ROTARY 101
•
Rotary Organization Basics
•
“Rotary Speak”
•
How to Run a Club Meeting
Using Roberts Rules of Order
By
Don Brown
EAG Group 9 District 5300
Rotary International
Rotary International President
Sakuji Tanaka
• Oldest Service Club in the World
• 538 Districts Internationally
• 34,216 Clubs Internationally
• 1,214,714 Members
Zone 26
FAR WEST NORTH AMERICA
• Zone 26 – Rotary International Director, Ken Boyd
Ken Boyd
2011-2013
RI District Director
• Encompasses Central and Southern California, Southern Nevada, Arizona and Hawaii
• 14 Individual Districts
• 738 Individual Clubs
• 34,715 Members
District 5300
Dr. Sylvia Whitlock
2012-2013
District Governor
• District Governor 2012/13 – Dr. Sylvia Whitlock
•Encompasses Area from Pasadena Going East,
North Through the High Desert Region to Las Vegas
with Northern Club being in Caliente, Nevada
• 14 Individual Groups
• 69 Individual Clubs
• 2,484 Individual Members
District 5300
Organization Chart
District Governor
DISTRICT
FOUNDATION
EXECUTIVE ASSISTANT
GOVERNORS
CONTRACT STAFF
District Administrator
District Bookkeeper
FINANCE
Budget & Finance Com.
EXECUTIVE AIDES
Treasurer (2)
Projects
Communication/Information
Bookkeeper
BOARD OF DIRECTORS
DG
DGE
GDN
PDG (4)
ASSISTANT
GOVERNORS
CLUB
PRESIDENT
PUBLIC RELATIONS
MEMBERSHIP
ROTARY FOUNDATION
ADMINISTRATION
Marketing & Comm.
Awareness
Communications
District Directory
Website
Newsletter
Weekly “Quick Notes”
Webex
Protocol Officer
Public Information Officer
Rose Parade
Regional Memb. Coords.
Club Extension
Attendance Secretary
Family of Rotary
Annual Giving
Major Gifts & Bequests
Million Dollar Dinner
PolioPlus Challenge
National Immun. Day Tour
Paul Harris Society
Group Study Exchange
Ambassadorial Scholars
World Peace Scholars
Int’l Matching Grants
District Simplified Grants
Rotary Foundation Alumni
Registrar
RI Council on Legislation
Quartermaster
Youth Protection
Dist. Training Committee
District Assemblies
Presidents’ Advance
District Conference
Awards
PRSL/Leadership
Academies
Board of Directors Training
Vision Facilitation
INTERNATIONAL
YOUTH, COMMUNITY &
PROJECTS
VOCATIONAL PROJECTS
Rotaract
Youth Exch (Long Term)
RYLA
Youth Exch (Short Term)
TLC
Peace Conference
Interact Symposium
Mexico Super Build
Student Interact Govern.
Cerro Azul Water Purification
Interact Conference
Inter. Fellowship Tour (Egypt)
Hensel Ethics Essay Contest
Rotaplast Mission
Dan Stover Music Contest
Youth Entrepreneurship
4-Way Speech Contest
Water Projects
Vocational Service Projects
Health and Hunger
Youth Entrepreneurship
Open World
Jobs Creation
Disaster Response
Ethics
Peacemaker Award
Literacy
World Peace Interact
Happy Feet
International Fellowships
Rotary Action Groups
Rotarians-at-Work Day
Rotary Sister Clubs
On To New Orleans RI Conv.
“Rotary Speak”
”The Art of Deciphering Rotary Acronyms
Example – Did you hear that the DG and the PDG are going to be speaking at GETS
and from there they are going to visit the students at RYLA. They have a busy
schedule considering BODTS and PETS are coming up right after that.
