Corporate Team Lead Meeting
Agenda
• Paint the Town Event Overview
• Why Paint Houses?
• History of the Event
• PTT Committee
• PTT Timeline
• Team Lead Role and Responsibilities
• Next Steps
Background:
“Paint the Town” is Give Back Cincinnati’s premier annual event
– Give Back Cincinnati began Paint the Town in Cincinnati in 2002 and
has steadily increased the size of the event from 4 homes to 42
homes in 2009
– PTT 2010, Evanston & Avondale will be the Ninth Annual event where
volunteers paint homes – free of charge to the homeowner – in one
day
– Each house is sponsored by a business or group and a team of 10-35
volunteers takes on the task
Paint the Town improves neighborhoods and builds community
Why Paint Houses?
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Houses are a cornerstone of our communities
The largest investment many people will make is in their homes
Home repair and maintenance is extremely costly
Many people simply can not maintain their homes
• PTT makes a huge impact in the life of the families and the spirit of the
community by giving a fresh face to old homes
• We HOPE that PTT serves as a catalyst for further community improvement
Paint The Town History
212 entire houses painted on 8 single day events
5605 Participants
35,500 Total Volunteer Hours
• The volunteer efforts are worth more than $600,000 to the community
• In addition, the homeowners are left with homes they can feel proud
• The Sherwin-Williams Company has graciously donated most of the paint,
as well as hundreds of paint brushes for Paint the Town
Paint the Town
… through the years
In 2010, we
arrive in
Evanston &
Avondale!
Goals:
50+ homes
1300 volunteers
Without the help of
multiple sponsors,
Paint the Town
would not be
possible…
Example of 2009 Paint the Town Sponsors
PTT Committee
• Works year round on planning
• Major buckets of work
– Neighborhood & Home Selection
– Supplies
– Sponsors
– Volunteers
• Support team on the day of:
– Area leads, supplies, etc
- Transportation
- Food/Beverage
- Finance/Accounting
- Public Relations
Timeline:
 November 2009:
Media announcements begin
 January 2010:
Applications available for homeowners
 February 2010:
Applications due
 March 2010:
Homes are selected
• May 2010:
Homeowners select paint colors and
homes are prepped
• June 12, 2010:
Paint the Town
Paint the Town Process – Home Selection
• Homeowners apply on or before mid-February
• Give Back volunteers assess the applications and conduct
homeowner interviews in March
• Homeowners are selected based on:
– Homeowner needs
– Give Back capabilities and resources to satisfy need
• Homeowners are notified in late-April and then works with
a team lead to define the project, select paint colors, and
coordinate preparations for the day of the event
Ideal Applicant
• The home must be owner-occupied, or in the process of
ownership
• Homes selected for painting must be located in Evanston or
Avondale
• The homeowner must be physically or financially unable to
complete the work
• The home must be a single or two-story structure and in NEED of
being painted to improve the appearance and value of the home
• Three story structures are considered, but pose a greater challenge for
volunteers
• 160 applications
received
• 120 homeowners
interviewed
• Selected 60
homes for 2010
…largest PTT to
date!
Corporate Team Lead – What Do I have to Do?
• Corporate Team Coordination
– Recruiting the volunteers, fielding questions about the event, and building
excitement inside your company about the event
• Safety
– Priority #1 on Event Day -- Make sure your friends and co-workers are behaving
in a safe manner
• Progress Reporting
– Keep project on track, report the progress to the Project Leadership
• Supply King/Queen
– Keep the supplies in order and orderly
– Make sure all supplies are cleaned/organized after the event
• Home Owner Friend
– You’re to be the friendly/comfortable face of Give Back Cincinnati and your
corporation to the homeowner
Volunteer Recruitment & RSVP Overview
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Target team size ~ 30 people per house
Recruitment Email
– Provided electronically later this week
– Online team registration
• www.paintthetowncincinnati.org and click the 'volunteer' button at the top
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Deadline:
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Don’t Have Enough Volunteers to Fill Your House?
– Give Back Cincinnati Fills In!
– Mid-May
– Houses will be assigned based on team size
Recruiting and Promotion Tools
• PowerPoint Template for Recruiting
– About PTT, neighborhood, previous results and general info
• Flyer Templates
• Team Lead Tips and Tools
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Save the Date email
Bulletin Board/ Corporate Flyers
Lunch and Learn Meetings (use the PowerPoint)
Side Leads and Supply Lead
Next Steps
• Recruit! Recruit! Recruit! –
• Get the volunteers signed up
• Hold lunch and learns, contests, etc. to get people excited and interested in
joining
• Start Tomorrow!
