ORTRAN COMPANY
MEETING
2nd Quarter - 2013
AGENDA
Courtney Arnold • 401k & Ozone
Serena Howard • CSA scores, HOS updates, Safety
reminders and Road Team overview
Chris Gallup • Operations Update
John Owen • Out of State taxes, ADP and Transflo,
John Owen & Justin Perry • Incentive program and
Driver Pay Scale
David Orscheln • Company update and direction
COURTNEY ARNOLD – DIRECTOR
OF HUMAN RESOURCES
401k
• Full-Time employees may elect to
contribute a portion of their pay on a pretax basis
• OrTran has the option to make a
discretionary contribution on behalf of
employees of 20% of the first 4% each
employee contributes.
ELIGIBILITY
You are eligible to contribute to the company 401k plan
after employed for 6 consecutive months, then able to start
participating at the next entry period of January 1 or July 1.
If you were hired:
 Before July 1, 2012: You are already eligible to
participate
 Between July 1, 2012 – December 31, 2012: You will be
eligible to participate beginning July 1, 2013.
 On January 1, 2013 or after: You will be eligible to
participate beginning January 1, 2014.
SERENA HOWARD – DIRECTOR OF
SAFETY AND DRIVER DEVELOPMENT
SET THE STANDARD
As a Professional Driver, it is
your #1 responsibility to
BE SAFE
2013 ROAD TEAM CAPTAINS
Gary Hughes
Michael Morgan
Warren Fish
Mike Hopkins
Richard Adney
Michael Johnson
Mark Lyman
Ernest Obrien
Harvey Roberts
Derek Swank
Will Tornes
ROAD TEAM CAPTAIN GUIDELINES
Duties of the Road Team Captains:
• Assist Management
• When management has a new process or tool to present
to drivers, the captains may be requested to provide their
thoughts and/or advice on that process or tool.
• Captains will offer new ideas to management as they are
presented to them.
• Be available for special projects, such as helping with the
production of new training videos, etc.
• Be available when needed to discuss special concerns
and issues, such as accident prevention and accident
review board.
• Captains will welcome new drivers - Call the new driver’s
introducing him/herself and welcoming the new driver to
the family.
• Keep a watchful eye
• Be alert at all times for unsafe actions taken by other
drivers and advise the driver and management of the
situation.
• Captains will contact management with all concerns.
Captains will not
• Give legal, financial or personal advise as a company
representative.
• Give the new driver the impression that the captain is
management.
Captains WILL refer drivers to HR if any
questions or concerns are brought to
them about:
• Benefits
• Harassment issues
• Threats against the company, other drivers, customers,
etc.
DUTIES OF OTHER DRIVERS
(NON-CAPTAINS):
Other company drivers and contractors WILL:
•
Contact the Captains with policy/procedure questions or
concerns during NORMAL business hours.
•
Contact Driver Managers or the Safety Director for normal
business activities or emergencies.
Other company drivers and contractors WILL
NOT:
•
Contact the captain during off hours.
•
Contact the captain with personal problems.
•
Expect the captain to act as management or make
managerial decisions.
HOURS OF SERVICE
New regulations as of
July 1, 2013
for Property-Carrying
Vehicles
LIMITATIONS ON MINIMUM
“34-HOUR RESTARTS”
• Must include two periods between
1:00 am and 5:00 am home terminal
time
• May only be used once per week
34-HOUR RESTART
• Next restart break must not begin
until 168 hours (7 days) after the start
of the last restart break
• Must include two consecutive
nighttime rest periods from 1:00 am
to 5:00 am
RESTART PROVISION
After June 30, 2013, a driver may not take
an off-duty period to restart the calculation
of 70 hours in 8 consecutive days until 168
or more consecutive hours have passed
since the beginning of the last such off-duty
period.
The 168-hour period is counted from the
beginning of the last prior restart.
30-MINUTE BREAK
• No CMV driving if more than 8
consecutive hours have passed since
the end of the last 30-minute break
• Break may be spent off duty and/or in
a sleeper berth
• Counts against the 14-hour limit
• May do non-driving work after 8 hours
without the break
REST BREAKS
• May drive only if 8 hours or less have
passed since the end of driver’s last offduty period of at least 30 minutes.
• HM 397.5 mandatory “in attendance”
time may be included in break if no other
duties performed
REST BREAK VIOLATION
REST BREAKS
G.O.A.L.
Get Out And Look
BACKING ACCIDENTS ARE 100% AVOIDABLE.
THEY ARE 100% PREVENTABLE.
• Make sure your trailer doors are properly
secured.
• Watch for people, vehicles, forklifts, overhead
wires, tree limbs, & other objects.
• Use your mirrors and back up slowly using the
driver’s side whenever possible.
• Watch your clearance on both sides through
your side mirrors.
• If it is dark, get out and check the unlighted
areas with a flashlight.
