Admissions, Records, & Financial Aid A Presentation of Practices & Procedures November 4, 2014 Undergraduate Admission Criteria and Process By: Malinee Hasaweang and Maritza Solano Overview Admissions Workflow CSUMentor – Application Filing Period – Campus Notices – Coded Memorandum and Executive Orders First-Time Freshmen Admissions – Criteria – Checklist Transfer Admissions – Criteria – Checklist Intent to Enroll Appeals Questions and Answers Source: http://www4.csudh.edu/admissions/ Admissions Workflow CSUMentor – Application Filing Period https://secure.csumentor.edu/Filing_Status/ CSUMentor - Campus Notices https://secure.csumentor.edu/Filing_Status/ Coded Memorandum and Executive Orders Coded Memorandum-Notifies campuses of important information that may include system wide deadlines, instructions on a specific process, or a change in system wide policy; Communicates policy information, describes changes or impact, and describes implementation rules. Executive Order-A Policy statement issued by the Chancellor that governs activity at the campuses; Official documents, numbered consecutively, through which the Chancellor’s Office manages the operations of the CSU System – Affect on admissions process: Dictates standards for evaluation http//:calstate.edu/ First-Time Freshmen Criteria 1. Must be a high school graduate: – Earn a high school diploma or; – Pass the General Educational Development (GED) test or; – Pass the California High School Proficiency examination Source: http://www4.csudh.edu/admissions/first-time-freshmen/admission-requirements/index First-Time Freshmen Criteria (continued) 2. Must complete, with a grade of C or better, “a-g” pattern of college preparatory work: Source: a-g subject area resource guide - http://www.ucop.edu/agguide/a-g-requirements/index.html First-Time Freshmen Criteria (continued) Other Types of Credit That May Satisfy “a-g” Subject Requirement: Earn a 3, 4, or 5 on the AP exam or; Earn the required score for the following SAT Subject Test: 520 470 680 540 540 American History World History English (writing portion) Math Biology/Chemistry /Physics Complete a baccalaureate course with a C or better that meets the CSU General Education-Breadth or IGETC requirement in the areas listed on the "a-g" list Source: http://www.calstate.edu/sas/documents/AdmissionHandbook.pdf Source: http://www.ucop.edu/doorways/ First-Time Freshmen Criteria (continued) 3. Earn a qualifiable eligibility index: The eligibility index is a weighted combination of the high school GPA during the final three years of high school (10th through 12th grades) and a score on either the SAT or the ACT (See chart on next slide). – A California high school graduate (or a resident of California for tuition purposes) needs a minimum index of 2900 using the SAT I or 694 using the ACT. – Non residents of CA must have a minimum index of 3502 using the SAT or 842 using the ACT – If the grade point averages 3.0 or above (3.61 for nonresidents), student are exempt from submitting test scores. However, students are urged to take the SAT or ACT since all campuses use test results for advising and placement purposes. Source: http://www4.csudh.edu/admissions/first-time-freshmen/admission-requirements/index First-Time Freshmen Criteria (continued) Eligibility Index Resident Eligibility Index Table (abbreviated version) Nonresident Eligibility Index Table (abbreviated version) GPA SAT I ACT GPA SAT I ACT 2.99 510 10 3.60 730 13 2.80 660 14 3.40 890 17 2.60 820 18 3.20 1050 21 2.40 980 22 3.00 1210 25 2.20 1140 26 2.80 1370 29 2.00 1300 30 2.60 1530 33 Note: This is a partial list; A GPA above 3.0 does not revert to index for consideration Source: http://www4.csudh.edu/admissions/first-time-freshmen/admission-requirements/index Early Assessment Program (EAP) Early Assessment Program Changes in 2015 Memorandum: During the transition, and partially due to the changes in the examination structure, the CSU anticipates that fewer students may be identified as demonstrating readiness, resulting in a potential increase in the number of English Placement Test (EPT) and Entry Level Math (ELM) test takers over the next two to three years. In order to offset this increase and provide students with an additional pathway to determine their college readiness, the CSU will also use SAT or ACT results to indicate conditional status in English and mathematics beginning in spring 2015. Based on an analysis performed by the Educational Testing Service (ETS), in conjunction with our Department of Analytic Studies the CSU has identified the SAT and ACT cut scores that can determine conditional exemption and will complement the exemption cut scores that are matched with scores on the EPT/ELM. Source:https://newscenter.sdsu.edu/dus/earlyassessment/files/03607-EAP_Changes_Memo_2015.pdf Early Assessment Program (EAP) Beginning in Spring 2015, CSU will also use SAT/ACT results to indicate a conditional college-readiness status in English and Mathematics. This allows for students to be placed in appropriate senior year English and/or Mathematics courses. The following New CSU Conditionally Ready Cut Score below will be used to conditionally exempt FTF Admitted (ACON/ADMIT/STRQ/ASLF) students from taking the ELM/EPT Test. Source: Memorandum from CSU Chancellor’s Office-September 11, 2014 http://www4.csudh.edu/eap/ Early Start Program Executive Order 1048 calls for the inclusion of all students who need to improve their English skills into our Early Start Program by 2014. For the first two years, we have only required those students who are most at risk to participate, i.e. those who score in the lowest quartile on the English Placement Test. With summer 2014, campuses will require all non-exempt students to participate who do not achieve a passing score on the test. Source: http://www.calstate.edu/eo/EO-1048.html Early Start Program (continued) All new freshmen students who have not demonstrated collegereadiness in mathematics and English will need to participate in the Early Start Program. – This program will help students become ready for college-level English and mathematics before the start of their first term. Resident students are required to participate in the Early Start Program if their ELM score is less than 50 and/or their EPT score is less than 147. Source: http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Freshmen Application Checklist Step 1 Before applying, gather high school transcript, SAT and/or ACT scores, and $55 application fee (or application fee waiver) Step 2 Complete the application on CSUMENTOR.EDU Step 3 Send official transcripts and test scores to the Office of Admissions Step 4 Take the EPT and ELM, unless exempt Step 5 Set up MyCSUDH.edu account Step 6 Confirm Intent to