Guidelines
for PhD Students
June 2014
We are pleased to present these guidelines for PhD students at the VUmc Cancer Center Amsterdam
(CCA). This book provides a summary of practical information for PhD students, future PhD students
and their supervisors. For instance, it includes information about doctoral training, guidance and
assessment, tasks and rights relating to research and education, and information about our PhD
student representatives. In addition, we include information about the VUmc CCA confidant service.
These guidelines are provided by the education committee and the management of VUmc CCA.
Prof. dr C.R. Leemans, chairman of the education committee
Dr. Esther M. Ruhé-Hoogervorst, education coordinator
Contents
Page
1. Introduction
3
2. Doctoral study in the Netherlands
4
3. Starting your employment at VUmc and assessment
7
4. Tasks of the PhD student
8
5. Education plan
8
6. Subsidies and fees
9
7. Guidance plan
10
8. The VUmc CCA confidant service
11
9. PhD student representatives
11
10. Contact information
12
Appendices I-X
VUmc CCA Guidelines for PhD students
1
VUmc CCA Guidelines for PhD students
2
1. Introduction
The aim of a doctoral study is to educate university students, and sometimes students from colleges
of higher professional education (HBO), to become independent scientific researchers. At the VUmc
Cancer Center Amsterdam (CCA), a large number of PhD students are working towards obtaining
their doctoral degrees.1 At present, more than 160 PhD students are working on doctoral projects
that focus on cancer and/or immunology research. Most of those students have a Master’s degree in
Medicine, Biomedical Sciences, Oncology, Biomolecular Sciences or Biology.
Our research institute, VUmc CCA, is the largest of the five research institutes at VUmc. Our
research focuses on three major areas: 1) the development of early diagnostics to detect cancer
and immunological diseases in the earliest phases, to increase the likelihood of curing a patient; 2)
the development of personalized medicine strategies to select the optimal treatment for an
individual patient, based on the characteristic biology of the disease (genetic, proteomic or other
biomarkers and/or selection tools); and 3) individualized support to improve patients’ quality of life
while undergoing treatment or after treatment has finished, for example in relation to diet,
exercise and/or psychological assistance.
About 70% of all of the VUmc medical departments are working on cancer or immunological
diseases, involving almost 500 employees and more than 400 research projects. These research
projects range from fundamental (laboratory) research to the translation of research results into
clinical settings and new clinical trials. Our institute works with state-of-the-art technology,
including tissue microarray facilities, an oncoproteomics laboratory, molecular imaging facilities, a
flow cytometry facility, and tissue and serum biobanks.
More information about our research programmes can be found at the VUmc CCA website:
www.vumc.nl/afdelingen/CCA-V-ICI. General information for all VUmc PhD students is provided in
the brochure ‘Informatie voor oio’s en aiosko’s VUmc over dienstverband, opleiding en onderzoek’,
which is available from the VUmc intranet (‘kwaliteitsnet’).
These ‘Guidelines for PhD Students’ contain information about starting your employment,
supervision and training, as well as specific information on undertaking doctoral research at the
VUmc CCA. In chapter 2, the general doctoral system in the Netherlands is briefly described. The
subsequent chapters provide more detail on certain parts of the PhD track and the VUmc CCA’s
rules and regulations.
Undertaking your doctoral research at VUmc means that you will earn your PhD from VU University
Amsterdam. Information about taking your doctorate from the university can be found on the VU
University Amsterdam website: www.vu.nl/en/programmes/phd-guests/doctorateregulations/index.asp. The doctoral regulations can be found at this website, as well as in Annex I
of this book. These regulations cover issues such as admission to the programme, preparing for the
doctoral examination, the tasks and authorities of those involved in the doctoral programme (the
supervisor, doctoral examination committee, etc.) and the dispute settlement procedure.
As a complement to these VU University regulations, VUmc uses the 'NFU Guidelines for PhD in
biomedical sciences tracks in the Netherlands' (see also
www.nfu.nl/img/pdf/11.14200_NFU_Guidelines_for_PhD_tracks_-_nov_2011.pdf, and Annex II). In
the case of a discrepancy, the doctoral regulations of VU University Amsterdam will prevail.
1
In the past, the terms ‘assistent-onderzoeker in opleiding’ (AIO) and ‘assistent-geneeskundige in
opleiding tot klinisch onderzoeker’ (AGIKO) were used. In September 2003, the term ‘AIO’ was
replaced by ‘promovendus’ (doctoral student). The University Medical Centers (UMCs), however, use
the terms ‘onderzoeker in opleiding’ (OIO) and ‘arts in opleiding tot specialist en klinisch
onderzoeker’ (AIOSKO). In this book, we will use the term ‘PhD student’ to cover the
abovementioned terms.
VUmc CCA Guidelines for PhD students
3
2. Doctoral study in the Netherlands
General
Students need to have a Master’s degree in order to be eligible to carry out doctoral research. In
short, doctoral research entails doing research on a particular subject for four years and writing a
thesis on this subject, which one then defends in front of a committee of advanced scholars. After
this, the student will be granted the title of Doctor.
The project consists of independent research, supervised by a professor (a 'promotor'), who has
consented to give his or her assistance. A PhD student immerses him- or herself in the research and
has the opportunity to follow and give lectures. There are many ways to earn one’s doctorate.
Universities and other research institutes can appoint PhD students for full- or part-time positions,
and dual programmes are also offered. In the Netherlands, PhD candidates tend to be recruited by
universities or research institutes. PhD students have fixed-term appointments, receive salaries and
pay social contributions. In addition, they obtain an employment history, which is important in the
case of disability, unemployment and retirement.
Of course, scientific research cannot be carried out without funding. The financial resources for
research in the Netherlands are provided by the government, industry and other organizations, such
as foundations. These types of funding can be divided into three main flows of funding, or
‘geldstromen’. The first ‘geldstroom’ consists of funds that are provided by the government directly
to Dutch universities. The second ‘geldstroom’ is provided by the government to institutions such as
the Royal Netherlands Academy of Arts and Sciences (KNAW) and the Netherlands Organization for
Scientific Research (NWO). These agencies then provide grants to research institutes. The third
‘geldstroom’ consists of funds provided by European-level institutions, business, civil society
organizations and private institutes.
For the majority of PhD candidates, the financing of a doctorate and the research costs will have
already been arranged (either wholly or partly). However, in some cases, a PhD candidate will have
to apply for a grant to fund his or her own research project. In addition to research grants, it is also
possible to apply for grants for (temporary) residence and research abroad, organizing research
meetings or attending conferences.
Structure of the PhD track
Starting a PhD track
Your doctoral study will always be supervised by a promotor, who is in charge of the research. In
some cases, the promotor will also fulfil the role of a daily supervisor, but most of the time you will
have a separate supervisor in addition to a promotor. It is important that you make appropriate
arrangements with your promotor and supervisor right at start of the PhD track (see Chapter 7).
Writing a research plan, which clearly states the purpose of the research, how the research will be
organized and how the results are to be documented, will give you a good start to your doctoral
studies. A research plan gives clarity to your aims and what is expected of you. During the initial
discussions with your promotor or daily supervisor, you will need to discuss what the general
expectations for each stage will be. For example, it may be agreed that the initial period will be
taken up by your finding your way in the research topic. Right at the start of the PhD track, you
should fill in a training and guidance plan (Opleidings- en Begeleidingsplan, or OBP), together with
your promotor and supervisor. This OBP and potential adaptations to it should be discussed regularly
during your doctoral studies.
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4
Research, education and writing publications
Conducting research and describing the research results are naturally very important parts of the
PhD programme. Writing publications forces you to work with a clear structure and helps you to
define possible gaps in your research results. The second and third years should be used to capture
the research results in one or two chapters of the thesis. In this way, the promotor can evaluate
your writing skills and can give extra advice if necessary. Starting the writing process on time will
also prevent problems or unexpected questions from arising too late to be able to tackle them.
At the end of the third year, the PhD student and the promotor should make a clear assessment of
the status of the research. A detailed (research) plan for the final phase of the PhD track also needs
to be defined. At this stage, it should be determined whether the doctorate can be completed
within the final year or whether extra time is needed. Detailed planning has the advantage that the
candidate knows exactly what needs to be done, and in what time frame.
The PhD programme has a training aspect, in the form of taking or teaching courses. A distinction is
usually made between specialized courses focused on knowledge acquisition relating to your
research field, and general courses aimed at the acquisition of transferable skills (such as language
courses and techniques for presentation and writing). At the start of the PhD programme, you
should make agreements with your promotor about which courses you are going to follow (Chapter
5). These agreements should also be included in the OBP.
In some cases, it is possible to work on your doctorate abroad, either partially or entirely. Working
abroad is often seen as providing added value and widens your career opportunities. Undertaking
research abroad has advantages both for the candidate and for science in general. It allows the PhD
student to learn techniques that are not used in the Netherlands and expand his or her network.
The exchange of knowledge and techniques also contributes to an acceleration of scientific
development in general.
If a PhD candidate wants to carry out all of his or her doctoral research abroad, he or she can either
contact a Dutch authority that has contact with a foreign institution, or contact a foreign institution
directly themselves. If you choose to carry out part of your research in a foreign country, it is more
likely that the initial contact and agreements will be made by the institution you are working for.
Even in this case, however, it is still possible to contact a foreign institution yourself. In addition to
the scientific research, you will need to consider other important practical aspects, such as funding
your stay and finding appropriate accommodation.
Completion of the doctorate
Following the abovementioned steps accurately will ensure that the final period of your doctoral
project is clearly defined. In this case, the final stages will probably consist of tying together loose
ends and writing the thesis. In this phase, you should closely monitor the planning, together with
your promotor/supervisor. The goal, of course, is to complete the PhD with a dissertation.
The university that confers your doctoral degree will have specific regulations that cover the
requirements for the dissertation. Printing companies that specialize in printing dissertations will be
able to give you advice on offset printing, quotations, the planning, design, use of colour, paper
types and binding methods.
After you have taken your doctorate
During the last phase of the doctorate, you should also pay attention to career opportunities after
your dissertation. Not every PhD student can or wants to continue with a career in academia. The
competition for an appointment at the university is fierce, and only a few PhD students are offered
permanent positions at a university after receiving their doctorates.
The most logical step is to apply for a post-doc position. This is a temporary position for 2-4 years,
focused on a specific research topic. Besides applying for a post-doc position, it is possible to write
a grant application and thus create your own appointment. For those just embarking on their
academic careers, the most common grants are the Rubicon grant (to gain experience at another
VUmc CCA Guidelines for PhD students
5
institution, also abroad) and the VENI grant (for post-doctoral research). However, the competition
for these grants is also fierce.
A career outside science is a serious option for PhD students: a policy position in government, for
example, or management or consulting in the private sector. For companies, it is important that
candidates have a broad education. Many companies in the Netherlands do not immediately see the
added value of a doctoral degree (i.e. a qualification beyond a Master’s degree). In addition to
research-oriented education, it is therefore important to attend courses on so-called transferable
skills, such as management and presentation skills. These skills are also of great value beyond the
scientific world.
That most PhD students end up enjoying successful careers is illustrated by the fact that of the
60,000 students who took doctorates in the Netherlands in the period between 2007 and 2010, more
than 80% have jobs at a scientific level. People with PhDs also have a higher employment rate than
people without PhDs, and they are more likely to work full-time. For more information, see
www.cbs.nl and www.hetpnn.nl.
VUmc CCA Guidelines for PhD students
6
3. Starting your employment and assessment at VUmc
All of the relevant information about doctoral study at VUmc is described in the document, ‘In
dienst treden: OIO - regeling VUmc’ (available from the VUmc intranet and in annex III).
The training and supervision plan
PhD students are generally appointed by one of VUmc’s medical departments. All new PhD students
are required to submit an ‘Opleidings- en begeleidingsplan’ (OBP) to the P&O office. A hard copy
should also be sent to the VUmc CCA office (PK 7Z182), accompanied by a PhD project proposal that
has been approved by the CWO (see
intranet/afdelingen/instituut/VUmcCCA/research/procedures/7104700/ and annexes IV and V). The
OBP form can be sent to the VUmc CCA office for signature by the chair of the education
committee.
Clinical PhD students (AIOSKOs) are required to submit a 'training and supervision plan for clinical
researchers’ to the VUmc CCA office (www.vumc.nl/afdelingen/cca-opleidingen/infoPhD/, and
annex VI).
In addition to a number of general issues, such as the goal of the appointment and a general
description of the tasks of the PhD student, the OBP covers a number of specific aspects. For
instance, it sets out where the PhD student will be working, under whose guidance, and for what
period. Agreements on annual progress reports are also made, and an education plan is drawn up
(see also Chapter 5). If it is not possible to draw up a definitive education plan at the very start of
the appointment, a preliminary overview will suffice, which at a minimum should list the
compulsory courses and other courses to be followed. The final course overview should then be
drawn up during the first assessment, after nine months (see below).
All PhD candidates who submit an OBP to VUmc CCA automatically become members of our research
institute. If they are conducting research in the area of oncology, they also become members of the
Graduate School Oncology Amsterdam (OOA). Being a member of the research institute means that
you receive information about grants, courses, meetings and other activities, and can apply for
courses and course-related funding.
Annual reports and assessment reports
Your supervisor will assess your progress with your PhD work nine months after your appointment,
and again after three years.
The purpose of the nine-month assessment is to determine whether the progress and quality of the
work are acceptable and that, as such, you can reasonably be expected to complete your doctorate
within the remaining term of employment. The assessment at the end of the third year focuses on
the last year of employment, and more specifically on the completion of the research and the
intended dissertation.
You should submit the report on these assessments (the ‘verslag beoordelingsgesprek’) to the P&O
office (copy to the VUmc CCA office). See part 1 of the form, which is available on the intranet
(‘kwaliteitsnet’) and in annex VII.
In addition to the abovementioned assessment interviews, all PhD students are obliged to attend a
regular annual assessment with their promotor or supervisor (see annex VII and the ‘kwaliteitsnet’;
part 2 of the form).
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7
4. Tasks of the PhD student
As described in the document 'functietypering Onderzoeker in Opleiding’ (see ‘kwaliteitsnet’ and
annex VIII), the purpose of a PhD appointment is to conduct research with the goal of completing a
doctorate, in order to contribute to the scientific knowledge and understanding in the research field
of the corresponding department. This aim is complemented with teaching activities.
