Use and Applications of National Student Clearinghouse Enrollment

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Roger Mourad – Washtenaw Community College
William Everin – Washtenaw Community College
Robert Roe – Alma College
Objectives
 Robert
 Brief intro to Clearinghouse
 Demonstration of how to format a file
 How to submit a file
 What the return files looks like
 Bill
 How CH matches records
 How to define the dataset
 How to define the request
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Objectives– Con’t
 Robert
 How to deal with issues in returned data file
 Specific example of working with graduation files that
contain multiple rows per student
 Roger
 An application of the use of Clearinghouse records in
the 2-year institution context: longitudinal student
outcome analysis
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National Student Clearinghouse
 The National Student Clearinghouse, a non-profit
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organization, was founded by the higher education
community in 1993
More than 3,300 colleges and universities, enrolling over
96% of all students in public and private U.S. institutions,
participate in the Clearinghouse
Our degree verification service, DegreeVerify, represents
over 80% of U.S. four-year degrees
More than 2,600 institutions participate in our enrollment
verification service, EnrollmentVerify, representing nearly
90% of currently enrolled U.S. college students
More than 1,200 high school districts and nearly 4,200 high
schools participate in the Clearinghouse
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National Student Clearinghouse
 All guarantors and most major student loan lenders
and servicers participate in the Clearinghouse
 Nearly 3,000 of the nation's largest employers,
recruiters and background search firms have
contracted with the Clearinghouse to perform secure,
online academic verifications
 The Clearinghouse performs more than half a billion
electronic student record verifications annually
 Over two million degrees are confirmed through
DegreeVerify each year
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Institutional Reporting
 Participants in EnrollmentVerify service (core) submit
a file to CH at census and at various points in the term
 File contains first name, mi, last name, DOB,
enrollment status (FT, HT, LH, W, etc.)
 Example
 Participants in the degree verify service submit a file to
CH after each graduation containing first name, mi,
last name, DOB, degree and degree date
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Student Tracker
 Student tracker is free if:
 Participate in free DegreeVerify and EnrollmentVerify
services, AND
 Report these additional data elements: class level,
college ID, and major and/or CIP
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Student Tracker Process
 Choose type of request
 Create file to submit
 Submit File
 Retrieve file
 Work with returned file
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Preparing a File For Submission
 For this example I used all students who were admitted
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to Alma but did not enroll (declines)
Want is to see where they ultimately enrolled
See Handout
Return Files
Example of use at Alma
William
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Working with Returned File
 For this example we look at all Alma Grads from past 15
years and look for post Alma Degrees
 The issue is multiple rows per student
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