Essex Scouts Webinar: Welcome!
Compass Briefing for DC’s and Appointment Secretaries
 Start time: 19:30 on Tuesday 7 July 2014
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Welcome!
Switch on the
recording
Richard!
• Richard Baker – Compass Champion
• Compass Steering Group
– Gary Brown
– Justin Mullender
– Robin Cotgrove
What we will cover…
•
•
•
•
•
•
•
•
Project Update
Implementation Plan
Training and familiarisation
Things you need to know
What you need to do now
Where you can find more help
Questions and Answers
AOB
You can replay
this presentation
from our Compass
website
What we will cover…
•
•
•
•
•
•
•
•
Project Update
Implementation Plan
Training and familiarisation
Things you need to know
What you need to do now
Where you can find more help
Questions and Answers
AOB
Project update… (1)
• User Testing was launched on 25 June 2014.
• First cycle of User testing in progress until 6 July.
• Final fixes & delivery of updated system for the
2nd cycle of User testing expected by 9 July
• Security, load and penetration testing to follow
User testing
• Sign-off for FINAL go-live expected by mid-August.
Project update… (2)
Go live:
• Plan to close MMS by 28 July for full data
migration from MMS to Compass.
• Appointment Secretaries & similar roles to go
live mid-August
• Batches of Areas / Counties / Countries going
live from end of August onwards – Essex will
go in November.
Project update… (3)
• Atlantic DBS (ex-CRB) interface for online
processing of DBS from within Compass is
complete – final testing ongoing.
• ISO 27001 compliant Single Sign-on process
for Compass completed – being tested.
• Hosting infrastructure has been delivered.
Being used for User testing.
Project update… (4)
• Recent HQ communications for Compass:
– Statement shared on OSM, linked in a blog from Matt
Hyde – see link on our site.
– Scouting Plus every month
– Training/Appointment eNews
– Focus+
– Leaflet bagged with June issue of Scouting magazine
– Specific email to Appointment/Secretary/Admin role to
brief about MMS closing
Project update… (5)
• Microsite to help answer all queries around using Compass
• Email support in the change over period to support specific
roles, to highlight any changes to tasks
• Preparing briefs to discuss materials to prepare for informing
parents via Leaders, and encourage their use of Compass
• Leaflets and posters on the Print Centre. Can be adapted for
local use. Don’t forget to use these!
• All members should have Compass leaflets from June
Scouting magazine (also online at /compass)
• New Video launching in Summer
What we will cover…
•
•
•
•
•
•
•
•
Project Update
Implementation Plan
Training and familiarisation
Things you need to know
What you need to do now
Where you can find more help
Questions and Answers
AOB
Implementation Plan… (1)
• Migration is split in to two parts…
– Adult Data migration
– Youth Data migration
• Currently on MMS
• Currently on OSM
• Currently on Spreadsheets and fag packets
– ALL data migration from MMS to Compass by end
July / early August.
– Batch uploads of youth data until the end of the year.
Implementation Plan… (2)
• Timeline
A
D
U
L
T
Data Cleaning and
preparation
MMS
Shutdown
- All data
moved in to
Compass
Y
O
U
T
H
Group 1
users
Go live
Group 2
users
Go live
Group 3
users
Go live
MMS
youth
records
available
Go
Live
Remaining
users
Go live
Prepare
for batch
uploads
August
Now
28
July
Go
Live
+1
Week
Go
Live
+2
Week
Go
Live
+3
Week
OSM and
batch data
uploads
Mid
November
End of
August
Implementation Plan… (3)
Group 1 Users (on Go-Live date)
• Appointment Secretaries (all levels)
• District Commissioners and deputies
• County Commissioner and deputies
• County/District Secretaries
• County Administrators
Implementation Plan… (4)
Group 2 Users (Go-live +1)
• County Training Managers
• Local Training Managers
• Local Training Administrators
• County Scout Network Commissioner
• County Scout Network Administrators
• District Explorer Scout Commissioners
Implementation Plan… (4)
Group 3 Users (Go-live +2)
• Group and Section leaders who have
maintained their youth data in MMS.
Implementation Plan… (5)
All other adults (up to November)
• Can get access to the new system from
end of August.
• Prerequisite is that they must have an
email address recorded in Compass
already.
Implementation Plan… (6)
All Youth Data (Mid November)
• OSM youth data
– Export Youth data to Excel
– Upload in to Compass
• All remaining youth data
– Batch upload in to Compass or manual entry
What we will cover…
•
•
•
•
•
•
•
•
Project Update
Implementation Plan
Training and familiarisation
Things you need to know
What you need to do now
Where you can find more help
Questions and Answers
AOB
http://compassuserguide.scouts.org.uk/
Training and familiarisation…
• User guides – written by volunteers
• Online Training System –
http://compassuserguide.scouts.org.uk/
• YouTube videos
• More of these Webinars!
NB this book does NOT exist! ->
What we will cover…
•
•
•
•
•
•
•
•
Project Update
Implementation Plan
Training and familiarisation
Things you need to know
What you need to do now
Where you can find more help
Questions and Answers
AOB
Things you need to know…
•
•
•
•
DBS Checks
New appointments
Email addresses
Training system
What we will cover…
•
•
•
•
•
•
•
•
Project Update
Implementation Plan
Training and familiarisation
Things you need to know
What you need to do now
Where you can find more help
Questions and Answers
AOB
What you need to do now…
• DBS Checks – do them now – deadline 14 July.
• Data cleaning
– Adult contact details up-to-date (email, phone,
address)
– Training and service records
– Lapse redundant roles or people who have left
• Spread the word – be positive!  (speed)
• Keep in touch with us…
• Export District data prior to MMS closure
What you need to do now…
System Speed
• Been some odd, unhelpful comments…
• Current MMS is not good, we know that! This is due to
the system, not the network.
• Plans to test Compass to show how well it works:
–
–
–
–
–
Dial-Up Modem
3G Mobile / Mobile Broadband
ADSL Broadband
Fibre Broadband
Leased line
What we will cover…
•
•
•
•
•
•
•
•
Project Update
Implementation Plan
Training and familiarisation
What you need to do now
Things you need to know
Where you can find more help
Questions and Answers
AOB
Where you can find more help…
• www.essexscouts.org.uk/compass
• compass@essexscouts.org.uk
• www.scouts.org.uk/compass
• appointments.membership@scouts.org.uk
• During go live there will be dedicated support
at HQ. More info to follow…
Questions and Answers…
AOB…
• Replay of this meeting
– www.essexscouts.org.uk/compass
• Next meeting
– Monday 4th August 2014 at 19.30
• Feedback
– compass@essexscouts.org.uk
THANK YOU
for all you have done and all you
are doing to support your District!