BS/MD To Do… - Northeast Ohio Medical University

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BS/MD TO DO LIST: CLASS OF 2017
All you need to know to complete:
• Financial Aid Application Forms
• Completing AMCAS and Petition for Review
• Your Immunization Record
BS/MD TO DO LIST…
APPLYING FOR FINANCIAL AID FOR
THE 2013/14 ACADEMIC YEAR
Michael A. Kempe
Financial Aid Counselor
330.325.6481
[email protected]
2012/13 COST OF ATTENDANCE
•
•
•
•
•
•
Tuition and Fees:
Room and Board:
Books and Supplies:
Medical Insurance:
Personal Expenses:
Transportation:
• Total:
$ 34,455
$ 10,800
$ 3,100
$ 1,491
$ 5,187
$ 4,344
$ 59,377
– Non-Ohio Res. Annual Surcharge:
– Room and Board for living with parents:
$ 31,955
$ 7,020
TYPES OF FINANCIAL AID
• Scholarships
– Institutional
• NEOMED Grants and loans (need-based)
– Private
• A list of scholarships is available on the financial aid page
at www.neomed.edu or www.fastweb.com
• Loans
– Need-based, Non-need based
– Federal
• Stafford Unsub:
– $40,500 for M1,2,4
– $47,167 for M3
• Perkins (need-based)
• Grad PLUS (credit-based)
OHIO ACADEMIC SCHOLARSHIP
Students who have not completed all degree requirements at their
undergraduate AND received the Ohio Academic Scholarship may
transfer eligibility of the scholarship to NEOMED.
Request in writing to transfer funds to NEOMED. Include your name,
social security number and mail to:
Ohio Board of Regents
State Grant & Scholarships
PO Box 18245
Columbus, OH 43218-2452
Phone: (614) 466-7420 or (888) 833-1133
Include the following information:
Name, Ohio Academic Scholarship, Transferring from
(undergraduate school) to NEOMED, your e-mail address, your
signature.
WHAT’S NEXT?
MARCH 15, 2013 DEADLINE
Submit FAFSA on the Web to the US Department of
Education
– www.pin.ed.gov to obtain a Personal
Identification Number (PIN).
– www.fafsa.ed.gov to complete the 2013/14
FAFSA application.
– NEOMED’s Title IV’s Code that must be on the
FAFSA is G24544.
– Refer to the Completing Financial Aid
Documents guide to assist you in completing the
FAFSA.
WHAT’S NEXT?
MARCH 15, 2013 DEADLINE
Submit All NEOMED required forms online through your DOCS
account:
1.
2.
3.
4.
5.
Log onto https://docs.neomed.edu/cp/home/displaylogin
Go to the Banner Self-Service Menu
Click on the Student Information Menu
Click on the Financial Aid Menu
Under Financial Aid Office, click on Requirements
Make sure to complete documents for 1314 academic year.
WHAT’S NEXT?
MARCH 15, 2013 DEADLINE
Forms to be submitted:
–
–
–
–
Credit Policy Statement (all students)
Statement of Certification (all students)
Authorization Form (all students)
Campus-Based Aid Application (campus-based
aid applicants only)
– Student and Parent 2012 tax forms (campusbased aid applicants only)
SUBMITTING TAX DOCUMENTS
You can submit one of the following tax documents:
– A copy of the original or file copy of the 1040, 1040-A or 1040EZ form
– A tax transcript obtained by contacting the Internal Revenue
Service by:
• Logging onto www.irs.gov and selecting the 2012 tax year
• Calling the IRS at (800) 908-9946
– Tax transcripts take up to 10 days to be mailed to you
for them to then be forwarded to NEOMED. Please
make sure you allow enough time to request these
documents.
SUBMITTING FINANCIAL AID
DOCUMENTS
All financial aid forms can be submitted by:
NEOMED
Office of Enrollment Services
Attn: Financial Aid
4209 State Route 44
P.O. Box 95
Rootstown, OH 44272
Fax: (330) 325-5905
E-mail: [email protected]
WHAT’S NEXT?
