The Rotary Foundation Programs - Grants Funding & Recognition Farid Gebran DG 2007-2008 Rotary Coordinator 2010-2013 /Zone 20B DRF Chair 2010-2013 The Rotary Foundation 1 Future Vision Pilot: Purposes Rotarian Perspective Stewardship / Compliance Vision and Success Operational Efficiency Quality & Fit of Grant Proposals Cycle Time 2 Overview… Why Plan Preparing for The Rotary Foundation Centennial Immense Growth Relevance in philanthropic world Evolving organization Rotarian feedback Sustainability, significance, simplification 3 Future Vision Plan Goals Simplify programs and processes. Focus Rotarian service efforts to increase global impact. Support global and local efforts. Increase sense of ownership at the district and club levels. Enhance Rotary’s public image. 4 CALENDAR a. Preparing DISTRICT for TRF Grants • July-December: Identify and appoint Chairs for DRF Subcommittees. • 1st October: Initiate District Qualification Process 2013-14. • 31st October: District Grant application available for qualified Districts. • January 2013: Global Grant and Packaged Grant applications open. • Feb-June 2013: Continue training and qualifying Clubs. • April 2013: - Qualified Clubs & Districts can begin applying for 2013-2014 TRF online. Submit reports for all TRF Grants & Programs 5 CALENDAR b. Preparing CLUBS for TRF Grants • July-December: - Attend DRF Seminar. Appoint a Club RFCC. • October-June: - Attend Grant Management Seminar. Submit project proposals for District Grant. • January 2013: Global Grant and Packaged Grant applications open to qualified Clubs & Districts. • Feb-June 2013: - • April 2013: Qualified Clubs & Districts begin submitting applications for RF Grants online. Submit applications for M.G. Submit reports for all TRF Grants & Programs. Prepare to apply for 2013-14 RF Global & Packaged Grants. 6 What kind of Project would you like to Organize? It could be: 1- Scholarship? 2- Vocational Training Team? 3- Humanitarian Project? 7 Vocational Trainning The International exchange of young non-Rotarian professionals District Grants (from DDF) Global Grants: min 3 members, max up to us(minumum 30.000 usd project for two teams) Package Grants:Aga Khan Universities, Mercy Ships 8 Scholarship Programs To Support a Student’s Education District Grants (from DDF) Global Grants: minumum 30.000 usd for a student. Package Grants: Unesco IHE 9 Humanitarian Programs To Support Humanitarian Projects District Grants (from DDF):Small projects Global Grants: Minumum 30.000 usd for a project. Package Grants: Oikocredit microcredit finance 10 Let’s Choose Global Grant to Organize *Scholarship *Vocational Training *Humanitarian Projects We Use the Same Method for All!!! 11 Six Areas of Focus Purpose and Goals Statements 12 Introduction With respect to the areas of focus policy statements, TRF notes that: 1. The goals of Future Vision are to increase efficiency in grant processing and ensure quality of funded projects; 2. The content of each policy statement is intended to represent eligible and ineligible activities; 3. Eligible activities reflect those that Rotary clubs and districts have most often implemented; 4. Project planning is a bottom‐up and host club/district‐driven process; 5. All grant requests must comply with the policy statements related to each area of focus. 13 Peace and Conflict Prevention/ Resolution I. Areas of Focus Statement of Purpose & Goals TRF enables Rotarians to promote the practice of peace and conflict prevention/ resolution by: 1. Training leaders, including potential youth leaders, to prevent and mediate conflict; 2. Supporting peace‐building in communities and regions affected by conflict; 3. 3. Supporting studies for career‐minded professionals related to peace and conflict prevention/resolution. 14 Peace and Conflict Prevention/ Resolution II. Parameters of Eligibility 1/3 1. Community activities targeting non‐Rotarian participants, including conferences, trainings, and camps, in support of nonviolence, peace‐building, and human rights; 2. Facilitated conflict resolution workshops related to topics addressing community needs; 3. Supporting initiatives addressing psychological effects of conflict; 4. Educating youth on preventive measures to avoid conflict; 15 Peace and Conflict Prevention/ Resolution II. Parameters of Eligibility 2/3 5. Training programs or campaigns to address negative social dynamics in a community; 6. Communication and arbitration among parties previously engaged in direct conflict; 7. Vocational training teams 8. Scholarships for graduate‐level 16 Peace and Conflict Prevention/ Resolution II. Parameters of Eligibility 3/3 Are NOT Eligible: 1. Peace conferences targeting Rotarian participants; 2. Enrollment at a Rotary Peace Center partner university in the same, or similar, academic program as those pursued by Rotary Peace Fellows. 