Promotion and Tenure Plan Early and Often, BUT What do you need to know to plan?? Susan K. Pingleton, MD Robert Klein, PhD Fundamental Principles of Promotion and Tenure • Time is crucial only for Tenure Track • 7 year Probationary period • Promotion is based on achievements!! • Achievements MUST be documented • In a manner that basic scientists can understand! • If it is not on your CV that is submitted to P & T committee, it didn’t happen!! • (some info from Chair, reference letters ) What do junior faculty need to know (especially non-tenure track ) • Rank • Track – Tenure vs non-tenure track • Academic expectations for each rank and track • “Early Career” corresponds to asst Prof • “Mid Career” corresponds to Assoc Prof • “Established Career” corresponds to Prof Tenure Vs Non-Tenure Track Tenure Track • Un-modified Title – Asst professor, assoc professor, etc • Mandatory mid-cycle review – Year 3 in grade • Mandatory Time for promotion (7 years) – Mandatory mid cycle review – Must apply for promotion in 6th year Non-Tenure Track • Un-modified title – Asst professor, assoc professor, etc • No mid-cycle review (may be department dependent) • No time restrictions for promotion • Contract - 1,2, or 3 years rolling contract Required Materials for Mid-Cycle Tenure Track Faculty Review • A current CV of the faculty member under review (in the KUSOM format) • A written summary evaluation, faculty member's past performance and potential for continued progress toward tenure • Copies of faculty member's annual reviews since their start date • • Any other evidence the individual faculty member or chair may wish to provide as progress towards tenure and academic promotion P & T Committee Structure Kansas City Wichita • 4 Basic Science • 4 Clinical • 1 At-Large • 6 Clinical • 6 Elected • 1 Appointed • 3 Elected • 3 Appointed Curriculum Vitae for P & T Review • Four Sections – Personal Data – Teaching – – – – – Didactic, non-didactic teaching, clinical Course #, title, type, # students/session, etc Mentoring Evaluations Educational Leadership Educational course material development – Scholarship – Grant and contract, scholarly publications (peer and non peer review), presentations – Academic and Professional Service – Committee membership, RVU’s, local and regional referral, etc • Introductory Statement for Each Section • Documentation and Explanation of pertinent activities STRONGLY encouraged! http://www.kumc.edu/som/facaffairs/pandtinstructions.html#personaldata Letters from Departmental P & T Committees and Chairs • Provide perspectives on applicant • Every applicant, no matter the track is review by departmental P & T committee before SOM P & T committee • Emphasize data in the application • Explain significance of achievements Promotion and Tenure Process Departmental P&T Committee School P&T Committee Executive Dean Vice Chancellor for Academic Affairs Chancellor Required Materials for Original Paper Copy of Application • Nomination Form • Department P&T Recommendation • Department Chair’s Recommendation • Other letters (e.g., center director) • Curriculum Vitae (SOM format) • Referee Contact Info for Support Letters • Supporting Documents 2013 Timeline • April: • June 1: • September 1: • October 1: • January: • February 1 • April: Call for Applications Letter of Intent Deadline for Dept P&T Committees to meet APPLICATION DEADLINE Complete application (CV, names of references, reprints, other supporting documents) Recommendations to the Executive Dean Recommendations to the Chancellor’s Office in Lawrence Confirmation of promotions This is what you should be doing now This are examples of what you need to do be promoted on the non tenure and tenure track Teaching Scholarship This are examples of what you NEED to do to get promoted on non-tenure track Scholarship Tenure Track This are examples of what you NEED to do to get promoted on nontenure track This are examples of what you NEED to do to get promoted http://www2.kumc.edu/internalmedicine/osarm/ Office of Scholarly, Academic & Research Mentoring (OSARM) http://www2.kumc.edu/internalmedicine/osarm/ http://medicine.kumc.edu/school-of-medicine/facultyresources.html http://www.kumc.edu/som/facdev/immentoring/ Summary • You are responsible for your career! • We are here to help you! • http://www.kumc.edu/som/facdev/immentoring/ • No matter how long you have been in grade, start keeping “records” now! • Review in detail, Matrix Expectations by year 1-6 http://www.kumc.edu/som/facdev/immentoring/IM_matrix_clinical_edu_path.htm • Your application for promotion (SOM CV format) should be complete, thorough, and highly explanatory!!