Enroll by May 1st (Fall applicants only) Step 7 Apply for Financial Aid (between January & March) Step 8 Meet the immunization requirements (students who have attended a California high school after 7/1/99 have met the requirement) Step 9 Apply for University Housing, if desired Source: http://www4.csudh.edu/admissions/first-time-freshmen/application-checklist/index Freshmen-Important Dates Date Event October 1 First day to apply to CSU Dominguez Hills for Fall 2015. Apply at CSUMENTOR.EDU November 30 Priority Application Date: The priority application period is October 1 to November 30, 2014 January 1, 2015 Apply for Financial Aid: You can apply for 2015-16 Financial Aid on January 1st by filing a Free Application for Federal Student Aid (FAFSA). Apply by March 2, 2015 for priority processing. February 15, 2015 Missing Application Documents Deadline: Any missing application documents must be received by the Admissions Office no later than February 15, 2015 in order to complete your application. After this date, you may be placed on a waiting list for consideration if space in the fall class becomes available. Check My.CSUDH.EDU for the latest information on what documents you're still missing. March 2, 2015 Priority Financial Aid Application Deadline: Apply for 2015-16 Financial Aid by March 2nd for priority processing. To apply, file a Free Application for Federal Student Aid (FAFSA). March 2015 Take Required Testing ASAP: All students are required to take the ELM/EPT tests before registration so get started right away. Sign up online at CSUMentor. April 15, 2015 You must be admitted by April 15, 2015, to apply for housing. April 27, 2015 Fall 2015 Registration Begins: Make sure you sign up for New Student Orientation where you will get help registering for the right classes. Need more help? Check out our registration help website. May 1, 2015 Intent to Enroll Filing Deadline: Confirm your Intent to Enroll at CSUDH. Log into My.CSUDH.EDU and go to the Application Status link, click on Accept/Decline, then select I Accept Admission or I Decline Admission. July 15, 2015 Transcripts Deadline: Official high school transcripts showing the graduation date must be received by the Admissions Office by this date. August 22, 2015 Fall Classes Begin: Also the beginning of the Late Registration/Add/Drop period Source: http://www4.csudh.edu/admissions/first-time-freshmen/important-dates/index Transfer Students (Upper Division) Criteria 1. To qualify for admission as an upper division transfer, applicants must complete 60 or more transferable semester units. 2. Applicants must also complete the “Golden Four” (see below) with a C or better and have completed at least 30 semester units of general education courses, graded C or better in each course. – 3 semester units in written communication, – 3 semester units in oral communication, – 3 semester units in critical thinking, AND – 3 semester units in mathematics/quantitative reasoning Source: http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Transfer Students (Upper Division) Criteria (continued) 3. Acquire a cumulative grade point average of 2.0 or better in all transferable college units attempted. 4. Are in good standing at the last college or university attended (i.e. eligible to re–enroll at that college or university) Source: http://www4.csudh.edu/admissions/transfer-students/admission-requirements/index Transfer Associate Degree: A Pathway to the CSU Degree (Senate Bill No. 1440) The Student Transfer Achievement Reform (STAR) Act established an Associate in Arts for transfer (AA-T) or Associate in Science for transfer (AS-T) for California Community College students. These degrees are designed to provide a clear pathway to the California State University (CSU). www.adegreewithaguarantee.com www.sb1440.org California Community College students who are awarded a transfer associate (AAT/AS-T) degree and meet the CSU minimum admission requirements are guaranteed admission with junior standing (minimum 60 semester units) and are given priority admission consideration. Once admitted, the student will only be required to complete 60 additional prescribed units to qualify for the similar baccalaureate's degree. Source: http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Source: http://www.calstate.edu/transfer/degrees/documents/sb_1440_bill_20100929_chaptered.pdf Transfer Associate Degree: A Pathway to the CSU Degree (Senate Bill No. 1440) SB-1440 students must verify the transfer degree in order to qualify for the guarantee, must have the same major, and must meet all deadlines. There are no exceptions. The degree path at CSUDH is the same for all students, SB-1440 or not. Transfer Application Checklist Source: http://www4.csudh.edu/admissions/transfer-students/application-checklist/index Important Dates Date Event October 1, 2014 October 1st is the first day to apply to CSU Dominguez Hills for Fall 2015. Apply at CSUMENTOR.EDU. November 30,2014 Priority Application Date: The priority application period is October 1 to November 30, 2014. January 1, 2015 Apply for Financial Aid: You can apply for 2015-16 Financial Aid on January 1st by filing a Free Application for Federal Student Aid (FAFSA). Apply by March 2, 2015 for priority processing. March 2, 2015 Priority Financial Aid Application Deadline: Apply for 2015-16 Financial Aid by March 2nd for priority processing. To apply, file a Free Application for Federal Student Aid (FAFSA). March 15, 2015 Transcript Deadline for coursework completed through Fall 2014. After this date, you may be placed on a waiting list for consideration if space in the fall class becomes available. Check My.CSUDH.EDU for the latest information on what documents you're still missing. April 15, 2015 You must be admitted by April 15, 2015 to apply for housing. May 1, 2015 Intent to Enroll Filing Deadline: Confirm your Intent to Enroll at CSUDH. Log into My.CSUDH.EDU and go to the Application Status link, click on Accept/Decline, then select I Accept Admission or I Decline Admission. July 15, 2015 Transcripts Deadline: All official college transcripts through Spring 2015 must be received by the Admissions Office by this date. August 22, 2015 Fall Classes Begin Also the beginning of the Late Registration/Add/Drop period. Source: http://www4.csudh.edu/admissions/transfer-students/important-dates/index Admissions Inquiry Source: Main Menu > CSU SA Baseline > CSU Admissions > Inquire > Admissions Inquiry Peoplesoft – Admission Status Coding Peoplesoft – Admission Status Coding Intent to Enroll and its Importance Indicating Intent to Enroll is required to participate in New Student Orientation, apply for Housing, receive mandatory academic advisement, and register for classes. Although the deadline for