The Rotary Foundation 2013 CLTS Outline TRF Giving Administrative Tools Recognition TRF Programs TRF Calendar Why The Rotary Foundation? Our name is Rotary International Rotary Club monitor “on the ground” Tough reporting and checking system Charity Navigator’s highest (4-star) rating Annual Programs Fund Earnings pay for TRF administration YEAR 1 YEAR 2 YEAR 3 SHARE District Designated Fund (DDF) World Fund Annual Programs Giving Unrestricted Determines club per capita, EREY, and Sustaining Member status Determines availability of funds for TRF programs 3 years hence Tips for making giving easy Recurring/automated giving: ROTARY DIRECT Promoting giving by club dues option Annual Programs Giving Education Foundation Thoughts September District Foundation Seminar November is Foundation Month—Plan Now Speakers and Club Programs District Foundation Newsletters Questions PDG Donna Phillips District Annual Giving Chair Rotary Club of Rappahannock-Fredericksburg ziarkowd@yahoo.com Questions PDG D. R. Butler District Major Gifts Chair Rotary Club of Mount Vernon dbutle64@aol.com Paul Harris Society: What is it? Recognizes individual donors who pledge $1,000 to Annual Fund-SHARE each year they are financially able Certificate and PHS “wings” to each donor Clubs with 4 or more PHS members receive a PHS banner 180 PHS members now Goal: 250 members Growing PHS Members in Your Club Lead by example—most people want to follow a leader who walks the walk Educate members where the money goes— 100% to support our Service Above Self Approach other club leaders and ask them to join with you Announce to the club & seek the buy-in of other members PHS Resources District 7610 PHS web page: http://www.rotary7610.org/2012PHS.html PHS Brochure Membership Declaration Questions DGN-D Scott Mills District Paul Harris Society Chair Rotary Club of Great Falls smills@eblg.com 703.282.5725 Endowment Fund Formerly known as the Permanent Fund Principal never spent; only the earnings Outright Gifts (cash, securities, real estate, tangible personal property) Life Income Agreements (annuities, trusts) Bequests (specific, residual, contingent) Questions Steve Gresham District Endowment Fund Chair Rotary Club of Alexandria SGresham@nilesbolton.com Administrative Tools Member Access—RI Website Monthly Contribution Report (MCR) Club Recognition Summary (CRS) EREY Eligibility Report Donor History Report Administrative Tools Global Contribution Form (Form 123-EN) Recognition Transfer Form (Form 102EN) Multiple Donor Form (Form 094-EN) Rotary Direct Form (Form 712-EN) Administrative Tools Member Access—RI Website Go to www.rotary.org and click on “Member Access” at top right Enter your user name (e-mail address) and password (if you do not have one or forgot it, click the appropriate box and a password will be sent to your email address within a few minutes) Click “Sign-in” Administrative Tools Monthly Contribution Report (MCR) Administrative Tools Club Recognition Summary (CRS) Administrative Tools EREY Eligibility Report Administrative Tools Donor History Report In Member Access—”View Your Contribution History”, then “Individual Reports” Donor Overview Recognition (MD, BS, PHF, PHS Eligible, EREY, SM) Gifts (APF, Polio, Permanent Fund cash, Other Restricted, pie chart) Bequest Society, Benefactor Commitments Transaction Detail Contributions/Transfers Administrative Tools Contribution Form (Form 123-EN) Administrative Tools Recognition Transfer Form (Form 102-EN) Administrative Tools Multiple Donor Form (Form 094-EN) Administrative Tools Rotary Direct Form (Form 712-EN) Individual Recognition (TRF) Paul Harris Fellow - $1,000+ Major Donor - $10,000+ Individual Recognition (TRF) Benefactor - $1,000+ Bequest Society - $10,000+ Individual Recognition (District) Triple Crown • Paul Harris Fellow • RF Sustaining Member • Benefactor Paul Harris Society - $1,000+/year to APF Recognition Points Purpose: Allow one person to give, but another to be recognized One point earned for each dollar given “Recognition Level”: Can be mixture of