Abu Dhabi Marine Operating Company
(ADMA-OPCO)
P. O. BOX 303, Abu Dhabi, United Arab Emirates
HEALTH, SAFETY & ENVIRONMENT DIVISION
(HSED)
“HSE-MS“
Health Safety &
Environment
Management System
HSE-110
HSE Cover Page
TO HSE-100’s
LIST
To HSE–100’s List
HEALTH, SAFETY AND ENVIRONMENT
MANAGEMENT SYSTEM MANUAL
HSE-110
CONTENTS
Procedures #
HSEMS-P-00
Procedures
HSE Policy Procedures
Elements
HSE Policy
HSEMS-P-01
Health & Safety Hazard Identification, Risk
Assessment Risk Control Procedures
Environmental Aspects Identification and Scoring
Procedures
Legal and Other Requirements Procedures
HSE Objectives and Targets Procedures
HSE Management Programmes Procedures
Planning
Organizational Structure and Responsibility
Procedures
Training, Awareness and Competence Procedures
Consultation and Communication Procedures
HSE Documentation & Data Control Procedures
Operational Control Procedures
Emergency Preparedness & Response Procedures
Implementation &
Operation
HSEMS-P-02
HSEMS-P-03
HSEMS-P-04
HSEMS-P-05
HSEMS-P-06
HSEMS-P-07
HSEMS-P-08
HSEMS-P-09
HSEMS-P-10
HSEMS-P-11
HSEMS-P-14
HSEMS-P-15
Checking &
Performance Measuring & Monitoring Procedures
Accidents & Near Misses Corrective and Preventive Corrective Actions
Action Procedures
Records and Records Management Procedures
HSE Management System Audit Procedures
HSEMS-P-16
Management Review Procedures
HSEMS-P-12
HSEMS-P-13
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Management Review
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0.1
DISTRIBUTION LIST
Copy No.
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Title
General Management on 21st Floor
SE(EP&P) / MHSE
MDA
MUSA
MZKA
DMDO
DMDS
SMUS
SMZK
MOI
HOGC
MFE
MD
ML
MMP
MIT
MCPL
MUSRD
MZKRD
MRT
MCP
MPR
MHR
HLI
MGS
CM
MF
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0.2
AMENDMENT RECORD
For Audit Use
Amendments
Incorporated By
Name
Signature
Checked
Date
1. Introduction of ISRS
HSED
1998
2. Rationalisation of
HSED
1992
HSED
1997
4. Introduction of ISO 14001
Mike Keogh
1999
5. Introduction of OHSAS 18001
Ali Radhwan
2002
SE(EP&P)
2003
Signature
Date
administration work of ISRS
3. Compliance with ADNOC HSEMS
6. New ADMA-OPCO Logo
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0.3
AMENDMENT PROPOSAL FORM
AMENDMENT PROPOSAL
TO:
Health, Safety and Environment
Division – Abu Dhabi
DATE: …………………………
FROM: ………………………………….……………. TEL: …………………………
DETAILS OF PROPOSED CHANGE / AMENDMENT
MANUAL(S):
SECTION(S):
PAGE(S) AFFECTED:
DETAILS:
On completion please return this form to:
Manager Health, Safety and Environment
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By the application of the standards contained in this manual through line
responsibility, ADMA-OPCO Operations are striving to create a culture and
climate that leads to continuous improvement and breakthrough to excellence
in the management of Health, Safety & Environment.
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A.
INTRODUCTION & RESPONSIBILITIES
ADMA-OPCO has had the elements of an HSE Management System in place for a
number of years. There are a set of 12 elements which are judged to be material in
attaining a high level of HSE performance and reducing business risk. They have
been written with a drive towards continuous improvement. These 12 elements are
generic, beneath which each Asset/Project will construct appropriate programmes,
standards and challenges.
The structure and contents of the existing Health, Safety and Environmental
Management System (HSEMS revision 0 issued on 11/1997) is based upon the
Health Safety and Environmental Management System published by ADNOC in the
summer of 1997.