intent to enroll is May 1st, the student may submit it sooner in order to take advantage of course availability and University resources. Indicating your Intent to Enroll is not required for Spring. How to Submit Intent to Enroll To confirm Intent to Enroll at CSUDH, students must log into My.CSUDH.EDU and go to the Application Status link, click on Accept/Decline, then select I Accept Admission or I Decline Admission. Currently there is no fee associated with the Intent to Enroll. Admissions Appeals What is an appeal? A student may appeal his or her admission denial if he or she believes his or her academic or personal circumstances could not be considered adequately through the standard admission review process or that an error occurred in the application review. If a student believes he or she has been denied admission in error, he or she must submit an appeal within 15 days of receipt of his or her denial letter (This timeline is based on Assembly Bill 670, Section 89030.7) Assembly Bill 670, Section 89030: Requires the CSU to ensure that its campuses implement uniform appeal procedures, as specified, for applicants who are denied admission to a campus and uniformly communicate these procedures to students, as specified. Source: http://www.csudh.edu/admissionappeals Source: http://ahed.assembly.ca.gov/sites/ahed.assembly.ca.gov/files/reports/AHED%202011-12%20Leg%20Summary%20FINAL.pdf Source: http://www.leginfo.ca.gov/pub/11-12/bill/asm/ab_0651-0700/ab_670_bill_20110803_chaptered.pdf Admissions Appeals (continued) Students must print and attach the “Admissions Appeal Request & Cover Sheet” with their complete appeal packet Only one appeal may be submitted per semester All documents submitted as part of the appeal will not be returned to the applicant Appeal decisions will be mailed within two weeks of submission and will be reflected on My.CSUDH.edu Letters of recommendation will not be considered ***All documents should be submitted together in one packet. Incomplete packets may be delayed or immediately denied.*** Source: http://www.csudh.edu/admissionappeals Admissions Appeals (continued) What an appeal needs to include: A brief written statement from the applicant which clearly states the reason for appeal – If submitting additional information to be considered, the statement should include an explanation of why the additional information was not available at the time of application – Any extenuating circumstances must be documented (Ex. Medical records, or a letter from school official which verifies and specifies school error). Updated Official transcripts, as applicable Source: http://www.csudh.edu/admissionappeals References http//:calstate.edu http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf https://secure.csumentor.edu/Filing_Status/ http://www4.csudh.edu/admissions/first-time-freshmen/admission-requirements/index http://www4.csudh.edu/admissions/first-time-freshmen/application-checklist/index http://www4.csudh.edu/admissions/first-time-freshmen/important-dates/index http://www.ucop.edu/doorways/ http://www4.csudh.edu/eap/ http://www.calstate.edu/eap/index.shtml https://newscenter.sdsu.edu/dus/earlyassessment/files/03607-EAP_Changes_Memo_2015.pdf http://www4.csudh.edu/admissions/transfer-students/admission-requirements/index http://www4.csudh.edu/admissions/transfer-students/index http://www4.csudh.edu/admissions/transfer-students/important-dates/index http://www4.csudh.edu/admissions/transfer-students/application-checklist/index http://www4.csudh.edu/admissions/ http://www.csudh.edu/admissionappeals http://ahed.assembly.ca.gov/sites/ahed.assembly.ca.gov/files/reports/AHED%202011-12%20Leg%20Summary%20FINAL.pdf http://www.leginfo.ca.gov/pub/11-12/bill/asm/ab_0651-0700/ab_670_bill_20110803_chaptered.pdf http://www.calstate.edu/eo/EO-1048.html Thank you for coming!! 1. Presentation will be available online: http://www4.csudh.edu/sis/business-processdocumentation/index • Under Admissions: 2014 Admissions Office Overview Presentation 2. Please fill out the Survey • We would like to take your input into consideration for future information sessions Questions and Answers Admissions, Records, & Financial Aid A Presentation of Practices & Procedures Graduate Admissions November 4, 2014 Office of Admissions Vanessa Cervantes - Lourdes Lopez CSU Mentor csumentor.edu Fall applications open October 1 Spring applications open August 1, if applicable List of open programs-https://secure.csumentor.edu/Filing_Status The Undergraduate Admission Application is used for - 2nd BA (Nursing only). The Graduate Admission Application is used for the following programs - Master’s, Credential, and Certificate. CSU Mentor Campus Notice Graduate Application Review In partnership with Academic Departments & Graduate Studies Office Completed Application Files are reviewed by the Graduate Admissions Evaluators Evaluation includes GPA (except when a graduate degree has been received) and verification of a Bachelor’s Degree from a Regionally Accredited Academic Institution Grad Summary Form is sent to Academic Department in Singularity/Grad Workflow (DREV) Academic Department reviews documents and makes admission decision, which is sent back to Admissions in Singularity Graduate Admission Evaluator codes Admit or Deny decision into PeopleSoft PeopleSoft-Admissions Status Coding Program Action Action Reason Definition APPL COMP Application Complete APPL DREV Application in Department Review APPL DREX Application in Review by Exception Committee APPL INC APPL INCR Application Incomplete After Review ADMT ADMT Admission Decision is Admit ADMT ACON Admission Decision is Conditional Admit ADMT APEL Admission Decision is Admit based on Appeal ADMT APRO Admission Decision is Admit on Probation ADMT APRV Admission Decision is Provisional (Graduate Only) ADMT ASLF Admission Decision is Admit based on SelfReported Information Application Incomplete PeopleSoft-Admissions Status Coding Program Action Action Reason Definition ADRV NSHO Admission Decision is Revoked for Non-Enrollment DEIN STRQ Admitted Student Intends to Enroll DENY DENY Admission Decision is Deny DENY ADRV Admission Decision is Revoked for eligibility DENY APEL Admission Decision is Deny based on Appeal WAIT APLA or ADLE DENY NOBD Admissions decision Deny for No Bachelors degree WAIT APLE or ADLE Admission Decision is Waitlist for Additional Grades WAIT APLT or INFD Admission Decision is Waitlist for missed Document Deadline WAIT NOIN Admission Decision is Waitlist for No Intent to Enroll WADM ADMN Administrative Withdrawal (active student) WADM STUD Administrative Withdrawal (student request) WAPP WAAD Applicant Withdrawal (after admission decision) WAPP WBAD Applicant Withdrawal (before admission decision) Admission Decision