JUNE
• Create your personal budget
– Budgeting is the safest way of preventing yourself
from borrowing unnecessary student loan funds.
• Project your expenses over the next academic year
• Review your expected tuition and fees
• Review your financial aid awards and borrow only what
you need for the entire academic year.
– Reference the enclosed AAMC budget worksheet
for assistance in creating a personal budget.
WHAT’S NEXT?
JUNE - JULY
• Verify you have submitted all documents via the
financial aid channel on docs or by incomplete
application e-mail.
• The Office of Enrollment Services begins
determining financial aid eligibility
– Financial Aid awards posted on DOCS in July
– Apply for aid online via DOCS
• Accept all/partial/no loan funds
• Return loan applications to the Office of
Enrollment Services for campus-based
financial aid
WHAT’S NEXT?
AUGUST
Student Loan Counseling Session
• All students borrowing a Stafford or Grad PLUS loan must attend
a mandatory Entrance Counseling Session, even if you’ve already
attended a session at another university.
• 2013 Entrance Counseling Dates for the College of Medicine are:
– Thursday, August 8th from 10:00-12:00 in Meshel Lecture Hall
– Make-up session is TBD.
Please note that if you are not able to attend the August 8th date,
your federal student loan funds will not disburse to your student
account until you complete your entrance counseling on the
make-up date. Please plan your finances accordingly if you’re
expecting a financial aid refund.
CONTACTS
Do you have questions on the application process? Just ask!
Michael Kempe
Financial Aid Counselor
NEOMED
330.325.6481
[email protected] or [email protected]
Lauren Hodgkinson
Specialist, Enrollment Services
330.325.6275
[email protected]
BS/MD TO DO LIST…
PREPARING FOR CAPP
PREPARING TO MATRICULATE TO
NEOMED
Jan Divoky, Assistant Registrar
Office of Enrollment Services
330-325-6483
[email protected]
#1 – KNOW WHAT CAPP IS
• Committee on Academic and Professional
Progress
• Reviews the progress of all Phase 1
students to determine if promotion or
continuation in the program is appropriate
by:
– evaluating academic performance
– assessing and making sure that individuals have
intellectual and behavioral readiness for medical
school
#2 – KNOW WHO IS ON CAPP
Voting Members:
• NEOMED Faculty
• Physicians – Clinical Faculty
• Current NEOMED Medical Student
– M4 student representative
Non-Voting Members:
• BS/MD Coordinators
• NEOMED Staff
• Current NEOMED Medical Student
– M3 student representative
#3 – KNOW WHAT CAPP DOES
• Reviews each student on an individual basis
– Will review:
• Academic information
• Your petition
• Your Addendum (if applicable)
• Major Meetings:
– Professionalism
– C2/C3 Promotion & Retention
– Executive Review
#4 – KNOW WHAT CAPP MAY DECIDE
•
•
•
•
•
•
Promote/Provisional Promote
Grant request to retain
Retain for a third year
Grant request for enrichment year
Dismiss
Address professionalism concerns and require
further action on your part
#5 – GPA/BCPM CALCULATIONS
• C1 GPA/BCPM includes first Summer, Fall, and Spring
semesters
• C2 GPA/BCPM includes second Summer, Fall, and
Spring semesters
• C3 GPA/BCPM includes Fall and Spring semesters of
the third year
• Overall GPA/BCPM includes C1 year, C2 year, and
C3 Summer, Fall, and Spring semesters
#6A – UNDERSTAND YOUR OPTIONS
OPTION 1
Grades:
•
•
•
•
Students are expected to attain grades of "B" (3.00 in a 4.00 system) or
better in each BCPM (Biology, Chemistry, Physics, Math) course,
excluding case study courses.
A "D" or "F" in any BCPM core course at any time may be grounds for a
dismissal recommendation from the B.S./M.D. program and shall be
sufficient grounds for denial of promotion.
A “D” or F” in any course must be remediated; both the original and
remediated/repeated grades will be included in GPA/BCPM calculations.
All required courses must be passed with a “C-“or better to receive credit
toward promotion.
Medical College Admissions Test (MCAT):
•
Score of 8 or higher in each subtest for the most recent test taken with
the last 2 years.