Most of a PhD student’s work time (about 65%) will be spent on research. Educational activities take
up approximately 35% of a PhD student’s work time (see also Chapter 5). The conditions of
employment for PhD students are defined in the collective labour agreement of the University
Medical Centers (www.nfu.nl). The collective labour agreement defines, among other things,
research and educational activities.
5. Education plan
The primary task of a PhD student is to conduct research, leading to a thesis. A further important
aspect of the PhD programme is to attend courses.
In some cases, a PhD student’s tasks may include teaching courses. The nature of this task and the
amount of time it demands will depend on the agreements made with the promotor, and these
aspects are set out in the OBP. Teaching is a task that should not be underestimated. The education
centre of VU University Amsterdam organizes several courses in the field of education, such as a
basic course for teachers, a course on giving lectures and a course on giving education in small
tutorial groups (onderwijscentrum.vu.nl).
You are expected to follow a specialized educational programme (as described in the OBP, see
Chapter 3). This educational programme exists of:
- On-the-job training, supported by the project leader, a post-doc and/or a technician;
- Scientific staff meetings, work discussions, journal clubs, and (if applicable) patient
meetings;
- Participation in conferences and symposia;
- Courses on general (transferable) skills, as well as courses on oncology or immunology.
The educational programme should cover about six months of your appointment (i.e. 20-30 ECTS).
A description of the compulsory education programme for PhD students at VUmc CCA is available
from the VUmc CCA internet and intranet site, ‘The training program for PhD students' (see also
annex IX).
All PhD students at VUmc CCA who work in the field of oncology are automatically affiliated with
the Oncology graduate school Amsterdam (OOA, see www.ooa-graduateschool.org). OOA is joint
graduate school between VUmc, the Netherlands Cancer Institute (Nederlands Kanker Instituut or
NKI) and the Amsterdam Medical Center (AMC). The OOA’s graduate students are scientists-intraining who receive theoretical and practical education on various subjects related to cancer
research. About 320 PhD students are currently members of the OOA.
The OOA provides an annual retreat, meet-the-expert sessions and courses that cover specific topics
in the field of oncology. This programme is flexible and focuses on cutting-edge scientific topics,
ranging from functional genomics to animal models in cancer and from protein structure to invasion
and metastasis. Students make a selection from these courses on the basis of their interests and
research background.
Students working in the field of Immunology are offered the specialized course on ‘Advanced
Immunology’ by the Amsterdam-Leiden Institute for Immunology (ALIFI).
You can get an exemption for an obligatory course if you are able to show that you have followed
the course at another site.
VUmc CCA Guidelines for PhD students
8
6. Subsidies and fees
In most cases, the financing for the PhD position and research costs will be covered at start of the
PhD track. In some cases, however, the PhD candidate will have to apply for a grant to cover part of
the employment or research costs. An overview of the most common funding agencies can be found
on our intranet site: intranet/afdelingen/instituut/VUmcCCA/research/1870999/.
Our research institute also provides funding for specialized courses and participation in conferences
or laboratory visits. Please see our website for more information about funding. In addition to this,
several subsidies are available from VU University Amsterdam. More information can be found on
the website at www.vu.nl/nl/onderzoek/subsidie-fondsen.
The VUmc CCA offers a specialized education programme for PhD students (see Chapter 5),
including courses on general skills as well as on Oncology and Immunology. There is a central budget
available for these courses, meaning that students can participate free of charge in most cases. In
addition, VUmc CCA will reimburse the costs of a number of external courses and visits to
conferences or laboratories. For more information on the procedure and conditions, see
www.vumc.nl/afdelingen/cca-opleidingen/infoPhD or annex X.
The PhD student should consult his or her supervisor on financing a programme of courses. The most
convenient way to do this is to discuss the entire training programme at the very beginning of the
appointment, along with the expected costs. The project manager can then determine whether
these will be covered by the project’s budget.
In addition, each employee of VUmc has a personal budget at his or her disposal, which can be used
for expenditure on personal development. For more information, see the intranet/P&O service.
The PhD ceremony, of course, also costs a certain amount of money. These costs are taxdeductible, including the costs associated with the ceremony (e.g. rental of ceremonial gowns and
the cost of the reception). Furthermore, it can be possible to obtain sponsorship from private
companies, for example in exchange for naming the company and supplying it with some copies of
the thesis.
VUmc CCA Guidelines for PhD students
9
7. Guidance plan
A PhD student’s guidance plan is included in the OBP. Guidance is provided by the promotor, and
may be provided together with one or more members of staff or the project leader (supervisor).
Guiding a PhD student is an important task that should not be underestimated. Many courses are
available to help supervisors improve their guidance abilities (for example, at the VUmc Amstel
Academy or the VU University training centre). In addition, the promotor has an important role to
play in a student’s doctoral studies. The promotor is often an experienced supervisor, who can serve
as a coach for younger supervisors.
According to the regulations of VU University Amsterdam and VUmc, each supervisor should have an
annual assessment with his or her superior.
The success of your PhD project depends, in part, upon yourself. You need to take a number of
actions to ensure that your doctoral studies are successful. In particular, you should:
- Make advance arrangements with your promotor and supervisor regarding who is responsible for
which aspects of the research, how often progress with the project is discussed, and how to fund
visits (including foreign travel). In the case of conflicting advice, it is highly recommended that
you reach a consensus.
- Make clear agreements about authorship of the publications.
- Make fixed appointments on a regular basis. This will guarantee you allotted time with your
supervisor, and will oblige you to take a regular critical look at your progress. We advise you to
make a report on these appointments.
- Discuss problems that are taking a long time to solve, or problems that are adversely affecting the
project, with your supervisor and/or promotor. If this does not lead to a solution, we recommend
that you contact the VUmc CCA confidant (see Chapter 8).
- Guarantee the continuity of the project, e.g. by planning well and checking your plans with your
supervisor/promotor.
- Take advantage of the assessment interviews and the annual assessments to discuss (or re-discuss)
any problems, including problems with guidance.
- Make sure that you have a number of people around you with whom you can share your problems
or frustrations (such as your roommates or fellow PhD students).
VUmc CCA Guidelines for PhD students
10
8. The VUmc CCA confidant service
The easiest and most convenient way to solve a problem relating to your doctoral studies is to
discuss it directly with your supervisor and/or promotor (see also Chapter 7). It is important to
make a record of this communication.
If a problem becomes insurmountable, the VUmc CCA can help you to find a solution. To get the
right help, it is important to specify the type of problem you are experiencing. It might be a
problem relating to:
1. Project progress
2. Guidance
3. Facilities
4. Workload
5. Education
6. Contract
7. Illness or pregnancy
8. Unwanted intimacy
9. Others
If a problem arises in relation to project progress, guidance, facilities or workload (items 1-4), we
advise you to contact our counsellor, Professor Bernard Uitdehaag (an independent counsellor who
is not based at VUmc CCA). Professor Uitdehaag can be contacted by email
(bmj.uitdehaag@vumc.nl). In the case of psychological problems due to an excessive workload, for
example, our counsellor can refer you to a psychologist with experience in this field.
Problems in the field of education (item 5) can be discussed with the chairman of the education
committee (Professor René Leemans; chr.leemans@vumc.nl).
In the case of problems relating to your contract, illness or unwanted intimacy (items 6-8), our P&O
advisor Brigitte Bakker can be contacted (brigitte.bakker@vumc.nl).
Of course, all consultations will be treated as confidential. Depending on the nature of the problem
or dispute, the consultations may be held in the presence or absence of the supervisor/promotor.
Naturally, the promotor is ultimately responsible for the guidance of a PhD student.
Before you contact one of the abovementioned persons, you can always contact Esther Ruhé for
initial advice (e.ruhe@vumc.nl).
9. PhD student representatives
In 2010, an organization was set up to represent the interests of PhD candidates at VUmc CCA:
ProPhD. ProPhD represents the interests of all PhD students and discusses these interests (e.g.
relating to education, programme management and communication) with the VUmc CCA board.
ProPhD is made up of PhD students and can be contacted by email: prophd@vumc.nl.
In addition, the interests of all PhD students working at VU University Amsterdam or VUmc are
represented by ProVU (www.provu.nl). ProVU also organizes interesting events for young
researchers.
VUmc CCA Guidelines for PhD students
11
10. Contact information
If you have any questions or comments, or would like to receive more information about our PhD
programme, please contact:
Dr. Esther M. Ruhé-Hoogervorst
VUmc Cancer Center Amsterdam (CCA)
De Boelelaan 1117, PK 7 Z 182
1081 HV Amsterdam
Tel: 020-4443113
Email: e.ruhe@vumc.nl
VUmc CCA Guidelines for PhD students
12
Annex I. Doctorate Regulations. Subject to change. Please see www.vu.nl/en/
programmes/phd-guests/doctorate-regulations/index.asp for most up todate version.
DOCTORATE REGULATIONS
Title I
General provisions
Article 1
These regulations assume the following definitions:
the University:
the VU University Amsterdam
VU statute:
the statute containing the regulations of the Vrije Universiteit, laid down by the Board of
the Association for Christian Higher Education, Scientific Research and Patient Care
(Vereniging voor christelijk hoger onderwijs, wetenschappelijk onderzoek en
patiëntenzorg) in accordance with Article 9.76, paragraph 2, of the Higher Education and
Scientific Research Act (Wet op het hoger onderwijs en wetenschappelijk onderzoek)
the Act
the Higher Education and Research Act
Faculty:
the faculty within which the doctoral application is made
Candidate:
the person who qualifies for admission to the doctoral programme or who has been admitted
to the doctoral programme as a special case by the College of Deans
Supervisor:
the professor appointed in this capacity by the College of Deans
Co-supervisor:
the professor or doctor who assists the supervisor in his supervision of the candidate,
appointed in this capacity by the College of Deans
Doctoral Examination Committee:
the committee referred to in Article 13
Thesis Committee:
the committee referred to in Article 12
Final degree examination:
the final examination of a study programme with a study load of at least 240 credits or, in
the case of study programmes with a study load of more than 240 credits, the examination
concluding a part of this programme which amounts to at least 240 credits
Doctoral thesis:
the academic discourse in the form of a book or a collection of papers which meets the
requirements set in these regulations
Doctoral:
the adjective used to refer to matters pertaining to the doctorate, for example ‘the public
defence of the doctoral thesis’, ‘the conferral of the doctoral degree’
Article 2
1. The doctorate may be obtained from the University after the candidate’s successful
public defence of his doctoral thesis.
2. The doctorate is conferred by the College of Deans.
3. The public defence of the doctoral thesis takes place in the presence of a Doctoral
Examination Committee.
Article 3
Where these regulations make reference to the supervisor and/or co-supervisor, these terms
should be read as supervisors and/or co-supervisors in cases where more than one person
has been appointed in these capacities.
Article 4
The masculine form of the personal pronoun is used throughout these regulations and
should be read as feminine in cases where the positions referred to are held by women.
Article 5
All participants in the closed sessions referred to in these regulations are required to treat all
matters discussed in such sessions as strictly confidential.
Title II
The candidate
Article 6
1. The following requirements apply to every doctoral candidate:
a. The candidate must have successfully completed his final degree examination
within a university programme at Master’s level or have obtained an equivalent
qualification at another Dutch institute of higher education.
b. The candidate must have written a dissertation as proof of his ability to carry out
independent academic research.
c. The candidate must meet all other requirements set out in these regulations.
2. In special cases, the College of Deans may admit to the doctoral programme persons
who fulfil the requirements stated under subsections b and c of paragraph 1 but who do
not fulfil the requirements stated under subsection a.
Article 7
1. The person engaged in the preparation of a thesis is required to submit a written
application to the College of Deans at an early stage, requesting admission to the
doctoral programme and the appointment of a supervisor. This application must be
made through the mediation of the intended supervisor and the chairperson of the
Doctoral Examination Committee of the faculty in which the intended supervisor is
appointed.
2. The candidate is required to submit the application referred to in paragraph 1 on a form
available for this purpose from the faculty office. His application must be accompanied
by a certified copy of the certificate of the examination referred to in Article 6.
3. On the form, the candidate shall state his name and address, the nature of the
examination and the subject of the thesis, as well as the name, address and field of
specialization of the desired supervisor.
4. The form shall be countersigned by the proposed supervisor and submitted to the
chairperson of the Doctoral Examination Committee of the faculty in which the
supervisor is appointed.
5. After consulting the proposed supervisor, the chairperson of the Doctoral Examination
Committee shall add the name of the co-supervisor (where applicable) and the relevant
Doctoral Examination Committee to the form and, after signing it, shall forward it to
the College of Deans.
6. In cases where the chairperson of the Doctoral Examination Committee is not yet able
to give the name of the co-supervisor (where applicable), the name of the supervisor
and that of the relevant Doctoral Examination Committee shall suffice. Having
completed the form, the chairperson shall sign it and forward it to the College of Deans,
to be followed at a later date by an additional proposal for the appointment of a cosupervisor if necessary.
7. In cases where a Doctoral Examination Committee is proposed other than that of the
faculty in which the supervisor is appointed, the chairperson referred to in paragraph 4
shall consult with the chairperson of the proposed Doctoral Examination Committee
regarding the possible appointment of a co-supervisor.
Title I
The supervisor and the co-supervisor
Article 8
1. For each doctorate the College of Deans, having heard the advice of the Doctoral
Examination Committee which submitted the application, shall appoint a professor at
the University as supervisor. In addition the College, having heard the advice of the
Doctoral Examination Committee, can decide to appoint a professor at the University as
a second supervisor.
2. In cases where two supervisors are appointed, the conditions pertaining to the
supervisor in these regulations shall apply to both supervisors.
3. Having heard the advice of the Doctoral Examination Committee, the College of Deans
may depart from the conditions stated in paragraph 1 and appoint a professor from
another Dutch university, the Open Universiteit (the Dutch Open University) or an
institute of higher education outside of the Netherlands as supervisor.
4. In cases where the Doctoral Examination Committee proposes the appointment of a
professor at an institute of higher education outside of the Netherlands as supervisor,
this professor must occupy a position equivalent to that of professor at a Dutch
university.
5. In cases where more than one supervisor is appointed, the supervisors shall consult one
another to determine their respective tasks and responsibilities, having heard the wishes
of the candidate.
Article 9
1. If a professor appointed as supervisor is given an honourable discharge subsequent to
his appointment, the decision to allow the candidate in question to proceed to the public
defence of the thesis shall be taken within five years of the date of said discharge.