is Waitlist based on Appeal Graduate Admission Requirements- Domestic http://www4.csudh.edu/university-catalog/ General Requirements The minimum requirements for admission to graduate and post baccalaureate studies at a California State University campus are in accordance with university regulations as well as Title 5, Chapter 1, Subchapter 3 of the California Code of Regulations. Specifically, a student shall at the time of enrollment: • have completed a four-year college course of study and hold an acceptable baccalaureate degree from an institution accredited by a regional accrediting association, or shall have completed equivalent academic preparation as determined by appropriate campus authorities; • be in good academic standing at the last college or university attended; • Has attained a 2.5 GPA in Either a whole baccalaureate program Or in the last 60 semester (90 quarter units)units attempted Or have already obtained a post baccalaureate (graduate) degree form a regionally accredited institution (Masters or higher) • satisfactorily meet the professional, personal, scholastic, and other standards for graduate study, including qualifying examinations, as appropriate campus authorities may prescribe. In unusual circumstances, a campus may make exceptions to these criteria. Graduate Application Checklist http://www4.csudh.edu/admissions/graduate-credential-students/application-checklist/index Step 1 Before applying, gather official transcripts and $55 application fee Step 2 Complete the application on CSUMentor.edu Step 3 Complete any supplemental department application and other specific program requirements, please refer to Program coordinators at http://www4.csudh.edu/graduate-studies/degree-programs/index Step 4 Send official transcripts for all schools previously attended to the Office of Admissions Step 5 Set up MyCSUDH.edu account Step 6 Apply for Financial Aid Graduate- Important Dates You Should Know http://www4.csudh.edu/Assets/CSUDH-Sites/Admissions/docs/grad-program.deadlines.pdf Process of Evaluation/ Calculation of GPA Determination of Academic Program Verification of receipt of Bachelor’s Degree prior to admit term : official transcripts GPA verification for Master’s, Credential and 2nd BA/BS programs (2.5 Cumulative) GPA less than 2.5 = calculation of the last 60 semester units (90 quarter) No GPA calculation is required for applicants with Graduate degrees Professional and community college coursework completed after the first bachelor’s degree is not counted in the GPA calculation GPA is calculated by dividing the total quality points by the total grade point hours. QP/GPH= GPA Common Reasons for DENY The Admissions Office may deny an applicant for the following reasons: Does not have Bachelor’s degree from a regionally accredited institution, or its equivalent Not in good standing at last academic institution English Proficiency exam scores are below minimum requirement (TOEFL/IELTS) for applicants with foreign coursework Singularity/Hershey/ STARRS Access Request Form http://www4.csudh.edu/Assets/CSUDH-Sites/IT/docs/Request-Access-Hershey.pdf Singularity/ Hershey/ STARRS Image Search/ Summary Form https://dhaapw1.csudh.edu Summary Form Special Admission Action http://www4.csudh.edu/university-catalog/ Special Admission Action An applicant who does not qualify for admission under the regular admission criteria may be admitted to a program by special action if, upon the basis of acceptable evidence, the applicant is judged by the specific program coordinator and school dean to possess sufficient academic and professional potential pertinent to the educational objectives to merit such action. Students who don’t have a bachelor’s degree, but have a master’s or a doctorate degree, may qualify for special admission consideration. Thank You For Coming! 2014 Admissions Office Overview Presentation will be available online at: http://www4.csudh.edu/sis/business-process-documentation/index We would like to take your feedback into consideration for future information sessions. Please complete the survey! Admissions, Records, & Financial Aid A Presentation of Practices & Procedures November 4, 2014 Transfer Credit/Curriculum Updates (Degree Audit) By: Carolyn Veek and Saul Soria What is Transfer Credit? Transfer credit is the process that articulates external courses to equivalent CSUDH courses. It determines transfer units and grade point average toward a degree. It is initially processed by the Admission Evaluators after a student has accepted their admissions offer and the student’s file is complete, this includes freshman, transfer, and international students. Application submitted. Transcripts and additional documents submitted. File goes complete, this may happen more than once, and the evaluation is finalized if the student is admissible. Intent to enroll is submitted and student registers TRANSFER CREDIT AND ANY ADDITIONAL CREDIT IS COMPLETED • Current campus term and current admission term are processed by Admissions Evaluators. Updates of transfer credit for continuing students are processed by Admissions or Graduation Evaluators based upon the student’s term of admission. • For the Fall 2013 term, 3221 students received transfer credit evaluations, excluding freshman applicants who had AP or college coursework. • For the Fall 2014 term, 3279 students received transfer credit evaluations, excluding freshman applicants who had AP or college coursework. • Transfer credit is not processed for applicants until their applications have been completed, evaluated, and the student has submitted their intent to enroll. Priority is given to the following groups: − NSO (New Student Orientation) attendees − Enrolled students Types of Transfer Credit − Baccalaureate level coursework taken at other regionally accredited institutions (In state, out of state, and international) − AP exams, CLEP or IB exams − Military Credit − Graduate transfer credit ( Reviewed by academic programs) AP Exams, CLEP, and IB Exams • If a course is noted on a transcript as met by AP, CLEP, etc. then CSUDH needs official test scores to award credit for those exams. Credit is not awarded based on transcripts as evaluators cannot award credit for those courses met by AP, CLEP, etc. from the transferring school. • When AP scores come in they are posted to the applicants degree audit. The evaluator will review the student’s file and transfer credit to determine if any updates are needed to a particular GE area based upon certification. (Figure 1 and 2) Figure 1 (Test Credits Automated) Figure 2 ( Degree Progress) Military Credit (Source) (http://www.calstate.edu/EO/EO-1036.html) & (http://www.calstate.edu/sas/documents/va11_EPS-Memo-to-Presidents-Academic-Support-For-Military-Students-Oct1020111.pdf) Veterans