Brought to you by
the Summit County Educational Service Center
Introduction
Welcome to substitute teaching in Summit County! As a substitute
teacher, you are considered a valuable member of our districts’ staff for the
term of your service, be it one day or for several weeks. Thank you for your
interest in and dedication to the teaching profession and your willingness to
serve.
For the school districts in Summit County that go through our office
to obtain their list of subs – Coventry, Hudson, Manchester, Mogadore,
Nordonia Hills, Portage Lakes Career Center, Revere, Springfield,
Twinsburg and Woodridge - this orientation has been designed to help you
navigate through the process of becoming a substitute teacher and to be
better prepared in the classroom.
Introduction
One of the most frustrating aspects of substitute teaching is that
everywhere you apply, everyone seems to want something a little different
or they have different processes for subs to complete. What may be valid
information for our office, may not be considered valid in the districts within
Summit County that do not go through our office for their subs. The same
would be true for any district outside Summit County and even for any other
type of schools for which you may want to sub. We highly recommended
that you “do your homework” and carefully research the specific
requirements for every district in which you are interested in subbing.
Introduction
Keep in mind that the only requirement that is consistently
transferable among school districts within the State of Ohio is a valid
teaching/substitute teaching license. Always be sure to keep originals
and a few extra copies of your license, BCI/FBI background checks and
transcripts on hand when applying in multiple districts/counties.
If you are applying for or renewing a teaching license or substitute
teaching license, it will take four to six weeks for it to process. While
waiting for your application to process, it is recommended that you
complete this course and compile the other required documents.
Introduction
Please remember that the Summit County Educational Service
Center processes the paperwork and credentials for Substitute Teachers
and distributes the Summit County Certified Substitute List. The districts
decide who they will contact to serve as substitutes. The district will make
the call, hire the substitute and provide an Aesop pin number (in districts
using the Aesop system). The Summit County ESC does not contact, hire
or assign substitutes for participating districts.
Introduction
If you have any questions or concerns as you go through the
process of becoming a substitute teacher, please contact:
Darci Bible at darcib@cybersummit.org
Orientation Topics
Section 1:
1.1
1.2
1.3
1.4
1.5
1.6
1.7
Requirements
Licensure
Background Checks
Transcripts
Letters of Reference
General Substitute Teaching Application
I-9 Employment Eligibility Verification Form
Declaration Regarding Material Assistance Form
Section 2: Districts Using the Summit County Sub List
2.1 Districts using our sub list and who use Aesop
2.2 Districts not using our sub list and who use Aesop or
other methods of obtaining subs
2.3 Summit County Preschool
Orientation Topics
Section 3:
3.1
3.2
3.3
3.4
District Overview
District Locations
Pay Rate Information
Payroll Information
School Calendars
Section 4:
4.1
4.2
4.3
4.4
Logistics
When am I an Active Sub?
Notification of Substitute Opportunities
Important Guidelines
Renewing for the next school year
Section 5: Conclusion & Certificate of Completion
Section 1: Requirements
Section 1: Requirements
In this section, we will go over the requirements
needed, in addition to this Orientation, needed to be properly
credentialed in Summit County as a substitute teacher. Topics
covered include:
1.1
1.2
1.3
1.4
1.5
1.6
1.7
Licensure
Background Checks
Transcripts
Letters of Reference
General Substitute Teaching Application
I-9 Employment Eligibility Verification Form
Declaration of Materials Assistance form
Section 1: Requirements
1.1 Licensure
Individuals wishing to substitute teach in any public school in the
State of Ohio are required to possess a teaching certificate/license (eightyear professional certificate, permanent certificate, two-year provisional or
five year professional license qualify as valid teaching licenses). If you do
not hold a valid certificate/license in the State of Ohio, you may apply for a
‘substitute teaching license’ on the basis of a completed bachelor’s degree
in any field of study. You can also obtain a substitute teaching license if
your standard teaching certificate or license has expired and you have
chosen not to take the required coursework for renewal.
