FY16 GCA Grant Workshop
Basics
Tina Lilly
GCA Grants Program Manager
tlilly@gaarts.org
404-962-4827
www.gaarts.org
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Overview
Multiple Programs
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Momentum
Art at the Capitol
Inspired Georgia
Poet Laureate Prize
Arts Learning Task Force
Tourism Resource Team
Traditional Arts Archive
State Art Collection
Governor’s Awards in the Arts and
Humanities
Poetry Out Loud
Tourism Product Development Awards
Georgia Municipal Association Case
Studies
Literary Event Grants of Georgia (LEGG)
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Mission and Goals
GCA Mission
The mission of Georgia Council for the Arts is to cultivate
the growth of vibrant, thriving Georgia communities through
the arts
GCA Goals
• ECONOMIC DEVELOPMENT: Use the arts to promote
Georgia’s economic growth
• COMMUNITY IMPACT: Support strong connections
between artists, arts organizations and the public
resulting in community connections and an improved
quality of life
• ADVOCACY: Act as a catalyst for increased public
awareness of the value of the arts and of Georgia’s rich
cultural heritage
• CAPACITY BUILDING: Invest in the sustainability and
advancement of Georgia’s creative sector
Dublin Theatre
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FY15 Grants
120
100
80
applications
60
funded
40
20
0
Project
Partner
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GCA Grants
Overview
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Types of Grants
Project Grant
Partner Grant
Single project support
General operating support
Maximum request- $5,000
Maximum request- $25,000
Open to
• non-profits (including arts orgs.)
• government entities
• schools*
• colleges/universities*
Open only to arts organizations
*with stipulations
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Eligibility Requirements
• Include arts programming that takes place within the state of Georgia between July 1,
2015 and June 30, 2016
• Include a one-to-one cash match in the budget
• Have a public component
• Be submitted through e-Grant with no missing components by the deadline of February
4, 2015.
• Utilize a venue/location that is accessible to people with physical disabilities
Telfair Museum
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Eligible Projects
What types of projects are eligible for Project Grants?
Any project that is arts-based that
benefits the community
Examples include, but are not limited to:
Public art
Performances
Classes
Residencies
Exhibits
Demonstrations
Festivals
Publications
Film/video
MeccaFest, Carrolton Cultural Arts Center
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Ineligible Expenses
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Capital expenses
Fundraising events
Programming outside of Georgia
Scholarships or prizes
Endowment funds
Depreciation
Bad debt
Alcohol
Receptions or parties
Miscellaneous
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Project Grant
Requirements
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Narrative
• Answer all questions that are listed in the
guidelines
• Copy the question before your answer
• Be succinct
• Don’t overlook basic details- When?
Where? What? Who?
• Remember that panelists likely are not
familiar with your organization or your
community.
Slow Exposures : Celebrating Photography
of the Rural South
Photo by D.B. Waltrip
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Narrative
Dates: June 14-20, 2015
Locations: Columbus State University’s Schwob School of Music and Legacy Hall at RiverCenter for the Performing
Arts, 900 Broadway, Columbus, GA.
Artists/consultants/leaders involved, including a synopsis of their credentials and experience: YOGC’s music director
and conductor, James Palmer, has over 20 years experience as a high school orchestra director and a youth orchestra
music director in Florida and Georgia. He is a sought after orchestra adjudicator and guest conductor throughout the
state of Georgia. YOGC’s Executive Director has successfully led the organization into its 20 th year and manages all
aspects of the program including development, programming, fundraising and recruiting. YOGC will hire nine additional
professional musicians and music educators to work with the students in instrument sectionals and technique classes,
music theory, music composition and instrument care and cleaning. YOGC board members and volunteers will provide
assistance with logistics, recreation, lunch and will serve as ushers for the performances during the week of camp.
Total number of audience/participants expected: We anticipate 60-80 students to enroll in camp, 10 music faculty and 3
staff members. A concert will be presented 4 evenings during the week of camp with an anticipated audience of 100150 and the concert culminating the week’s activities will attract approximately 200-300 guests. Our featured guest
artist will be promoted and should have a wide audience appeal.
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Narrative
We are going to do a festival with lots of components. We want to have
music this year. We are excited that so many artists want to participate,
and the music will add a lot to the festival. A lot of people attend every
year and we get a lot of reports that it is the most fun event of the year.
We want the festival to be bigger and better every year, and music will
be a great thing to add. Susan Weaver is helping us put everything
together, and Joe Smith will help. The ARJC can sometimes do some
things, too.