2. If this decision is not taken within the period specified in paragraph 1, the appointment
expires. Having heard the candidate and the Doctoral Examination Committee, the
College of Deans shall appoint another supervisor, except in cases where more than one
supervisor was appointed and where the College therefore does not deem a new
appointment necessary.
Article 10
1. The supervisor shall be responsible for the supervision of the candidate and shall ensure
that the thesis meets the requirements which apply to it in accordance with these
regulations.
2. During this period of supervision and the production of the thesis, periodic consultation
between supervisor and candidate shall take place.
Article 11
1. Having heard the Doctoral Examination Committee, the College of Deans may appoint
one or, if necessary, two co-supervisors on the recommendation of the supervisor. The
supervisor shall ascertain the willingness of the individual(s) in question to accept the
appointment as co-supervisor.
2. The co-supervisor shall assist the supervisor in the supervision of the candidate and
shall make his assessment of the quality of the thesis known to the supervisor.
Title IV
The Thesis Committee
Article 12
1. For each doctoral thesis, the Doctoral Examination Committee shall appoint a Thesis
Committee on the recommendation of the supervisor and subsequent to the supervisor’s
approval of the thesis. As a part of this process, the supervisor shall ascertain the
willingness of the individuals in question to accept their appointment to the Thesis
Committee.
2. In addition to the supervisor, a Thesis Committee shall consist of a minimum of four
members, at least one of whom shall be a member of the faculty in question. Only one
committee member may come from the supervisor’s department or working unit.
3. The committee members are required to hold the title of doctor and/or have the ius
promovendi (i.e. the authority to supervise a doctoral candidate). The co-supervisor is
not eligible for appointment as a member of the Thesis Committee.
4. The supervisor shall act as chairperson and convenor and shall issue a written
recommendation to the Doctoral Examination Committee on behalf of the Thesis
Committee.
5. The Thesis Committee shall assess the quality of the doctoral research as a whole, with
regard to the research question as defined and agreed upon by the supervisor and
candidate, the treatment of the subject, the command of the literature and the systematic
presentation of the research.
6. At least one member of the Thesis Committee shall assess the manuscript as a whole;
the evaluation of the other members of the committee may be limited to parts thereof.
7. The Thesis Committee does not attach conditions to its decision. However, the
individual members of the committee are free to add suggestions and/or
recommendations to their assessment.
8. Decisions shall be taken on the basis of a majority vote. In cases where the votes are
equally divided, the Thesis Committee shall advise the Doctoral Examination
Committee not to allow the candidate in question to proceed to the public defence of his
thesis.
Title V
The Doctoral Examination Committee
Article 13
1. Each faculty has a Doctoral Examination Committee, made up of the professors of the
faculty in question.
2. The Doctoral Examination Committee decides whether the candidate shall be allowed
to defend the thesis and decides on the conferral of the doctorate.
3. Notwithstanding paragraph 1, in cases where there are fewer than eight professors in a
faculty, the College of Deans shall decide upon the constitution of the Doctoral
Examination Committee.
4. On the recommendation of the Doctoral Examination Committee, the College of Deans
may install one or more subcommittees within a faculty, to which the authority of the
Doctoral Examination Committee can be transferred. Such a subcommittee shall have at
least eight members.
5. For each doctorate, a maximum of five additional members may be appointed to the
Doctoral Examination Committee.
6. For the defence of each doctoral thesis, the Doctoral Examination Committee shall be
augmented by the supervisor, the co-supervisor (where applicable) and those members
of the Thesis Committee who are not already members of the Doctoral Examination
Committee. The chairperson of the Doctoral Examination Committee is responsible for
this process.
7. For the defence of each doctoral thesis, the relevant Doctoral Examination Committee
may recommend that the College of Deans appoint other additional members to the
committee. These shall be individuals who, in the opinion of the College, possess
sufficient expertise to serve on the Doctoral Examination Committee.
Article 14
The committees and subcommittees referred to in Article 13 shall be chaired by the dean of
the faculty in question. He may arrange for his replacement in this capacity by the Rector or
a vice-rector, a member of the College of Deans or the vice-dean of the relevant faculty.
Title VI
The doctoral thesis
Article 15
1. The thesis shall consist of either a single academic discourse on a given subject or a
collection of a number of separate academic discourses, all or part of which have been
published, on condition that these separate discourses demonstrate sufficient cohesion
in relation to a specific subject.
2. In accordance with Article 2.25, paragraph 4 of the VU Statute, the thesis may not
contain anything that is contra Deum aut bonos mores.
3. In cases where the thesis consists of a collection of papers as referred to in paragraph 1,
the required cohesion between these papers shall be made clear in an introductory
and/or concluding chapter.
Article 16
The thesis shall demonstrate the ability of the candidate to carry out independent academic
research.
Article 17
1. In the case of joint research conducted by two or three candidates, the results of the
research may be expressed in a joint thesis, provided that the following conditions have
been observed:
a. Each of the authors must have made an independent, clearly identifiable
contribution which merits the award of a doctorate. These conditions must be
fulfilled to the satisfaction of the supervisor.
b. Each of the authors shall bear personal responsibility both for a clearly identifiable
part of the thesis and for the cohesion of the whole.
c. The thesis shall clearly state the part played by each of the authors in the production
of the thesis.
2. In the case of a joint thesis, the supervisor shall submit to the chairperson of the
Doctoral Examination Committee a written declaration as to the contribution of each of
the authors. The chairperson shall forward this declaration to the College of Deans. This
declaration must be signed by the supervisor and all the authors of the thesis.
3. In the case of a joint thesis, the procedures and rules laid down in these regulations shall
apply to each candidate individually.
Article 18
1. The thesis shall be written in Dutch, English, French or German, or in another language
subject to the approval of the College of Deans.
2. In cases where the thesis is written in Dutch, a translation of the title and a summary of
the content shall be appended in English, French or German.
3. In cases where the thesis is written in English, French or German, a translation of the
title and a summary of the content shall be appended in Dutch.
4. In cases where the thesis is written in a language other than Dutch, English, French or
German, a translation of the title and a summary of the content shall be provided in
Dutch, as well as a translation of the title and a summary of the content in English,
French or German.
Article 19
1. The thesis shall include a title page in accordance with the model stipulated by the
College of Deans.This title page requires the approval of the Rector before the thesis
may be reproduced.
2. The name of the supervisor and (where applicable) the co-supervisor shall be stated on
the page following the title page of the thesis.
3. In cases where the candidate was given appreciable assistance by another member of
the academic staff in the preparation of the thesis, this person’s name may be included
on the page referred to in paragraph 2, subject to the approval of the Doctoral
Examination Committee.
4. In cases where the doctoral research was partly made possible by support from outside
the University, this may be mentioned on the page referred to in paragraph 2, subject to
the approval of the Doctoral Examination Committee.
Article 20
1. Responsibility for the reproduction and distribution of the thesis lies with the candidate.
2. The thesis may be printed or reproduced in some related way, at the discretion of the
candidate, as long as the requirement of reasonable legibility is met.
3. The thesis shall be produced in a conveniently sized format and in glue-bound or spiralbound form, or with a stitched binding.
4. At least four weeks prior to the public defence of the thesis, the thesis shall be sent to
the Rector, to the Doctorate Examination Committee, to the Executive Board and to the
University library. The number of copies to be supplied shall be determined by the
College of Deans.
5. At least four weeks prior to the public defence of the thesis, an electronic version of the
thesis shall be published by the University library. In cases where the thesis or part of
the thesis is subject to an embargo, the electronic publication of the thesis will take
place once the longest embargo has expired. In that case the electronic publication of
the thesis shall be limited to the cover, the title page and the summary of the thesis in
Dutch and in English.
6. With regard to the provision of copies of the thesis, the following stipulations apply:
a. For the purposes stipulated in Paragraph 4 and for other purposes of the University,
apart from the electronic archive of the University library, the candidate shall
submit a number of copies to the beadle (pedel) of the University at least five
weeks prior to the public defence of the thesis. The College of Deans shall
determine the number of copies to be submitted.
b. For the purposes of the electronic publication of the thesis as stated in Paragraph 5,
the candidate shall submit an electronic version of the thesis, in its definitive form
and layout, according to a procedure to be determined by the University librarian.
This version of the thesis shall be submitted at least six weeks prior to the public
defence of the thesis.
7. With a view to arranging the electronic version of the thesis as stated in Paragraph 6
subsection b, the following conditions apply:
a. At least eight weeks prior to the public defence of the thesis, the candidate shall
provide the University with a licence for non-exclusive publication of the thesis in
electronic form, if necessary with a temporary embargo.
b. With regard to the provision of this licence, the candidate is obliged to sign the
standard licensing agreement drawn up by the Executive Board
c. The licensing agreement specifies a reimbursement for the candidate in exchange
for the provision of the thesis in accordance with the stipulations of Paragraphs 4
and 5.
Title VII
The appraisal of the thesis
Article 21
1. The thesis shall be subject to the appraisal of the supervisor.
2. Where applicable, the supervisor shall take into account the assessment of the cosupervisor in his appraisal of the thesis and shall evaluate the thesis in the light of the
requirements stated in Articles 15, 16, 18, 19, 20 and, where appropriate, Article 17.
3. If the supervisor has been appointed in accordance with Article 8, paragraph 3, the
chairperson of the Doctoral Examination Committee shall ensure that the thesis fulfils
the requirements stated in Article 15, paragraph 2.
Article 22
1. When the supervisor is satisfied that the thesis meets the requirements of the doctorate,
he shall give his approval to the thesis.
2. The supervisor shall immediately notify the Doctoral Examination Committee and the
candidate in writing, to inform them of the assessment of the thesis as referred to in
paragraph 1.
3. The supervisor shall submit the thesis to the members of the relevant Thesis Committee
for assessment.
4. Within 30 days of the receipt of the thesis, the Thesis Committee shall issue its
recommendation to the Doctoral Examination Committee and the candidate shall be
informed of this recommendation by the supervisor.
5. Should circumstances so dictate, the Doctoral Examination Committee may extend the
period referred to in paragraph 3 by a single additional period of 30 days.
Article 23
1. Having taken due notice of the supervisor’s approval of the thesis and the
recommendation of the Thesis Committee, the Doctoral Examination Committee shall
decide whether the thesis provides evidence of the candidate’s ability to carry out
independent academic research sufficient to allow him to proceed to the public defence
of the thesis.
2. The decision on whether the candidate may proceed shall be taken by majority vote in
the Doctoral Examination Committee. If the votes are equally divided, the permission
to proceed referred to in paragraph 1 shall be withheld.
3. The chairperson of the Doctoral Examination Committee shall ensure that the College
of Deans and the candidate are directly informed of the Committee’s decision either to
permit the candidate to proceed or to withhold this permission.
Article 24
In cases where the Thesis Committee’s recommendation regarding the thesis is not in
agreement with the approval given by the supervisor, the Doctoral Examination Committee
shall take the final decision on whether to permit the candidate to proceed to the public
defence of the thesis, having consulted the supervisor and the Thesis Committee. The
Doctoral Examination Committee shall make its decision known to the College of Deans,
the supervisor, the co-supervisor (where applicable), the Thesis Committee and the
candidate.
Article 25
In the event that the supervisor does not approve the thesis, the College of Deans, at the
request of the candidate and having heard the supervisor and the Doctoral Examination
Committee, may appoint another supervisor, except in cases where more than one
supervisor was appointed and the College therefore does not deem a new appointment
necessary.
Title VIII
The defence of the thesis/conferral of the doctorate
Article 26
1. The defence of the doctoral thesis and conferral of the doctorate shall take place in
public in the presence of the relevant Doctoral Examination Committee.
2. The public session at which the thesis is defended and the doctorate is conferred shall
be chaired by the Rector. He may arrange for his replacement in this capacity by a vicerector or a member of the College of Deans, in most cases the dean of the faculty in
question or the vice-dean of that same faculty.
3. The time and place of this session shall be determined by or on behalf of the Rector
after consultation with the supervisor, the chairperson of the Doctoral Examination
Committee and the candidate.
4. The College of Deans shall determine the protocol for the public session, as well as the
official pronouncements by the candidate prior to and after the public defence of the
thesis, and the official pronouncement by the supervisor upon the conferral of the
doctorate.
Article 27
1. The candidate shall defend the thesis for one hour against the objections raised by the
Doctoral Examination Committee, and in particular by the members of the Thesis
Committee referred to in Article 12 of these regulations, as well as by any other person
present who has been given leave to do so by the Rector.
2. The Doctoral Examination Committee, or the supervisor acting at the behest of the
committee, shall be responsible for ensuring that a sufficient number of opponents are
present in order to provide adequate opposition for the candidate.
3. The raising of objections and the defence of the thesis shall be conducted in Dutch. Use
of another language is subject to the approval of the Rector.
4. In the case of a joint thesis as referred to in Article 17, each candidate shall be called
upon to defend the thesis separately in accordance with paragraph 1.
Article 28
1. The decision regarding the conferral of the doctorate is taken in a closed session of the
Doctoral Examination Committee immediately after the defence of the thesis.
2. This session shall be chaired by the Rector, a vice-rector or a member of the College of
Deans, in most cases the dean of the relevant faculty or the vice-dean of that same
faculty. In this capacity the chairperson is a member of the Doctoral Examination
Committee.
3. The supervisor shall act as secretary. In special cases, another member of the Doctoral
Examination Committee may be appointed as secretary.
4. The chairperson of the Doctoral Examination Committee, in consultation with the
supervisor, shall ensure that at least five members and/or additional members of the
Doctoral Examination Committee attend the session. Other professors at the University
have the right to attend the session.
5. The following persons may participate in the deliberations at the session: the regular
members and additional members appointed to the Doctoral Examination Committee,
the professors referred to in the last sentence of paragraph 4, and the individuals who
have been granted permission by the Rector to participate in the opposition as part of
the Doctoral Examination Committee.
6. The decision regarding the conferral of the doctorate is taken by majority vote of the
regular members and additional members of the Doctoral Examination Committee,
taking into account the candidate’s defence of the thesis.
Article 29
1. After the closed session, the chairperson shall reopen the public session and shall
announce the result of the deliberations.
2. The supervisor shall then confer the doctorate, using the official pronouncement for
conferral of the degree, and shall present the candidate with the doctoral certificate.
3. The supervisor or, subject to the permission of the chairperson, the co-supervisor shall
then address the newly invested holder of the doctorate.
Article 30
1. The candidate upon whom the doctorate is conferred shall receive a certificate as proof
thereof signed by the Rector and the professor acting as secretary, and bearing the seal
of the University.