17 Disease Prevention & Treatment I. Areas of Focus Statement of Purpose & Goals TRF enables Rotarians to prevent disease and promote health by: 1. Improving the capacity of local health care professionals; 2. Promoting disease prevention programs; 3. Enhancing the health infrastructure of local communities; 4. Educating and mobilizing communities to help prevent the spread of major diseases; 5. Preventing physical disability resulting from disease or injury; 6. Supporting studies for career‐minded professionals 18 Disease Prevention & Treatment II. Parameters of Eligibility 1/2 1. Testing with counseling and referrals/admission to treatment; 2. Education on preventing transmission of disease 3. Providing mobile technology equipment & vehicles to monitor & treat patients; 4. Equipment supported by the local health infrastructure 5. Provision of prevention programs; 6. Providing technical platform and training; 7. Treatment of diseases that includes a training of health service professionals, or provide public health education. 19 Disease Prevention & Treatment II. Parameters of Eligibility 2/2 8. Scholarships for graduate‐level study in programs related to disease prevention and treatment; 9. Vocational training teams that focus on educational components related to activities outlined above. Are NOT Eligible: 1. Projects that consist exclusively of an equipment purchase, unless supported by the local health infrastructure that includes appropriate operational and maintenance plans; 2. Medical missions/surgical team trips that do not provide educational outreach programs or significant capacity building in the project 20 country. Water and Sanitation I. Areas of Focus Statement of Purpose & Goals TRF enables Rotarians to ensure that people have sustainable access to water and sanitation by: 1. Providing equitable community access to safe water, improved sanitation and hygiene. 2. Strengthening the ability of communities to develop, fund and maintain sustainable water and sanitation systems; 3. Supporting programs that enhance communities’ awareness of the benefits of safe water, sanitation and hygiene; 4. Supporting studies for career‐minded professionals related to water and sanitation. 21 Water and Sanitation II. Parameters for Eligibility 1. Access to safe drinking water; 2. Access to improved sanitation; 3. Improved hygiene; 4. Community development and management of systems for sustainability; 5. Watershed management and food security plans that depend on adequate water supply; 6. Water for production; 7. Vocational training teams supporting the above activities; 8. Scholarships for graduate‐level study in programs related to water and sanitation. 22 Maternal and child Health I. Areas of Focus Statement of Purpose & Goals TRF enables Rotarians to improve the health of mothers and their children by: 1. Reducing the mortality and morbidity rate for children under the age of five; 2. Reducing the maternal mortality and morbidity rate; 3. Improving access to essential medical services, trained community health leaders and health care providers for mothers and their children; 4. Supporting studies for career‐minded professionals related to maternal and child health. 23 Maternal and child Health II. Parameters for Eligibility 1/4 1. Prenatal care for pregnant women; 2. Labor and delivery services for pregnant women; 3. Providing medical equipment to underserved clinics and hospital maternity wards, when provided in conjunction with prenatal care educational activities; 4. Training and/or “train the trainer” initiatives for maternal and child health professionals and leaders 24 Maternal and child Health II. Parameters for Eligibility 2/4 5. Training and/or “train the trainer” initiatives for skilled birth attendants; 6. Prenatal and child care educational activities for parents and families; 7. Initiatives that build upon and/or improve capacity of existing community initiatives and/or local women’s groups pertaining to maternal and child health; 8. Education about and access to birth control, family planning and/or disease prevention and reduction initiatives, inclusive of HIV/AIDS and human papillomavirus1 (HPV); 25 Maternal and child Health II. Parameters for Eligibility 3/4 9. Education and training on sexual health, particularly for adolescent girls; 10. Vocational training teams that focus on educational components related to activities outlined above, whether intended for the public, traditional health leaders or health professionals in the recipient community; 11. Scholarships for graduate‐level study in programs related to maternal and child health; 12. Relevant immunization for children under five; 13. Relevant immunizations for women and adolescent girls; 14. Interventions to combat pneumonia, diarrhea, malaria, and/or measles for mothers and children under five; 26 Maternal and child Health II. Parameters for Eligibility 4/4 15. Interventions to reduce the impact of sexually transmitted disease in women, e.g., HIV/AIDS, cancer of the cervix, gonorrhea and syphilis, etc. 16. Preventing mother‐to‐child transmission of HIV; 17. Promotion of breastfeeding and other interventions to fight malnutrition; 18. Surgical repair of fistula; 19. Surgeries/procedures to correct cleft palates; 20. Lifesaving surgeries and surgeries to address congenital problems provided they are supported by the local health infrastructure and include appropriate follow-up care. Are NOT Eligible: Medical missions/surgical team trips that do not provide significant capacity building in the project country. 