A PROFESSIONAL driver looks,
takes their time, and if unsure
they
Get OUT and LOOK.
G.O.A.L.
SEASON REMINDER
Beware of Motorcycles
LOT REMINDER
2013 TRUCK DRIVING CHAMPIONSHIPS
Holiday Inn Hotel
Convention Center
Joplin, Missouri
June 7-8
Capitol Plaza Hotel
Topeka, Kansas
June 14 – 15
SET THE STANDARD
As a Professional Driver, it is
your #1 responsibility to
BE SAFE
CHRIS GALLUP – VICE PRESIDENT
Operations Update
JOHN OWEN – CHIEF FINANCIAL OFFICER
PAYROLL
•
Drivers who live outside MO/KS
 In the process of setting up tax IDs
in those states
•
TRANSFLO
•
New payroll system: ADP
 New features (mobile):
 If hourly, view time sheet
 View paychecks and W-2
statements
 Access company directory
 Request PTO
REQUESTING PTO
JOHN OWEN – CHIEF FINANCIAL OFFICER
JUSTIN PERRY – VP OF MAINTENANCE
New Incentive Program (Driver Scorecard)
Category
MPG
Moving MPG
Over RPM % (RPM's exceeding 1500)
Long Idle % (Idle times exceeding 5 minutes)
Over Speed % (Speeds between 65 and 68 MPH)
Excess Speed % (Speeds exceeding 68 MPH)
Sudden Start Alarms (Accelerating above 9.9 MPH/S)
Sudden Stop Alarms (Decelerating above 9.9 MPH/S)
Over Speed Alarms (Speeds in excess of 75 MPH)
Driver Violations
Daycab Sleeper Score
7.75
7.75
5
8
8
5
1%
1%
15
10%
10%
15
5%
5%
15
1%
1%
15
3
3
5
3
3
5
3
3
10
0
0
10
100
Tier 3 $ 300
Tier 2 $ 200
Tier 1 $ 100
$ 0.03 98-100
$ 0.02 95-97.9
$ 0.01 90-94.9
DRIVER SCORECARD INCENTIVE (CONT.)
•
This will take the place of all previous incentive programs
•
No minimum mileage requirement. Compensated based on PAID miles.
•
Owner Operators continue under their current plan ($.01/mi for the quarter if NO driver
violations)
•
Driver Violations (disqualifications for quarterly incentive)
 The driver must have NO preventable accidents
 The driver must complete all quarterly safety trainings
 The driver operates without receiving:
 an out-of-service violation
 a moving violation
 a seatbelt violation
 an overweight violation
 a D.O.T. audit violation
 more than one Out of Service violation on the yard
 three notices of safety violations from the Safety department
DRIVER SCORECARD INCENTIVE (CONT.)
Quarter
Beginning Date
End Date
Pay Date
# wks
1st Qtr.
11/25/2012
2/23/2013
3/15/2013
13
2nd Qtr.
2/24/2013
5/25/2013
6/14/2013
13
3rd Qtr.
5/26/2013
8/24/2013
9/13/2013
13
4th Qtr.
8/25/2013
11/23/2013
12/13/2013
13
DRIVER SCORECARD INCENTIVE (CONT.)
Falling below the terminal average for two (2) consecutive quarters
will result in the following:
•
Having your speed parameters reset to 62 mph (both cruise and
foot)
•
The speed parameter will remain at 62 mph until the driver
achieves a score of 90 or above
Falling below the terminal average for three (3) consecutive
quarters will result in the following:
•
Complete additional training on driving technique and fuel
economy
•
Additional adjustments to the truck parameters may also be
done at this time to assist the driver in meeting a minimum score
of 90 or above.
JOHN OWEN – CHIEF FINANCIAL OFFICER
JUSTIN PERRY – VP OF MAINTENANCE
Driver Pay Scale
Mileage
Hourly
Min
Max
Mileage
Min
Max
Hourly
0
0.5
$0.360
0
0.5
$14.50
0.5
1
$0.365
0.5
1
$14.75
1
1.5
$0.370
1
1.5
$15.00
1.5
2
$0.375
1.5
2
$15.25
2
3
$0.380
2
3
$15.50
3
5
$0.385
3
5
$15.75
5
7
$0.390
5
7
$16.00
7
10
$0.395
7
10
$16.25
10
12
$0.400
10
12
$16.50
12
15
$0.405
12
15
$16.75
15
17
$0.410
15
17
$17.00
17
20
$0.415
17
20
$17.25
20
+
$0.420
20
+
$17.50
DAVID ORSCHELN – PRESIDENT/CEO
• Company Update and Direction
• Questions?
NEXT ORTRAN COMPANY
MEETING
3rd Quarter – 2013
Saturday – July 20, 2013
Upstairs at OrTran Express
Breakfast – 7:30 am
Meeting – 8:00 am