If you have a valid, unexpired teaching license/certificate or a valid,
unexpired substitute teaching license, then you simply have to provide a
copy of the license/certificate and proceed to Section 1.2. Otherwise, read
on…
Section 1: Requirements
1.1 Licensure
There are two types of substitute teaching licenses:
1. Short-term substitute license. A short-term substitute teaching license may be
issued to the holder of a bachelor’s degree. An individual holding a short-term
substitute license may teach in a given classroom for no more than five
consecutive days; for periods longer than five days, an individual with a long-term
substitute license must be employed.
2. Long-term substitute license. A long-term substitute license is valid for the area
listed on the Substitute Teaching License Application validation areas page.
There are also two lengths for the licenses:
1. One-year (validation period is always July 1 – June 30; required to be renewed
each year; valid fingerprints must be on file each year).
2. Five-year (validation period is always July 1 – June 30; renewed every five years;
valid fingerprints on file every five years.
Section 1: Requirements
1.1 Licensure
TO APPLY for a Substitute Licene, you will need to:
1. Complete an application for a Long-Term or Short-Term Substitute License ;<<click here>>
2. Obtain official transcripts showing completion of a Bachelor’s Degree; (please
note…your transcripts will not be returned.)
3. Get fingerprinted (FBI and Ohio fingerprint checks are required; make sure they
have been marked to be submitted to the Division of Certification/Licensure at the
Ohio Department of Education);
4. Submit the following to this office:
a) your completed application (will be signed by the Summit County
Superintendent);
b) official transcripts (no photocopies) showing a bachelor’s degree;
c) the correct** fee payment (check or money order, no cash).
**This fee depends on whether you are applying for a one-year or a five-year
license.
Please note that the Ohio Department of Education will not issue your license
until successful Ohio and FBI background checks have been received at their offices.
Please see section on fingerprinting requirements for further information.
Page 1 of Substitute License Application
Make sure you fill out the
Personal Information section
completely.
Make sure you fill out the dollar
amount of the license you are
applying for.
Make sure you fill out the Legal
Questions section completely.
You must sign and date here.
Page 2 of Substitute License Application
New and Renewal licenses can be
either for 1 year or 5 years.
If applying for a Short Term
license , do not fill out any
codes.
If applying for Long Term
license, be sure to read the
qualifications on page 3 of the
license application.
Only one Long Term License
Type per application is allowed.
See page 4 of the application for
Long Term License codes.
July of current school year.
Please leave this line blank.
The Summit County ESC
Superintendent will sign here
and forward the application to
ODE.
You must sign and print your
name, as well as date, here.
Page 3 of Substitute License Application
Be sure to read the General
Instructions on the licensure
application, especially item #4,
Credential Information.
Page 4 of Substitute License Application
This page is ONLY used when
applying for Long Term
licensures.
The two-digit code is the License
Type code.
The six-digit code is the Teaching
Field code.
Section 1: Requirements
1.1 Licensure
During the school year, normal processing time for substitute
teaching applications is 4-6 weeks from the time the ESC receives the
application. It will take 6-12 weeks during the summer months because of
the high volume of applications ODE handles during that time.
Section 1: Requirements
1.1 Licensure
***Very Important***
1.) Out of State
If you are an out of state education major, the Praxis I/II tests taken in
your state are not valid in the State of Ohio. You will need to apply for a
substitute license or for licensure reciprocity through the Ohio
Department of Education.
2.) May or December Graduates
a.) For those of you that are May or December graduates who are noneducation majors, who graduated from an out of state school, who
did not pass Praxis I/II, or who passed Praxis I/II but are waiting
until later to apply for licensure), your final completed transcripts will
typically not be available until 3-4 weeks after graduation. This
means that you cannot apply for your sub license and turn in the
requirements for substitute teaching until you receive your final
transcripts.
Section 1: Requirements
1.1 Licensure
***Very Important***
2.) May or December Graduates (continued)
b.) If you are a May or December graduate from
an Ohio college/university in the current school year, you will need to
provide the following information:
• Copies of passing scores Praxis I and/or II scores;
• Copy of Letter of Completion from your college/university’s
department of education which states that you have completed all
the necessary requirements (including BCI and FBI background
checks), and that the university/college has sent in your
application for licensure;
• The other items necessary for subbing.