your dollars and another’s points to you Shows in column 4 of your Club Recognition Summary (CRS) PHF multiple level based on this mixture Only dollars count toward Major Donor status Club Recognition 100% EREY Club • $100+ Club Per Capita • 100% Members Give Something to APF as of June 30 100% Sustaining Member Club • $100+ Club Per Capita • 100% Members Give $100+ to APF as of June 30 100% Paul Harris Fellow Club • 100% Members are Paul Harris Fellows as of Any Given Date Club Recognition Top 3 Per Capita Giving Clubs Membership Impact “Start” number (July 1 membership) Never changes during year Used to determine club’s per capita giving “End” number (June 30 membership) TRF makes name-by-name check Used to determine 100% EREY and 100% Sustaining Member clubs (see EREY Eligibility Report for club status) Pitfalls abound! Keep donations current with new members Club Recognition TRF Elements in 2013-14 RI Presidential Citation (do 4 activities from the list of 9 below; do 5 for the Citation with Distinction) (March 31 deadline) (required) Participate in a service project related to one of the Areas of Focus Submit Foundation goals to Rotary Club Central Support PolioPlus by a community fund raiser, OR by a public awareness campaign Be a 100% EREY club on March 31 Club Recognition TRF Elements in 2013-14 RI Presidential Citation (continued) (March 31 deadline) Be a 100% Sustaining Member club on March 31 Have at least one member contribute to the Endowment Fund Have at least 10% of members enroll in ROTARY DIRECT Participate in a Global or Packaged Grant Sponsor or support a Rotary Peace Fellow Club Recognition TRF Elements in 2013-14 Governor’s Citation (do 3 activities from the list of 4 below; do all 4 for the Citation with Distinction) (May 31 deadline) Achieve $200 per capita APF; all contribute Contribute at least $2000 to PolioPlus Contribute at least $500 to Rotary Peace Centers, OR at least one member attends Rotary Peace Center Conference At least 10% of members attend District’s Rotary Foundation Seminar TRF Programs Humanitarian District Grants (DG) Global Grants (GG) PolioPlus Educational Vocational Training Teams (VTT) Rotary Peace Fellowships Global/District Scholarships Areas of Focus Peace and Conflict Resolution/Prevention Disease Prevention and Treatment Water and Sanitation Maternal and Child Health Basic Education and Literacy Economic and Community Development TRF Programs District Grants Formerly known as District Simplified Grants 2012-13: 17 projects approved involving 35 clubs; typically $1000 per club Total DSG amount disbursed, $44,696 Total club contributions, $9,300 Total other contributions, $15,520 TRF Programs District Grants District Grants fund smaller, short-term activities that address needs in both local community and communities worldwide. To apply for a District Grant, submit your funding request directly to district (not TRF; see district website for details). Districts may use up to 50 % of their District Designated Funds to receive one “block” District Grant annually. TRF Programs District Grants 2013-14: 25 projects submitted from 44 clubs; typically $2000 per club Total requested amount, $74,000 Only one application per club allowed Clubs often partner to increase overall grant size Questions Joe Akkara District Grants Chair Rotary Club of Falls Church jaakkara@aol.com TRF Programs Global Grants Formerly known as Matching Grants Foundation matches club (0.5 to 1) and/or district (1 to 1) funds for project Requires international partner (host club) 2012-13: 13 projects approved or pending; window closed March 31 2013-14: grant sizes increase; budgets must exceed $30,000 Action Items for Global Grants Determine if your project meets one of the six Areas of Focus Locate, contact, and confirm a quality international Rotary club (host club) Establish funding procedures (breakdown of how grant will be paid for); talk to international district AND club to determine their ability to contribute (host district DDF?) Establish multiple points of contact