GPA:
•
•
•
A cumulative BCPM GPA of 3.20
Overall GPA of 3.25
Students may be recommended for program dismissal if, at the end of C2
less than a 3.10 BCPM GPA
Possession of minimally acceptable academic credentials in no
way guarantees promotion.
#6B – UNDERSTAND YOUR OPTIONS
OPTION 2
Grades:
•
•
•
•
Students are expected to attain grades of "B" (3.00 in a 4.00 system) or better in
each BCPM (Biology, Chemistry, Physics, Math) course, excluding case study
courses.
A "D" or "F" in any BCPM core course at any time may be grounds for a dismissal
recommendation from the B.S./M.D. program and shall be sufficient grounds for
denial of promotion.
A “D” or F” in any course must be remediated; both the original and
remediated/repeated grades will be included in GPA/BCPM calculations.
All required courses must be passed with a “C-“or better to receive credit toward
promotion.
Medical College Admissions Test (MCAT):
•
Composite of at least 24 for the most recent test with at least subtest scores of 8 or
higher in two sections and no less than a 7 on the third taken within the last 2
years.
GPA:
•
•
•
A cumulative BCPM GPA of 3.50
Cumulative overall GPA of 3.50
Students may be recommended for program dismissal if, at the end of C2 less than
a 3.10 BCPM GPA
Possession of minimally acceptable academic credentials in no way
guarantees promotion.
#7 – MEET ADDITIONAL CRITERIA
• Any additional criteria that you were given
previously by the CAPP committee
– For example, if at the end of C2 you are required to
take a C3 year, you must maintain a 3.25 GPA and
3.20 BCPM in third year courses and overall.
#8 – CONSULT WITH YOUR BS/MD
COORDINATOR
• If considering taking a third-year for
non-academic reasons
– If you plan to study outside the consortium or
request special curricular adjustments, ask your
BS/MD Coordinator now and not after you are
promoted.
– Keep in mind that you cannot spend more than
three years in Phase 1 (voluntary or mandated).
• If you do not meet the promotion criteria, you
have the option to re-apply to NEOMED
through the Direct Entry Program.
• If you need assistance with Petition.
#9 – KNOW WHAT CAPP REQUIRES
DURING A THIRD-YEAR
• Must be a full-time student for Fall and
Spring semesters
• Must stay within consortium
• Must maintain a 3.25 GPA and 3.20 BCPM
in third year courses and overall
– C3 GPA/BCPM includes Fall and Spring semesters of
the third year
– Overall GPA/BCPM includes all semesters
– Upper division science courses
– Carefully read your letter from Committee for new
requirements you must meet to be considered for
promotion next year.
• Will be reviewed again as a C3
#10 – KNOW WHEN YOU CAN
REQUEST EXECUTIVE REVIEW
• Must submit an appeal form only for a dismissal.
• Must demonstrate procedural error or have
completely new information not known by YOU at
the time of the regular CAPP meeting.
Disagreement with a decision does not grant an
appeal.
− Do not hold anything back on your petition or addendum if you
think it is relevant to your Phase 1 performance and you want
the Committee to consider it.
• Being directed to take a third year is not
considered negative and cannot be appealed.
– You are being given a second chance to prove yourself.
#11 – KNOW IMPORTANT DATES
• March 15, 2013: Petitions due to BS/MD Coordinator, Complete online Clinical
Campus Preference Form, AMCAS and Financial Aid
Applications due
• April 4, 2013:
Last day to take MCAT
• May 17, 2013:
Enrichment forms due to BS/MD Coordinator (if applicable)
• May 17, 2013:
Submit Addenda to BS/MD Coordinator (if applicable)
• June 11, 2013:
Phase 1 CAPP Meeting–C1, C2, C3, Promotions/Retentions,
Enrichment & Professionalism
• June 14, 2013:
CAPP result letters mailed to students (from 6/11/13 meeting)
• June 20, 2013:
Withdrawal or Appeal Forms due to BS/MD Coordinator (from
6/11/13 meeting)
• To Be Determined: White Coat Ceremony
#12A – COMPLETE PETITION FOR
REVIEW
• All students must complete the Petition for Review and submit
to your BS/MD Coordinator.