• Avoid Acronyms at Rotary Club Functions
• Confuses and intimidates new members
• Makes Rotary appear to be a “secret society”
Rotary Abbreviations
3H
Health, Hunger and Humanity
AAM Additional Active Member
ADG Assistant District Governor
AM
Active Member
ANZO Rotary Region consisting of Australia, New Zealand and other places not
included in any other region
ASIA Rotary Region consisting of Asia
AusAid (Formerly AIDAB) Australian International Development Assistance Bureau
ARHRF Australian Rotary Health Research Fund
AVAC Australian Vocational Advisory Committee
CATS Challenging All To Succeed
CEEMA Rotary Region consisting of Continental European, Eastern Mediterranean and
African Zone
CICO Club Internet Communication Officer
COL
Council on Legislation
D
District
DG
District Governor
DGN District Governor Nominee
DGE District Governor Elect
DGND District Governor Designate
DICO District Internet Communication Officer
DIK
Donations in Kind
DLP
District Leadership Plan
DMDC District Membership Development Chairs
DPFC District Permanent Fund Chairperson
DRFC District Rotary Foundation Committee
DRR District Rotaract Representative
EEMA CEEMA + Great Britain & Ireland
FAIM Fourth Avenue (of service) In Motion (Now RAWCS)
GBI
Rotary Region consisting of Great Britain and Ireland
GETS Governor Elect Training Seminar
GSE Group Study Exchange
GYE Global Youth Exchange
IAS
International Ambassadorial Scholarship
ICC
InterCountry Committees
ICO
Internet Communications Officers
ICUFR International Computer Users Fellowship of Rotarians
IFCR International Fellowship of Cricketing Rotarians
IFFR International Fellowship of Flying Rotarians
IFR
International Fellowship of Rotarians
IFSR International Fellowship of Skiing Rotarians
IFYR International Fellowship of Yachting Rotarians
IPAC International Projects Advisory Committee
IPF
Indicative Planning Figure
IPP
Immediate Past President
LCS
Low Cost Shelters
MD
Matched District
MOP Manual Of Procedure
MSE Matched Student Exchange
MUNA Model United Nations Assembly
NCC National Co-ordinating Committee
NYSF (Formerly NSSS) National Youth Science Forum
OD
Official Directory of Rotary International
PACE Pacific-Australia Cultural Exchange
P
President
PDG Past District Governor
PE
President Elect
PETS Presidents-Elect Training Seminar
PHF
Paul Harris Fellow
PHSM Paul Harris Sustaining Member
PN
President Nominee
POLIOPLUS The program of The Rotary Foundation to immunize the
children of the world against poliomyelitis
PP
Past President
PRIP Past Rotary International President
PRIT Past Rotary International Treasurer
PROBUS Professional and Business Club
PSM Past Service Member
RAG Rotarian Action Group www.actiongrouphistory.org
RAOAF Rotary Australia Overseas Aid Fund
RAWCS Rotary Australia World Community Service
RBL
Rotary Basic Library
RC
Rotary Club
RCC Rotary Community Corps
RCP Rotary Code of Policies
RD
Rotary District
RDU Rotary Down Under
RFE
Rotary Friendship Exchange
RGHF Rotary Global History***
Rotary Abbreviations Cont.
RHHIF Rotary Heritage and History International Fellowship***
RI
Rotary International
RIBI
Rotary International in Great Britain & Ireland
RID
Rotary International Director
RIP
Rotary International President
RIPE Rotary International President Elect
RIPN Rotary International President Nominee
RIPPR Rotary Int'l President's Personal Representative
RIPS Rotary International Population Summit
RITE Rotary Inter-country Teacher Exchange
RITS Rotary International Travel Service
ROAR Rotary Organization of Amateur Radio
ROSE Rotary Overseas Summer Exchange
ROTA Rotary Overseas Travel Fund
ROTA (also) Reach out to Africa
ROTEX Organization of Ex-Rotary Exchange Students
ROTI Rotarians On The Internet
ROVE Rotary Overseas Vocational Exchange
RRFC Regional Rotary Foundation Coordinator
RRVF Rotary Recreational & Vocational Fellowship
Rtn
Rotarian
RV
Rotary Volunteers
RVC Rotary Village Corps
RYE Rotary Youth Exchange
RYLA Rotary Youth Leadership Award
RYPEN Rotary Youth Program of Enrichment
RYSAP Rotary Youth Self Achievement Program
SACAMA Rotary Region consisting of South America (except Guyana, Suriname and French Guiana), Central America, Mexico, and the Spanish-speaking island
nations of the Caribbean (except Puerto Rico)
SAM Senior Active Member
SEP Study Exchange Program
SETS Secretary-Elect Training Seminar
SWSL Save Water Save Lives
TR
The Rotarian
TRF
The Rotary Foundation
UNESCO United Nations Educational, Scientific & Cultural Org.