Section 1: Requirements
1.1 Licensure
***Very Important***
2.) May/December Graduates (continued)
b.) Final, completed transcripts showing your degree and date
graduated for May/December education graduates with licensure
from an Ohio college/university may not be available until 3-4
weeks after you graduate. This will not affect your eligibility to
substitute teach. Just provide our office with a copy of your final,
completed transcripts when available.
Also, you will need to provide our office a copy of your licensure
when you receive it. The Praxis scores and the Letter of
Completion will serve as the required verification of eligibility to be
placed on the sub list.
Section 1: Requirements
1.1 Licensure
***Very Important***
3.)
Permanent Teaching Certificate Holders
If your permanent certificate has been deemed inactive by ODE, you
will need to make sure that you have both current (done within the
last 12 months) BCI and FBI background checks on file with the Ohio
Department of Education in order to reactive it. (Please see Section
1.2 regarding background check information.) A copy of your
permanent certificate and copies of the updated background checks
(if applicable) must be submitted along with the other substitute
teaching requirements.
Section 1: Requirements
1.1 Licensure
***Very Important***
4.) Please note that not all districts/Educational Service Centers will accept
the Praxis scores and/or the Letter of Completion in lieu of an Ohio
teaching license. These items are only valid for subbing with the
Summit County districts that receive subs from our office.
Section 1: Requirements
1.1 Licensure
If you have an expired Ohio teaching license
that you would like to renew, you will need to
either contact ODE’s Office of Educator Licensure
at:
Office of Educator Licensure
Educator.Licensure@ode.state.oh.us
(614) 466-3593
1(877) 644-6338 (toll free)
Or you may contact our office and speak with:
Kay Kreitz
kayk@cybersummit.org
330-945-5600 ext.511223
8:00am – 3:30pm M-F
Section 1: Requirements
1.2 Background Checks
As of November 14, 2007, the Ohio Department of Education
requires that whenever any license is initially applied for or renewed, current
(within 365 days) electronic BCII (Ohio) and FBI background checks must be
on file with the Office of Teacher Licensure.
This also applies to anyone new to substitute teaching. Even if you
do not need to apply for a substitute license, as a new substitute, you will
have to make sure you have current, electronic BCII and FBI background
check results on file with ODE.
Hardcopies of both background checks should be submitted to the
ESC with the other documents required for subbing.
Section 1: Requirements
1.2 Background Checks
Electronic fingerprinting for both the BCII (Ohio) and FBI
background checks can be done through our office by appointment only.
E-mail for an appointment:
subf@cybersummit.org (link to e-mail)
Call for an appointment:
330-945-5600 and speak to the receptionist.
Appointment Hours:
Monday through Friday 8:30 am to 3:45 pm
Costs:
BCII only: $26
FBI only: $35
Both: $61
Payable by exact cash or personal check to “SCESC” and must bring
valid Driver’s License to appointment.
Section 1: Requirements
1.2 Background Checks
If you had your current background checks done at another
agency (not the Summit County ESC) and do not have a hardcopy for
your records, then you will need to either request a copy from the agency
that did the background checks or request a copy from where the results
were sent to. The Summit County ESC cannot request copies of your
background checks on your behalf.
Section 1: Requirements
1.2 Background Checks
Please note that if the agency processing your background
check only requested a “Direct Copy” of the BCII and FBI results to go to
the Ohio Department of Education and did not fill out a “Mail To” address
and cannot produce a hardcopy for you, you will need to do the following:
1.
Schedule a time with the Summit County ESC to have the
FBI background check re-done. Unfortunately, there is no
other way to request a hardcopy of the FBI than to have it
re-done. You will only be charged $24 to have it redone,
payable by cash or check to “SCESC”.
2.
A copy of the Ohio background check is available by filling
out a “Request for BCII Background Check” form at your FBI
appointment. The cost is $8.00, payable by cash or check to
“SCESC”, and the form will be submitted to BCII.
Section 1: Requirements
1.2 Background Checks
This same process applies if the agency, other than Summit
County ESC, processing your background check did not send electronic
results to the Ohio Department of Education.
1.
