Year in Japan
Information Meeting 2014
Ms. K. Aalderink
Ms. G. Eksen
Dr. E. Machotka
Agenda
-
Application procedures/related matters: Ms. G.Eksen
University placement (Statement of Intent): Dr.Machotka
Medical examination procedures: Dr. Machotka
Japanese visa application: Dr. Machotka
Scholarships/related matters: Ms. K. Aalderink
Certificate of Financial Viability: Dr. Machotka
Questions?
*Any exemptions from the Year in Japan Programme?
Overview of necessary
documentation:
•Letter of motivation/ study plan
•Certificate of Japanese Language proficiency: JSP
•Sometimes, certificate of English language proficiency: JSP
•Letters of recommendation: JSP
•Academic transcript: JSP
•Certificate of enrollment at the LU: Information desk at Plexus
•Health certificate: LUMC
•LU scholarship application: Ms. K. Aalderink
•Japanese scholarship application (JASSO, MEXT) – note that the students are
nominated by the Japan Studies Programme (JSP)
•Housing application
•Visa application
• Financial viability statement (ca. 10.000 Euro/year): Bank
•Copy of a valid passport
University placement
Application submission deadlines (external):
- Kyoto (3)
30 September
- Keio (2)
5 October (by invitation)
- Ritsumeikan (1)
31 October
- Yamagata (2)
1 November
- Kobe (2)
1 November
- Sophia (3 pl.)
10 November
- Rikkyo (2)
15 November
- Doshisha (2)
15 November
- Nagasaki (15)
20 November
- Waseda (2)
20 November
- TUFS (2)
20 December
- Tōhoku (2)
10 December
- Risshō (1) pending
* internal deadlines on the next slide
Application submission deadlines
(internal)
If you are interested in studying at the Kyoto and Yamagata
Universities please contact Mrs. Eksen ASAP.
Group 1 (Kobe, Nagasaki, Ritsumeikan, Sophia)
Friday 10th October – Final Version of Applications
with all required documentation (to Ms.Eksen)
Group 2 (Rikkyo, TUFS, Waseda, Doshisha, Nagasaki,
Tōhoku)
Friday 17 October – Final Version of Applications
with all required documentation (to Ms. Eksen)
Statement of Intent 1
Submit by Friday, September 12th (noon) to
Dr. Machotka
Placement is based on a student grades average
(GPA) + evaluation of his/her Statement of
Intent
Statement of Intent 2
It is vital that you carefully check information about
study programmes available for exchange students
at the universities of your choice before stating your
preferences in your “Statement of Intent”.
Please note that you need to have all required language
proficiency certificates ready by the time you write
your Statement of Intent.
For more information please check the universities
webpages. You can also contact your prospective
thesis supervisors and ask for advice.
Medical Examination 1
Tuesday, September 23rd, 10-13.00
Address: Poortgebouw Zuid,
Rijnsburgerweg 10, 2333 AA Leiden
LUMC coordinator:
Annemarie van Zundert
Telefoon: 071 - 526 3643
Mail: J.M.F.van_Zundert@lumc.nl
Medical Examination 2
You will be informed about date/time of your medical
examination appointment in due time.
It is essential that you bring with you're your ID CARD (or
passport) and required forms (will be distributed in due
time).
Failing to show up to the examination ON TIME could put
at risk your application as the documentation needs to be
submitted to our Japanese partners on time.
Japanese Visa Application 1
You must obtain a College Student Visa in order to study
in Japan. Your visa's term of validity is the same as the
length of your study term in Japan. You will need a
Certificate of Eligibility and a valid passport to apply for
your visa at the Japanese Embassy or consulates in your
country.
The Certificate of Eligibility is an official document
issued by the Japanese Ministry of Justice
Japanese Visa Application 2
The Certificate of Eligibility is an official document
issued by the Japanese Ministry of Justice. University
exchange offices in Japan will apply for your Certificate of
Eligibility on your behalf, and send it to you when issued. A
special application form will be included in the application
package from your university. You will receive the
documents from Ms. Eksen.
The Certificate of Eligibility is an official document
issued by the Japanese Ministry of Justice
Scholarships
1) Oferred by the LU
- Sustainable Humanities Scholarship
(Not possible: LUSTRA or OSG)
- LUF International Study Fund (LISF)
2) Oferred by the Japanese government
- JASSO
- MEXT
Availability depends entirely on the host university in
Japan. Nominations by the JSP.
Sustainable Humanities Scholarship 1
Contribution towards the costs of studying
abroad
Amount:
1 x €1300,+ monthly allowance varying from:
€ 233,- (Fukuoka) to € 557,- (Tokyo)
Max. 10 months
Sustainable Humanities Scholarship 2
- Provisional allowance (February)
- 90% of the scholarship amount
- Final allowance after the award of MEXT or
JASSO (summer)
- 10% after receiving your report and report
from the department (after your return)
Sustainable Humanities Scholarship 3
JASSO will be deducted from your Sustainable
Humanities Scholarship
Example:
SHS € 6,870 minus
JASSO € 3,000 (= 50% of € 6,000)
SHS € 3,870
When granted a MEXT scholarship, you will not
receive a Sustainable Humanities Scholarship
The Sustainable Humanities Scholarship form
can be used to prove your financial viability
Certificate of Financial Viability 1 :
For your Certificate of Financial Viability refer to your
bank. It should state that you have sufficient amount of
money to support you during the study period in Japan.
Each university has different requirements so please refer to
your university webpage for more information.
Note that:
- A copy of your monthly bank statement will not be
accepted.
- An authorized Japanese or English translation is required
if the text is not written in Japanese or in English.
Certificate of Financial Viability 2:
The statement can be based on:
1)
2)
3)
4)
Personal Funds
Family Funds
Sponsoring Organization Funds
Loan Funds
Questions:
Questions regarding application procedures should be directed to Mrs. Gaye Eksen
(studyabroad@sea.leidenuniv.nl )
Questions regarding placement at Japanese universities, medical examinations and
MEXT/JASSO nominations should be directed to Dr. Ewa Machotka
(e.machotka@hum.leidenuniv.nl)
Questions regarding scholarships should be directed to Mrs. Karin Aalderink
(K.A.Aalderink@hum.leidenuniv.nl )
Questions regarding study plans and grade conversion should be directed to Mrs.
Stephanie Kraakman, MA 120 Programme Coordinator
(s.v.kraakman@sea.leidenuniv.nl ) If
you need advice on the university
If you need advice on the university selection please contact your prospective
thesis supervisor. prospective thesis supervisor.
selection please contact your prospective thesis supervisor
Successful completion of the application process
for both the universities and the grants, and the
assembly of the required documentation, is the
responsibility of the student.