CATALOGING NONTRADITIONAL (MOSTLY
ONLINE) MATERIALS
The Whys and Hows
Part 2: How to Do It
2
(c) 2009 Tom Kaun
Goals for Session 2
3
1.
Learn the basics of original cataloging of electronic
resources
2.
Understand how to apply AACR2 rules for
electronic resources
3.
Understand how to apply MARC coding practice
for electronic resources
Outline of Session 2
4
1.
2.
3.
4.
Tools for cataloging ERs
First steps in original cataloging
MARC leader and control fields
Bibliographic description: basis, chief
source, areas 1-6
5. Bibliographic description: areas 7-8
6. Access points
Tools for cataloging integrating
resources
5

Anglo-American Cataloguing Rules (AACR2), Second Edition,
2002 Revision

Especially chapters 12, 1, and 9

Library of Congress Rule Interpretations (LCRIs)

MARC 21 Format for Bibliographic Data
First steps in original cataloging
6
1. Determine the aspect of the resource that your bibliographic
record will represent

E.g., the whole or a part of a larger resource (multipart item,
monographic series, granular Web site)
2. Determine the type of issuance of that aspect


Monograph (single or multipart), serial, or integrating
Different aspects of a multilevel resource may have different types of
issuance
3. Determine the primary content of that aspect


E.g., textual, cartographic, visual, sound, computer file
Affects which Type of Record and 008 / OCLC workform you use
MARC Leader and Control Fields
7

Type of record (Leader/06)


Bibliographic level (Leader/07)


Type of issuance
Control fields 006 and 008


Primary content
Fixed length coded data elements for different types of
material (e.g., books, maps, computer files, etc.)
Control field 007

Physical characteristics fixed field
Leader (000) Coded Positions
8
05 – Record status
06 – Type of record
07 – Bibliographic level
09 – Character coding scheme
17 – Encoding level
18 – Descriptive cataloging form
000
positions(22)
00876nam 2200277 a 4500
01234567890123456789012
Leader (000) Coded Positions
9
Position 06 – Type of record
Electronic resources should use code of ‘most significant aspect of the
electronic resource.’ This is a very important code since it tells the library
automation system what type of material the rest of the record is
describing (especially the 008)
Code an electronic resource with ‘m’ (computer file) only if it is computer
software, numeric data, computer-oriented multimedia, online systems,
services, or if you are in doubt.
a = language material
c = notated music
d = ms. notated music
e = cartographic mat.
f = ms. cart. mat.
g = projected medium
i = nonmusical sound
j = musical sound
k = 2D graphic
m = computer file
o = kit
p = mixed materials
r = 3D object
t = ms. lang. mat.
Leader (000) Coded Positions
10

Postion 07 (Bibliographic level)
 m – Monograph
 s – Serial
 i – Integrating (still not available in Follett
Cat+)
000
positions(22)
00876nam 2200277 a 4500
01234567890123456789012
MARC Leader Codes in Follett Cat+
Type of continuing resource
12

Codes for integrating resources:
d - Updating database
 l - Updating loose-leaf
 w - Updating Web site


Codes for serials:
m - Monographic series
 n - Newspaper
 p – Periodical
 blank – None of the others

007 – Physical description control field
13
Computer files/Electronic resources 007 elements:






$a – code “c” for category “Computer file”
$b – code “r” for specific type “Remote access”
$d – select correct code for color aspects of resource
$e – code “n” for dimensions “Not applicable”
$f – select correct code for sound aspects of resource
$g  $l – Optional (used primarily for archival control)
MARC Physical Description (007) Codes in Follett Cat+
008 Field – Fixed Length Data
Elements

Character Positions
All materials









00-05 - Date entered on file
06 - Type of date/Publication status
07-10 - Date 1
11-14 - Date 2
15-17 - Place of publication, production, or execution
18-34 – Codes unique to each material type
35-37 – Language
38 - Modified record
39 - Cataloging source
Types of materials







Books
Computer Files
Maps
Music
Continuing Resources (Serials & Integrating
Resources)
Visual Materials
Mixed Materials
26 – Type of computer file
a - Numeric data
b - Computer program
c - Representational
d - Document
e - Bibliographic data
f - Font
g - Game
h - Sound
i - Interactive
multimedia
j - Online system or
service
m - Combination
u - Unknown
z - Other
| - No attempt to code
Bibliographic Description
Basis of the description
18
1. Title and statement of responsibility
2. Edition
3. Publication, distribution, etc.
 Except dates
4. Physical description
 Optional for remote e-resources
5. Series
Chief Source of Information
19

For electronic resources:
The chief source of information is the resource itself
 Take the title proper from formally presented evidence
 If the title information presented in these sources varies in
degree of fullness, prefer the source that provides the most
complete title information

Area 1: Title and statement of
responsibility
20

Title proper (245 $a, $n, $p)

GMD ($h)

Parallel titles ($b)

Other title information ($b)

Statements of responsibility ($c)

Note: the MARC subfield codes given above reflect the most common situations, but
there are other situations where the data elements in a title and statement of
responsibility require different coding and/or arrangement.
Common sources of title proper
in online resources
21