Schedule a time with our agency to have the FBI
background check re-done. Unfortunately, there is no other
way to request a copy of the FBI to go to the ODE than to
have it re-done. You will only be charged $24 to have it
redone, payable by cash or check to “SCESC”.
2.
Results from the Ohio background check can be forwarded
to ODE by filling out a “Request for BCII Background Check”
form at your FBI appointment. This form has an area to
check mark so the results to go to ODE. The cost is $8.00,
payable by cash or check to “SCESC” and the form will be
submitted to BCII.
Section 1: Requirements
1.2 Background Checks
***Very Important***
If you are an education major with licensure attending an Ohio
university and you are graduating soon or have graduated and you
want to sub, please be sure that when you have your background
checks done for your Provisional teaching license that you have the
agency processing the checks send a “Direct Copy” to the Ohio
Department of Education and mark the “Mail To” box to have the hard
copies sent to our office at:
Summit County ESC
c/o Darci Bible
420 Washington Ave
Cuyahoga Falls OH 44221
You will also follow this procedure if you are applying for a sub
license and have the BCI and FBI done at an agency other than ours.
Section 1: Requirements
1.3 College Transcripts
Final, original, student issued undergraduate transcripts are
required from every individual who wants to be on the Summit County
Certified Substitute List. The transcripts need to show the type of
degree earned along with the date the degree was conferred.
If you
have a graduate degree(s), we would encourage you to include those
transcripts as well. Also, if you are having your university send out
transcripts, you may have them sent to your home address. For those
of you that attended multiple universities, submit only the transcripts
from the school that awarded your degree. No photocopied transcripts
will be accepted if you are applying for or renewing a license.
Section 1: Requirements
1.3 College Transcripts
***Very Important Reminder***
May or December Graduates
a.) For those of you who are May or December graduates and: (1.) are
non-education majors; (2.) graduated from an out of state school;
(3.) who did not pass Praxis I/II; or (4.) passed Praxis I/II but are
waiting until later to apply for licensure, your final completed
transcripts will typically not be available until 3-4 weeks after
graduation. This means that you cannot apply for your sub license
and turn in the requirements for substitute teaching until you
receive your final transcripts.
b.) Final, completed transcripts showing your degree and date
graduated for May or December education graduates with
licensure from an Ohio college/university may not be available until
3-4 weeks after you graduate. This will not affect your eligibility to
substitute teach. Just provide our office with a copy of your final,
completed transcripts whenever available.
Section 1: Requirements
1.4 Letters of Reference
Along with the other six requirements, two letters of reference,
preferably character references, are required with your completed
substitute packet. Any of the following formats will be acceptable:
1. Written letters of reference from current and/or past employers
dated within the last 12 months. These may be sent via e-mail
from the reference themselves to darcib@cybersummit.org or
they may be sent via regular mail to SCESC, attn: Darci, 420
Washington Ave., Cuyahoga Falls, OH 44221.
2. Credential file from your university if you registered with their
career services department. This is typically for those who
have graduated within the past 12 months.
3. Final student teaching evaluations if you are a recently
graduated education major (within the past 12 months).
4. Any organization that you may have done volunteer work for
within the last 12 months. These may also be sent via e-mail
from the organization to darcib@cybersummit.org.
Section 1: Requirements
1.5 General Substitute Application
Along with the other six requirements you will need to
complete a general application for our office. The general application
can be downloaded **HERE**.
Section 1: Requirements - 1.5 General Substitute Application
Substitute Application – Page 1
Here is where you indicate the
districts you are interested in
subbing for.
Here is where you indicate the
Summit County Preschool
districts and position(s)you are
interested in subbing for.
This includes any pending
licenses.
Your preferences, not necessarily
what you are licensed for.
Section 1: Requirements - 1.5 General Substitute Application
Substitute Application – Page 2
If any of the information in the
Education, Student Teaching or
Teaching Experience sections is
on your current resume, please
put “See Resume” and make sure
to include one with the
requirements.
Section 1: Requirements - 1.5 General Substitute Application
Substitute Application – Page 3
Please do not forget to sign the
application.