2. In cases where two supervisors have been appointed, both shall have the authority to
sign or countersign the certificate.
3. In addition to the supervisor, the certificate can also be signed by the co-supervisor
(where applicable).
4. In the event that the doctorate is conferred with the distinction of cum laude, this shall
be stated on the certificate.
Title IX
The cum laude distinction
Article 31
1. In cases where the supervisor or (where applicable) the co-supervisor is of the opinion
that the candidate has demonstrated outstanding ability in his thesis, he shall submit a
written and reasoned request to the chairperson of the Doctoral Examination Committee
for the conferral of a doctorate with the distinction of cum laude. This request must be
submitted at least three weeks prior to the public defence of the thesis. A request to this
effect may also be submitted by each member of the Doctoral Examination Committee
within one week of receipt of the thesis.
2. Once a request for the conferral of the cum laude distinction has been submitted, the
chairperson of the Doctoral Examination Committee shall, without delay, bring this
request before the Thesis Committee for approval.
3. The Thesis Committee shall issue its written recommendation to the chairperson of the
Doctoral Examination Committee within seven days. The chairperson shall then submit
the request and the Thesis Committee’s recommendation to all members of the Doctoral
Examination Committee by return of post.
4. If one third of the members of the Doctoral Examination Committee submit a written
objection to the proposal within seven days of the dispatch of the chairperson’s letter,
the proposal shall be regarded as having been rejected and shall no longer form part of
the decision-making process with regard to the conferral of the doctorate.
5. All members of the Doctoral Examination Committee shall be informed of the result of
these deliberations in writing.
Article 32
1. The Doctoral Examination Committee takes the decision regarding the conferral of the
cum laude distinction in the closed session referred to in Article 28, paragraph 1,
following the public defence of the thesis.
2. The manner in which the candidate defends the thesis shall be taken into account when
deciding whether to confer the cum laude distinction.
3. A two-thirds majority of the members and additional members of the Doctoral
Examination Committee present at the public defence of the thesis and the subsequent
closed session must lend their support to the proposal before the distinction may be
conferred.
Title X
Disputes
Article 33
The supervisor and the candidate may appeal to the College of Deans within 60 days
against the decisions taken by the Doctoral Examination Committee as referred to in
Articles 23 and 24. Having heard the supervisor, the candidate, the Thesis Committee and
the Doctoral Examination Committee, the College of Deans shall decide whether to permit
the candidate to proceed to the defence of the thesis.
Article 34
1. In the event of a dispute during the preparation of the thesis or regarding the approval
of the thesis, the chairperson of the Doctoral Examination Committee shall act as
mediator.
2. If the chairperson is also the supervisor, co-supervisor or a member of the Thesis
Committee, the College of Deans shall appoint a member of the Doctoral Examination
Committee as mediator.
Article 35
1. If the mediation referred to in Article 34 does not lead to agreement within eight days,
any of the parties involved may refer their case to the College of Deans.
2. The College of Deans shall then appoint a committee, made up of three professors not
involved in the preparation of the thesis, to make a recommendation regarding the
dispute.
3. Having heard all parties involved, this committee shall submit a reasoned written
recommendation to the College of Deans within 60 days of receipt of the application
referred to in paragraph 1.
4. The College of Deans shall settle the dispute and make its decision known to the parties
involved within 30 days of the receipt of the recommendation.
5. Should circumstances so dictate, the College of Deans may extend the periods
stipulated in paragraphs 3 and 4 by a single additional period of 30 days.
Title XI
The honorary doctorate
Article 36
1. Having heard the University’s Executive Board, the College of Deans shall take its
decision concerning the conferral of an honorary degree in accordance with Article 2.28
of the VU Statute, on the basis of a nomination by a faculty board.
2. The College of Deans shall determine the time at which and the manner in which the
doctorate referred to in paragraph 1 shall be conferred.
Title XII
Other provisions
Article 37: Double doctorate conferrals
1. In this provision, conferral of a double doctorate refers to the simultaneous granting of a
doctoral degree by both the University and a foreign university.
2. The conferral of a double doctorate at the University can only take place with the prior
written permission of the Rector.
3. Applications for the conferral of a double doctorate shall be submitted in writing to the
Rector by the supervisor and the chairperson of the Doctoral Examination Committee
of the faculty in which the supervisor was appointed. This application must demonstrate
that the thesis was prepared within the context of a formal collaboration between the
two universities concerned and as part of a joint research programme.
4. The requirements which apply to the conferral of a doctorate at the University are fully
applicable, in addition to the following stipulations:
a. a professor at the University and a professor at the university participating in the
formal collaboration referred to in paragraph 3 shall be appointed as supervisors
b. the thesis requires the approval of the relevant Doctoral Examination Committee at
the University and the relevant Doctoral Examination Committee or equivalent
body at the foreign university in question
c. the thesis shall be defended at both the University and the foreign university in
question within a period of four months.
Title XIII
Final and interim provisions
Article 38
1. In cases not covered by these regulations or in cases where a given article is open to
various interpretations, the final decision shall rest with the College of Deans.
2. A Doctoral Examination Committee has the authority to impose additional regulations
with regard to the process of obtaining a doctorate. These regulations shall be subject to
the approval of the College of Deans.
Article 39
Decisions regarding changes to these regulations shall be taken by a majority vote of the
College of Deans.
Article 40
Applications for admission to the doctoral programme under consideration at the time these
regulations come into force shall be dealt with in accordance with these regulations.
Article 41
These regulations came into effect on 1 September 2002, last updated 10 December
8 – with effect from 1 January 2009.
Procedural regulations
1. In cases where a professor is approached by a potential candidate, and especially when
this candidate is not from the professor’s own department or working unit, the
following guidelines shall be observed: once it has been established that the project in
question constitutes a serious piece of research and that the professor judges the
potential candidate capable of producing work of sufficient quality to serve as a thesis
and is willing to accept the person as candidate, matters should be formalized in an
application for admission to the doctoral programme, including the appointment of a
supervisor, and the subsequent decision on admission as a doctoral candidate to be
taken by the College of Deans. If the candidate is a trainee research assistant,
application for admission to the doctoral programme must take place as soon as the trial
period (of 9 or 12 months) has been successfully completed.
2. Form I, the request for admission to the PhD programme and designation of the
supervisor and co-supervisor, if applicable, must be submitted together with the
supplement as defined by article 7 of the Doctorate Regulations and a copy of the
personal information page of the applicant’s passport. If these documents are not in the
Dutch, English, French or German language, then they must be accompanied by a
legalized translation in one of these languages
3. On the form I referred to in 2. above the full work address(es) of the person(s) in
question shall be stated. The address of the University shall take precedence over any
other address or work address.
4. For an application for admission to the PhD programme under Article 6.2. of the
Doctorate Regulations, the following are to be attached to the form as defined in Article
7 paragraph 2 of these Regulations:
a.
certified copies of relevant diplomas;
b.
summaries of the curriculum components taken;
c.
a copy of the personal information page of the applicant’s passport;
d.
curriculum vitae including results of scientific work carried out;
e.
the proposed supervisor’s reasoned opinion in which the applicant is deemed
capable of conducting independent scientific research;
f.
assessment of the Dean as chairperson of the doctoral committee;
If these documents are not in the Dutch, English, French or German language, then they
must be accompanied by a legalized translation in one of these languages.
5. The College of Deans shall inform the candidate in writing of the decision regarding
admission to the doctoral programme and send copies to the Doctoral Examination
Committee, the supervisor, the co-supervisor (where applicable) and the beadle of the
University. The addresses of the supervisor and (where applicable) the co-supervisor
shall also be stated on the form referred to in Article 7, if these addresses are outside of
the University.
6. The Committee of the Rector and Vice-rectors (Rectorium) shall carry out the
appointments stipulated in Article 13, paragraph 7, on behalf of the College of Deans.
For this purpose, the chairperson of the Doctoral Examination Committee shall state the
name of the person or persons nominated to serve on the Doctoral Examination
Committee for a given doctorate on the form referred to in Article 23, paragraph 3.
7. Arrangements with the beadle regarding the date of the public defence of the thesis may
only be made once the College of Deans is in possession of Form II, which gives
notification of the decision by the Doctoral Examination Committee of the faculty in
question to permit the candidate to proceed to the defence of the thesis, in accordance
with Article 23 of the Doctorate Regulations.
8. As a rule, the public session of the Doctoral Examination Committee or the College of
Deans shall begin at 1.45 p.m. or 3.45 p.m. If necessary, a starting time of 10.45 a.m.
may be arranged.
9. As stated in Article 27, paragraph 1, the candidate shall defend his thesis for one hour.
After consultation with the candidate, the Doctoral Examination Committee may give
10.
11.
12.
13.
14.
15.
16.
17.
the candidate a maximum of 10 minutes at the beginning of this hour in which to
present a general explanation of the research which forms the basis of the thesis.
Professors at the University, professors from other universities and those who are taking
part in the closed session may walk in the procession. The professors shall wear the
ceremonial cap and gown. Non-professors are required to wear dark clothing in keeping
with the occasion.
During the public defence of the thesis, a male candidate is required to wear a dress
suit. A female candidate is required to wear clothing in keeping with the occasion. In
special cases, the Rector may honour a written request from the candidate and grant
permission to wear a dark suit instead of a dress suit. The candidate may only make
such a request after obtaining permission from the supervisor and the chairperson of the
Doctoral Examination Committee. In such cases, the public defence of the thesis shall
be held in the auditorium.
During the public defence of the thesis the candidate shall be accompanied by two
supporters (paranimfen). The supporters are required to observe the same dress code as
the candidate. If the public defence of the thesis is held in the auditorium, the candidate
may dispense with the support of paranimfen if he so wishes.
The sessions at which doctoral candidates defend their thesis are announced in the
University’s weekly newspaper and in the monthly bulletins issued by the
Communication Department.
The professors at the University receive a monthly schedule from the College of Deans
in which the doctoral defences are listed.
The acknowledgement of support which helped to make the doctoral research possible
and which came from outside the University shall only take place in written form, after
consultation with the supervisor and with the approval of the Doctoral Examination
Committee. Commercial statements shall not be permitted in the thesis.
The equivalent status of the foreign professorship to the professorship at a Dutch
university as stipulated in Article 8, paragraph 4, is intended to ensure that both the
academic level of the persons in question and the nature of their academic work are
comparable with those of a Dutch supervisor. Accordingly, posts such as visiting
professor and honorary professor shall not be considered sufficient in this respect.
In the case of the conferral of a double doctorate, as referred to in Article 37, a
reference to the foreign university that is party to the double doctorate shall be included
on the back of the degree certificate.
Forms
Form I – Application for admission to the doctoral programme
If you wish to obtain a doctorate, you should submit a written application to this effect to
the College of Deans (Article 7 of the Doctorate Regulations). You can use the PDF form
below for this purpose. Make a printout of the form and fill in the relevant details. You can
then give the form to your supervisor. Remember to sign the form and to append a certified
copy of your degree certificate (Dutch doctoraal, Master’s or equivalent). When all the
relevant parties have filled in their details, the form is forwarded to the Doctoral
Examination Committee, in this case the dean of the faculty in which you wish to obtain
your doctorate. Alternatively, you can pick up a copy of Form I from the faculty secretariat.
Form II – Notice of admission to the defence of the doctoral thesis
The chairperson of the Doctoral Examination Committee sees to it that the College of
Deans and the candidate are directly informed of the committee’s decision either to permit
the candidate to proceed to the defence of the doctoral thesis or to withhold this permission
(Article 23 of the VU Doctorate Regulations). The PDF form below can be used by the
chairperson of the Doctoral Examination Committee or the supervisor for the purpose of
reporting this decision to the College of Deans. Make a printout of the form and fill in all
the relevant details. Sign the form and send it to:
Vrije Universiteit
College of Deans
De Boelelaan 1105
1081 HV Amsterdam
Alternatively, you can pick up a copy of Form II from the faculty secretariat.
STEP-BY-STEP GUIDE
This guide is intended for the supervisor and the candidate. It covers the entire doctoral
programme, from admission as a doctoral candidate to the public defence of the doctoral
thesis.
Step 1
Once the potential candidate and the intended supervisor decide that there are sufficient
grounds to expect the successful completion of the doctoral degree, they submit Form I
(Art. 7, 8 and if applicable 11 of the Doctorate Regulations) to the Doctoral Examination
Committee*. In response to this application the College of Deans will then decide on
admission to the doctoral programme, appointment of a supervisor and (where applicable) a
co-supervisor. The College of Deans then informs those involved about the admission and
the relevant appointments (Procedural Regulation 3, Doctorate Regulations).
Step 2
When the supervisor has determined that the thesis meets the required standards, he
approves the thesis and directly informs the Doctoral Examination Committee* and the
candidate in writing (Art. 22, Doctorate Regulations).
Step 3
The supervisor proposes the composition of the Thesis Committee to the Doctoral
Examination Committee*. The Thesis Committee is appointed by the Doctoral Examination
Committee; the supervisor acts as chairperson and convenor (Art. 12, Doctorate
Regulations).
Step 4
After the supervisor has approved the thesis, he then submits it to the relevant Thesis
Committee for assessment. The Thesis Committee issues its recommendation to the
Doctoral Examination Committee* within 30 days of receipt of the thesis. The supervisor
informs the candidate of the recommendation. The aforementioned term of 30 days can be
extended by a single additional period of 30 days (Art. 22, Doctorate Regulations).
Step 5
The Doctoral Examination Committee* decides whether the candidate may be permitted to
proceed to the defence of the thesis and directly informs the College of Deans and the
candidate of this decision by means of Form II (Art. 23, Doctorate Regulations).
Step 6
The candidate arranges the date of the public defence of the thesis with the beadle, in
consultation with the Doctoral Examination Committee*, the supervisor and (where
applicable) the co-supervisor. The beadle instructs the candidate as to the protocol and
practical arrangements pertaining to the defence of the thesis (Procedural Regulation 7,
Doctorate Regulations).
*
By virtue of his office, the dean is chairperson of the Doctoral Examination Committee (Article 14, Doctorate
Regulations). Depending on the situation, which can vary per faculty, the dean has the formal or informal
mandate of the Doctoral Examination Committee to deal with these matters directly. Due to possible procedural
differences between faculties, it is advisable to formalize these and other matters of internal procedure in a
protocol within the faculty.
Annex II. NFU Guidelines for PhD tracks in biomedical sciences in the
Netherlands. Subject to change. Please see www.nfu.nl for most up todate version.