•
Team Lead Details Meeting – April 28th –
• Once teams are lined up, your focus will be to preparing for the event
• At next meeting we will go in detail through the team lead handbook
• We will tell you everything you need to know to get a house painted in a single
day
•
Meet Homeowner –
• We’ll give you your home assignment at the Team Lead Mtg. and then we’ll ask
you to visit your homeowner and review the project
House Keeping
• T-Shirt Logo
– Need a logo for back of t-shirts.
– Joe Hansbauer or Van Do will contact you if we don’t have a logo from previous
years
•
Side Leads
– Identify some team members that can help manage one side of the house,
utilize as project mgmt
• Volunteer for Check-In
– Each team will need to identify someone to handle check-in at the site
Questions
…and THANKS for making this event successful!
To find out more about Paint the Town and
Give Back Cincinnati, check us out online…
www.paintthetowncincinnati.org
or
www.givebackcincinnati.org
Who is Give Back Cincinnati?
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Give Back Cincinnati started in December 2000 with a small group of friends that
wanted to give back to their community.
The small group of friends has grown to over 4500 members (representing 375
companies) and continues to an outlet where volunteers can have fun, meet people,
and give back to their community all at the same time.
Give Back Cincinnati is a federally recognized non-profit organization led by our
volunteer board of directors. Members take on differing roles, some lead projects,
others volunteer.
Give Back Cincinnati is focused on enhancing Cincinnati's communities through activities
of volunteerism, while fostering the development of young leadership through
participation.
Each year Give Back Cincinnati organizes ~15 large-scale one day volunteer and civic
engagement activities, and several social events.
Give Back Cincinnati operates with zero paid employees and offers "guilt free" volunteer
opportunities with a social twist. There is no obligation to join - nor dues, nor weekly
meetings to attend, nor junk mail, nor phone calls.
FAQs
• Visit www.PaintTheTownCincinnati.org
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What is Paint the Town?
Who’s behind Paint the Town?
How are neighborhoods selected?
How are the houses chosen?
Is it OK if I volunteer with my child?
Can I volunteer for half the day?
Can I drive myself to my team’s
house?
– Should I volunteer if I don’t want to
climb a ladder?
– What if I don’t have a “team” to
paint on?
– Can I sign up to work with my
friend?
– What should I wear and bring with
me to volunteer?
– Where should I park?
– What about breakfast and lunch?
– How can I get more involved in
Paint the Town?
– What if my schedule changes and
I’m no longer available on the day of
Paint the Town?
History of the Event
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2002
2003
2004
2005
2006
2007
2008
2009
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4 Houses in Columbia/Tusculum
11 Houses in Price Hill
18 Houses in Northside
25 Houses in Madisonville
30 Houses in Hartwell/Carthage
35 Houses in North College Hill
47 Houses in Covington, Ky
43 Houses in Price Hill
• Some Day – 100 houses in one afternoon!!!
Paint The Town Success Stories
Columbia/Tusculum - June 8, 2002
4 Houses
130 Participants
1,170 Total Volunteer Hours
Before…
…After
Paint The Town Success Stories
Price Hill - June 7, 2003
11 Houses
250 Participants
2,250 Total Volunteer Hours
Before…
…After
Paint The Town Success Stories
Northside - June 12, 2004
18 Houses
525 Participants
2,230 Total Volunteer Hours
Before…
…After
Paint The Town Success Stories
Madisonville - June 11, 2005
25 Houses
600 Participants
3,600 Total Volunteer Hours
Before…
…After
Paint The Town Success Stories
Hartwell/Carthage- June 10, 2006
30 Houses
810 Participants
4,860 Total Volunteer Hours
Before…
…After
Paint The Town Success Stories
College Hill- June 9, 2007
35 Houses
950 Participants
5,850 Total Volunteer Hours
Before…
…After
Paint The Town Success Stories
Covington, KY - June 14, 2008
47 Houses
1200 Participants
6,000 Total Volunteer Hours
Before…
…After
Paint The Town Success Stories
Price Hill - June 13, 2009
42 Houses
1100 Participants
7,175 Total Volunteer Hours
Before…
…After