Section 2:
Districts Using the
Summit County List
Section 2:
Districts Using the Summit County List
In this section, we will review the following information
and learn what processes you need to follow to become an
active substitute:
2.1 Districts that use the ESC substitute list and use the
AESOP system.
2.2 Districts that do not use the ESC substitute list and
use the AESOP system or other methods of obtaining
subs.
2.3 Summit County Preschool substitute list.
Section 2: Districts Using the Summit County List
2.1 Districts that use the ESC substitute list and use the AESOP system.
The following districts require substitute teachers to go through
the ESC to complete the paperwork for substitute teaching:
Coventry*
Hudson*
Manchester
Mogadore
Nordonia Hills*
Norton*
Revere*
Springfield
Twinsburg
Woodridge
Those districts with an * use the AESOP automated substitute system.
Section 2: Districts Using the Summit County List
2.1 Districts that use the ESC substitute list and use the AESOP system.
These ten districts require subs to complete the requirements
outlined in this program before they are eligible to be contacted for subbing.
Once your completed information, including your valid license and
orientation certificate of completion, is received at our office, your name will
then be distributed to any or all of these ten districts as indicated on your
general application. It will then be up to the districts to contact you directly
whenever they have a subbing opportunity available for you.
If you are interested in any of the districts using the AESOP
system, please follow the guidelines on the next slide.
Section 2: Districts Using the Summit County List
2.1 Districts that use the ESC substitute list and use the AESOP system.
Once you have provided the ESC with the necessary paperwork, the
districts listed below who use the AESOP sub calling system need you to do the
following if you would like to sub in their district:
 Coventry: Contact Leanne Justice @ Coventry’s administrative offices
– 330-644-8489.
Hudson: please go to this link and follow the instructions:
http://www.hudson.edu/ and click on Jobs and select Substitute Teaching.
Nordonia Hills: Contact Paulette Brandt @ Nordonia’s administrative
offices – 330-467-0580.
Norton: Contact Sandy Farrell @ Norton’s administrative offices –
330-825-0863.
Revere: Contact Kathy Bearer @ Revere’s administrative offices 330-523-3115
It will be the district’s responsibility to provide you with your Username and
Password information for logging into the AESOP system. All questions
regarding the system should be directed to the district.
Section 2: Summit County Sub List Utilization
2.2 Districts that do not use the ESC sub list and use the AESOP system
or other methods of obtaining subs
The following districts do not use the ESC sub list and require
substitute teachers to contact them directly. You will have to be approved
by each of these districts’ school boards prior to becoming an active sub.
They will also provide you with Username and Password information
where necessary.
Akron (Sub Finder system)
Barberton (AESOP)
Copley-Fairlawn (AESOP)
Cuyahoga Falls (AESOP)
Green (Goes through Renhill Staffing)
Stow (AESOP)
Tallmadge (AESOP)
You can access each district’s site through the ESC website by
clicking <<HERE>>.
Section 2: Summit County Sub List Utilization
2.3 Summit County Preschool Program
The Summit County Preschool program is offered to children
at economic disadvantage or educational risk, children typically
developing, and children with disabilities. Preschool classrooms
provide integrated settings where functional, developmentally
appropriate activities are developed to facilitate growth in each child.
Thirty-eight professionals serve 225 families in seven school districts,
including speech-language pathologists and a full range of
instructional and support services. Locations are in the following
districts:
 Cuyahoga Falls
 Manchester
 Nordonia Hills
 Revere
 Tallmadge
 Springfield
 Woodridge
Section 2: Summit County Sub List Utilization
2.3 Summit County Preschool Program
By completing the process for becoming a sub for the ten
districts that utilize our sub list, you are eligible to become a sub for the
Summit County Preschool.
To be included on the list of substitute teachers for the Summit
County Preschool, indicate on the first page of our General Substitute
Application, which preschool position(s) you are willing to sub for and
which preschool district(s) you would like to sub in.
Substitute
Application– page 1
Please note that the Summit County Preschool program is operated
through the ESC and not the specific district. Even though
Cuyahoga Falls and Tallmadge are listed as districts that you have
to contact separately for substituting in their k-12 buildings,
subbing for their Preschool programs must be done through our
office and not the individual district.