NFU Guidelines for PhD tracks in biomedical sciences in the Netherlands Joint guidelines of the Graduate Schools of the Dutch University Medical Centres (UMCs) on the PhD thesis, the PhD project, and the education of PhD students Together, the eight Dutch UMCs together deliver more than 1,000 successfully defended PhD theses each year, perceived to be of high scientific quality according to international standards. The importance of maintaining and consolidating this position is obvious and the UMC Graduate Schools have decided to collaborate to achieve this. The Organisation of PhD Education in Biomedicine and Health Sciences in the European System (ORPHEUS) has developed guidelines for European medical and biomedical PhD tracks since 2004. In 2009, ORPHEUS published a Position Paper, titled ‘Towards Standards for PhD Education in Biomedicine and Health Sciences’. Several UMC Graduate Schools are members of ORPHEUS. The Dutch UMC Medical Schools have developed guidelines, inspired by the process in Orpheus. The recommendations are explicitly presented as guidelines. Substantiated deviation from the guidelines is possible, and the autonomy of the UMCs and the existing diversity amongst the Graduate Schools must be respected. The UMC believe that these guidelines can contribute to the development and harmonisation of explicit quality standards for the doctorate level academic education, to the benefit of present and future PhD students, PhD supervisors and Graduate Schools. The deans of the UMCs agreed on the resulting ‘NFU guidelines for PhD tracks’ in their meeting on October 15, 2011. The NFU ‘Guidelines for PhD tracks’ will be revised and updated every three years, in order to keep track with international developments and changes. Below, the NFU guidelines are presented, and compared to the ORPHEUS standards. Page | 1 of 4 NFU Guidelines for PhD tracks Guideline for the number of papers in a PhD thesis An approved manuscript contains at least 3 to 5 papers, of which 2 to 3 are published or accepted with the PhD student as first author, and of which at least 2 are or will be published in journals with a medium to high impact factor in the research field of the discipline. Comment: The final approval of a PhD thesis is an individual decision of the doctoral committee. The current guideline intends to provide a lower limit, taking into account the diversity between UMCs and disciplines. It also provides an indication for what is considered reasonable and helps to prevent unintended inflation of the requirements for a PhD thesis. ORPHEUS: “…, it is recommended that the benchmark for a PhD thesis in biomedicine and health sciences should be the equivalent of three in extenso peer‐reviewed papers published in internationally recognised journals.” The UMC Graduate Schools further accentuate this guideline. Guideline for the length of a PhD track The length of a PhD track equals 3‐4 years of full time research work. Comment: A standard research trainee (‘OiO’) employment of 4 years serves as a model for the PhD track duration. The national and international tendency to reduce the PhD track to three years, with a preparation year in a research master, is not generally approved by the Dutch UMCs. On the other hand, the UMCs also do not favour an extension of the PhD track duration. A tenure track application should be separated from the PhD track. The requirements for clinical and preclinical PhD tracks are similar, although a clinical PhD track might be combined with medical specialist training. Assuming that a PhD student performs other tasks as well, the equivalent of 3‐4 years of research work plus doctoral education is the basic principle for all PhD tracks. ORPHEUS: “PhD programmes normally have a duration of 3‐4 years full time commitment.” Guideline for the training of PhD students The doctorate level academic training programme equals 20 to 30 EC (ECTS) and may consist of acquiring specific academic (discipline specific) skills, general scientific skills and transferrable skills, as well as attending scientific conferences, seminars and master classes, participation in retreats and journal clubs, and other activities contributing to the doctorate level academic education of PhD students as highly qualified future researchers and professionals in an international context. Comment: A legal outline plan for PhD students’ education does not exist. Doctoral education is mainly training‐on‐the‐job. Next to this, all Graduate Schools offer a PhD course programme. This document is based on the October 2011-NFU document; the paragraph ‘Guideline for propositions added to the PhD
thesis’ is not applicable for VUmc and therefore removed.
Page | 2 of 4
NFU Guidelines for PhD tracks The current guideline offers an indication for the scope and extent of the doctorate level academic education programme. ORPHEUS: “It is recommended that the course programme is formalised and limited to about 6 months (~30 ECTS‐points) of the total PhD programme.” The UMC Graduate Schools accept a more flexible guideline of 20‐30 EC. With respect to the content of the PhD education, the UMC guidelines agree with ORPHEUS. Guideline for including the portfolio in PhD thesis All PhD courses followed and other activities that form part of the education should be included in the PhD thesis, with the competences achieved. Comment: Since the status and content of the doctoral level academic education are not generally established in rules, it is important to display the PhD student’s education. Including the portfolio in the PhD thesis will give doctoral education a more prominent role in the PhD track. The PhD student and the PhD supervisor together are responsible for displaying the portfolio correctly. ORPHEUS has no guideline on this subject. Generic final achievement standards for a doctorate The final achievement standards for a doctorate are adopted from the VSNU Position Paper ‘Hora est!’ (2004). • The successful candidate has made an original contribution to academic research of a quality which in stands up to peer review at the level usual in the Netherlands; • The successful candidate has demonstrated their ability to apply the academic methods used in the discipline concerned for developing, interpreting and putting into practice new knowledge; • The successful candidate has acquired and worked with a substantial body of knowledge which, at the very least, embraces the principles and methods of international academic practice and of theorisation, methodology and study in the discipline concerned; • The successful candidate possesses the ability to design and implement a substantial project for the purpose of developing new knowledge; • The successful candidate is able to communicate knowledge and methods pertaining to their discipline or specialism in an effective way; • The successful candidate is able to exercise social responsibility in conducting, applying and making use of their own research. We added another final achievement standard for biomedical PhD tracks. This document is based on the October 2011-NFU document; the paragraph ‘Guideline for propositions added to the PhD
thesis’ is not applicable for VUmc and therefore removed.
Page | 3 of 4
NFU Guidelines for PhD tracks • The successful candidate communicates his research and its results through publications in internationally recognised, peer reviewed journals. Comment: Doctorate graduation is the third phase and finalization of academic education. The PhD thesis is the legally required test of a successful development into an independent academic researcher. The generic final achievement standards specify in more detail the required level of doctorate graduation and clarify expectations. Academic uniformity is ensured by adopting the VSNU standards. The VSNU standards do not mention any requirements about publications. In the field of biomedical research, it is common practice to publish research in journals. For sake of clarity, we added this standard. ORPHEUS has no guideline on this subject. October 2011 This document is based on the October 2011-NFU document; the paragraph ‘Guideline for propositions added to the PhD
thesis’ is not applicable for VUmc and therefore removed.
Page | 4 of 4
Annex III. In dienst treden: OIO - regeling VUmc. Subject to change. Please see
'VUmc Kwaliteitsnet' for most up to date version.
Titel
Regeling in dienst treden OIO (VUmc)
Toepassingsgebied
Toepassingsgebied
VUmc
Doelgroep
Alle medewerkers die te maken hebben met –indiensttreding van– een OIO
Doel
Informatie bij in dienst treden van een OIO
Verantwoordelijkheden en bevoegdheden
Verantwoordelijkheden
Leidinggevenden en P&O.
Bevoegdheden
Leidinggevende beslist over indiensttreding. P&O regelt (administratieve formaliteiten bij)
indiensttreding en tijdens het verdere verloop van het dienstverband
Onderwerp
Inleiding
Een Onderzoeker in Opleiding (OIO) wordt, in principe voor 4 jaar, in dienst genomen met
als doel te promoveren op een onderzoeksproject binnen een onderzoeksinstituut van VUmc.
We kennen deze functie al langer en de functie heeft verschillende namen gedragen:
promovendus, AIO en nu dus OIO. Met deze drie benamingen worden dezelfde functies
bedoeld. Met een AIO werd een Assistent in Opleiding bedoeld, deze term werd vroeger
binnen de universiteiten gehanteerd, maar tegenwoordig heet de betreffende functie binnen de
universiteiten ‘promovendus’. Een OIO (Onderzoeker in Opleiding) is de titel die deze functie
heeft gekregen binnen de CAO van de Universitair Medische Centra. Een AGIKO is een
assistent geneeskundige in opleiding tot klinisch onderzoeker. Deze laatste is een aparte
categorie en wordt hier verder niet besproken.
Uitwerking van het onderwerp
Beslissing over indiensttreding van een OIO:
Het afdelingshoofd van de afdeling waar de OIO in dienst komt beslist over indiensttreding
van de OIO en regelt dat er een opleidings- en begeleidingsplan wordt opgesteld en dat de
juiste stukken bij de personeelsadministratie worden aangeleverd.
Bij indiensttreding dienen de volgende stukken bij de personeelsadministratie te worden
aangeleverd:
•
Een melding indiensttreding,
•
Een recent CV van de nieuw aan te nemen OIO,
•
Een ondertekend ‘Opleidings en begeleidingsplan’: ondertekening door de eerste
promotor, voorzitter OIO-commissie (hiertoe gemandateerd door instituutsdirecteur) en
OIO.
Het ‘Opleidings- en begeleidingsplan’ :
In dit plan wordt het onderzoekplan beschreven en wordt vastgelegd welk onderwijs wordt
ontvangen en welk onderwijs wordt gegeven. Voorts wordt vastgelegd hoe de begeleiding is
geregeld. In elk geval dient de begeleiding mede in te houden het voeren van een
voortgangsgesprek door de direct leidinggevende, na 3 maanden, na 9 maanden en vervolgens
ieder jaar.
Het doel van de 4-jarige OIO periode is tweeledig:
1.
het zelfstandig leren verrichten van onderzoek resulterend in een proefschrift en
promotie, en
2.
hieraan gerelateerd, de vorming tot onderzoeker (onderzoekersopleiding).
Het leren verrichten van onderzoek impliceert ondermeer dat de OIO naast het theoretische
werk, het praktisch onderzoek grotendeels zelf dient te verrichten.
De OIO termijn:
Een OIO komt in dienst op basis van artikel 2.4.4 van de CAO UMC (blz. 19 van de CAO).
Dit betekent dat de OIO in dienst komt voor de duur van de opleiding.
De OIO arbeidsovereenkomst duurt in principe 4 jaar. DE OIO kan de mogelijkheid geboden
worden om 0,8 fte te werken (met de daarmee gerelateerde verlenging van de projectduur),
indien de betreffende subsidiegever daartegen geen bezwaar heeft. Het beleid is er op gericht
binnen deze periode minimaal het praktische onderzoek te hebben afgerond en het concept
manuscript van het proefschrift bij de promotiecommissie te hebben ingeleverd. Dit
impliceert dat de promotieplechtigheid uiterlijk binnen 3 maanden na afloop van het OIO
contract plaatsvindt. Indien de OIO binnen de aanstellingstermijn het manuscript heeft
ingediend komt hij/zij in aanmerking voor een eenmalige bonus van 750 euro bruto. Zie
hoofdstuk 17 artikel 17.4.4 van de CAO UMC.
Begeleiding van de OIO:
Negen maanden na de indiensttreding als OIO wordt met betrokkene door de directe begeleider/copromotor en de promotor een beoordelingsgesprek gevoerd op basis waarvan al dan niet
wordt besloten het contract te verlengen. Drie jaar na de indiensttreding wordt wederom door
dezelfde personen een beoordelingsgesprek gevoerd waarbij expliciet de toekomst van de
OIO aan de orde wordt gesteld teneinde het 4e jaar ook te gebruiken voor de voorbereiding op
deze toekomst (bijv. door het volgen van op de toekomst toegesneden cursussen).
De OIO opleiding valt onder verantwoordelijkheid van de directeur van het
onderzoeksinstituut, gemandateerd naar de OIO onderwijscommissie van het
Onderzoekinstituut, waarbinnen de OIO in dienst is. Bij conflicten of ander problemen, is de
directeur van het onderzoeksinstituut het eerste aanspreekpunt. Daarbij kan de P&O adviseur
om advies gevraagd worden.
Voor informatie over de (verplichte) cursussen kan intranet van de VU/faculteit geraadpleegd
worden. Hier vind u onder het kopje 'Onderzoek' de Promovendus/OIO-brochure en het
Promovendus/OIO Nieuwsbulletin.
Tevens kan voor OIO documenten en formulieren Kwaliteitsnet VUmc geraadpleegd worden.
Verlenging van de opleiding van de OIO (artikel 2.4.4 van de CAO):
Verlenging van de opleiding van de OIO kan op een beperkt aantal gronden worden
aangevraagd, o.a.:
1.
(langdurige) ziekte,
2.
aanwijsbare omissies in de begeleiding,
3.
familieomstandigheden e.d.
4.
Zwangerschaps- en bevallingsverlof en ouderschapsverlof
De promotor vraagt schriftelijk en gemotiveerd de verlenging voor de OIO aan bij de
directeur van het onderzoeksinstituut, met een financieel dekkingsplan, waar nodig gefiatteerd
door het afdelingshoofd. De directeur van het onderzoeksinstituut kan de P&O adviseur om
advies of informatie vragen.
De onderwijscommissie van het onderzoeksinstituut adviseert op grond van: het
beargumenteerde verzoek, de opleidings- en begeleidingsovereenkomst, de beoordeling na
negen maanden en de beoordeling na drie jaar.
Indien de directeur akkoord gaat met verlenging van de opleidingsduur stuurt het
afdelingshoofd een mutatie formulier naar P&O met de brief van de directeur van het
onderzoeksinstituut. P&O van de divisie/dienst stuurt een brief naar de medewerker waarin
staat per welke datum het dienstverband zal eindigen. Dit dient geen verlenging van de
arbeidsovereenkomst te zijn, met de nieuwe afspraak over het einde van de opleiding is de
duur van de opleiding gewijzigd. Het dienstverband werd aangegaan voor de duur van de
opleiding.
(NB: Wanneer de financiering van de OIO niet uit de 1e geldstroom is geregeld zal het
afdelingshoofd zich ervan vergewissen dat er voldoende financiële dekking is voor de langere
duur van de opleiding.)
Januari 2010
Auteur
Koker, A.A.J.
Beoordelaars
AAJ. Koker
G. van Veen
Autorisator
Veen, Gerida van
Publicatiedatum
18-02-2010
Controledatum
01-04-2011
Annex IV. Opleidings- en begeleidingsplan. Subject to change. Please see 'VUmc Kwaliteitsnet' for most up
personeel en organisatie
to date version.
formulier OIO opleidings- en begeleidingsplan
VU medisch centrum
T.a.v. P&O divisie…. Ruimtenr:….