Back in 1988 and before the adoptions of the current HSEMS, ADMA-OPCO has had
the elements of an HSE Management System in place, the International Safety
Rating System (ISRS) that had provided commitment for achieving improvements in
safety and health performance.
Following an ISRS audit in Sept. 1992 and the award of ISRS level 8, a major review
was directed at rationalizing the implementation of ISRS in meeting ADMA-OPCO
operational needs and culture, and most importantly, to rationalize the volume of
associated administrative work.
With the latest developments in the oil industry, HSE Management Systems, and the
increased global emphasis on the environment, the Safety Management System
within ADMA-OPCO has been reconstructed in 1999, in order to reflect such
changes in the business due to the introduction of ISO 14001:1996.
The Occupational Health and Safety Assessment Series (OHSAS 18001:1999)
specification gives requirements for an occupational health and safety (OH&S)
management system, to enable the organisation to control its OH&S risks and
continuously improve its performance. It does not state specific performance criteria,
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nor does it give detailed specifications for the design of the management system.
The OHSAS specification intended to address occupational health and safety rather
than product and services safety.
The OHSAS 18001:1999 has been developed to be compatible with the ISO
9001:2000 (Quality) and ISO 14001: 1996 (Environmental) management systems
standards, in order to facilitate the integration of quality, environmental and
occupational health and safety management systems.
Now with the adoption of ISO 14001:1996 in 1999 it become necessary to
reconstruct the HSEMS for integrating ISO 14001:1996 and OHSAS-18001:1999
standards.
B.
PURPOSE & STRUCTURE
The purposes of this manual are:
•
Describes the organization and arrangements in place for implementing the
Health, Safety and Environment policy.
•
Defines the scope and the framework of ADMA - OPCO's Health, Safety and
Environmental Management System (HSEMS) and provides a linkage of the
system documentation to the various elements of the OHSAS 18001:1999,
ISO 14001:1996, ADNOC and Legal requirements.
•
Describes the roles and responsibilities of personnel within ADMA-OPCO’s
organization with respect to HSE issues.
There are a set of 5 elements which are judged to be material in attaining a high level
of HSE performance and reducing business risk. They have been written with a drive
towards continuous improvement. These 5 elements are generic, beneath which
each business unit will construct appropriate objectives, targets and management
programmes.
The structure and contents of this document is based upon the Health Safety and
Environment Management System published by ADNOC in the Summer of 1997.
This HSEMS manual contains HSE standards that are expected to be in position in
order to satisfy the requirements of individual elements of the Management System.
The principal elements and sub-elements of the system described in this manual are
represented in the following diagram:
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HSE
Policy
Management
Review
Law
Objectives&
Targets
Planning
The HSE MS
Cycle
HSE Programmes
Identify Hazards, Assess &
Control Risks & Aspects
Audits
Corrective
Actions
Checking &
Corrective
Action
Records
Management
Training
Roles
Emergencies
Implementation
& Operation
Monitoring
Communication
Document & Data
Control
Operational
Control
Elements
HSE Policy
Procedures
• HSE Policy Procedures
Planning
•
HSEMS-P-01
•
•
•
Occupational Health & Safety Hazard Identification, Risk
assessment & Risk Control Procedures.
Environmental Aspects Identification & Scoring
Procedures.
Legal and Other Requirements Procedures
HSE Objectives and Targets Procedures
HSE Management Programs Procedures
•
Organizational Structure and Responsibility Procedures
HSEMS-P-06
•
•
•
•
•
Training, Awareness and Competence Procedures
Consultation and Communication Procedures
HSE Documentation & Data Control Procedures
Operational Control Procedures
Emergency Preparedness and Response Procedures
HSEMS-P-07
HSEMS-P-08
HSEMS-P-09
HSEMS-P-10
HSEMS-P-11
•
Performance Measuring and Monitoring Procedures
HSEMS-P-12
•
Accidents & Near Misses Corrective and Preventive Action
Procedures
Records and Records Management Procedures
HSE Management System Audit Procedures
HSEMS-P-13
•
Implementation &
Operation
Checking &
Corrective Actions
•
•
Management
Review
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Procedures #
HSEMS-P-00
Management Review Procedures
HSEMS-P-02
HSEMS-P-03
HSEMS-P-04
HSEMS-P-05
HSEMS-P-14
HSEMS-P-15
HSEMS-P-16
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C.
