Shopper Role Pilot
Presented by: eCat Support Team
Fall 2014
eCat
Defined
 Buyer/Assignee
– Default eCat Role
– Can submit cart to SAP (Roles Authorization to Spend/Commit)
– Can consolidate various carts into one or remove items from cart
 Shopper
– Can create cart in eCat
– Can assign cart to a “pre-determined” Buyer/Assignee
– Cannot submit cart to SAP
– No Roles Authorization required
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eCat
Workflow
Electronic Catalog System
SAP System
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eCat Ordering
Shopper Role Overview
 Setup Shopper role
– Complete Create Shopper Form and send to ecat@mit.edu
– Login via Atlas or eCat webpage to create user id
– Shopper and Assignee relationship
created by eCat Admin
 Create Profile
– User creates profile
– Visit eCat training for instructions
 Create Cart and Assign
– Choose items from a single supplier
– Click Assign Cart button
– Assign cart to Buyer
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eCat Ordering
Buyer Role Overview
 Log in via Atlas or eCat webpage to create user id
– Default role
 Create Profile
– User creates profile
– Visit eCat training for instructions
 Processing Cart
– View/Find assigned cart
– Submit Order
– Create requisition
– Submit Requisition
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eCat Ordering
Order Confirmation
 Order submitted to SAP
– Approval based on release strategy
– Purchase Order automatically assigned by SAP
– eCat sends Purchase Orders to suppliers twice an hour
 Notifications in eCat
– Visit eCat training for instructions
 View PO in eCat
– Click on name
– Click on “My Recently
Completed Purchase Orders”
– Select Purchase Order
– View document status for workflow
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eCat
Summary
Benefit
Limitation
Shopper cannot create SAP requisition/PO
Shopper cannot purchase items <$500 w/o
review
All user ID’s created via certificates
Shopper role must be setup by eCat Admin
Shopper cart is reviewed before requisition
is submitted to SAP
Buyer will need to submit cart to SAP
Buyer can submit cart to SAP for
Requisition/PO
After assigning cart to Buyer, only the assigned
Buyer can view the cart
Buyer can removed items from Shopper
cart
Buyer will have to add cost object and g/l codes
More information available at http://ecat.mit.edu/shopper (not available to
general public)
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