Postbus 7057
1007 MB Amsterdam
Dit formulier printen, invullen, ondertekenen, originele bewijsstukken bijvoegen
en inleveren/ opsturen.
NB: Invullen kan ook op PC (gebeurt automatisch via MS Word). Navigeren met
muis of TAB-toets/Shift-TAB. Na invullen direct printen, ondertekenen, originele
bewijsstukken bijvoegen en inleveren/ opsturen.
* Verplicht invullen, anders retour.
Vóór de 1e van de maand inleveren bij de
divisieadministratie.
Declaraties ouder dan 3 maanden worden niet
verwerkt.
Altijd de originele bewijsstukken bijvoegen.
Opleidings- en begeleidingsplan voor
OIO’ s/promovendi
(maakt onderdeel uit van de arbeidsovereenkomst)
Training and Guidance Plan
for Research Assistants
(is part of the employment contract)
Het model Opleidings- en begeleidingsplan voor oios/promovendi is gebaseerd op artikel 6.8 van de CAO Nederlandse
Universiteiten:
CAO-artikel 6.8 Opleidings- en begeleidingsplan
1. De werkgever ziet er op toe dat, na overleg met de oio/promovendus en in overeenstemming met de aangewezen begeleider
dan wel de promotor voor de oio/promovendus een op hem afgestemd opleidings- en begeleidingsplan wordt vastgesteld, en
dat dit plan binnen 3 maanden na de aanvang van de arbeidsovereenkomst aan de oio/promovendus wordt uitgereikt.
2. Het opleidings- en begeleidingsplan wordt tegen het einde van het eerste jaar nader ingevuld voor de verdere duur van de
arbeidsovereenkomst en wordt zo nodig van jaar tot jaar bijgesteld.
3. In het opleidings- en begeleidingsplan wordt in ieder geval vastgelegd:
a. welke kennis en vaardigheden dienen te worden verworven en op welke wijze dit dient plaats te vinden;
b. wie voor de oio/promovendus optreedt als begeleider, dat wil zeggen onder wiens toezicht de oio/promovendus
werkzaam is en, wie de promotor is. Indien de begeleider niet tevens de promotor is, wordt bovendien vastgelegd dat de
oio/promovendus bij de aanvang van het promotieonderzoek, alsmede die momenten, die beslissend zijn voor de
voortgang van het onderzoek, doch ten minste eenmaal per jaar, een gesprek heeft over het promotieonderzoek met de
promotor;
c. de omvang in uren per maand van door de aangewezen begeleider te geven persoonlijke begeleiding waarop de
oio/promovendus tenminste recht heeft.
The model for the training and guidance plan for research assistants is based on article 6.8 of the Collective Labour Agreement
(CAO) of the Dutch Universities:
CAO-article 6.8 Plan for training and supervision
1. The employer shall see to it that, in consultation with the research assistant and with the agreement of the apointed mentor
or supervisor, a custom tailored plan for training and guidance is set up for the research assistant, and that this plan is given
to the research assistant within 3 months after the start of employment.
2. The plan for training and guidance shall be fleshed out in more detail for the remainder of the employment period towards
the end of the first year, and shall be adjusted from year to year if necessary.
3. The plan for training and guidance shall in any case establish:
a. what knowlegde and skills must be acquired and in what way this should take place;
b. who will act as mentor for the research assistant, i.e. under whose supervision the research assistant will work, and,
who will be the supervisor. If the mentor is not also the supervisor, it must also be arranged that the research assistant
will discuss the research for the doctoral degree with the supervisor at the start of the research project as well as at
decisive moments for the progress of the research, but at least once a year;
c. the extent of the personal guidance, in hours per month, that the research assistant is minimally entitled to receive from
the appointed mentor.
1. Persoonlijke gegevens – Personal data
Eigennaam en voorletters
Birth name and initials
Roepnaam
Firstname
Geboortedatum, geslacht
-
Date of birth, sex
-
man
vrouw
male
female
Adres
Street, house number
Postcode en woonplaats
Postal code and city
2. Werkadres – Work address
Faculteit / instituut
Faculty / institute
Afdeling
Department
Telefoonnummer werk
Mobiel tel. nr.
Telephone number work
Mobile number
E-mail werk
E-mail work
3. Vooropleiding – Previous qualifications
Opleiding
Course
Universiteit
University
Datum afstuderen
-
Graduation date
-
Judicium
Degree classificaton
4. Dienstverband – Employment at VUmc
Datum in dienst
Commencement of employment
-
-
-
-
Werktijdfactor
Working-time factor
Datum uit dienst (verwacht)
Expected termination date
Financier
Source of funding
eerste geldstroom
first flow of funds: direct funding by government
tweede geldstroom
second flow of funds: funds provided by the Netherlands Organization for Scientific Research
derde geldstroom, nl.
thrid flow of funds: funds paid by external clients for educational services or research
anders, nl.
other, namely
5. Begeleiding - Guidance
Promotor(es)
Supervisor(s)
Co-promoter(es)
Co-supervisor(s)
Begeleider(s)
Mentor(s)
6. Onderzoeksschool – Research school
Lid van onderzoeksschool?
Member of research school?
ja /yes
nee /no
Zo ja, naam onderzoeksschool vermelden
If yes, please give name of research school
7. Onderzoeksplan – Research plan
(Werk)titel onderzoek
(Working) title of the research
Samenvatting van de
probleemstelling
Summary of the research proposal
Onderzoek is onderdeel van de onderzoeksschool / het onderzoeksinstituut (programma):
The research is part of the research school / institute (programme):
Is het onderzoeksvoorstel door de wetenschappelijke commissie van de onderzoeksschool of
het onderzoeksinstituut goedgekeurd?
ja /yes
nee /no
Has the research proposal been approved by the academic committee of the research school / institute?
Planning onderzoeksopzet eerste jaar
Research plan for the first year
Globale onderzoeksopzet volgende jaren
General research plan for the subsequent years
•
•
Bijlage: de projectaanvraag, het onderzoeksvoorstel en/of het werkplan
Appendix: the project application, the research proposal and/or the plan of work
8. Opleidingsplan – Training plan
Studielast
Study burden
Planning te volgen opleiding eerste jaar (naam cursus en de verzorgende instelling)
Training plan for the first year (name of course and institute)
Globale planning te volgen opleiding volgende jaren (naam cursus en de verzorgende instelling)
General plan for the training in subsequent years (name of course and institute)
Is het opleidingsplan conform de eisen van de onderzoeksschool / het onderzoeksinstituut?
Does the training plan meet the requirements of the research school / institute?
ja /yes
nee /no
9. Begeleidingsplan – Guidance plan
Taakverdeling van de begeleiding tussen promotor, co-promotor en begeleider (indien van toepassing)
Division of guiding tasks between the supervisor, co-supervisor and mentor (if applicable)
Omvang van begeleiding
uur per maand
Extent of guidance
hours per month
Data waarop gesprekken plaatsvinden met de promotor
datum eerste gesprek (aanvang arbeidsovereenkomst)
Dates of interviews with the supervisor
date of first interview (start of appointment)
-
datum tweede gesprek (na 9 maanden)
date of second interview (after 9 months)
-
datum derde gesprek (na drie jaar)
date of third interview (after three year)
-
Begeleidingsbehoefte van promovendus
Guidance requirements of the research assistant
Bijzonderheden (zoals verblijf in buitenland)
Miscellaneous (e.q. time spent abroad)
10. Rapportage - Reports
Jaarlijks schrijft de oio/promovendus een verslag van werkzaamheden met daarin beschreven:
- de voortgang van het onderzoek
- de aard en omvang van de gevolgde opleiding
- een werkplan voor het komende jaar
De rapportage is in het eerste jaar na tien maanden beschikbaar en in de volgende jaren bij het
functioneringsgesprek.
The research assistant compiles an annual report of his/her activities, specifying:
- the progress of the research
- the nature and extent of the course followed by the research assistant
- a plan of work for the coming year
The report must be available after ten months in the first year and at the appraisal interview in subsequent years.
11. Beoordelings- en/of jaargesprekken – Assessments and annual interviews
De basis van de beoordelings- en/of jaargesprekken bestaat uit de rapportage van de oio/promovendus en het
opleidings- en begeleidingsplan.1 De voortgang van het onderzoek en de resultaten van het eerste jaar geven een
indicatie of de verwachting gewettigd is, dat het doel van het promotietraject wordt bereikt: afsluiting met een
promotie. Een negatieve beoordeling kan leiden tot tussentijdse beëindiging van de arbeidsovereenkomst.
The assessments and/or the annual interviews are based on the research assistant’s report and the training and guidance
plan (see footnote). The research progress and the results in the first year provide an indication of whether the expectations are
justified that the project will be concluded with the awarding of a Ph.D.
A negative assessment can result in premature termination of the appointment.
12. Planning van de beoordeling en/of jaargesprekken
Schedule for the assessments and/or the annual interviews
Elk jaar zal een jaargesprek worden gevoerd. Het eerste
gesprek vindt na vijf maanden plaats.
An annual interview will be held each year. The first interview
will take place after five months.
De eerste beoordeling zal na ongeveer acht maanden
plaatsvinden.
The First assessment will take place after approximately eight
months.
(datum)
(date)
(datum)
(date)
-
-
-
-
13. Onderzoeksfaciliteiten – Research facilities
Is de benodigde computerhardware
aanwezig?
Is the required computer equipment available?
Is de benodigde computersoftware
aanwezig?
Is the required software available?
Is de benodigde apparatuur aanwezig?
Is the other required equipment available?
Zijn de benodigde overige voorzieningen
aanwezig?
Are other required facilities available?
Te voorziene onderzoekskosten
Anticipated research expenses
14. Facultair beleid (in te vullen door de faculteit)
Faculty policy (to be filled out by the faculty)
15. Bijstelling van het opleidings- en begeleidingsplan
Revisions to the training and guidance plan
Bijstelling van het opleidings- en begeleidingsplan vindt zonodig plaats na het eerste jaar voor de verdere duur van
de aanstelling en zo nodig van jaar tot jaar. De bijstellingen kunnen in een bijlage worden vastgelegd.
If necessary, the training and guidance plan will be revised after the first year and be thereafter effective for the rest of the
appointment or from year to year. Any revisions can be recorded in an appendix.
16. Ondertekening - Signatures
Ondertekende verklaart de gegevens op dit formulier naar waarheid te hebben ingevuld.
The undersigned declares that the information entered in this form is true and correct.
Handtekening voor akkoord promotor
Approved by the supervisor
datum
date
-
-
Handtekening voor akkoord oio/promovendus
Approved by the research assistant
datum
date
-
-
Handtekening voor akkoord voorzitter onderwijscommissie (gemandateerd door directeur onderzoeksinstituut)
Approved by the chairman of the education committee (by authority of the director of the research school / institute)
datum
date
-
-
Annex V. PhD project proposal. Subject to change. Please see intranet/afdelingen/instituut/
VUmcCCA/research/procedures/7104700/ for most up to date version.
PROJECT PROPOSAL VUmc CCA
For PhD students & Postdocs
Maximum of 6 pages
1
Version august 2005
Project proposal for research in VUmc CCA
1
Title project:
2
Duration of project:
Expected start date:
3
Funding:
1. VUmc
2. NWO, KNAW, EU
3. Collection funds (e.g. KWF, Rheumatic etc)
4. Industry
Please specify (including project number, sum of money, granted personnel)
4
Project fits in VUmc CCA programme:
1. Oncogenesis
2. Immunopathogenesis
3. Disease Profiling
4. Therapy
5
Project leader(s) and department(s):
1.
2.
6
Name investigator (if known) + function:
1. PhD student
2. Postdoc
3. Other
7.
Short summary of project:
2
8
Background of research with short description of relevant findings from literature and key
publications
9
Description of own research from the department(s) involved, which connects to the new
project proposal, including preliminary results and key publications (max. 5)
Project proposal form VUmc CCA
10
Aim of investigation
11
Plan of investigation
a
Detailed work plan for the first halve of the project period including materials, methods and
statistics
b
Global work plan for the second halve of the project period
Project proposal form VUmc CCA
Annex VI. Opleidings- en begeleidingsplan for clinical researchers. Subject to
change. Please see www.vumc.nl/afdelingen/cca-opleidingen/infoPhD/for most up to date version.
Formulier is niet bestemd voor P&O;
alleen inleveren bij:
Hand this form only at (not P&O):
Bureau VUmc CCA
De Boelelaan 1117, PK 7 Z 182
1081 HV Amsterdam
tel: +31-20-4443113
email: vumc-cca@vumc.nl
Onderzoeksplan voor klinische onderzoekers
in opleiding (ANIOS, AIOS, junior stafleden,
en arts-onderzoekers)
Research Plan for Clincial Research Assistants
Persoonlijke gegevens – Personal data
Eigennaam en voorletters
Birth name and initials
Roepnaam
First name
Geboortedatum, geslacht
Date of birth, sex
man
male
vrouw
female
Adres
Street, house number
Postcode en woonplaats
Postal code and city
Werkadres – Work address
Faculteit / instituut
Faculty / institute
Afdeling
Department
Telefoonnummer werk
Telephone number work
Mobiel tel. nr.
Mobile number
E-mail werk
E-mail work
Vooropleiding – Previous qualifications
Opleiding
Course
Universiteit
University
Datum afstuderen
Graduation date
Judicium
Degree classification
Dienstverband – Employment at VUmc
Datum in dienst
Commencement of employment
Werktijdfactor
Working-time factor
Datum uit dienst (verwacht)
Expected termination date
Type aanstelling (kruis aan): ANIOS AIOS* junior staflid arts-onderzoeker
Type of employment
* Indien AIOS: de te volgen opleiding tot specialist:
In case of AIOS: training program medical specialist
Financier (geldstroom)
Source of funding
Begeleiding – Guidance
Promotor(es)
Supervisor(s)
Co-promotor(es)
Co-supervisor(s)
Begeleider(s)
Mentor(s)
1
Onderzoeksplan – Research plan
(Werk)titel onderzoek
(Working) title of the research
Samenvatting van de probleemstelling (max
Summary of the research proposal
A4)
Is het onderzoeksvoorstel door de wetenschappelijke commissie van de onderzoeksschool of het
onderzoeksinstituut goedgekeurd?
Has the research proposal been approved by the academic committee of the research school / institute?