• Complete the Petition for Review no later than
March 15, 2013.
• The matriculation fee will be added to your Fall tuition.
• If you want to change your petition request (retain vs. promote)
after Spring semester grades or MCAT scores are released,
please contact your BS/MD Coordinator. All requests must be
in writing.
#12B – COMPLETE PETITION FOR
REVIEW
http://www.neomed.edu/students/es/capp
#13 – COMPLETE CLINICAL CAMPUS
PREFERENCE FORM
• During your first and second year of medical school you will
have activities at your clinical campus. These activities will be
focused in Akron, Canton, or Youngstown.
• You will rank these three clinical campuses. Students will be
assigned based on their preference and seats available.
• Information is available on the CAPP website. Go to
www.neomed.edu, Current Students, Enrollment Services,
CAPP Promotion Criteria
• You will complete the clinical campus preference form online
on DOCS through Banner Self-Service by March 15, 2013.
#14A – COMPLETE AMCAS APPLICATION
• The American Medical College Application Service
(AMCAS) is a centralized application processing
service for applicants to U.S. medical schools.
• All C2 and C3 who are requesting promotion are required to
complete an AMCAS application.
• If you completed an AMCAS application last year you are
required to re-apply this year. Your 2012 AMCAS information will
roll-over to the 2013 AMCAS application. You will need to
update your coursework and submit a new transcript. Once you
have edited the rolled information then submit for 2013.
#14B – COMPLETE AMCAS APPLICATION
• Many applicants take several hours and more than one sitting to
complete their application.
• The deadline to complete your AMCAS application is Friday,
March 15, 2013.
• If you miss the March 15, 2013 AMCAS application deadline,
you will be assessed a $100.00 late fee. This fee will be added
to your Fall tuition.
#14C – COMPLETE AMCAS APPLICATION
• AMCAS website
https://services.aamc.org/AMCAS2_2013/
– Need an AAMC Login username? Click on “Register
here.” When you took the MCAT you established an
AAMC ID.
– Once you complete the registration form, then your
AMCAS username and password will be emailed to
you.
– If you completed an AMCAS application last year
and can’t remember, Click “Can’t remember” your
AAMC username or password?
#14D – COMPLETE AMCAS APPLICATION
Create AAMC Login
#14E – COMPLETE AMCAS APPLICATION
AAMC ID REGISTRATION FORM
Once you have created an ID, you will need to complete and save a section
(i.e., biographical) before you can exit the AMCAS application.
#14F – COMPLETE AMCAS APPLICATION
•
Utilize the AMCAS 2013 Applicant Checklist and
Worksheet to help you complete the application as
well as the online help text within the application.
•
How to Apply – AMCAS for Applicants
•
FAQ – AMCAS for Applicants
http://www.neomed.edu/students/es/capp
Or
https://www.aamc.org/students/applying/amcas/how_to_apply/
#14G – COMPLETE AMCAS APPLICATION
•
You do have to complete:
• Biographic Information
• Schools Attended – Include each college you have attended
(complete an AMCAS transcript request form for each
school)
• Coursework (request an unofficial transcript or view an
unofficial version online) – You must enter all courses in
which you have been enrolled at each school and courses
for which you are currently enrolled or expect to enroll in
prior to entering medical school
• Enter courses exactly as they appear on the transcript of the
school where they were originally attempted.
• Enter courses in chronological order.
#14H – COMPLETE AMCAS APPLICATION
• Personal Comments (Essay) – This section cannot be left blank. Enter one
sentence - I am a current BS/MD student applying for promotion.
• Program Type Designation – A message will appear indicating you must
have permission to apply. NEOMED will grant permission.
• Your AAMC ID number if not already provided to your Coordinator.
• School Name – Northeast Ohio Medical University
• Program Type – Combined Bachelors/Medical Degree
• Certification and Submission – To complete the application you must certify
and submit. If you make any changes to your application you must re-certify
and re-submit.
#14I – COMPLETE AMCAS APPLICATION
• The AMCAS application fee for BS/MD
students is waived.