who submit a DD214 showing one or more years of active duty service and an honorable discharge will be awarded credit for Area E. Coursework (Source) http://www4.csudh.edu/university-catalog/2013-2014-catalog/undergraduate •The majority of transfer credit is for coursework completed at regionally accredited institutions. •Students may be permitted to transfer no more than 70 semester (105 quarter) units to a CSU campus from an institution which does not offer bachelor’s degrees or their equivalents, e.g., community colleges. All courses completed above the 70 units will still meet subject requirements and affect GPA. •Although More than 70 units can be accepted from 4 year accredited institutions., Given the university’s 30-semester (45-quarter) unit residency requirement, no more than a total of 90-semester (135-quarter) units may be transferred into the university from all sources. •Courses are used in the appropriate GE area based upon the semester when the course was attempted. (See Figure 2) •Evaluators will use the following codes appropriately to exclude courses that have been officially repeated, excluded or illegally repeated: − PETE (Petition Exclude GPA and Units Earned) − PETI (Petition Include GPA and Units Earned) − PIGA (Petition Include GPA and Exclude Unit Earned) Figure 1 (Course Credits Automated) Figure 2 (Degree Progress ) Transfer Credit is Like an Equation (Incoming Course) + (CSUDH Equivalent) + (Requirement Term) = DEGREE AUDIT − This is a simplified equation as numerous factors affect the equation; requirement term, grade received, units, articulation agreements, etc. • PeopleSoft needs to be programmed for the equation. • Incoming courses are entered in to PeopleSoft based on information from the incoming school’s catalog including the course prefix, number, title, and units. • Transfer subject rules are created that determine how a course is utilized in the degree audit; whether to a CSUDH equivalent course, generic General Education area, or bulk transfer units. Schools are constantly adding new courses or changing course information. CSUDH is creating new majors, changing major requirements, creating new articulations with the Community Colleges, etc. All of these updates and changes affect the transfer credit to degree audit equation. In 2012, LBCC changed the course numbers for their Economics courses. New transfer rules had to be built for these changes In 2013, the CSUDH GE committee approved the use of the Economics 211 course to meet Area D in GE. The transfer rules in PeopleSoft for any incoming course articulated to Economic 211 had to be reviewed and updated as needed for all schools. Transfer Rules and Transfer Credit When evaluators process the transfer credit, the degree audit will pull in any approved community college course to CSUDH course articulations. The CSUDH equivalent will show in the degree audit. Figure 1 (Course Credits Automated) Figure 2 (Degree Progress ) Transfer Rules and Transfer Credit When evaluators process the transfer credit for courses without approved articulations or from schools for which we do not have transfer rules built, the evaluators will assign a “dummy” code for courses that meet general education or will assign the course to bulk transfer units. Bulk units and any courses not used in degree requirements will show at the bottom of the degree audit in the courses not used section. Figure 1 (Course Credits Automated) Figure 2 (Degree Progress ) Transfer Credit to Degree Audit • As of October 2014, there are 48 schools with transfer rules built in to PeopleSoft out of the 164 California Community Colleges, CSUs, UCs, and a few other schools. • Schools are constantly adding, updating, or changing courses so there is continual maintenance and updates done for the transfer rules in PeopleSoft. − As curricular updates and changes are provided by the feeder school, the transfer rules are updated. • A variety of resources are utilized, i.e. ASSIST, incoming school’s catalog, etc. to determine how the incoming course will be built in to the transfer rules. • PeopleSoft populates the degree audit from transfer credit based on the transfer rules built or, for schools with no transfer rules built, based on how the evaluator codes the incoming course. Requirement Terms and Degree Audit • A student’s requirement term affects how courses are used in the degree audit Figure 1 (Degree Progress ) Figure 2 (Degree Progress ) • A student’s degree audit reflects the program requirements in effect at the time of the student’s requirement (catalog) term. If changes were made to a major, or a new major was created, in a subsequent term then those changes will only be reflected in the degree audit for students’ whose requirement term is the same as or later then the term the changes became effective. • In the examples above, the student was admitted in Fall 2011 (Figure 1). He changed his major to CTC General which did not have its own major code until Fall 2013. The student’s degree audit did not show his major requirements after the change of major was processed. Once the student’s requirement term for his major was updated to the first term that the major code was effective (Figure 2) his major requirements showed in his degree audit. What is Articulation? “Articulation is the process of developing a formal, written agreement that identifies courses (or sequences of courses) on a ‘sending’ campus that are comparable to, or acceptable in lieu of, specific course requirements at a ‘receiving’ campus.” − California Articulation Policies and Procedures Handbook (2013) Types Articulation Available in ASSIST www.assist.org − Major Prep − Department/Course-tocourse − CSUDH GE − CSU GE Breadth/ US History, Constitution & American Ideals/IGETC Who can propose an articulation agreement? − − − − − − Articulation Officers Faculty Staff Counselors/ Advisors Students Inquiring minds ASSIST.ORG Web ASSSIT Contact Articulation Officer AO emails Dept. Chair course materials (outline, syllabus, catalog description) Dept. Chair or assigned faculty reviews course materials Dept. Chair emails AO with decision to approve or deny articulation Approved articulation is added to ASSIST and entered into PS/Degree Audit System Contact: Cynthia Turner, CSUDH’s Articulation Officer cturner@csudh.edu or 310/243-2899 Course Identification Number System/C-ID www.c-id.net “C-ID, the Course Identification Numbering System, is a faculty-driven system that was initially developed to assign identifying designations (C-ID numbers) to significant transfer courses. C-ID addresses the need for “common course numbers” by providing a mechanism to identify comparable courses. Most CID numbers identify lower-division transferable