• Bijlage: de projectaanvraag, het onderzoeksvoorstel en/of het werkplan
• Appendix: the project application, the research proposal and/or the plan of work
Opleidingsplan – Training plan
Planning te volgen cursussen (naam cursus en de verzorgende instelling)
Training plan (name of course and institute)
Begeleidingsplan – Training plan
Data waarop gesprekken plaatsvinden met de promotor: volgens jaargesprekken
Dates of interviews with the supervisor: according to annual planning
16. Ondertekening – Signatures
Ondertekende verklaart de gegevens op dit formulier naar waarheid te hebben ingevuld.
The undersigned declares that the information entered in this form is true and correct.
Handtekening voor akkoord promotor
Approved by the supervisor
datum
date
Handtekening voor akkoord oio/promovendus
Approved by the research assistant
datum
date
Handtekening voor akkoord voorzitter onderwijscommissie VUmc CCA
Approved by the director of the research school / institute
datum
date
2
Annex VII. Formulier jaargesprek OIO/promovendus.Subject to change. Please see P&O service for most
personeel en organisatie
up to date version.
formulier OIO/Promovendus
Dit formulier printen, invullen, ondertekenen, originele bewijsstukken bijvoegen
en inleveren/ opsturen.
NB: Invullen kan ook op PC (gebeurt automatisch via MS Word). Navigeren met
muis of TAB-toets/Shift-TAB. Na invullen direct printen, ondertekenen, originele
bewijsstukken bijvoegen en inleveren/ opsturen.
VU medisch centrum
Postbus 7057
1007 MB Amsterdam
* Verplicht invullen, anders retour.
Vóór de 1e van de maand inleveren bij de
divisieadministratie.
Declaraties ouder dan 3 maanden worden niet
verwerkt.
Altijd de originele bewijsstukken bijvoegen.
Annual interview – Report of annual interview – PhD-student
OIO/Promovendus
2/2006
Verslag jaargesprek
Dit gedeelte in te vullen door personeelsadministratie/This
section to be completed by HR administration:
Personeelsnummer/employee number
Informatie/information:
•
Intranet /kwaliteitsnet, P&O jaargesprek/beoordeling / Intranet/kwaliteitsnet/HR annual interview/assessment
•
Intranet.Vumc P&O, CAO-UMC / Intranet, VUMC HR, UMC Collective Labour Agreement
In het beoordelingsgesprek wordt gebruik gemaakt van de functietypering van de medewerker en het voorgaande
formulier jaargesprekken / The employee’s job type and previous annual interview forms will be used during the
assessment interview.
Naam en voorletters
Surname and initials
Divisie/dienst/instituut
Division/department/institute
Afdeling/werkeenheid
Department/work unit
Functie/functieniveau
Job/job level
Dienstverband
Contract
tijdelijk tot
temporary until
dag
day:
maand
month:
maand
month:
jaar
year:
jaar
year:
Gesprek gevoerd door
Interview held by
Tijdvak beoordeling
Assessment period
Datum gesprek
Date of interview
dag
day:
Geraadpleegde informanten
Consulted personnel
ja
yes
naam
name
naam
name
naam
name
naam
name
nee
no
Leidinggevende / Manager
Medewerker / Colleague
Datum vorig jaargesprek
Date of previous annual interview
dag
day:
functie
job
functie
job
functie
job
functie
job
maand
month:
jaar
year:
Toelichting
•
Invullen formulier / Completing the form
Het formulier bestaat uit de onderdelen 1 tot en met 8, waarvan 1 de beoordeling is / The form comprises sections 1 to 8, of
which 1 is the assessment.
De leidinggevende vult bij onderdeel 2 de resultaatgebieden van de FUWAVAZ-functie in, waarover voor het komende
tijdvak afspraken worden gemaakt / In section 2 the manager fills in the performance areas of the FUWAVAZ job, for which
targets will be agreed for the coming period.
•
Ondertekening
Onderdeel 1 wordt ondertekend op pagina 5 / Section 1 is signed on page 5.
Toelichting bij invullen onderdeel 1. Beoordeling resultaten / Notes for completing section 1. Assessment of results
•
De letters A t/m E betekenen / Notes for completing section 1. Assessment of results:
A
Gaat in opvallende mate uit boven de eisen/afspraken / clearly exceeds requirements/targets
B
Gaat uit boven de eisen/afspraken / exceeds requirements/targets
C
Voldoet aan de eisen/afspraken zoals normaal is te verwachten / meets requirements/targets as can normally be
expected
D
Voldoet niet geheel aan de eisen/afspraken / does not entirely meet requirements/targets
E
Schiet duidelijk te kort/heeft niet aan afspraken voldaan / clearly unsatisfactory/has not met targets
•
Antwoord van toepassing omcirkelen / ring the applicable answer.
•
Toelichting verplicht bij beoordeling op A, B, D en E / explanation compulsory when assessment is A, B, D or E.
1. Beoordeling resultaten / Assessment of results
Onderzoeksvoorstel / Research proposal
A
B
C
D
E
C
D
E
D
E
Toelichting / Explanation:
Onderzoeksplan / Research plan
A
B
Toelichting / Explanation:
Budgetvoorstel onderzoek / Research budget proposal
A
Toelichting / Explanation:
B
C
1. Beoordeling resultaten / Assessment of results
Onderzoeksuitvoering / How research is being conducted
A
B
C
D
E
Toelichting / Explanation:
Begeleiding onderzoeksondersteunend personeel / Supervision of research support staff
A
B
C
D
E
B
C
D
E
B
C
D
E
Toelichting / Explanation:
Onderzoekspublicatie / Research publication
A
Toelichting / Explanation:
Proefschrift / Thesis
A
Toelichting / Explanation:
1. Beoordeling resultaten / Assessment of results
Onderwijsuitvoering / Teaching
A
B
C
D
E
C
D
E
Toelichting / Explanation:
Begeleiding studenten / Supervison of students
A
B
Toelichting / Explanation:
facultatief: resultaat vastgesteld in vorig jaargesprek
optional: results laid down in previous annual interview
Resultaat / Results
A
Toelichting / Explanation:
B
C
D
E
1. Beoordeling resultaten / Assessment of results
Opmerkingen, samenvattend oordeel / Comments, assessment summary
Reactie van betrokkene / Reaction from person under assessment
Denk hierbij bijvoorbeeld aan eventuele (sociale omgevings-) factoren die van invloed zijn (geweest) op het functioneren,
alsmede een persoonlijke reactie op de voorlopige beoordeling. / This could include any e.g. social or environmental factors
which could have affected functioning, as well as a personal reaction to the provisional assessment.
Ondertekening onderdeel 1 / Signature of section 1
Medewerker
Beoordeling voor gezien
Employee
Assessment seen
naam
name:
datum
date:
-
-
handtekening
signature
naam
name:
datum
date:
-
-
handtekening
signature
naam
name:
datum
date:
-
-
handtekening
signature
Leidinggevende
Manager
Degene die op grond van de
regeling beoordeling
bevoegd is de beoordeling
vast te stellen / Person
authorized to finalize the
assessment on the basis of
the assessment regulation
2. Afspraken t.a.v. de resultaatgebieden binnen de betreffende functietypering
Targets for performance areas within relevant job type
Afspraken en doelstelling zo helding mogelijk weergeven, dat wil zeggen: SMART (specifiek, meetbaar, acceptabel, realistisch,
tijdgebonden) / List targets and objectives as clearly as possible, i.e.: SMART (specific, measurable, acceptable, realistic, timebound).
Resultaatgebied / Performance area
Indien van toepassing, actie te nemen door / If applicable,
action to be taken by:
Resultaatgebied / Performance area
Indien van toepassing, actie te nemen door / If applicable,
action to be taken by:
Resultaatgebied / Performance area
Indien van toepassing, actie te nemen door / If applicable,
action to be taken by:
Resultaatgebied / Performance area
Indien van toepassing, actie te nemen door / If applicable,
action to be taken by:
3. Ontwikkeling medewerker / Employee development
In dit onderdeel van het gesprek wordt gekeken of het naar aanleiding van de resultaten besproken in deel 1. en de afspraken en
doelstellingen vastgelegd in deel 2. wenselijk of nodig is om ontwikkelafspraken met de medewerker te maken en/of een
ontwikkelplan op te stellen / This section of the interview looks at whether it is desirable or necessary to agree development
targets with the employee arising from the results discussed in section 1 and the targets and objectives laid down in section 2
and/or to draw up a development plan.
Het opleidings- en begeleidingsplan zal worden
aangepast, te weten op / The training and guidance
plan will be altered, i.e. on::
dag
day:
maand
month:
jaar
year:
Ontwikkelafspraken binnen de huidige functie / Development targets within current job
Aangeven welke termijn men voor de betreffende ontwikkeling voor ogen heeft / Indicate the intended period for the
development:
Doelstelling voor het ontwikkelen van competenties / Objectives for developing competences
Zoveel mogelijk concreet aangeven hoe men wil dat ontwikkeling zichtbaar wordt. Wat wil men veranderen/versterken / Indicate
as concretely as possible how the development should be visible. What needs to be changed/reinforced?
Wijze waarop / ondersteuning
Method / support
Eventuele afspraken met betrekking tot verdere ontwikkeling loopbaan binnen dan wel buiten VUmc
Any agreements with respect to further career development within or outside VUMC
Terugkoppelmoment (facultatief)
Feedback oppurtunities (optional)
dag
day:
maand
month:
jaar
year:
4. Ondersteuning door en samenwerken met de leidinggevende
Support from and cooperation with the manager
Gespreksonderwerpen zijn onder andere: de mening van de medewerker over de stijl van leidinggeven op onderdelen als:
informatievoorziening, sturing, besluitvorming, coaching, feedback geven, duidelijk zijn, ondersteuning en samenwerking.
Vanzelfsprekend kunnen ook andere relevante punten worden besproken. In de praktijd zal vaak een selectie van de
onderwerpen aan de orde komen / Topics of conversation include: employee’s opinion on the style of management on e.g.
information provision, guidance, decision-making, coaching, feedback, clarity, support and cooperation. Other relevant points
can of course also be discussed. In practice a selection of topics will often be discussed.
Opmerkingen/afspraken:
Comments/items agreed:
5. Arbeidsomstandigheden / Working conditions
Gespreksonderwerpen zijn onder andere: de resultaten van de afspraken over arbeidsomstandigheden die gemaakt zijn in het
vorige jaargesprek, duidelijkheid functieomschrijving, organisatie van het werk, hoeveelheid werk, werkmotivatie, variatie in het
werk, autonomie, fysieke werkomstandigheden, verzuim, werkrelaties, werkrelatie met collega’s, werksfeer,
overlegmogelijkheden en werktijdfactor. Vanzelfsprekend kunnen ook andere relevante punten worden besproken. In de praktijk
zal vaak een selectie van de onderwerpen aan de orde komen / Topics of conversation include: results of items agreed for
working conditions made during previous annual interview, clarity of job description, organization of work, amount of work, work
motivation, variety in work, autonomy, physical working conditions, absence, working relationships, working relationship with
colleagues, working atmosphere, opportunities for consultation and working-time factor. Other relevant points can of course also
be discussed. In practice a selection of topics will often be discussed.
Opmerkingen/afspraken:
comments/items agreed:
6. Nevenwerkzaamheden / Extra duties
Welke nevenwerkzaamheden heeft de medewerker? / What extra duties does the employee have?
De medewerker doet indien nodig aan de werkgever mededeling van zijn nevenwerkzaamheden (zie artikel 9.3 CAO-UMC).
If necessary, the employee informs the employer of his/her extra duties (see article 9.3 of UMC Collective Labour Agreement).
7. Vakantie / Leave
Doel van dit gespreksonderwerp is het voorkomen van vakantiestuwmeren. Het uitgangspunt is dat medewerkers het aan hen
toegekende aantal vakantiedagen opnemen in het jaar dat zij worden toegekend / The aim of this topic of conversation is to
prevent the accrual of a large number of leave days. The principle is that employees take their allocated leave in the year in
which it is allocated.
8. Voorstel(-len) met rechtspositionele of financiële gevolgen
Proposal(s) with legal status or financial consequences
Zonder akkoord van degene die de beoordeling vaststelt, kunnen aan dit voorstel geen rechten worden ontleend.
No rights may be derived from this proposal without the approval of the person who finalizes this assessment.
Voor mutaties in rechtspositie dient altijd het mutatie formulier ingevuld te worden.
In the case of changes to legal status, the change form must always be completed.
Ondertekening voor akkoord onderdelen 2 tot en met 7
Signature for approval of sections 2 to 7
Medewerker
Employee
Leidinggevende
Manager
naam
name:
datum
date:
-
-
handtekening
signature:
naam
name:
datum
date:
-
-
handtekening
signature:
datum
date:
-
-
handtekening
signature:
Ondertekening voor akkoord onderdeel 8
Signature for approval of section 8
Degene die op grond van de
regeling beoordeling
bevoegd is de beoordeling
vast te stellen / Person
authorized to finalize the
assessment on the basis of
the assessment regulation
naam
name:
Annex VIII. Functietypering Onderzoeker in Opleiding. Subject to change. Please see
'kwaliteitsnet' for most up to date version.
Functietypering ONDERZOEKER IN OPLEIDING
Organieke functietypering VUmc
1. Doel van de functie
Uitvoeren van onderzoek gericht op het afronden van een promotie, teneinde
een bijdrage te leveren aan de ontwikkeling van wetenschappelijke kennis en
inzichten in de onderzoekslijn van de afdeling. Dit in combinatie met het
verrichten van onderwijsactiviteiten.
2.
a.
-
-
Resultaatgebieden / Verantwoordelijkheden
Uitvoering wetenschappelijk onderzoek binnen vastgesteld onderzoeksplan :
toetst probleemstellingen uit het onderzoeksplan en past deze zonodig aan
verricht literatuurstudie
draagt zorg voor het verrichten van proefnemingen, waarnemingen,
gegevensverzameling en dergelijke
analyseert en interpreteert de resultaten en rapporteert hierover in overleg met
de (co)promotor
stelt, in overleg met de (co)promotor, een overzicht op van de te verwachten
uitgaven in het kader van het onderzoek, uitgaande van het onderzoeksplan,
teneinde periodiek een budget op te stellen;
draagt nieuwe ideeën aan voor het opzetten van vervolgonderzoek.
b.
-
Kennisoverdracht:
stelt wetenschappelijke publicaties op over het uitgevoerde onderzoek
houdt intern en extern voordrachten over het uitgevoerde onderzoek
schrijft een proefschrift
c.
