The Student Success Act of 2012: Overview of Title 5 Regulations

The Student Success Act of 2012:
Overview of Title 5 Regulations &
Funding Credit Formula Proposals
April 24, 2013
Presentation Overview
• Implementation Timeline
• Overview of the proposed Title 5 regulation
• Overview of the proposed credit Student Success
and Support Program funding formula
• Question and Answer
Student Success Initiative:
Student Success Act of 2012
(SB 1456)
The SSTF Recommendations &
SB 1456
– First step to begin implementation of SSTF recommendations:
• 2.2 (mandated services),
• 2.5 (declaration of course of study)
• 3.2 (BOGFW conditions), and
• 8.2 (Student Support Initiative)
– Links funding to support:
• 7.3 Student Success Scorecard
• 2.1 Centralized Assessment
Key Requirements
Mandated Services, EC 78215: Defines role of BOG in
developing policies and processes for mandated student
participation in core services, exemption categories, and
appeals process
New Funding Formula, EC 78216: Requires BOG to
develop funding formula for Student Success and Support
Program, including criteria such as services provided.
Student Success Act of 2012 (SB 1456)
Student Success & Support Program
Planning & Implementation Timeline
Fiscal Year
System-level Planning Year:
workgroups convened
October 2012 to
develop proposals for
title 5 Matriculation
revisions, new
allocation formula, &
revised MIS data
elements & definitions
New program planning
& budget process
SB 1456 effective
January 1, 2013
Fiscal Year
Planning Year:
Develop program plans
Implement MIS changes
& ensure accurate &
complete data reporting
Allocations remain
consistent as prior year,
new formula not applied
Funding targeted to core
services of orientation,
assessment, counseling
& advising, & other
education planning
Fiscal Year
Fiscal Year
Implementation Year 2:
FY 15-16 allocations
Implementation Year 1:
based on 14-15 year•
Program plans & budgets
end data reported
Application of funding
Continue to ensure
formula beginning this
accurate & complete data
Fall 2015: Proposed
Allocations remain
requirement of
consistent as prior year,
mandated services for
new formula not applied
first time students
implementation report
due July 1, 2014
(biannually thereafter)
Proposed student
notification requirement
Spring 2015
Fiscal Year
Year 3:
FY 16-17
based on 1516 year-end
data reported
report due
July 1, 2016
Student Success & Support Program Workgroup
• Title 5 Revision: November 2012 – March/April 2013
– Draft for review March/April 2013
– Consultation Council update April 18, 2013
– BOG May 6, 2013 1st reading, July 2nd reading & vote
• MIS Revision: November 2012- March 2013
– Draft for review March 2013
– Final revision by April/May 2013 (18 month implementation
• Allocation Formula: February 2013-April 2013
– Draft formula for comment April/May 2013
– Finalized July 2013
What Are the Proposed Title 5
Changes to Implement the
Student Success & Support Program?
(formerly Matriculation)
Proposed Revisions to
Title 5, Subchapter 6 Matriculation Student Success
and Support Program
• Update the over 20+ year old regulations with the goal of reducing
duplication, updating terminology, and improving the clarity and
organization of the regulations.
• Changes the “Matriculation” program name to the “Student Success and
Support Program.”
• Align the requirements and language in SB 1456
– such as targeting funding to the core services of orientation, assessment,
counseling, advising, and other education planning,
– add new terminology, such as “course of study” and “career goals,”
– establish policies for mandated services.
Article 1: Scope and Definitions
55500 Scope and Implementation Intent
• Adds language to mirror purpose stated in SB 1456 intent language &
highlights that student success is an “institutional” responsibility, through
coordination of student and instructional services & programs.
55502 Definitions
• Updates several existing terms defined in this chapter:
– Clarifies distinction between assessment tests for placement, multiple
measures, and alternate measures used for placement
• Adds several key terms including, career goal, course of study, “other
education planning services” in addition to counseling or advising
• Changes “Matriculation” as a program name to “Student Success and
Support Program”
Article 2: Planning and Administration
55510 Matriculation Student Success and Support
Program Plans
• Adds language to mirror program plan requirements detailed in
SB 1456 and link to student equity planning.
• Updates language (“computerized information services” changed
to “technology services).
• Would require college to describe assessment policies and
processes in its plan and provide a description of their student
appeal process.
