Review of Coaching
Procedures
New Athletic Staff Workshop
Wednesday, August 10, 2011
Section VIII Interscholastic Athletics
71 Clinton Road, Garden City, NY 11530 ● (516) 396-2488 ● Fax (516) 997-2018 ● www.nassauboces.org/athletics
Coaches
What they need:
NON-TEACHER
TEACHER *
First Aid
First Aid
CPR
CPR
Coaching Courses
Coaching Courses
School Violence
Child Abuse
Fingerprinting
MUST apply for a license
NO application necessary
* Teacher coaches include any school personnel with NYS teacher
certification in a subject area; as well as PPS staff including School
Psychologist, Social Worker, Guidance Counselor and Attendance.
Section VIII Interscholastic Athletics
71 Clinton Road, Garden City, NY 11530 ● (516) 396-2488 ● Fax (516) 997-2018 ● www.nassauboces.org/athletics
Requirements
Requirements for first-time coaching applicants (initial
application)
 First Aid (must be updated every three years)
 CPR (must be updated every two years)
 Completion of Identification and Reporting of Child Abuse
Certification
 Completion of School Violence Prevention and Intervention
(SAVE) Certification
 Fingerprint clearance
Requirements for second-year coaches (first renewal)
 Valid First Aid and CPR
 Completion of OR proof of enrollment in Philosophy,
Principles and Organization of Athletics in Education Course
Requirements for third-year coaches (second renewal)
 Valid First Aid and CPR
 Completion of Philosophy, Principles and Organizations of
Athletics in Education Course
Please note: once a coach has three temporary coaching licenses (and
three years’ experience) as well as all coaching courses on file, they may
apply for a professional coaching certificate.
Requirements for fourth-year coaches (third renewal)
 Valid First Aid and CPR
Required before the fifth year of coaching—can be
taken anytime within the coaching process.
 Completion of Health Sciences Applied to Coaching
 Completion of Theory and Techniques (of specific sport)
Requirements for fifth-year (and subsequent) coaches
(fourth renewal)
Professional Coaching Certificate (good for three years;
sport-specific) (Apply after three TCLs)
 Valid First Aid and CPR
 Completion of all required coursework
 A minimum of three years coaching experience in a
specific sport in a NYS athletic program (three TCLs)
 Last three years’ evaluations (for renewal ONLY)
Changes as of July 1, 2010
• PPS staff including School Psychologist, Social Worker, Guidance Counselor and Attendance no longer need to apply for
additional licensing in coaching.
Section VIII Interscholastic Athletics
71 Clinton Road, Garden City, NY 11530 ● (516) 396-2488 ● Fax (516) 997-2018 ● www.nassauboces.org/athletics
Procedure
Coaches should be directed to…
Step 1: Apply online.
Follow the instructions (available online) to create an account and apply
for a license on TEACH. The application fee of $50 can be paid online
with a credit card.
Step 2: Submit backup (to ADs office).
Print and complete the cover sheet (available online). Attach copies of
valid CPR/First Aid cards, required course work and other materials.
(The Athletic Director’s office will submit the packet to the Section VIII
Office once the employing Superintendent has signed off electronically).
Step 3: Check the status of your application.
Log into the TEACH system to check the progress of your application
through the system. The license will show up as “issued” once it has
been approved. No paper licenses are sent.
Section VIII Interscholastic Athletics
71 Clinton Road, Garden City, NY 11530 ● (516) 396-2488 ● Fax (516) 997-2018 ● www.nassauboces.org/athletics
The process – who does what?
Responsible
for:
Coach
Athletic
Office
District
Superintendent
Section
VIII Office
Regional
Certification
Office
State
Education
Department
Completing the
online
application (one
for each sport
coached).
Providing coaches
with information and
instructions on the
new system, and
instructing coaches
to apply AT LEAST
two weeks prior to
start of season.
Communicating with
the District Athletic
office regarding
completion of the
Superintendent’s
statement. *
Reviewing all
backup
documents
(First Aid, CPR,
coaching
courses) for
validity.
Entry of all First
Aid, CPR and
coaching course
information
Completing “final
review” of all
applications.
Taking CPR,
First Aid and all
coaching
courses (and
providing proof
of completion of
such) to the
District Athletic
office.
Communicating
with the District
Superintendent (or
designee) regarding
completion of the
Superintendent’s
statement. *
* Superintendent’s statement
only required for Temporary
Coaching Licenses—not
required for Professional
Coaching Certificates.
Providing
information to
the Regional
Certification
Office for data
entry.
Transmission of
completed
applications to the
State Education
Department for
final review.
Approving license
applications and
posting issued
licenses on
TEACH.
Following up
with TEACH
(online) to check
the status of
their application.
Reviewing coaches’
backup documents
before sending them
to Section VIII Office.
(Documents MUST
be submitted by the
ADs office.)
Section VIII Interscholastic Athletics
71 Clinton Road, Garden City, NY 11530 ● (516) 396-2488 ● Fax (516) 997-2018 ● www.nassauboces.org/athletics
Resources
TEACH Tech Help Line: (518) 486-6041
For technical questions regarding the TEACH web site, forgotten passwords, etc.
OSPRA (Office of School Personnel Review
and Accountability): (518) 473-2998
For questions regarding discipline holds, fingerprint holds, incomplete applications.
Coaches can log in and check the status of their application at:
http://www.highered.nysed.gov/tcert/teach/login.htm
TEACH Public Inquiry System:
http://eservices.nysed.gov/teach/certhelp/CpPersonSearchExternal.jsp?trgAction=INQUIRY
Fingerprinting: (516) 396-2337
http://www.nassauboces.org/hr/services/fingerprinting.htm
Section VIII Office: (516) 396-2488
Karen Wohlrab: (516) 396-2508
kwohlrab@mail.nasboces.org
Section VIII Interscholastic Athletics
71 Clinton Road, Garden City, NY 11530 ● (516) 396-2488 ● Fax (516) 997-2018 ● www.nassauboces.org/athletics
Online Application
Instructions for the online application can be found online at
http://www.nassauboces.org/athletics/docs/COACHING_APP.pdf
Tips for Coaches:
• Retrieve login information for existing TEACH accounts—don’t make another one!
• Follow the directions—they will take you step-by-step through the process.
• Apply for the right license—changing license types adds processing time.
• Pay with a credit card—posting a money order may take up to two weeks.
• Choose Nassau BOCES to review your application—we are unable to access your
application if it is not in our work queue.
Section VIII Interscholastic Athletics
71 Clinton Road, Garden City, NY 11530 ● (516) 396-2488 ● Fax (516) 997-2018 ● www.nassauboces.org/athletics
Online tools
Section VIII web site: www.nassauboces.org/athletics/index.htm
Coaching connection: www.nassauboces.org/coachcn.htm
Course schedules, application information, etc.
TEACH Online
http://eservices.nysed.gov/teach/certhelp/CpPersonSearchExternal.jsp?trgAction=INQUIRY
TEACH Public Inquiry System: check here to view (and print) information on issued licenses
http://www.highered.nysed.gov/tcert/teach/login.html
Coaches can log in here to check the status of their application
https://portals.nysed.gov/tcert/technical.htm
Report a problem with TEACH Online via this web form
State resources
http://www.emsc.nysed.gov/ciai/pe/toolkit.html
Physical Education Toolkit: coaching regulations, approved courses and providers, etc.
Section VIII Interscholastic Athletics
71 Clinton Road, Garden City, NY 11530 ● (516) 396-2488 ● Fax (516) 997-2018 ● www.nassauboces.org/athletics