Indicate your preferences
for preschool here. Please
note that Teachers require
licensure. Attendants and
Assistants are nonlicensed positions. You
are eligible to substitute for
both types in our
Preschool program.
Section 2: Summit County Sub List Utilization
2.3 Summit County Preschool Program
If you indicate that you want to be a preschool sub and
following completion of the general sub application and submission of
all other requirements, your name be forwarded to the Preschool
office. Your application will be presented for approval to the Board of
Governors. Once approved, you will receive a one year (school year)
contract through the mail that you will sign and return to our office.
You will then be eligible to be called for subbing by our Preschool
Coordinator. Typically, after you have subbed one time, you will be
contacted by the Human Resources office and invited for a brief new
employee orientation and payroll sign up meeting.
Section 3:
District Overview
Section 3: District Overview
In this section, we will go over general information
about the districts that utilize the substitute list. The
following topics will be covered:
3.1
3.2
3.3
3.4
District Locations
Pay Rate Information
Payroll Information
School Calendars
Remember, the districts that do not use our
substitute services will need to be contacted directly. You
will need to do your “homework” on these districts to make
sure you have all of their requirements in order.
Section 3: District Overview
3.1 District Locations
Below is an interactive map indicating the location of each district
that uses the ESC sub list. Click on the mascot and you will be redirected
to the district’s website, where you can become more familiar with the
districts, find start and end time for each building, get building addresses
for directions, etc.
You may also <<<click here>>> to download a
comprehensive list of the schools, their addresses and phone numbers as
well as the names of district administrators.
<<<<INSERT MAP>>>>
Section 3: District Overview
3.1 District Locations
The two links below will take you to the Summit County Engineer’s
website. The first link takes you to the page where you can order a free
Summit County map. The map gives you an overall view of the county,
showing all landmarks, including the schools. The second link takes you to
an online, interactive map of Summit County. Both are excellent tools for
finding your way around the county.
1. http://www.summitengineer.net/cgibin/displayContent.pl?type=section&id
=212
2. http://uber.summitengineer.net/map/countymap.cfm
Section 3: District Overview
3.2 Pay Rate Information
Pay rates are established by each individual district and vary around the
county, as well as the State of Ohio. The pay range for that use the ESC sub list
is $72.00/day up to $105.00/day. Rates also vary based on whole/half days,
years subbing in a particular district, licensure type, etc.
For a more
comprehensive list, please <<<<click here>>>>.
A few important things you need to remember about pay:
1.) Pay checks are issued directly by the individual districts that you
are called to work in.
2.) Keep track of the district(s) and day(s) worked in a district(s) in
case there is an error with a pay check.
3.) Keeping track of the district(s) and day(s) worked is especially
important for those looking for a full time job. Your experience
as a sub may, depending on the district and number of days
worked, move you up the pay scale.
4.) Keeping track of the district(s) and day(s) worked is also
important to those looking to go back to school to obtain their
degree in Education with teacher licensure. Depending on the
university/college, you may be able to reduce the number of
hours needed for student teaching with your subbing
experiences.
Section 3: District Overview
3.2 Pay Rate Information
Probably the most important thing to remember about your pay as
a substitute teacher is that if you sub for multiple districts, including those
that do not utilize our sub lists, you will have multiple tax forms to keep
track of and report during tax time.
Section 3: District Overview
3.3 Payroll Information
Payroll paperwork is handled at the district level and is
typically handled the first day you sub in a given district. However, the
process varies among districts, including the ones that utilize our sub
services. To clarify the payroll process, each of the districts have
outlined what to expect regarding payroll. <<<click here>>>
***IMPORTANT***
All districts utilizing our substitute services require all substitute
teachers to bring their Driver’s License and Social Security card
with them the first day they sub in the district for payroll
purposes.
Remember to do your homework regarding the districts that do
not use the ESC sub list.
Section 3: District Overview
3.3 Payroll Information
Two employment forms, the I-9 Employment Verification Form and
the Declaration of Material Assistance/Non-Assistance, are handled through
our office. Remember that you are not directly hired through the Summit
County ESC and your paychecks come directly from the districts that call you
to sub.