27 Basic Education and Literacy I. Areas of Focus Statement of Purpose & Goals TRF enables Rotarians to ensure that all people have sustainable access to education and literacy by: 1. Involving the community to support programs that strengthen the capacity of communities to provide basic education and literacy to all; 2. Increasing adult literacy in communities; 3. Working to reduce gender disparity in education; 4. Supporting studies for career‐minded professionals related to basic education and literacy. 28 Basic Education and Literacy II. Parameters for Eligibility 1/2 1. Access to quality basic primary and secondary education; 2. Educating adults in literacy; 3. Providing training in teaching literacy, curriculum development and school administration; 4. Strengthening educational experience through improved materials and facilities; 5. Community management of education systems; 6. Vocational training teams supporting the above activities; 7. Scholarships for graduate‐level study in programs related to basic education and literacy. 29 Basic Education and Literacy II. Parameters for Eligibility 2/2 Are NOT Eligible: 1. Projects that consist exclusively of equipment purchases; 2. Projects that provide tuition or school supplies without the means for the community to provide these in the future. 30 Economic & Community Development I. Areas of Focus Statement of Purpose & Goals TRF enables Rotarians to invest in people by creating sustainable, measurable and long term economic improvements in their communities and livelihoods by: 1. Building the capacity of entrepreneurs, community leaders, local organizations, and community networks to support economic development in impoverished communities; 2. Developing opportunities for productive work; 3. Reducing poverty in underserved communities; 4. Supporting studies for career‐minded professionals related to economic and community development. 31 Economic & Community Development II. Parameters for Eligibility 1/2 1. Access to financial services for the poor, which may include but are not limited to microcredit, savings, or insurance; 2. Training related to economic and community development including but not limited to entrepreneurship, community leadership, vocational, and financial literacy; 3. Small business/cooperative/social enterprise development and income generating activities for the poor; 4. Agricultural development for subsistence and small farmers; 5. Community‐led and coordinated adopt‐a‐village or comprehensive community development activities; 6. Vocational training teams supporting the above activities; 7. Scholarships for graduate‐level study in programs related to grass‐roots economic development 32 Economic & Community Development II. Parameters for Eligibility 2/2 Are NOT Eligible: 1. Community infrastructure projects, if they are not part of a larger income generating activity; 2. Community beautification projects; 3. Construction or rehabilitation of community centers. 33 V- POLIO PLUS Promotion & Education Fundraising- Donations- Club Contributions- DDF Polio Plus Grants a. Applications can be submitted only by: - Partner Agencies or - National Polio Plus Committees b. Applications: - Reviewed by F. International Polio Plus Committee - Considered by the Trustees 34 Elements of Successful Projects Global Grants are: 1. Sustainable – communities are able to address their needs after the Rotary club/district has completed its work; 2. Measurable – sponsors can select standard measures for their area of focus from the Monitoring and Evaluation Toolkit or use their own measures to show the good results of their work; 3. Community driven – global grants are designed by the host community based upon the needs they have identified; 4. Aligned with an area of focus – as defined in the policy documents. 35 Districts & Clubs QUALIFICATIONS 36 I- DISTRICT Qualifications 1/2 37 I- DISTRICT Qualifications 2/2 District Officer Responsibilities District Officers are: DG- DGE- DRFCC. Their Responsibilities include: 38 Online Process for district qualification 2012 Governors-elect Training Seminar 39 Online Process for district qualification 1-District Governor 2-District Governor Elect 3-Rotary Foundation Chair 2012 Governors-elect Training Seminar 40 District Qualification 41 District Qualification 42 District Qualification 43 District Qualification 44 District Qualification 45 District Qualification 46 District Qualification 47 District Qualification 48 District Qualification 49 District Qualification 50 II. CLUB Qualification 51 Questions II- Club Qualifications 1. Why must a club be qualified to apply for Rotary Foundation Grants? 