courses commonly articulated between the California Community Colleges (CCC) and universities (including Universities of California, the California State Universities, as well as with many of California's independent colleges and universities). ” Source: http://www.c-id.net/about.html How is C-ID articulation established? CCC course C-ID Descriptor CSU Course ELAC ACCTG 1 Financial Accounting C-ID ACCT 110 Financial Accounting ACC 230 Financial Accounting • Community College courses are qualified/“articulated” to a C-ID Descriptor. • CSU faculty review C-ID descriptors and identify which CSU courses each descriptor may receive credit for. • Any CCC course qualified/”articulated” to carry a C-ID number will receive automatic transfer credit for the designated CSU course. Coming June 2015: ASSIST Next Gen ASSIST Next Gen Learn more: ASSIST Next Gen Public System Webinar http://info.assist.org/webinar.html Recommended audience: Counselors, Advisors, Evaluators, Transfer Directors, etc. ASSIST NEXT GEN Public Site Demo PDF (screen shots): http://www.calstate.edu/sas/documents/Fall2014_ConferencePresentations/ASSIST_ NextGeneration2014.pdf Frequently Asked Questions • • • The University Curriculum Committee (UCC) approved changes to our major requirements. Why aren’t these changes reflected in the degree audit? − Changes to the academic requirements page are entered based on memos received from the Provost’s office. These memos detail the changes approved by the UCC. The changes are entered in to PeopleSoft effective for the term that the UCC has approved the changes. − If a correction needs to be made to the academic requirements in the degree audit based upon UCC approved changes, please email Brandy McLelland (bmclelland@csudh.edu) or Carolyn Veek (cveek@csudh.edu) with detailed information regarding corrections that need to be made. There is an articulation agreement with XYZ College, why aren’t the courses showing in the requirements on the student’s degree audit? − If the transfer credit was posted prior to Summer 2014, the transfer articulation rules may not have been built in PeopleSoft at the time the transcript was posted. A request for a course substitution, via ARRC, will need to be submitted to use the course within the student’s degree audit. How do I request a course substitution for a student? – Course substitutions are submitted through the ARRC (Advisors Request and Records) in PeopleSoft and are then sent to the graduation unit. If you would like more information or training on how to use the ARRC, contact Carol Tubbs (ctubbs@csudh.edu) in the University Advisement Center. – An approved course substitution submitted through an AARC request is entered as an exception and is only for the student that the request has been submitted. It is not added to the transfer rules as a permanent substitution. Questions? Thank You For Coming! Presentation will be available online: http://www4.csudh.edu/sis/business-process-documentation/index Under Admissions: 2014 Admissions Office Overview Presentation Please fill out the Survey We would like to take your input into consideration for future information sessions Admissions, Records, & Financial Aid A Presentation of Practices & Procedures November 4, 2014 International Admissions & Student Services Liat Vorobiev & Michelle Taylor What is an International Student? An International Student is a person who travels to a country different from their own for the purpose of education • Includes Exchange Students • Excludes Citizens & Permanent Residents of the USA • A student currently out of the country does not hold a visa and may complete coursework online from their current location • An international student that is in the United States would primarily have an F-1 visa, but may also attend classes under another visa status (Ex. A, J, M, etc…) International Undergraduate & Graduate Applicants apply online at CSUMentor.edu Fall applications open on October 1 Spring applications open August 1 All International Applicants residing outside of the USA are encouraged to apply by May 1st in order to meet immigration timelines Undergraduate Application Deadlines •Fall Applications = May 1 Undergraduate Document Deadlines •Freshmen through Fall term = February 15 •Transfers through Fall term = March 15 •Freshmen with Graduation Date = July 15 •Final Transfers through Spring term = July 15 •Last Weekday in November ______________________________ •Spring Applications = November 1 Graduate Application & Document Deadlines •Varies by program (Coordinated through the Graduate Studies Office) •http://www4.csudh.edu/Assets/CSUDH-Sites/Admissions/docs/grad-program.deadlines.pdf All applicants must be admitted in time to receive immigration documents and travel to the USA International Undergraduate students with an F-1 Visa cannot apply to the following programs due to their online education or off-campus component Applied Studies Clinical Science MSW – Part Time Nursing Quality Assurance Teacher Ed Credential International Graduate students with an F-1 Visa cannot apply to the following programs due to their online education or off-campus component MBA Online MPA Online Humanities Online (HUX) Negotiation, Conflict Resolution, & Peacebuilding (NCRP) M.A. Nursing (Exception is MEPN/Clinical Nurse Lead) International Application Checklist Step 1 Complete the application for admission on CSUMentor.edu & pay the application fee Step 2 Activate My.CSUDH.Edu account & Confirm Intent to Enroll by May 1st (Fall Undergraduate Applicants Only) Steps 3-6 Send official transcripts (with international transcript evaluation and course syllabi, if applicable), official test scores, and affidavit of financial support to the Office of Admissions Step 7 Send Immigration Forms Step 8 Apply for University Housing (following admission) Step 9 Purchase Health Insurance (Executive Order 1082) – CSUHealthlink.com (following admission) English Proficiency http://www4.csudh.edu/admissions/international-students/required-documentation/english-proficiency Applicants must show evidence of competence in the language. The results of the Test of English as a Foreign Language (TOEFL) or International English Language Testing System (IELTS) with a passing score are required to show proof of English competence. Both Graduate and Undergraduate applicants that have not attended schools at the secondary level or above for at least 3 years full-time where English is the principal language of instruction must present one of the following: Undergraduate Applicants •A minimum score of 500 on the paper-based TOEFL exam, •A minimum score of 61 on the internet-based TOEFL exam (iBT) •A minimum score of 173 on the computer-based TOEFL exam •A score of 5.5 or higher on the IELTS •A