Because the I-9 Employment Verification Form requires our office to
see and verify in person your Department of Labor specified identification
<<<link to list>>>, you will need to follow one of the two procedures below:
1.)
If you need to schedule your BCI/FBI appointment, make
sure you bring the I-9 form and the required forms of ID for
verification.
2.)
If you already have hardcopies of your current BCI/FBI
background checks, then your I-9 will be verified when you drop
off your completed packet at the Summit County ESC, including
your Orientation Certificate of Completion, during the following
hours:
Monday through Friday
8:30am to 11:30am & 1:30pm to 3:30pm
Section 3: District Overview
3.4 School Calendars
Below are the calendars for the districts that use the ESC’s
sub list. Please note that the dates vary for start of school, holiday
breaks, last day of school, etc. For those districts that you substitute
for, make their calendars your calendars.
<<<<INSERT Calendar>>>>
Section 4:
Logistics
Section 4: Logistics
In this section, we will cover what happens when
you become an active substitute on the Summit County
Certified Substitute List. Topics include:
4.1
4.2
4.3
4.4
When am I an Active Sub?
Notification of Sub Opportunities
Important Guidelines and Etiquette
Renewing for the next school year
Section 4: Logistics
4.1 When am I an Active Sub?
Probably one of the remaining questions you have at this point in the
Orientation is “When am I an active sub on the Summit County Certified Substitute
list?”. This will happen when you have completed the Online Orientation Course
and our office has received all of the following requirements:
1.
2.
3.
4.
5.
6.
7.
8.
Processed and issued licensure - not just the application, transcripts and
payment if you need to apply for a license. (see Section 1.1 for review)
Background Checks – hard copies of both the BCII and FBI that are
current within the last 12 months. (see Section 1.2 for review)
Transcripts – unless you fall under the guidelines of a recent
May/December education graduate, they must be student issued
originals; no photocopies. (see Section 1.3 for review)
Letters of Reference. (see Section 1.4 for review)
General Substitute Teaching Application. (see Section 1.5 for review)
I-9 Employment Eligibility form – verified by our office. (see Section 3.3
for review)
Declaration of Material Assistance form. (see Section 3.3 for review)
Orientation Certificate of Completion.
Section 4: Logistics
4.1 When am I an Active Sub?
Once these eight items have been turned in to our office, your
name will then be submitted only to those districts that you have
indicated on your General Application.
Make sure that if any of the Summit County districts you
signed up for utilize the AESOP system, that you remember to follow
the instructions for each AESOP district in Section 2.1.
As always, if you have questions about your status or about
the requirements in general, please contact Darci Bible at
darcib@cybersummit.org.
Section 4: Logistics
4.2 Notification of Substitute Opportunities
Being notified about sub opportunities can occur a few
different ways, depending on whether or not a district uses the AESOP
system.
For those districts not using AESOP – Manchester, Mogadore,
Springfield, Twinsburg, and Woodridge – one of the school districts’
designated sub callers will typically contact you the morning of the day
you are needed to work. Keep in mind that phone calls for Middle
School and High School opportunities start around 5:30/5:45 AM and
can possibly occur right up until the start of school. Phone calls for
Elementary begin around 6:00/6:30 AM and, again, possibly occur
right up until the start of school. It is possible to receive calls the night
before an assignment, especially on a Sunday evening for a Monday
morning assignment. However, expect the majority of calls the
morning of the day your are needed to work.
Section 4: Logistics
4.2 Notification of Substitute Opportunities
For those districts that use the AESOP system – Coventry,
Hudson, Nordonia Hills, Norton, and Revere - notification of subbing
opportunities can happen three ways:
1.) Log in to your AESOP account(s) and view/accept any job(s) that
are available to you.
2.) Receive an automated phone call from the AESOP system
notifying you of a potential sub position. Make sure you have your
log-in information handy.
3.) Receive notification through your cell phone that a sub opportunity
is available.
Please remember that all questions and/or concerns with
a district’s AESOP system need to be directed back to the
specific district.