Formal title display on home page screen


HTML header title


May be HTML text, graphic (image file), or both; may appear in
more than one form
Displayed in browser title bar (also viewable by selecting View 
Source)
Sources of “formally presented” titles include:

title screen, main menus, program statements, initial display of
information, home page, the file header including “Subject:” lines,
encoded metadata (e.g., TEI headers, HTML/XML meta tags)
Transcription of title proper
22



Do not transcribe introductory words not intended to be part of the title,
such as “Welcome to”; instead give the title with these words in a note
Correct obvious typographic errors and give title as it appears in a note
When title appears in full and in the form of an acronym or initialism,
choose the full form


e.g., Program for Cooperative Cataloging instead of PCC
If resource is a part of another resource and bears both the common title
and its own section title, give both in that order, separated by a period

Will not often apply to online resources
Transcription of title proper example 1
“Welcome to …” in HTML header title
245 04 The plants national database $h [electronic resource].
246 1_ $i Title in HTML header: $a Welcome to the plants national
database
246 1_ $i Title on home page: $a Plants database
Transcription of title proper example 2
Title appears in full and in form of acronym
245 10 Center for Social and Demographic Analysis $h
[electronic resource] : $b [Web site].
246 1_ $i Title in HTML header: $a CSDA
Transcription of other title
information
25

Always include:
Acronym if full form is title proper
 If contains statement of responsibility or publisher, etc.
 Supply information if title proper is only name of body


Can always transcribe if considered to be important
Other title information and statement
of responsibility example
245 14 The nine planets $h [electronic resource] : $b a
multimedia tour of the solar system / $c by Bill Arnett.
Title variants example
Home page title display and HTML header title differ
245 00 GEOnet names server $h [electronic resource] : $b GNS.
246 1_ $i Title in HTML header: $a NIMA : $b GNS public page
246 30 GNS
246 3_ GNS public page
Area 2: Edition
28

Transcribe an edition statement if considered to be important



A statement that indicates that the electronic resource contains differences
from other editions of that resource, or that names a reissue of the
resource
In case of doubt, take words such as edition, issue, version, etc. as
indicating an edition statement
Do not transcribe statements indicating regular revision or
frequent updating as edition statements

Instead give as frequency information in the note area.
Area 4: Publication
29


“Consider all remote access electronic resources to be
published”
Record place of publication and publisher name.

Where to look in online resources:
Bottom of home page
 “About” page (a common hyperlink from home page)
 Publisher information page (link from home page)
 Domain name in URL may provide clues or corroboration for
publisher
 Generally prefer a corporate body name as publisher

Publisher place and name example
On home page
Linked information page
260
Beltsville, MD : $b USDA Nutrient Data
Laboratory, Agricultural Research Service
Dates of publication
31
The beginning and ending dates for the active life span of the
resource



Beginning date = the date of publication of the first iteration of the
resource (in print or on the Internet)

Ending date = the date of the last iteration of the resource = the date
it ceases to be updated
Most will be ongoing, actively-updated resources; when a date can be
given it will be an “open” date, indicated by a hyphen and no period; e.g.,
260 … $c 1997-
Basis of description for dates = first and/or last iteration of the
resource
Recording dates of publication
32


Main rule:

If the first and/or last iteration is available, give the beginning
and/or ending dates in area 4 [260$c]

If first/last iteration is not available, do not give the date(s) in
this area; instead, give date information in a note if it can be
readily ascertained
Optional rule:

Supply the date(s) in this area if they can be readily ascertained
Dates of publication example
You know that you are not
viewing the first iteration
There is no information
anywhere within the Web site
about its beginning date
260
Washington, DC : $b Library of Congress
No terminal
punctuation
362 1_ Began in 1990s.
008
DtSt: c
Dates: 199u,9999
c = currently published
Multiple dates:
beginning date approximate;
ending date indefinite
Area 5: Physical description
34

300 Field can be used for remote access resources
Optionally, record the extent of an
electronic resource that is available
only by remote access. Use an
appropriate term in common usage.
Give other details about the
resource (e.g., file types) if
readily available and
considered to be important.
1 photograph
6 remote-sensing images
1 sound file
Web site
1 electronic text
1 photograph : digital, TIFF
file
69 p. : digital, PDF file
3 sound files : digital, mp3 file
1 electronic text : HTML file
Area 6: Access Points
35
All typical access points (4xx, 6xx, 7xx, 8xx) can be used for
electronic materials
4xx
6xx
70x-75X
80x-83X
841-88X
Series Statement Fields
Subject Access Fields
Added Entry Fields
Series Added Fields
Holdings, Location, Alternate
Graphics, Etc. Fields
856 Electronic Location & Access

The two main fields I use are “u” and “z.”
u
- Uniform Resource Identifier
 Uniform
Resource Identifier (URI), which provides standard
syntax for locating an object using existing Internet
protocols.
z
– Public note
856 MARC View + Cat View
References
Training Materials for the Integrating Resources Cataloging
Workshop. (2008) Program for Cooperative Cataloging
Washington, DC: Library of Congress. http://www.loc.gov
/acq/conser/scctp/ir-trainmaterials.html. Accessed 16 Nov.
2009.
MARC 21 Format for Bibliographic Data. Washinton, DC:
Library of Congress.
http://www.loc.gov/marc/bibliographic/
 For more information refer to:
Kaun, T. Online Cataloging Resources for the School Library.
http://rhslibrary.org/cataloging_aids.htm
Thanks!

And have fun making those
important resources
available to everyone