IMLS National Leadership Grant:
CRMS World
Bobby Glushko
University of Michigan Copyright Office
What I'll be Covering

Background of the project

Who we are

What we're doing

How we're going to do it

Conclusion
Grand Overview
As part of an IMLS National Leadership Grant, we
and our partners will investigate the copyright
status of works in the HathiTrust
Desired Outcomes




Make tens of thousands of public domain works
available
Determine when works in copyright will enter
the public domain
Build global partnerships to distribute the effort
of making determinations
Further the national and international dialogue
on our shared cultural and academic history
Background

What is the HathiTrust

IMLS National Leadership Grants

Previous CRMS Grant
HathiTrust
HathiTrust is a partnership of major research
institutions and libraries working to ensure that the
cultural record is preserved and accessible long
into the future. There are more than sixty partners
in HathiTrust, and membership is open to
institutions worldwide.
http://www.hathitrust.org/about
HathiTrust
The mission of HathiTrust is to contribute to the
common good by collecting, organizing,
preserving, communicating, and sharing the
record of human knowledge.
http://www.hathitrust.org/mission_goals
Current HathiTrust Holdings
9,948,634 total volumes
5,271,822 book titles
262,254 serial titles
3,482,021,900 pages
446 terabytes
2,699,512 volumes (~27% of total)
in the public domain
HathiTrust

Allows users to view full text of works in the
public domain

Limited searching through books in copyright

Allows for “non-consumptive” uses
Institute for Museum and Library
Services
The Institute of Museum and Library Services is
the primary source of federal support for the
nation’s 123,000 libraries and 17,500 museums.
http://www.imls.gov/about/default.aspx
Institute for Museum and Library
Services
The Institute's mission is to create strong libraries
and museums that connect people to information
and ideas.
http://www.imls.gov/about/default.aspx
IMLS National Leadership Grant
National Leadership Project Grants support
projects that advance the ability of museums,
archives, and libraries to preserve culture,
heritage, and knowledge...
http://www.imls.gov/recipients/fast_facts_national_
leadership_grants.aspx
IMLS National Leadership Grant
Number of applications: 210
Total amount requested: $80,179,046
Number of awards: 48
Total amount awarded: $14,661,217
Total recipient match: $12,929,824
Copyright Review Management
System - IMLS National Leadership
Grant
In 2008, the University of Michigan Library was
awarded a National Leadership Grant from the
Institute of Museum and Library Services to create
a Copyright Review Management System
(CRMS).
https://www.lib.umich.edu/imls-nationalleadership-grant-crms
CRMS
The purpose of the project is to increase the
reliability of copyright status determinations of
books published in the United States from 1923
to 1963 in the HathiTrust Digital Library, and to
help create a point of collaboration with other
institutions.
https://www.lib.umich.edu/imls-nationalleadership-grant-crms
CRMS
As of November 1, 2011, 170,174 volumes have
been reviewed for copyright status. Of those
volumes, almost 87,000 volumes (approximately
51%) have been determined to be in the public
domain and are now available as full text in the
HathiTrust Digital Library.
https://www.lib.umich.edu/imls-nationalleadership-grant-crms
Expanding CRMS

CRMS grant ended December 2011

Still a substantial body of works to examine

International works remained
Expanding CRMS: Solution

Submit an IMLS National Leadership Grant
proposal to do 2 things:

Continue the CRMS project

Expand the CRMS project into international works
Second CRMS Grant


Awarded by IMLS to continue US deteminations
and to expand into international determinations
Focuses on identifying and recruiting partners
to work with us
Scope

3 year grant

Goal is to finish the current CRMS-US reviews

Finish reviewing the 170,000 Australian,
Canadian, and British books in our system.
Participation

Fourteen active participants

Many supporting institutions
Project Overview


While continuing to review US works published
from 1923-1963, we will expand into
international works published from 1870-1941
To assist in this, we are developing training
tools and a review system to facilitate reliable
and efficient reviewing
Project Goals

Finish the US 23-63 reviews

Finish the 170,000 international reviews

Develop national and international partners

Produce a review system and methodological
approach that others can adapt and adopt
Specifics: Review Process


Using jurisdiction specific review tools, identify
the death date of the author(s) of a given work
Append that date to the catalog record for each
work published by the author
Specifics: Review Process



Identify country of publication
Search the work for “inserts,” that is, content by
another author that may still be under copyright
protection
If the death date of the author is outside the
term of years for a given publication then
append a PD-(JD) note to the record
Complications: Term Calculation



Terms of protection are not calculated uniformly
Many works will be PD-US but not PD in the
country of origin and vice-versa
We do not currently have the capacity to make
a work available in the country of origin and not
the US, so such works will remain closed
Conclusions



Vast body of public domain works in our
collections; we just don't know what they are
Mass scale determinations require efficient
review processes
Multi-institution participation increased visibility,
legitimacy, and effectiveness of the project
Thank you!