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Budget
EXPENSES
1. Personnel-Administrative
2. Personnel-Artistic
3. Personnel-Technical/Production
4. Outside Fees/Services-Artistic
5. Outside Fees/Services-Other
6. Marketing
7. Remaining Expenses
8. Total Expenses
$____________ provide breakdown
$____________ provide breakdown
$____________ provide breakdown
$____________ provide breakdown
$____________ provide breakdown
$____________
$____________ provide breakdown
$____________
INCOME
9. Admissions
10. Membership
11. Contracted Services
12. Corporate Support
13. Foundation Support
14. Individual Donations
15. Federal Government
16. State Government (other than GCA)
17. County Government
18. City Government
19. Revenue-Other
20. Funds Requested in this Application
21. Total Income
22. Total In-kind
$____________
$____________
$____________ provide breakdown
$____________ provide breakdown
$____________ provide breakdown
$____________
$____________
$____________
$____________
$____________
$____________ provide breakdown
$____________
$____________
$____________ provide breakdown
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Budget
EXPENSES
1. Personnel-Administrative
2. Personnel-Artistic
3. Personnel-Technical/Production
4. Outside Fees/Services-Artistic
5. Outside Fees/Services-Other
6. Marketing
7. Remaining Expenses
8. Total Expenses
$____________ provide breakdown
$____________ provide breakdown
$____$2,400___provide breakdown
$____________ provide breakdown
$____$3,000 __ provide breakdown
$____$500 __
$____$4,500___ provide breakdown
$____$10,000__
INCOME
9. Admissions
10. Membership
11. Contracted Services
12. Corporate Support
13. Foundation Support
14. Individual Donations
15. Federal Government
16. State Government (other than GCA)
17. County Government
18. City Government
19. Revenue-Other
20. Funds Requested in this Application
21. Total Income
22. Total In-kind
$____$1,750__
$____________
$____________ provide breakdown
$____$1,000___provide breakdown
$____________ provide breakdown
$____$4,000___
$____________
$____________
$____________
$____________
$____________ provide breakdown
$____$5,000__
$___$11,750___
$___ $2,000 ___provide breakdown
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Budget
$$
$7,750
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Budget Breakdowns
Expenses
Eligible Expenses
Ineligible Expenses
line 7- remaining expenses
office supplies
cast party
rent (1/4 of total for season)
utilities (1/4 of total for season)
rental- smoke machine*
$1,000.00
$540.00
$25.00
TOTAL LINE 7
$1,790.00
$25.00
$200.00
*The rent for this item is low because we are renting the machine from the ABC Theatre Company,
a local company that is giving us a good price on the rental
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Poor example of budget
Budget- A Midsummer Night's Dream
supplies
fairy costume
party
$500
$3,000
500
plants
misc.
40
100
Golden Project
total
200
$12,453
income-donations
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Support Material
Beverly Buchanan Happy Shack
Museum of Contemporary Art of
Georgia
Aurora Theatre
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Support Material
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Additional Requirements
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Arts Education Supplemental Award
Savannah Music Festival
Atlanta Chinese Dance Company
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Requirements
Project Grant
Partner Grant
Narrative
Narrative
Budget & Breakdowns
Budget & Breakdowns
Support Material
Support Material
Board List
Board List
List of Programs
FY16 Strategic Plan
IRS 501(c)3 letter*
IRS 501(c)3 letter*
Letter from Parent Organization*
Letter from Parent Organization*
Financial Statements*
Arts Ed Supplemental Award**
Arts Ed Supplemental Award**
*required of some applicants
** optional
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Formatting
• Put the organization’s name on each page in a
header or footer
• Use an easy-to-read, non-italic, black font 12
points or larger
• Leave margins that are a minimum of 1 inch
• Submit documents only in Microsoft Word,
Microsoft Excel, or PDF.
• The maximum size for a single attachment is
10MB
• If you scan material, make sure that it does not
appear sideways or upside down on screen.
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Criteria
Project
(20 points)
Community Impact
(40 points)
Goals
(20 points)
Fiscal and
Organizational Stability
(20 points)
City of Toccoa
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Community Impact
Community Impact could include:
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Increasing tourism
Addressing a social problem
Bringing people from different
backgrounds together
Keeping local stories and history
alive
Enhancing a school’s curriculum
Introducing people to a new
culture or new idea
Increasing attendance at local
businesses
Enhancing local quality of life,
which helps attract new business
Revitalizing a depressed area of a
city
Increasing literacy rates
Bringing artists to rural
communities
Steffen Thomas Museum
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e-Grant
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e-Grant
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e-Grant
Attachment A-
Narrative
Attachment B-
Budget
Budget Breakdowns
Attachment C-
Board of Directors List OR Community/Citizen Advisory Committee List
Support Material
Attachment D-
Letter from Parent Organization (if applicable)
IRS 501(c)(3) letter (if applicable)
Attachment E-
Arts Education Supplemental Award Narrative (optional)
Arts Education Support Material (optional)
Attachment F-
leave blank
Attachment G-
leave blank
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Ineligible Applications
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Missing requirements
Ineligible applicant
Ineligible project
Project takes place outside of grant
period
• No cash match
• No signature
• Does not answer all of the narrative
questions
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Grant Review Panel
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Panelists recruited & trained
Applications checked for eligibility
Staff reports compiled
Applicants assigned to panels
Panelists score & submit comments
Panelists review preliminary scores &
comments
• Panel meeting is held via conference
call
• Final scores and comments are
compiled
• Scores from all panels compiled &
grants go to applicants with the highest
scores
Sautee Nacoochee Center
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Tips
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Be clear- assume that the panelists do not know your organization or your community
Be specific- include the details on who, what, where, why and how
Contact GCA early in January to get answers to questions
Look at the checklist at the end of the guidelines and make sure all required items are
included
• Follow the instructions
• If you are having technical problems with e-Grant, contact me BEFORE the deadline
• If you have questions, call GCA
ArtRise Savannah
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Additional Resources
Tips from Panelists
Getting Started with Program
Evaluation
Full Radius Dance
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Timeline
Deadline for applications
Panel meetings
Grant announcements
Feb. 4, 2015
March-June, 2015
July, 2015
Thomasville Center for the Arts
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Tina Lilly
Grants Program Manager
tlilly@gaarts.org
404-962-4827
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