SCOPE
ADMA-OPCO HSE MS provides a mechanism for health, safety and environmental
management throughout all company operations and activities at offshore and
onshore operating sites, facilities and premises.
The management system is designed to cover health, safety and environmental
aspects of facilities that ADMA-OPCO has control over and directly manages, and for
those facilities it does not have control over or directly manage but on which it can be
expected to have an influence.
D.
ISSUE AND UPDATE
The control of this manual is in accordance with the ADMA-OPCO HSE procedure for
Document Control. Amendments to this manual will be issued following approval by
the ADMA-OPCO’s General Manager.
E.
ADMA-OPCO's VISION
To perform as a world class hydrocarbon producer from the offshore concession
reserves, ensuring facilities integrity, protecting health, safety and the environment
for the next 50 years.
F.
ADMA-OPCO's MISSION
Achieve world class Health, Safety and Environmental Performance
G.
ADMA-OPCO STRATEGY
We will implement the Health, Safety, and Environment Policy by means of
• our HSE Management System
• meeting the expectations within ADNOC HSE Management System
• setting objectives, targets, management programmes and allocating clear
individual responsibilities
• setting performance challenges - KPI
• technical audits
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H.
RESPONSIBILITY
The persons primarily responsible for complying with the requirements of this HSE
management system are:
General Manager - GM
•
Overall responsibility for implementing the ADMA-OPCO HSE policy
•
Authorize necessary HSE resources
•
Ensure HSE risks to ADMA-OPCO are identified and managed
General Management Teams AGM-P, AGM-D, AGM-DS, AGM-AS, MDA,
MUAS, MZKA, MHR, MCPL, MMP
•
Accountable to the GM for the implementation of their HSE
responsibilities
•
Establish annual HSE plans, which include specific objectives and
targets.
•
Ensure that major business risks are being addressed.
Asset Managers - MUSA / MZKA / MDA
•
Accountable to the GM / AGM-P for HSE performance
•
Demonstrate the HSEMS is implemented
•
Set HSE standards, objectives & challenges for continual improvement
•
Ensure that HSE risks are identified and adequately controlled.
Deputy Asset Managers and Site Managers & Team Leaders - SMUS /
SMZK / DMDO / DMDS / BSTL / MOTL
•
Accountable to their Asset Managers for HSE performance.
•
Implement the HSE Management System.
•
Comply with company standards and regulations.
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•
Identify HSE hazards and aspects, assess resultant risks and maintain
effectiveness of risk control measures.
•
Create a positive HSE culture among the workforce.
Extended Management Teams – DMDO / DMDS / SMUS / SMZK / MFE /
MOI / HOGC / MD / ML / MIT / MPR / MF / MGS / CM / MCP / MZKRD /
MUSRD / MRT / MHSE
•
Provision of competent staff to support the assets.
•
Preparation and maintenance of appropriate technical standards and
other systems for adoption by asset units.
•
Provision of authoritative advice on technical, engineering, or HSE
matters, as appropriate, to assets.
•
When assets act through external contracts, assessing the quality of
the contractors’ services and organization, with respect to ADMAOPCO’s HSE requirements.
•
Represent the larger voice of the organization regarding the setting of
principles and interpretation of policy.
•
Lead the development of integrated (pan ADMA) activities that address
the issues getting in the way of performance.
•
Agree how the corporate wide targets will be delivered.
•
Implement the risk management processes.
•
Deliver contextual understanding to your business teams
Team Leaders and Section Leaders
•
Accountable to their Line Managers on technical, engineering and HSE
decisions relating to operations and activities and the safe conduct of
operations and activities.
•
Ensure that plant and equipment conforms to relevant standards and
that operations and activities conform to ADMA-OPCO Standard
Engineering Documents and international codes of practices, as
appropriate.