within the responsible host club for redundancy Due Diligence for Global Grants Keep Rotary International and District informed Keep reports up to date Keep lines of communication between all parties open Due Diligence – may require traveling to project sites Review NGO or third party work and credibility if they are participants Questions Andrew Wade Global Grants Chair Rotary Club of Dulles International Airport andrewdwade@gmail.com TRF Programs PolioPlus Gates grant match complete, but eradication isn’t finished “We’re this close!” Still endemic in three countries: Pakistan, Afghanistan, Nigeria India polio-free! Clubs still have polio goal to finish job Finish the Fight PolioPlus Contributions: Support distribution of vaccine and community awareness of immunization benefits. The Problem: In past years, clubs were inspired to contribute to the PolioPlus campaign. Incoming club presidents concerned that members won’t contribute at same levels. How can clubs build on 2012-13 momentum to encourage contributions next year? Wild Poliovirus Cases Year-to-date 2013 Year-to-date 2012 Total in 2012 Globally 27 53 223 Endemic countries 26 50 217 Non-endemic countries 1 3 6 Total cases Polio This Week In Pakistan, last wild poliovirus type 3 (WPV3) case in Asia occurred April 18, 2012. In Somalia, the first case (WPV1) of polio since 2007 was reported April 18, 2013. Team there now doing genetic testing to find origin; will also hold 3 NIDs vaccinating over 350,000 children under the age of 5. Globally, WPV3 transmission is at lowest level ever recorded. Over past six months, only one case due to this strain was reported worldwide (in Nigeria). Polio This Week Global Vaccine Summit was held April 24-25, 2013 in Abu Dhabi, hosted by Abu Dhabi Crown Prince, Bill Gates, and the UN GeneralSecretary. Summit endorsed critical role that vaccines and immunization play in saving lives and protecting children from preventable diseases such as polio. Leaders pledged $4 Billion of the $5.5 Billion needed! Questions Colleen Bonadonna District PolioPlus Chair Rotary Club of West Point cblens@cox.net TRF Programs Vocational Training Teams Formerly Group Study Exchange (GSE) 2012-13: GSE with Australia D9465 2013-14: Entirely open; could be: One-way “GSE look-alike” comes here One-way VTT goes in connection with grant Significantly increased flexibility No age restrictions Rotarian leader plus Rotarian/non-Rotarian mix of members Flexible duration TRF Programs Vocational Training Teams Tied to Area of Focus Thrust: More vocational training, less sightseeing and social; oriented to specific mission Find own partner if want exchange Worked as grant; budget determines type Over $30,000: Global Grant Under $30,000: District Grant Questions PDG Andy Turner District VTT Co-Chair Rotary Club of Mount Vernon aturner33@verizon.net Michelle Peters District VTT Co-Chair Rotary Club of Bailey’s Crossroads meeshyp419@gmail.com TRF Programs Rotary Peace Fellowships International Studies in Peace and Conflict Resolution Master’s degree program 50 fellows selected per year Study at one of five Rotary Peace Centers (USA, England, Japan, Australia, Sweden) Professional development certificate 3 months intensive study - Thailand 2 cohorts of 25 fellows each per year TRF Programs Rotary Peace Fellowships 2013-2014 Calendar - Tentative Applications for programs starting in 2015-16 May 4, 2014 – Applications to sponsor clubs May 18, 2014 – Applications to District chair June 2014 – District applicant interviews With club endorsement District forwards nominations to TRF by July 1 Nov-Dec 2014 – TRF notifies candidates of results TRF Programs Rotary Peace Fellowships Resources and Contacts District Chair, Rotary Peace Fellows Program lesterp@verizon.net 703.628.8346 Rotary Website www.Rotary.org Rotary Peace Centers Rotary Peace Fellowships Brochure (084-EN) Lester Schoene http://www.rotary.org/RIdocuments/en_pdf/084en.pdf Rotary Centers for International Studies Alumni Brochure (092-EN) http://www.rotary.org/RIdocuments/en_pdf/092en.pdf