score of 500 or higher on the Critical Reading section of the SAT •A score of 22 or higher on the English section of the ACT •A score of 3 or higher on the AP English Language and Composition Examination OR the AP English Literature and Composition Examination Graduate Applicants* •A minimum score of 550 on the paper-based TOEFL exam, •A minimum score of 80 on the internet-based TOEFL exam (iBT), •A minimum score of 213 on the computer-based TOEFL exam, or •A score of 6.5 or higher on the IELTS. *Some Graduate Programs may require higher scores, contact the Program Coordinator for additional requirements. **Graduate applicants may submit a request for a waiver review to their academic department, which must be approved by the Program Coordinator, Department Dean, and Dean of Graduate Studies Financial Certification and Costs http://www4.csudh.edu/admissions/international-students/requireddocumentation/financial-certification The Affidavit of Financial Support must indicate that a student has enough funds to cover the first year of full time study. The form must be completed before student can be issued a Form 1-20. • Financial certification must verify support for tuition, living expenses, health insurance, transportation and other personal expenses • Undergraduate = $33,300 • Graduate = $31,710 Limited work opportunities are available on campus International Students are not permitted to work off-campus, except under proof of severe economic hardship, to be determined by the campus International Student Advisor International Students do not qualify for financial aid Send Immigration Forms (if applicable/currently residing in the USA) Passport with Visa Stamp Current Form I-20 Once admitted, International Students are required (EO 1082) to purchase health insurance (CSU Requirement) Must include coverage for •Major Medical & Hospital - $100,000 •Repatriation & Evacuation - $30,000 •Deductible may not exceed $500 http://www.calstate.edu/eo/EO-1082.html www.CSUHealthlink.com Undergraduate Admission Criteria Level of Study: Freshman Transfer GPA Requirement 3.0/4.0 or SAT/GPA on Resident Index 2.0/4.0 • Must be in good standing at last school attended • Held to additional requirements if 2+ years of US work and/or US HS graduation Test Scores • SAT is not required for admission consideration, but can be taking into consideration if official scores are received • TOEFL/IELTS, as indicated on previous slide Graduate Admission Criteria • Completion of a four-year college course of study and an acceptable baccalaureate degree from an institution accredited by a regional accrediting association or completion of equivalent academic preparation as determined by appropriate campus authorities with an overall GPA of at least 2.5 (A = 4.0) OR • A grade point average of at least 2.5 (A = 4.0) in the last 60 semester (90 quarter) units attempted. OR • Have already obtained a post-baccalaureate (graduate) degree from a regionally accredited institution AND • Satisfactory adherence to the professional, personal, scholastic, and other standards for graduate study, including qualifying examinations, as appropriate campus authorities may prescribe. Continuing International Students are required to maintain full-time enrollment and work closely with the International Student Services Office in order to stay abreast of current policies & procedures International Student Advisor : Liat Vorobiev http://www4.csudh.edu/iss/index International Student Services (ISS) Liat Vorobiev Coordinator, International Student Services Designated School Official (DSO) What is ISS? International Student Services (ISS) ISS is the “home-away-from-home” for all F-1 international students. Once a student is admitted, we collect immigration documents and help students maintain their F-1 status while at CSUDH Assist students with employment options while in academic program and after they graduate. Documents Collected While at CSUDH, all F-1 international students must submit the following to ISS: – Valid passport (valid for 6 months into the future at all times) – F-1 visa – I-94 (departure / arrival card) – Valid CSUDH I-20 – Proof of health insurance Students will not be able to register if they cannot provide ISS with this. Services ISS Provides Change of Status Concurrent Enrollment letters Career Practical Training (CPT) DMV Guidance Economic Hardship Extension of Stay Letter requests (immigration / SSN) Leave of Absence Optional Practical Training (OPT) Part Time Reinstatement SEVIS Transfer Travel Signature Etc. Workshops: – OPT, CPT, Orientation Programs: – – – – Coffee Break Off-campus trips International Education Week (IEW) Etc. Any additional support needed International Students at CSUDH As of Fall 2014, 100 int’l students – 42 male and 58 female – Come from 32 countries including Korea, India, Japan and Saudi Arabia. – Studying in 37 different areas including Computer Science, English: TESL, Education, Business Administration and Biology. Questions for ISS? Thank You For Coming! Presentation will be available online: http://www4.csudh.edu/sis/business-processdocumentation/index “Admissions: 2014 Admissions, Records, & Financial Aid Campus Presentation” Please fill out the Survey We would like to take your input into consideration for future information sessions ADMISSIONS: INSIDE & OUT A Presentation of Admissions Practices & Procedures 2014 The Office of Admissions Admissions and Records Residency Work Shop By: Mayra Aguilera and Gabby Salas WHAT IS RESIDENCE? http://www.calstate.edu/as/stat_abstract/stat0809/pdf/z8a09.pdf “Residence” for purposes of tuition classification is the location with which a person is considered to have the most settled and permanent connection, where that person intends to remain, and to return after any absence. What make a student a nonresident? Nonresidents— A Persons who does not have residence in California for more than one year immediately preceding the residence determination date. Nonresidents can be from another state or country. Residence Requirements http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf University requirements for establishing residency are independent from those of other types of residency, such as for tax purposes, or other state or institutional residency. It is solely to determine whether a student should pay University fees on an in-state or out-of state basis. Admission Responsibilities http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Admission Office is responsible for determining the residence status of all new and returning students based on the – Application for Admission – Residency Questionnaire Form – Reclassification Request Form – As necessary, other evidence furnished by the student Establishing Residence