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•
Ensure that HSE rules and regulations are enforced and implemented
within their area of responsibility among their working groups.
•
Advise on technological development of the plants, facilities and
methods of work.
Supervisors
•
Ensure control of work procedures and regulations are enforced,
including PPE requirements
•
Conduct regular inspections of work sites for unsafe conditions and
general housekeeping
•
Report, as appropriate, any unsafe conditions which can not be
immediately rectified
•
Report and investigate accidents and near misses.
•
Be aware of emergency response procedures and duties
•
Promote and develop HSE awareness within the workforce
Workforce
•
Be aware of, and observe, HSE regulations and operating procedures
•
Be aware of the Permit to Work procedures and adhere to whatever
controls what may be stated within a work permit
•
Report any unsafe acts or hazardous conditions to the supervisor
•
Use correctly personal protective equipment which may be necessary
for the type of work being performed
•
Be aware of responsibilities and actions in the event of the general
alarm being given, or in other emergency circumstances
•
Report any accidents, including near misses, to the supervisor
•
Participate in HSE meetings
•
Ensure waste materials and products are disposed off according to site
instructions.
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ELEMENT 1
HEALTH, SAFETY & ENVIRONMENTAL POLICY
SCOPE
This section of the HSEMS manual sets the criteria for establishment of a Health,
Safety and Environmental Policy to ensure commitment to the HSE Management
System.
SYSTEM
The HSE policy shall be appropriate to the nature and scale of health, safety and
environmental impacts of ADMA-OPCO operations and activities.
The HSE policy shall contain a commitment to continual improvement, and to the
prevention of injury, occupational illness, property damage and the protection of
environment and ecosystems.
The HSE policy shall be documented with a commitment to implement, maintain and
communicate the policy to all employees and contractors.
The HSE policy shall include a commitment to comply with relevant Health, Safety
and Environmental legislation and regulations, and with other requirements to which
ADMA-OPCO subscribes.
The HSE Policy shall be defined, authorized and dated by ADMA-OPCO General
Manager.
The HSE policy shall outline the framework for setting and reviewing health, safety
and environmental objectives and targets.
The HSE policy shall be in line with the ADNOC HSE policy.
Daughter policies shall be established as appropriate e.g. hearing conservation,
drug/alcohol, flaring/venting, etc.
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The policy documents shall be made available for public scrutiny.
The HSE policy and daughter policies shall be reviewed periodically to ensure that it
remains relevant and appropriate to the organization.
HSE Management System Procedures HSEMS-P-00 (HSE Policy Procedure) shall
be used to control the establishment, issue, maintenance and development of HSE
Policy.
HSEMS-P-04 shall be used to establish the framework for setting HSE objectives
and targets based on HSE policy.
HSEMS-P-016 shall be used for reviewing HSE policy.
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HSE POLICY PROCEDURES
HSEMS-P-00
ADMA-OPCO
Health, Safety and Environmental Management System
HSE Policy Procedure
Document Number
HSEMS-P-00
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HSE POLICY PROCEDURES
1.0
HSEMS-P-00
PURPOSE
This procedure describes the processes involved in controlling the ADMA-OPCO
Occupational Health, Safety and Environmental Management System (HSEMS) Policy.
ADMA-OPCO HSE policy establishes an overall sense of direction and sets the principles of
action for the organization. It sets HSE objectives, HSE responsibility and performance
required throughout the organization. It demonstrates the formal commitment of the
organization, particularly that of the organization’s top management, towards good HSE
management.
A documented HSE policy statement is produced and authorized by the organization's top
management.
NOTE The HSE policy should be consistent with the organization's overall business policies
and with its policies for other management disciplines e.g. quality management.
Daughter policies are available for relevant HSE issues e.g. flaring/venting, drug/alcohol,
hearing conservation, etc.
2.0
SCOPE
This procedure applies all ADMA-OPCO operations and activities relating to Occupation
Health, Safety and Environmental (HSE) matters.