Section 4: Logistics
4.2 Notification of Substitute Opportunities
Substitute assignments can be a whole day assignment (can
be split between 2 buildings), ½ day assignment (either morning or
afternoon) or even a long term assignment (must have full time
teaching license or long term sub license to accept). The majority of
assignments you receive will be short term, meaning you spend one
whole day in a single classroom and are finished at the end of the day
until the next notification of a sub opportunity presents itself for the
same district/different classroom or different district/different
classroom.
Section 4: Logistics
4.3 Important Guidelines
To be a successful substitute teacher, please utilize the following
simple guidelines and etiquette:
1.
If you have changes to any of your information – address, phone,
availability, etc. – please notify Darci Bible at darcib@cybersummit.org
as soon as possible.
2.
For those districts that do not use AESOP, please be kind to district sub
callers. Sub callers have a tough job and have to do it quickly. They are
looking for a “yes” or “no” answer, so make sure you have all your
“homework” done ahead of time and do not ask a lot of questions, like
where is the building located, what are your start and end times, how
much do you pay, etc.
a) Be professional if you have to say “no” to a sub caller and let them
know that you may not be available today, but please continue to
contact you for future sub positions.
b) In most of the districts, the sub callers are also building secretaries.
Make it a point to introduce yourself to them and to make them your
first point of contact for any questions. Do this even in AESOP
districts.
Section 4: Logistics
4.3 Important Guidelines
3.
After accepting a call, please allow yourself time to arrive at a district no
less than 20 minutes before students arrive.
Be sure to do this,
especially if it is your first time in a district.
4.
Once you arrive, please check in at the main office. Here you will receive
lesson plans, as well as any payroll information. This will also provide you
with the opportunity to professionally establish yourself with building staff.
5.
Be prepared in case lesson plans are not available or you get through the
lesson plans and have time left over. Always have fill-in lessons/activities
that are age/subject appropriate.
6.
If you don’t know, ask! Ask your students, surrounding teachers, office
staff and even building administrators.
7.
At the end of the day, besides making sure the classroom is in order,
leave a note for the teacher you are subbing for. Let them know what was
covered/not covered; good/bad discipline issues, etc.
Section 4: Logistics
4.4 Renewing for the Next School Year
Once you initially go through the process of getting on the
Summit County Certified Substitute List, renewing for the next school
year is a very simple process. <<<example of form/application>>>
In March of each year, if your license is due to expire in June
of that year, you will receive a notice from Kay Kreitz informing you that
your license is due to expire and you need to renew it. Information
concerning whether or not your BCII and/or FBI need updated will also
be included. Make sure that you carefully follow the renewal and
background check instructions and adhere to the deadlines for
returning the information. Please note that returning your license
renewal does not guarantee your eligibility to be placed on the sub list
for the upcoming school year. Also, if your license is not expiring you
will not receive any type of notification in March.
Please read on…
Section 4: Logistics
4.4 Renewing for the Next School Year
In June, after the end of the school year, everyone will receive
a form asking if they want to be on the Summit County Certified
Substitute List for the upcoming school year. <<<example of form>>>
This form will ask which districts you are interested in subbing for, if
you have any changes to your name, address, phone number, what is
your availability, etc. The form will also remind those that still need to
renew their license and/or background checks. It will also contain
reminder information about the process for AESOP districts. The
deadline for sending back this form is August 1st. If the renewal form
is not received by then, your name will not be added on the 1st sub list
that is sent to the districts the 2nd week in August. If you misplace or
do not receive this form, please e-mail Darci Bible at
darcib@cybersummit.org and explain the situation.
Section 5:
Conclusion
Section 5: Conclusion
CONGRATULATIONS!
You have completed the Summit County Online Orientation Course.
You are now ready to print off your Certificate of Completion to submit
with your completed substitute packet.
We hope that you found our Online Orientation easy to navigate,
informative and that it prepared you to be a successful substitute
teacher.
We invite you to e-mail any comments and/or concerns
regarding this course to darcib@cybersummit.org. We appreciate your
willingness to be a substitute teacher in the Summit County Schools
and hope that your endeavor is successful.
Click <<<HERE>>> for Certificate of Completion