funds Form, Due January 11, 2013
May 2013
•MentorSHPE kick off event (January 2013)
•NAVSEA Speaker
•University Tour
•FAFSA workshop for students
Q&A
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