3.0
RESPONSIBILITIES
The personnel primarily responsible for complying with the requirements of this procedure
are:
o
o
o
o
o
General Management
Assistant General Managers
Asset Managers / Divisional Managers
Deputy Asset Managers / Site Managers / Team Leaders
Manager Health, Safety and Environment Division
4.0
PROCEDURE
Establishment and Maintenance of the HSE Policies
The MHSE is responsible for preparing and updating the ADMA-OPCO HSE policy
statements, and for obtaining top management approval. In preparing the HSE policy
statement, the MHSE shall ensure that it is appropriate to the nature and scale of
HSE impacts of the organisation's activities and shall reference:
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•
•
•
•
•
HSEMS-P-00
Commitment to continually improve/reduce HSE risks caused by the activities
of the organisation.
Commitment to compliance with all relevant laws, regulations, and ADNOC
HSE policy.
Commitment to assessing and monitoring the HSE risks of activities.
Commitment to ensuring that all employees are aware of and understand the
policy and its implications.
Commitment to ensuring that the policy is made available to the public by
means which are suitable to the organisation.
The Asset Managers / Divisional Managers ensure that HSE policy is
communicated to their employees and contractors and that they are made aware
of their individual HSE obligations as required by the policy.
This policy once created, acts as a baseline for Assistant General Managers to
establish HSE plan, includes specific objectives and targets.
When executed properly, the HSE planning leads to minimising HSE risks caused
by the activities of the organisation.
The MHSE is responsible for preparing HSE daughter policies e.g. drug and
alcohol. Flaring and venting daughter policy shall prepared by MCPL and agreed
with Asset Managers / Divisional Managers and MHSE. Other daughter policies
shall be established in consultation with the appropriate authority within the
organisation.
The HSE policy and daughter policies are prepared in booklet form by MHSE,
approved by the GM and individual copy is issued to all personnel by Deputy
Asset Managers / Site Managers / Team Leaders and by MHSE during induction
courses.
The HSE policy and daughter policies statements are countersigned by the
respective site management (Deputy Asset Managers / Site Managers / Team
Leaders) and displayed at suitable locations.
The GM periodically reviews the HSE policy and daughter policies {during the
HSE Management Review Committee (in May and November)} and ensures that
the policies remain appropriate to ADMA-OPCO operations and activities.
5.0 POLICY STATEMENT
ADMA-OPCO has established the following HSE policy statements, which are in
place and effective:
5.1
5.2
5.3
Name of policy
HSE MS Policy
Hearing Conservation Policy
Policy on use of alcohol and drugs
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Location
HSE-100
HSE-108
HSE-102 Regulations
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HSE POLICY PROCEDURES
HSEMS-P-00
HSEMS POLICY STATEMENT
In ADMA-OPCO, we strongly believe that all accidents, whether they may lead to injuries, ill
health, damage to the environment, property damage, fire or security breaches, are
preventable and controlled through good management. We are committed to the well
being of our employees and the preservation of the environment.
Our aim is to ensure that ADMA-OPCO’s HSE performance is equal to the best companies in
the oil & gas production industry throughout the world. In this regard high standards of
Health, Safety and Environmental (HSE) performance form an essential and integral part of:
§
Our business as a major oil and gas production company, and
§
Our membership of the UAE community.
While the General Management Team is responsible for the execution of this Policy by
providing the resources necessary for the effective implementation of the ADMA-OPCO HSE
Management System, everyone who works for ADMA-OPCO is responsible for good HSE
performance.
We will assess all foreseeable risks to the health and safety of our employees and damage
to the environment. We will set objectives & targets to reduce HSE risks in full compliance
with UAE Law, international standards and best practice; and develop plans to implement
these objectives.
Line Managers, at all levels, are responsible for leading and involving the workforce in
meeting the goals and objectives for HSE Performance. All employees will fully participate
in achieving the Company's goals, and ADMA-OPCO will recognize all those who contribute
to improving HSE performance.
We will openly communicate and consult with the workforce on all HSE issues and ensure
they receive appropriate training and are competent to carry out their responsibilities.