UNFPA United Nations Population Fund
USCB Rotary Region consisting of United States of America, Canada, Bermuda and Puerto Rico
WCS World Community Service
WCSRN World Community Service Resource Network
YEO Youth Exchange Officer
YEP Youth Exchange Program
YIR
Yours in Rotaryx
How to Run a Club Meeting
Using Robert’s Rules of Order
District 5300, Rotary International
Rotary & Robert’s Rules
• Each Club unique based on culture and history.
• Basic “GUIDELINES” to run a meeting.
• You want to participate effectively in meetings.
• You want a better understanding of the “Rules”.
• You want to understand your duties to your club.
Who Was Robert?
Army Major, Henry Martyn Robert,
had bad experiences leading church
meetings, so he decided to develop an
organized and democratic method of
conducting meetings.
The result was
Pocket Manual of Rules of Order
for Deliberative Assemblies,
first published in 1876.
Where there is no law,
but every man does what is right in his own eyes,
there is the least of real liberty.
Henry M. Robert
History of
Robert’s Rules Of Order
• Synonymous with Parliamentary Procedure.
• 80% of all Organizations use Robert’s Rules as
their Parliamentary Procedure.
• Robert’s Rules puts YOU in More Control &
Allows Consideration for All Points of View.
Principles of Parliamentary Law
• The right to vote is limited to the members who are
present in a meeting during the time a vote is actually
taken.
• Only one motion can be considered at a time.
• The majority rules, but only after providing for the minority
to be heard.
• Every person or minority faction has the right to take all
legal measures to have their position adopted by the
group, even though it’s not wise for them to do so.
• A higher voting threshold is required to change
something than to adopt it in the first place.
Overview of Robert’s Rules
• The rules in Robert’s Rules aren’t set up to give one side
an edge over the other. They exist to help you arrive at
the true will of the assembly with due consideration for
all points of view.
• Arming yourself with even a few basic rules of procedure
puts you more in control. Preparation helps you know
how to insist on technicalities when you need to and
when not to worry about them.
• Parliamentary law isn’t statutory law. It’s the body of rules
that, written or unwritten, we use when we’re assembled
& discussing our business.
10 Tips for Presiding Officers
1) Know Your Rules
2) Plan Your Meetings
3) Start Your Meeting on Time
4) End Your Meeting on Time
5) Use Unanimous Consent
6) Use Committees
7) Preside with Impartiality
8) Never Give up the Chair
9) Don’t Share Your Lectern
10) Keep Your Cool
10 Motion Mistakes to Avoid
1) Speaking without Recognition
2) Moving to “Table!”
3) Calling the Question
4) Tabling it Until Next Month
5) “Reconsidering” a Vote
6) Requesting a Point of Information
7) Offering Friendly Amendments
8) Making Motions to Accept or Receive Reports
9) Dispensing with the Minutes
10) Wasting Breath on “I So Move”
The Main Motion
Step 1: The member addresses the chair,
Step 2: The chair recognizes the member
Step 3: The member states the motion
Step 4: Another member seconds the motion
Step 5: The chair states the motion
Step 6: The members debate the motion
Step 7: The chair puts the question and the members vote
Step 7: The members vote
Step 8: The chair announces the result