http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Generally, establishing residence in California for tuition purposes requires a combination of: – physical legal presence & – intent to remain in California indefinitely. Establishing Residence http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Students who are at least 19 years of age (adults) have the legal capacity to establish California residence for tuition purposes: • At least one full year prior to the residence determination date for the term in which enrollment is contemplated • Demonstrate both physical presence in the state combined with evidence of intent to remain in California indefinitely A student under the age of 19 (minor) normally derives residence from the parent (s) they reside with or most recently reside with. Reclassification http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Nonresident students seeking reclassification are required to complete a supplemental questionnaire that includes questions concerning their financial dependence on parents who do not meet University requirements. The following criteria are required to be eligible for reclassification: – Physical legal presence in California at least one year prior to the Residence Determination Date – Relevant actions that show intent to remain in California indefinitely – Financial independence- student should not be financially dependent on non-resident parents as defined in Education Code section 68044. Evidence of Establishing Residency http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Evidence demonstrating intent will vary from case to case but will include: • CA voter registration & voting in CA elections • Maintaining CA vehicle license plates & driver’s license • Maintaining active CA bank accounts • Filing CA income tax returns &listing a CA address on federal tax returns • Owning residential property or renting/leasing an apartment where permanent belongings are kept • Maintaining active membership in CA professional or social organizations (Job) • Maintaining a permanent military address & home of record in California (Active military or Veterans) A student who fails to submit adequate information to establish eligibility for resident classification will be classified as a Non-CA Resident. Non-citizens Noncitizens — Persons who are not citizens of the United States. Noncitizens may be immigrants who have established residency and may then pay resident fees; such as Permanent Resident card holders Exceptions http://www.calstate.edu/AcadAff/codedMemos/AA-2006-30-revised.pdf Exceptions and an exemption which permit the paying of California resident fees by certain non-residents of California: • Members of the Military stationed in California on active duty as well their dependents • Out-of-state full-time employees of public agencies including school districts and state institutions of higher education {Education Code 680791} • Most students who have attended three years of high school in California & graduated or attained the equivalent (sometimes referred to as AB540) • Adult School and Technical Schools do not satisfy the three year requirement for AB540 Whether or not an exception applies to a particular student, residency cannot be determined before the submission of an application for admission and any necessary supporting documents Dream Act http://www.calstate.edu/AcadAff/codedMemos/AA-2011-28.pdf Under Assembly Bill 131 signed into law on October 8, 2011 by Governor Brown, certain non-residents of the CSU will now be eligible for state-funded financial aid. Beginning on Jan 1, 2013, some non-resident CSU students who demonstrate need and have met certain criteria will be eligible for such aid. What students fall under the Dream Act? – Non-resident students who have attended high school in California for at least three years and received a high school diploma or its equivalent will be eligible for state administered financial aid. These are student have graduated, but have yet to become fully documented immigrants, in most cases through no fault of their own. – Note: Adult School and Technical Schools do not satisfy the three year requirement for AB540 Residence Determination Dates Residence Determination Dates are set each semester term: – Fall September 20 – Spring January 25 – Summer June 1 Student is responsible in submitting proper documentation prior to the Residence Determination Dates in order for the Admission Office to process students Residency Reclassification for the specified term. Residence Reclassification requests received after the determination date/deadline for the requested term will be automatically reviewed for the next available term. Falsification of Information Students incorrectly classified or granted an exception from nonresident’s tuition are: – Subject to reclassification as nonresidents and payment of nonresident tuition in arrears. – If incorrect classification results from false or concealed facts, the student is also subject to discipline pursuant to Section 41301 of Title 5 of the California Code of Regulations. Non-Resident Tuition Fee http://www4.csudh.edu/class-schedule/fa14/fees/index Non-Resident students (Foreign and Out of State Residents) Appeal for Residency Classification http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf Students classified as non-residents may appeal a final campus decision within 120 days of notification by the campus. A campus residence classification appeal must be in writing and submitted to: The California State University Office of General Counsel 401 Golden Shore, 4th Floor Long Beach, California 90802-4210 The Office of General Counsel can: – Make a decision or – Send the matter back to the campus for further review Forms (http://www4.csudh.edu/admissions-records/forms/index) – Residence Reclassification Request http://www4.csudh.edu/Assets/CSUDH-Sites/AdmissionsRecords/docs/Forms/new_ada_reclass_request.pdf – Residence Questionnaire – http://www4.csudh.edu/Assets/CSUDH-Sites/AdmissionsRecords/docs/Forms/residence_questionnaire.pdf – Affidavit AB540 California Nonresident Tuition Exemption Request - http://www4.csudh.edu/Assets/CSUDHSites/Admissions-Records/docs/Forms/ab540-affidavit.pdf References CSU Admission Handbook: http://www.calstate.edu/sas/publications/documents/admissionhandb ook.pdf CSU Chancellors Website http://www.calstate.edu/ Dream Act Memorandum (AA-2011-28) http://www.calstate.edu/AcadAff/codedMemos/AA-2011-28.pdf Questions? Thank You Presentation will be available online: http://www4.csudh.edu/sis/business-process-documentation/index Under Admissions: 2013 Admissions Office Overview Presentation Please fill out the Survey We would like to take your input into consideration for future information sessions