We will take all necessary measures to ensure the prevention of pollution, incidents and ill
health in the design, construction, commissioning, operation & maintenance and
decommissioning of all our facilities. Contractors, suppliers are an essential part of our
HSE performance and we will assess their capabilities and competence to perform work on
our behalf. We will cultivate these partnerships and work with our sister ADNOC Group
Companies to ensure we all achieve the highest levels of HSE performance.
We will develop procedures to continuously measure, monitor and report our HSE
performance and take corrective action where required.
The General Management Team will conduct Management Reviews of ADMA-OPCO's HSE
Policy and Performance, and ensure continual improvement by establishing new goals for
the Company by setting annual Key Performance Indicators.
B. E. Fackrell
May 2002
General Manager
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ELEMENT 2
HEALTH, SAFETY & ENVIRONMENTAL PLANNING
SCOPE
This section of the HSEMS manual sets the requirement to achieve a total
appreciation of significant HSE risks and aspects in ADMA-OPCO’s domain, and
includes the processes and procedures used for risk assessment and control.
SYSTEM
The health & safety risks and the environmental aspects of ADMA-OPCO shall be
identified, assessed and controlled. Risks / Aspects shall be ranked in order of
significance.
The scope shall include ADMA-OPCO’s operations and activities over which it has
direct control and other facilities on which it may be expected to have an influence.
This shall include routine and non-routine activities, of all personnel having access to
the workplace (including contractors and visitors) and facilities at workplace whether
provided by ADMA-OPCO or others.
The methodology for OH&S hazards / environmental aspects identification, risk
assessment and aspect scoring shall:
•
Be defined with respect to its scope, nature and timing.
•
Provide for the classification of risks / aspects and identification of those that
are to be eliminated or controlled by measures as defined in the documented
procedure.
•
Be consistent with operating experience and the capabilities of risk / aspect
control measures employed
•
Provide input into the determination of facility requirements, identification of
training needs and/or development of operational controls.
•
Provide for the monitoring of required actions to ensure both the effectiveness
and timeliness of their implementation.
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The logic used for evaluating risks and environmental aspects shall be based on risk
assessment and relevant criteria from which are derived numerical ranking and
classification of risks / aspects in the context of significant consequences.
ADMA-OPCO shall ensure that the results of these assessments and the effects of
these controls are considered when setting HSE objectives. This information shall be
documented and kept up-to-date.
The health & safety risks and the environmental aspects shall be periodically
reviewed to effect the changes.
In cases of new developments (projects), the impact on health, safety and
environment shall be specifically addressed prior to critical decision points in projects
to ensure that risk levels are maintained to as low as reasonably practicable
(ALARP).
In case of any changes to existing facilities, the HSE implications shall be
considered. Changes can introduce new hazards or compromise safeguards built
into the original design. Although some change may be minor with little likelihood of
compromising HSE, all changes have the potential for disruption, injury, or business
loss. Changes shall be communicated to relevant parties within or outside the
organisation who may be affected by these new changes.
ADMA-OPCO shall maintain written procedures for the planning and control of all
changes, in which the impact of the change shall be assessed to avoid adverse HSE
consequences.
The change control procedures will cover both permanent and
temporary changes to:
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•
people and organisation structure
•
plant, equipment, processes and their controls
•
business processes
•
standards and procedures.
Change control procedures (corporate, Asset / BU, Projects) shall document the
evaluation and approval process, and the responsibilities and required competencies
of those involved. The procedures shall provide for a comparative analysis and
documentation of the HSE impact of implementing the change and that of the
implemented change.
Each Asset / Business Unit / Project shall maintain an auditable Change Control
Register in which all changes will be documented.
The register shall be kept
centrally for the company or specific to operating locations/facility(s) as is deemed
most suitable to ADMA-OPCO.
Health & Safety hazard identification and risk assessment & control shall be carried
out in accordance with documented procedure (HSEMS-P-01)
Environmental aspects shall be identified & significance evaluated as per
documented procedure (HSEMS-P-02)
Management of change shall be carried out in accordance with ADMA-OPCO
documented procedures PRO-01.