2. How does a club be qualified? 3. Who sign the club MOU? 4. When should the grant management seminar take place? 5. Can the grant management seminar be conducted via webinar or other virtual medium? 52 Questions II- Club Qualifications 6. Can clubs attend training in another district? 7. Who attends the grant management seminar? 8. Can the district add requirements to club qualification? 9. What extra requirements can a district have? 10. How should a district handle requests for district grant funds from nonqualified clubs? 11. Who is responsible for club qualification? 53 TRF GRANTS A. 1. 2. 3. 54 1. District Grants a. Grant Planning - One DG annually - Up to 50% of DDF - District Administration - Clubs submit funding requests to the District for the following projects: • Service Projects • Scholarships • Vocational Training b. District Spending Plan - DG- DRFCC- DGSC create the District Grant Spending Plan. 55 1. District Grants .. continued c. Business Cycle - DG, DRFCC, DGSC submit and authorize applications online through Member Access - Application may be submitted at anytime: • Before 1st July • After 1st July Payment after 1st July Payment within 10 business days approx. - Funds issued once the spending plan is approved and all prepayment requirements have been met. - Deadline for 2013-14 is 15th May, 2014. 56 1. District Grants .. continued d. Payment - One block payment - Can be made from 1st July to 15th May - All previous D.G. must be closed before new payment. - Districts must be current on reporting 57 1. District Grants .. continued e. Reporting - Final report 12 months of payment once they have fully distributed DG funds to individual projects. - Must include final list using the same format as the D. spending plan - Any changes must be noted. - Clubs projects do not need to be complete before district report. - It is the District’s responsibility. - Districts are required to report use of DDF to Clubs. 58 1. District Grants .. continued f. Benefits of District Grants 59 2. Global Grants a. Terms & Conditions 60 2. Global Grants … continued a. Terms & Conditions - Global Grants offer a minimum World Fund Award of $ 15,000 for a minimum project of $30,000. - World Fund Award based on: • 100% match of DDF • 50% match of cash contributions - G.G must have 2 primary sponsors (clubs or districts) - Both sponsors must be qualified - Additional partners do not have to be qualified - G.G. may support: • Scholars for a term of 1 to 4 years, covering tuition, room and board, other expenses (different from Ambassadorial Scholarships). • Vocational Training: each team at least 1 Rotarian Team Leader and 3 non Rotarian Team Members. 61 2. Global Grants … continued b. Business Cycle Global Grants first step: List of questions will be asked in the application must be answered. Following these steps will help your club or district develop an eligible global grant project or activity: 1. Assess needs 2. Choose area of focus. 3. Select goals. 4. Determine sustainability. 5. Complete your proposal. 6. Submit your application. 62 2. Global Grants … continued b. Business Cycle (Steps) 1. Your needs assessment should help you determine the scope of your project/ activity. 2. Next, consider how community needs and member interests fit one or more of the areas of focus. 3. The next step in developing a global grant is to choose an area of focus and specific goals that your project/ activity will target. 63 2. Global Grants … continued b. Business Cycle (Submit your Proposal) 4. Once you know the needs of the community and have identified the areas of focus that align with that need, begin to plan your project/ activity. Be sure to include strategies for the project/ activity to continue after the grant funds are expended. 5. You will need to explain how your proposed project or activity will be funded. This includes an itemized budget, description of community involvement, and legal authorization. 64 2. Global Grants … continued b. Business Cycle (Submit your Application) Rotary Foundation staff review your grant proposal. If it meets minimum requirements, you’ll be asked to submit the application online for an in-depth review. The application should provide detailed project information and the authorizations of the DRFC and DG. 65 2. Global Grants … continued b. Business Cycle (Application Process) - Club qualifies. - Club submits club-developed global grant proposal online. - TRF reviews proposal for initial approval. - Club submits global grant application. - District approves online. - TRF reviews for final approval. 