-
Verzorging van onderwijsonderdelen:
bereidt onderwijsbijeenkomsten / practica voor studenten / cursisten voor;
creëert condities voor leerprocessen
draagt kennis over
past diverse didactische werkvormen toe
begeleidt en coacht studenten en cursisten bij opdrachten
stelt zonodig tentamen- en examenopgaven op, neemt mondeling en schriftelijk
tentamens en examens af en/of beoordeelt tentamens en examens
-
d. Onderzoeksbegeleiding:
- geeft werkopdrachten en -instructies aan onderzoeksondersteunend personeel,
passend bij het onderzoeksplan, teneinde de doelstellingen van het onderzoeksplan te realiseren.
3. Speelruimte / Bevoegdheden
- De onderzoeker in opleiding legt verantwoording af aan de promotor over de
resultaten en voortgang van uitgevoerde onderzoeken en de kwaliteit van
publicaties.
- De belangrijkste kaders worden gevormd door het goedgekeurde
onderzoeksplan.
Schaal: zie CAO bijlage D-2
Datum vaststelling / actualisatie: 1 aug. 2009.
Vastgesteld door: drs. Y.A.Schaeffer, directeur P&O
-
De onderzoeker in opleiding neemt beslissingen over de uitvoering van het
eigen wetenschappelijk onderzoek binnen het goedgekeurde onderzoeksplan.
4. Contacten
Met de promotor om planning, budget en aanpak af te stemmen en om resultaten te bespreken
Met deelnemers / informanten en andere bij het onderzoek betrokken personen
om werkafspraken te maken
Met cursisten, studenten, onderwijsondersteunend personeel t.a.v. onderwijsactiviteiten
5. Deskundigheid (kennis en vaardigheden)
Kennis van het onderzoeksgebied
Kennis van ontwikkelingen in het onderzoeksgebied
Kennis van methoden en technieken van wetenschappelijk onderzoek
Vaardigheid in het verrichten van wetenschappelijk onderzoek
Vaardigheid in het opstellen van wetenschappelijke publicaties
Vaardigheid in het organiseren en het geven van onderwijsactiviteiten
Schaal: zie CAO bijlage D-2
Datum vaststelling / actualisatie: 1 aug. 2009.
Vastgesteld door: drs. Y.A.Schaeffer, directeur P&O
Annex IX. Het opleidingsprogramma voor PhD studenten. Subject to change. Please see
www.vumc.nl/afdelingen/cca-opleidingen/infoPhD/ for most up to date version.
VU/VUmc CURSUSSEN voor promovendi VUmc CCA
In het kader van de vorming tot wetenschappelijk onderzoeker heeft een promovendus recht op
opleiding. De onderzoekersopleiding bestaat uit:
- Persoonlijke (dagelijkse) begeleiding door een ervaren onderzoeker (begeleider)
- Onderwijsactiviteiten binnen de onderzoeksgroep/ afdeling/onderzoeksinstituut zoals
werkbesprekingen,journalclubs etc.
- Voorbereiding en deelname aan congressen, symposia e.d.
- Cursorisch onderwijs
Gemiddeld zal hieraan 25 procent van de werktijd worden besteed, gespreid over de periode van
het dienstverband. Hiervan dient tenminste de helft aan cursorisch onderwijs te worden besteed.
Dit staat voor ongeveer 6 maanden (= 20-30 ECTS). De overige opleidingstijd wordt in overleg met
promotor ingevuld.
Het cursorisch onderwijsprogramma dat VUmc CCA verplicht stelt, bestaat uit twee elementen, te
weten het specialistisch onderwijs en onderwijs gericht op algemene kennis en vaardigheden. In
onderstaand overzicht staat per cursus staat de belasting (werkdagen/ ECTS) van deze cursussen
aangegeven. De overige tijd tot minimaal 20 ECTS wordt besteed aan overige (eventueel externe)
cursussen. Ook deze cursussen dienen in het opleidings- en begeleidingsplan aangegeven te worden.
1. Specialistisch onderwijs: Oncologisch en/of Immunologisch onderwijs in het kader van de
Onderzoekschool Oncologie Amsterdam (OOA) of Amsterdam Leiden Institute for Immunology
(ALIFI)
Onderwijs voor oncologische promovendi:
- Gedurende de periode van het dienstverband dient per jaar 10 werkdagen te worden
besteed aan cursussen uit het OOA cursusprogramma (totaal 10 ECTS).
- Gedurende de periode van het dienstverband dient minstens 2 maal te worden
deelgenomen aan de OOA retraite (totaal 2 ECTS).
- Tijdens de opleiding dient de Basiscursus Oncologie te worden gevolgd (studiebelasting
van 1,5 ECTS).
Onderwijs voor immunologische OIO’s:
- Tijdens de opleiding dient de Basiscursus Avanced Immunology gevolgd te worden
(studiebelasting 3 ECTS)
2. Onderwijs gericht op algemene kennis en vaardigheden.
- Gedurende de periode van het dienstverband dient minimaal 2 maal te worden
deelgenomen aan de promovendimiddag en 20 maal aan de VUmc CCA evening lectures (2
ECTS)
- Daarnaast dienen de onderstaande cursussen gevolgd te worden. Voor een aantal
cursussen bestaat de mogelijkheid om vrijstelling te verkrijgen, indien de promovendus in
de vooropleiding aantoonbaar onderwijs op het betreffende terrein heeft gevolgd, of geen
onderzoek op desbetreffende terrein gaat verrichten.
• Basiscursus Regelgeving en Organisatie Klinisch Onderzoekers (BROK)* (1,5 ECTS)
• Inleiding Biostatistiek en Klinische Epidemiologie (2 ECTS)
• Presenteren (2 ECTS)
• Proefdierkunde voor Onderzoekers* (3 ECTS)
• Succesvol promoveren en persoonlijke effectiviteit (3 ECTS)
• Writing a Scientific Article (1,5 ECTS)
• Werken met Radioactieve stoffen* (2 ECTS)
* wettelijk verplichte cursus indien op dit terrein gewerkt gaat worden.
Zie volgende pagina’s voor een overzicht van bovengenoemde, en overige door VU/VUmc
georganiseerde interessante cursussen en workshops.
Meer informatie:
Dr. Esther M. Ruhé
VUmc CCA, PK 7Z182
e.ruhe@vumc.nl
020 – 444 3113
1
VERPLICHTE CURSUSSEN
SPECIALISTISCH ONDERWIJS
Specialistisch Oncologisch Onderwijs OOA
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten:
Alle oncologische onderzoekers in opleiding
Oncologie onderzoekschool Amsterdam
zie www.ooa-graduateschool.org voor overzicht cursussen
email: e.ruhe@vumc.nl
variërend
gratis
Basiscursus Oncologie
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten:
Alle oncologische onderzoekers in opleiding
Nederlandse Vereniging voor Oncologie (NVvO)
www.nvvoncologie.nl
5 dagen
€895,00. KWF Kankerbestrijding vergoedt de kosten voor nieuw-benoemde
wetenschappelijk medewerkers op de KWF-projecten en voor KWF-fellows.
Alle andere promovendi kunnen deze cursus declareren bij VUmc CCA (zie
website VUmc CCA voor procedure)
Basiscursus Advanced Immunology
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten:
PhD students working on projects that require substantial knowledge of
principles in immunology.
PAOG in samenwerking met VUmc, AMC en Sanquin
www.vumc.nl/afdelingen/PAOG/agenda/
10 dagen
ALIFI promovendi €250, anders €750. Alle promovendi kunnen deze cursus
declareren bij VUmc CCA (zie VUmc CCA website voor procedure)
2
ALGEMENE KENNIS EN VAARDIGHEDEN
BROK cursus
Voor wie:
Georganiseerd door:
Meer informatie:
Kosten:
Alle junior en senior klinisch onderzoekers van het VUmc.
PAOG in samenwerking met BROK Commissie VUmc
www.vumc.nl/afdelingen/PAOG/agenda/
Drs. J.M. Benit-Deekman Clinical Research Unit Interne Geneeskunde 43345
Voor inschrijving:
Patricia van Meekeren en Patricia de Waal
tel. (020 44) 48444, e-mail paog@vumc.nl
4-daagse cursus incl. examen op dag 5 zijn € 1.000,-
Inleiding Biostatistiek en Klinische Epidemiologie (R02)
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten:
De cursus is bestemd voor promovendi of onderzoekers van het VUmc die
een epidemiologisch onderzoek willen gaan doen, eenvoudige statistische
analyses zelf willen uitvoeren en de analyses van andere optimaal willen
kunnen beoordelen.
EpidM afdeling epidemiologie en biostatistiek (E&B) in samenwerking met
EMGO Institute for Health and Care Research (EMGO+)
www.epidemiologievumc.nl
Postinitieel masteronderwijs Epidemiologie. Afdeling Epidemiologie &
Biostatistiek. Email: poe(at)vumc
6 dagen
€1.235,00
Presenteren
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten :
Alle promovendi
Amstelacademie
www.vumc.nl/afdelingen/AmstelAcademie/
Editha Samsom, tel. (020) 44 45084 of e.samsom@vumc.nl
3 dagen
€850,00
Proefdierkunde voor Onderzoekers
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten:
Iedereen die proefdieronderzoek wil doen. De cursus is gericht op zorgvuldig
en verantwoord gebruik van proefdieren in het biomedisch onderzoek.
Toegangseis: een opleiding met minimaal 17.9 ECTS biologische vakken,
waarvan 7.2 ECTS vergelijkende anatomie/zoologie en 7.2 ECTS
vergelijkende fysiologie.
proefdierdeskundigen van de UvA, VU, KNAW en NKI.
mw. K. van den Oever, cursuspdk@amc.uva.nl, 020-5666479
10 dagen
deze cursus wordt door VUmc CCA vergoed voor alle PhD studenten die
aangemeld zijn bij VUmc CCA. Rekening kan naar bureau VUmc CCA
gestuurd worden.
Persoonlijke ontwikkeling voor promovendi
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten :
Alle eerstejaars promovendi van VUmc.
Centrum voor Loopbaan en Ontwikkeling VU
Roel Breuls, (020) 44 44572 of per e-mail: rgm.breuls@vumc.nl
www.vumc.nl/afdelingen/AmstelAcademie/BNacademici/6590400/persoonli
jke-ontwikkeling/
2 ½ dag
€450,00
3
Writing a Scientific Article
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten:
Nederlandse onderzoekers die een dissertatie in het Engels voorbereiden, en
voor wetenschappers die in een Engelstalig vaktijdschrift willen publiceren.
Taalcentrum VU
www.taalcentrum-vu.nl
Aafke Hoefmans, 020 - 598 64 20, info(at)taalcentrum-vu.nl
8 dagdelen
deze cursus wordt door VUmc CCA vergoed voor alle PhD studenten die
aangemeld zijn bij VUmc CCA. Rekening kan naar bureau VUmc CCA
gestuurd worden.
Cursus werken met radioactiviteit (Stralingshygiëne niveau 5B)
Voor wie:
Georganiseerd door:
Meer informatie:
Omvang:
Kosten:
Studenten en medewerkers van de Vrije Universiteit en het VU-ziekenhuis,
die voornemens zijn daadwerkelijk in een radionuclidenlaboratorium te gaan
werken.
Radionuclidencentrum VU
www.rnc.vu.nl/teaching.html
M.C. Stolker-Bouknecht , Tel: 020-4449101
5 dagen
gratis voor alle promovendi, syllabus is €20
4
Overige cursussen en workshops
Amstelacademie VUmc:
www.vumc.nl/afdelingen/AmstelAcademie/
Centrum Loopbaan en Ontwikkeling VU:
www.intranet.vu.nl/loopbaancentrum
Taalcentrum-VU:
www.taalcentrum-vu.nl
Universiteitsbiobliotheek VU:
www.ubvu.vu.nl
Externe onderzoekscholen waar interessante PhD cursussen worden aangeboden:
www.knaw.nl/cfdata/ecos/vakgebied.cfm
www.etplatform.eu/.
5
Annex
X. Voorwaarden
PhD studenten.
to change. Please (V-ICI)
see www.vumc.
VUmc
- Institutesubsidie
for Cancer
andSubject
Immunology
nl/afdelingen/cca-opleidingen/infoPhD/ for most up to date version.
De Boelelaan 1117, 1 B 120
1081 HV Amsterdam
postbus 7057
1007 MB Amsterdam
telefoon 020 4444054
fax 020 4442601
v-ici@vumc.nl
www.v-ici.org
March 27, 2006
Subject: funding by V-ICI of courses/conferences for PhD students
Dear PhD students and project leaders,
Besides the standard OOA- and ALIFI courses, V-ICI can provide additional funding for
specific courses and subsidy participation in conferences/laboratory visits for PhD students.
The conditions for applying are outlined below.
Funding for specific courses:
1. 5-days Dutch course “Introduction to the clinical and fundamental oncology” as
organised annually by the Nederlandse Vereniging voor Oncologie (NVvO).
2. 2-weeks course “Advanced Immunology” as organised annually by Amsterdam –Leiden
Institute for Immunology (ALIFI).
Who can apply and how?
- All PhD students with an official PhD student contract or with an appointment as AGIKO,
AGIO, AGNIO, adjunct researcher, junior researcher or research technician.
- The PhD student is obliged to work on a project which has been approved by the relevant
program leaders and by the scientific research committee (CWO) of V-ICI.
- If fulfilling the criteria PhD students can register for the above mentioned courses. Please
mention on the registration form that the invoice should be sent to V-ICI.
- Note: for PhD students working on KWF-projects, the Dutch Cancer Society will take care
of the costs for the NVvO organised oncology course.
Funding for participation in conferences/laboratory visit elsewhere:
Who can apply and how?
- PhD students with an official PhD student contract and funding via 1st (VUmc) or 2nd
(NWO, KNAW, EU) money flow.
- The PhD student is obliged to work on a project which has been approved by the relevant
program leaders and by the scientific research committee (CWO) of V-ICI.
- If fulfilling the criteria PhD students can send a letter with the request including motivation
and budget information to: v-ici@vumc.nl
- V-ICI has a budget of 1000 euros per PhD student available. If the PhD student is applying
for a part of the 1000 euros, the remaining budget will be reserved for that PhD student
and can be asked for later on following the above mentioned procedure.
For additional information please e-mail: v-ici@vumc.nl or phone: 020-4444054.
On behalf of the V-ICI board
Prof. Peter C. Huijgens, MD, PhD