Rotary World Peace Fellowship Application (083-EN) Program Guide for Rotarians (085-EN) http://www.rotary.org/RIdocuments/en_pdf/085en.pdf Questions Lester Schoene District Rotary Peace Fellowships Chair Rotary Club of Annandale lesterp@verizon.net TRF Programs Scholarships—Key Points Offer more options than before Are an integral part of the grant process Global Grant District Grant Use an online application process Global Grant Scholarships Global scholarships are intended to provide sustainable, high impact outcomes in one of Rotary’s six Areas of Focus Global grant scholars are individuals who are pursuing a career in one of these areas Global Grant Scholarships Graduate level One to four years Must be related to a TRF Area of Focus Must study abroad Must be accepted for admission Must pass TRF approved language test International Sponsor (Club or District) Host Sponsor (Club or District) Global Grant Scholarships “New” Responsibilities Develop criteria & process for selection Develop publicity campaign Select scholar(s) Contact Host District TRF Chair www.rotary7610.org/2013ScholarGrants.html Describe scholarship details Introduce scholar(s) Request designation of host Rotarian Apply to Foundation for Grant Develop a budget with scholar(s) Global Grant Scholarships Funding DDF funds half ($15k) * TRF World Fund provides half ($15k) OR Club(s) provides cash ($20k) TRF WF provides 50% match ($10k) Develop budget(s) with scholar(s) *From year approved Global Grant Schedule Procedural Step Clubs submit application to District Scholarship Chair. District interviews all Global Scholarship applicants. Date 15 September 2013 2 November 2013 Obtain partner district(s) in the country(ies) of study. NLT 15 November 2013 Prepare online application w/ host district & applicant. 3 Nov 2013 to 15 Jan 2014 Submit online application for TRF approval. 15 January 2014 Scholar(s) attend Rotary Zone 33 Orientation. Mid-January 2014 Scholar(s) obtain required travel documents (visa(s), etc.) Arrange for transportation to country(ies) of study NLT 1 May 2014 NLT 15 June 2014 District Grant Scholarships No restrictions on Level (university or graduate) Length of study Area of study Location of study District determines Criteria for award Selection process Amount of award (≤ $15k) How to publicize availability Questions Joe Luquire District Scholarship Chair Rotary Club of Bailey’s Crossroads jwluquire@earthlink.net Grant Stewardship Stewardship is the responsible management and oversight of grant funds, including: Rotarian supervision Financial records review Oversight of funds Reporting irregularities Timely submission of reports Qualification • Requirements • • • Attend a grant management seminar Submit signed club MOU Maintaining Qualification • • • Follow terms of club MOU Appoint club member/committee to manage club qualification Fully implement stewardship practices to prevent misuse of funds Financial Management Plan • • • • • Bank account for funds Distributing funds Use checks/bank cards to track funds Detailed ledger Include local laws Document Retention • • • Provide access Retain for a minimum of five years Make copies Conflict of Interest • • Exists when a Rotarian benefits financially or personally from a grant Benefit can be direct (the Rotarian benefits) or indirect (an associate of the Rotarian benefits) Questions PDG Travis White Foundation Stewardship Chair Rotary Club of Burke traviswhite@cox.net TRF Calendar May 12, 2013 June 11, 2013 June 15, 2013 July 1, 2013 September 15, 2013 September 28, 2013 November 2, 2013 November 23, 2013 January 1, 2014 March 31, 2014 May 1, 2014 Peace Fellow Applications Peace Fellow Interviews Final District Grant Applications Global Grant Window Opens Global Scholar Applications District Foundation Seminar Global Scholar Interviews District Foundation Banquet District Grant Progress Reports District Grant Applications District Grant Final Reports PDG Chuck Davidson District Rotary Foundation Chair Rotary Club of Springfield chuck.nita@cox.net