66 2. Global Grants … continued b. Business Cycle (Payment) 67 2. Global Grants … continued b. Business Cycle (Reporting) • Progress report submitted 12 months after funds received. • Every 12 months until project is complete. • Final report submitted within 2 months of project completion. 68 3. Packaged Grants - Provide opportunities for districts & clubs to work with RF Strategic Partners. - Activities funded from the World Fund. - Projects support the Areas of Focus and can include scholarships, humanitarian projects & vocational training. 69 Supporting The Rotary Foundation PolioPlus Fund End Polio Now Annual Programs Fund For Support Today Permanent Fund To Secure Tomorrow 15 70 Our Rotary Foundation Is Unique The Rotary Foundation is your Foundation Addresses the greatest needs World reach greater than the United Nations We can go where politicians and religious groups cannot 14 71 Foundation Funding Contributions SHARE System 8 72 The SHARE System Divides Annual Programs Fund into – District Designated Fund (DDF) – World Fund Transforms contributions into grants and more Allows clubs to determine how district contributions are spent 9 73 Annual Programs Fund Supports grants and programs through the SHARE system Contributions credited to donor’s club and applied to club’s per capita goal 17 74 Annual Programs Fund Contributions At the end of Rotary year, Annual Programs Fund contributions split evenly: 50% to the World Fund 50% credited to the district’s DDF 10 75 76 Permanent Fund Earnings The Trustees determine the spendable percentage of earnings. If a district has contributions designated to Permanent Fund-SHARE, the earnings are split: 50% to the World Fund 50% credited to the district’s DDF 11 77 Two Funds District Designated Fund – District controlled – Used by Rotarians in the district – Spent on Foundation grants and programs World Fund – Trustees control – Used by Rotarians worldwide – Spent on Foundation grants and programs 12 78 Who is involved in planning? District governor District governor-elect District Rotary Foundation committee chair District Rotary Foundation subcommittee chairs 13 79 TRF Financial Position 1 80 TRF Financial Position 2 81 TRF Statement of Activities 2012 1 2012 82 TRF Statement of Activities 2012 2 83 TRF Statement of Activities 2011 1 2011 84 85 TRF Statement of Activities 2011 2 TRF Statement of Functional Expenses 2012 Program Award Expenses Total Education 16,904 5,265 22,169 Humanitarian 48,415 6,772 55,187 PolioPlus 102,774 2,227 105,001 Global Grants 10,580 3,816 14,396 District Grants 5,094 --- 5,094 Other Programs 1,924 268 2,192 185,691 18,348 204,039 91% 9% 100% 86 TRF Statement of Functional Expenses 2011 Program Award Expenses Total Education 16,592 5,202 21,794 Humanitarian 40,547 6,925 47,472 PolioPlus 75,620 2,250 77,870 Global Grants 9,310 3,516 12,826 District Grants 6,064 231 6,295 Other Programs 2,114 270 2,384 150,247 18,394 168,641 89% 11% 100% 87 Annual Programs Fund 100% Member Participation US$100 per capita 16 88 TRF Sustaining Member Contributes at least US$100 every year to the Annual Programs Fund 2009-2010 18 89 Paul Harris Fellow Rotarian who contributes US$1,000 or in whose name $1,000 is contributed 19 90 Paul Harris Society Member Contributes US$1,000 each year to the Annual Programs Fund-SHARE, PolioPlus, or approved grants 20 91 Club Banner Recognition Top Three Per Capita Giving Clubs 100% Paul Harris Fellow Club 21 92 Club Banner Recognition 100% Rotary Foundation Sustaining Member Club Every Rotarian, Every Year Club 22 93 Permanent Fund Rotary’s endowment fund Contributions invested in perpetuity Only earnings are spent 23 94 Endowed Naming Opportunities $25,000: earnings support SHARE or World Fund $50,000: general support to Rotary Peace Centers 24 95 Endowed Naming Opportunities $100,000: general support of an area of focus $250,000: support donor’s district participation in global grants, or endow a Rotary Peace Fellow (certificate program) 25 96 Endowed Naming Opportunities $500,000: specify area of focus and geographic preference, or endow a Rotary Peace Fellow (two-year master’s program) $1,000,000: individually crafted with increase in specificity 26 97 Rotary Peace Centers Rotary Peace Centers Major Gift Initiative Seeks to fully endow program Goal of US$95 million by 2015 Major Gift focus 27 98 Benefactor A provision in estate plan to gift a minimum of US$1,000 to The Rotary Foundation An outright gift of $1,000 to Permanent Fund 28 99 Bequest Society A provision in an estate plan totaling US$10,000 or more to the Foundation Examples: living will, life insurance policy 29 100 Major Donor Personal outright or cumulative gifts of US$10,000 or more to the Foundation Cash, life income agreements, bequests, real estate, or securities 30 101 Arch C. Klumph Society Trustees Circle US$250,000 to 499,999.99 Chair’s Circle US$500,000 to 999,999.99 Foundation Circle US$1 million and above 31 102 THANK YOU!