• Emails from AMCAS – Emails are the primary
source of communication used by AMCAS
regarding transcript receipt, verification
process, etc. so check your email regularly.
#15A – REQUEST TRANSCRIPT(S)
• Each student will be required to submit the AMCAS Transcript
Request Form. All BS/MD students should submit an AMCAS
transcript request form directly to Registrar’s Office at their
undergraduate university. You should submit your AMCAS
transcript request form by March 15, 2013.
• All financial obligations with your undergraduate university must be
reconciled prior to the submission of a transcript request (i.e.,
parking tickets, library fines, etc.).
• Pay for official transcript, if applicable. YSU - $6.00; UA/KSU – no
charge based on current website information.
#15B – REQUEST TRANSCRIPT(S)
• You must also request copies of your transcript from ALL
other colleges or universities you have attended.
Complete the AMCAS Transcript Request Form for each
school and mail to their registrar’s office along with any
fees, if applicable. Any institution you list in schools
attended on your AMCAS application will require a
transcript. Failure to provide all transcripts will delay your
application from being processed.
• All transcripts must be sent directly to AMCAS at:
AMCAS
Attn: Transcripts AAMC Medical School Application Services
PO Box 57326
Washington, DC 20037
#16 – KNOW YOUR RESOURCES
AT NEOMED
The following links are accessible from our website:
http://www.neomed.edu/students/es/capp
– Phase 1 Requirements
– MCAT Information
– Petition for Review
– BS/MD “To Do” List
– AMCAS Application and Instructions
– Campus Visit Presentation
#17A - GET VACCINATED
• Immunizations are a requirement to begin at
NEOMED.
• Deadline: August 1, 2013
• You will not be permitted to attend class if your
immunizations are not received by the
deadline and verified before class begins.
• Immunization record to be completed by you
and a physician (form provided in packet).
• http://www.neomed.edu/students/es/immun
#17B – PROVIDE PROOF OF IMMUNITY
FOR CHICKEN POX
• A positive varicella antibody titer
documented with the lab report results
(copy of lab report required)
• If negative titer, receive two doses of
varivax vaccine (provide written
documentation of two doses).
#17C – GET HEP B SERIES + TITER
Hepatitis B surface antibody- a positive
quantitative antibody titer (anti-HBs) in addition
to the 3 dose series
• First dose - recommended immediately
• Second dose -1 month after 1st dose
• Third dose - 4 months after 2nd dose
• Hepatitis B surface antibody titer with lab report
required 1 month after third dose
• If titer lab report indicates non-immunity, receive
additional vaccine dose(s) then be re-titered, follow
recommended timeline for Hep B vaccines and re-titer
(written documentation required)
#17D – PROVIDE PROOF OF MMR
• Two doses of MMR
- or • Positive antibody titers against Measles virus,
Mumps virus, and Rubella virus documented with
the lab report results (copy of lab report required).
• If titer lab report indicates negative or equivocal,
one additional dose of MMR required (written
documentation required).
#17E – GET TDAP VACCINATION
• Tetanus, Diphtheria, & Pertussis (Tdap) –
required
• Do not have to get a Tdap if you have had a
tetanus booster within the last five years.
• You may be required to submit a declination
form if you do not have a Tdap on record.
#17F – GET TUBERCULIN SKIN TEST
(TST)
• TST test date must be after June 1, 2013
• Results must be read 48-72 hours later
• A TST is required on a yearly basis for all
students and will be provided at the beginning
on each academic year for 2nd-4th year
students
• If positive TST, annual chest x-ray required
with lab report results (copy of lab report)
#17F – MANDATORY INFLUENZA VACCINE
EACH ACADEMIC YEAR
• Each year provide written documentation
of receiving the annual influenza vaccine.
• Flu vaccine clinics will be held at NEOMED
during Fall semester each year.
#18 – KNOW WHO TO CONTACT AT NEOMED
If you have any questions or concerns,
please call or email:
Jan Divoky, Assistant Registrar
330-325-6483
[email protected]
or
Mary Beth Seith, Interim Registrar
330-325-6477
[email protected]
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