Article 2: Planning and Administration
55511 55512 Evaluation, Program Reporting, Data
Collection, Audits (includes 55514)
• Links program reporting and data collection to ARCC 2.0
55512 Program Effectiveness and Improvement
• Focuses on evaluation of program services
• Evaluation and Audits section revised to support college
accreditation processes—this section re-titled “Program
Effectiveness and Improvement.” (ACCJC, Standard IB: Improving
Institutional Effectiveness, and Standard II, B3 and B: Student Support Services)
• Assessment validation provisions moved to section on
assessment (55522).
Article 2: Planning and Administration
55513 55516 Training and Staff Development Professional
• Language updated from “faculty and staff development” to “professional
• Deleted language focused on assessment—deleted to leave broader statement
on professional development related to the provision of SSSP services.
55513 55518 Funding
• Mirrors funding language in SB 1456 to add requirement that the funding
formula include services provided as well as population of students to be
• Consistent with SB 1456, adds provision that districts receiving SSSP funds shall
implement the Scorecard and centralized assessments
Article 3: Matriculation Student Success
and Support Program Services
55520 Required Services
• Targets funds to required core services in SB 1456:
orientation, assessment, counseling, advising, or other
student education planning, and follow-up services.
• Adds term “other student education planning services.”
• “Follow-up” services targeted to students at risk of
academic and progress probation and dismissal, basic
skills students, and undeclared students.
• Processing of applications for admissions deleted
consistent with intent of SB 1456.
Article 3: Matriculation Student Success
and Support Program Services
55521 Orientation (new)
• Although the original title 5 regs required colleges
to provide orientation, a section on the minimum
requirements for orientation was not included. A
new section is proposed to provide a framework
for colleges to use.
• This section reflects information and notification
requirements in title 5. (ACCJC, standard B2, Student Support Services)
Article 3: Matriculation Student Success
and Support Program Services
55521 Prohibited Practices (combined with assessment)
55522 55524 Assessment
• Language updated to clarify distinction between
assessment test for placement versus other measures
used for placement.
• Highlights importance of multiple measures when using
assessment tests.
• Section on assessment validation moved to this section
to improve organization and flow.
Article 3: Matriculation Student Success and
Support Program Services
55523 Counseling, Advising, and Other Education
Planning Services
• Provision added to mirror language in SB 1456 (EC 78212 (a)(2)(C).
• Advisement changed to “advising” and “other student education
planning service” added.
• Revisions to this section intended to focus on delivery of the
service, not the method, providing institutions with the flexibility
locally to meet student needs.
• To address requirements in SB 1456 on the BOGFW provisions,
language added to require districts to notify and provide at risk
students with an opportunity to receive appropriate support
services in order to maintain their BOGFW and/or enrollment
Article 3: Matriculation Student Success
and Support Program Services
55524 55525 Student Education Plans
• The new language better defines the SEP and
proposes two definitions: the abbreviated SEP and
the comprehensive SEP.
• Requires SEP to be accessible, timely and in
electronic form (which could mean online, PDF scanned copy,
available via email, etc.).
• Other principles included in this section: that
districts minimize duplication (of students receiving
multiple SEPs from various programs that may or may not
Article 3: Matriculation Student
Success and Support Program Services
55525 55526 Student Follow-up
• “Follow-up services,” consistent with SB 1456, targeted to
students at risk of academic and progress probation and
dismissal, basic skills students, and undeclared students.
55526 55522 Special Accommodations
• This section reorganized into 3 subsections addressing
disability accommodations, ensuring services are
accessible to English language learners, and educationally
disadvantaged student groups through programs, such as
Article 4: Rights and Responsibilities,
Exemptions, and Appeals Waivers
55530. Student Rights and Responsibilities
• The proposed language distinguishes between the
requirements of all students versus the requirements of
“nonexempt first time students.”
• Mandated service requirements would be targeted to
nonexempt first time students. First time students are
required to:
– Identify a course of study, be assessed for course placement,
and develop, at a minimum, an abbreviated SEP.
– Identify a course of study after completing 15 degree
applicable units or prior to the end of the third term of
Article 4: Rights and Responsibilities,
Exemptions, and Appeals Waivers
55530. Student Rights and Responsibilities, con’t.
• First time student is defined as new to the college and
excludes students who transfer from another college or
university and concurrent enrollment students.
• A college may require the matriculation services for
continuing students if the district has the capacity to do so.
• If a student does not complete the matriculation
requirements, this may affect a student’s registration
priority or course registration in a subsequent term.
Article 4: Rights and Responsibilities,
Exemptions, and Appeals Waivers
55531 Institutional Requirements
• The proposed language would require districts to adopt
and disseminate clear policies to communicate students’
rights and responsibilities identified in 55530 and to
publish these requirements in course catalogues, class
schedules, etc.
• Requires districts to provide students with an opportunity
to develop a comprehensive SEP within a reasonable
timeframe once the student has identified their course of
study & earned 15 units.
• Requires districts to provide the services required of
nonexempt first time students.
Article 4: Rights and Responsibilities,
Exemptions, and Appeals Waivers
55531 Institutional Requirements
• The workgroup drafted language to provide districts with time
to implement these requirements:
– Implementation by Fall 2015 and student notification by Spring
• The proposed language also encourages districts to avoid
duplication of services. For example, instead of having multiple
programs provide students with multiple SEPs that may
conflict, districts are encouraged to develop one SEP for a
student that is updated as the student’s needs and interests
• The language also highlights the importance of aligning course
scheduling with student needs.
Article 4: Rights and Responsibilities,
Exemptions, and Appeals Waivers
55532. Exemptions
• The existing section on “exemptions” has been simplified to
make it more clear and concise.
• Districts may exempt students from completing orientation,
assessment, and having an SEP if the student:
1. already has an degree,
2. is enrolling at the college for avocational purposes completed
the services at another college,
3. is enrolling to complete an academy or certification program
(police or fire, etc.), or
4. Is a Special Admit (concurrent enrollment HS student).
Article 4: Rights and Responsibilities,
Exemptions, and Appeals Waivers
55532. Exemptions
• Exempted students may be given the
opportunity to participate in matriculation
• The draft language also clarifies that a district
cannot exempt a student who is undeclared
and removes the sole criterion requirement
Article 4: Rights and Responsibilities,
Exemptions, and Appeals Waivers
55534. Violations, Waivers and Appeals
• The language in this section remains primarily
the same.
Proposed Changes to the Student Matriculation
(SM) data elements
• Minor update to education goal SM01 (a separate workgroup will
consider a “pathways” model)
• Revision of SM02 “major” to “course of study”
• Addition of new career goal element as required by SB 1456
• Deletion of SM03, “special services- needs” & SM09, “assessment
services other” (incorporated into new Student Success Other element)
• Revision of SM13: changed from “Follow-Up” to “Academic ProgressProbation Service”
• Addition of new Student Education Plan data element & new “Student
Success Other” data element
Proposed Funding Formula…
Proposed Implementation Timeline
• The new funding formula would be phased in. The
new funding formula would be run to generate
allocations for 2015-16 (based on 2014-15 data).
• The workgroup recommends a phase-in approach
when the allocation formula is applied: For the
first year, 2015-16, 80% of prior year funding;
and, for the second year, 2016-17, 50% of prior
year funding.
Proposed SB 1456 Student Success & Support Program
Credit Funding Formula
College’s Potential
Population of Students
to Receive Services
Served at
the College
Initial Orientation** 10%
Unduplicated Credit
Student Headcount*
Base Funding
Floor $35K or 10%
Initial Assessment** 10%
(academic year =
summer, fall, winter, spring)
(whichever is greater)
Abbreviated SEP** 10%
Counseling/Advising 15%
Comprehensive SEP 35%
At Risk Follow-Up Svc 15%
Other Follow-Up Svc 5%
College Match
Question and Answer…
Student Success & Support Program Summit 2013
Save the date: September 23rd and 24th, 2013
Sacramento Doubletree Hotel
All directors/coordinators training conference
Team of 3 from each campus invited
– Program coordinator/director, CSSO, & instruction
• Travel reimbursement for 1st person to attend, travel stipends
for 2nd and 3rd
• Goal of the summit is to provide training on:
– the new SB 1456 and title 5 requirements;
– reporting processes and expectations; and,
– highlight the latest research outcomes on what works for students
and effective strategies for implementing the new requirements
For Additional Information & Updates
Thank YOU