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
ADMA-OPCO
Health, Safety and Environmental Management System
Planning - Hazard Identification, Risk Assessment and Risk Control Procedure
Document Number
HSEMS-P-01
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
1.0
PURPOSE
This procedure describes the management of processes involved in
identifying hazards, assessing risks and implementing control measures
that set the level of risk as low as reasonably practicable (ALARP).
2.0
SCOPE
This procedure applies all ADMA-OPCO operations and activities including
contracted services.
3.0
RESPONSIBILITY
Each Asset / Business Unit within ADMA-OPCO is responsible for the
management of OH&S risks directly or indirectly associated with its
operations or activities. The persons primarily responsible and accountable
for such processes are:
1. Asset Managers / Divisional Managers
2. Deputy Asset Managers / Site Managers / Project Managers / Team
Leaders
3. Line Managers & Area Supervisors
4. Manager Health, Safety & Environment
4.0
FORMS USED
1. Pro-forma for Task Risk Assessment
2. Health Risk Assessment Form
3. OH&S Risk Register
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
3.0
PROCEDURE
To effectively manage our risks and enhance our Integrity Management Systems and
Plans in all Company operations and activities the approach to risk management shall
be through the creation of Risk Register (RR).
Assets and Business Units are given the authority and made responsible for compiling a
Risk Register that includes all foreseeable risks from operations and activities.
The Methodology for creating a Risk Register should follow the full risk management
process i.e.
• Identifying hazards or threats (refer to section 5.1);
• Assessing the risk to people, environment, asset and reputation (refer to section 5.2
& 5.3); and
• Identifying and implementing control measures (refer to section 5.4).
The techniques utilised in this process are addressed hereafter in the following sections.
In general, ADMA-OPCO HSE-309 and ADNOC Risk Management Guidelines should be
followed.
Input to the risk register include but not be limited to the following:
•
Outcome of the safety case
•
Risk Register of commissioned projects
•
Outcome from QRA’s, HAZOP, HAZID,…etc.
•
Outstanding items from equipment statutory Inspection
•
Integrity assessment of wells, pipelines, and structures.
•
Failure of equipment to deliver performance e.g. emission, noise, vibration.
•
Outcome of task risk assessments
•
Hazard reporting
•
Auditing and inspections
•
Accidents and near misses…etc.
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HSEMS-P-01
A single Risk Register format to be used throughout the Company where:
•
Risks are described, quantified and ranked in order of priority for all
facilities and equipment, pipelines, structures, wells, new developments
and premises.
•
Clear short and long-term actions including contingency are clearly
defined.
•
Budget, Resources and expertise needed are clearly defined.
Deputy Asset Manager / Site Manager / Project Manager / Team Leader
will compile a Risk Register for his area of responsibility and use significant
risks for setting objectives and targets for his Asset / Business Unit. MHSE
will review the process, advise and direct as necessary. For selection of
significant risks refer to section 5.5.2 of this procedure.
Deputy Asset Managers, Site Managers, Project Mangers and Team
Leaders shall periodically review the risk register and ensure that it is
always valid and dynamic.
Assets Managers / Divisional Managers shall ensure that significant
OH&S risks are used in setting OH&S objectives and targets. This process
shall be carried out in line with HSEMS-P-04 Objectives and Targets
Procedure.
Site personnel shall be involved to enhance understanding of risk and its
management.
A Steering Committee (from GMT and EMT) is formulated to follow-up issues
related to RR.
The Risk Register is amended in case of the introduction of new or significantly
altered laws, processes or activities. In addition the Risk Register is subject to
a formal review every 3 months by the Steering Committee.
On monthly basis, Assets/ Business Units are required to update and follow up
their Risk Register. On quarterly basis, Assets are required to present the
following to the Steering Committee:
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HSEMS-P-01
•
Detailed implementation Programmes of all risk rank -1 items.
•
New risk rank -1 items.
•
Overall plan and progress of risk rank 2 items.
5.1 Hazards Identification
Asset Managers / Divisional Managers shall ensure that significant OH&S hazards at
their area of responsibility (Offshore*, Das Island, Projects, Musaffah Supply Base and
Headquarters sites) are identified, understood and periodically reviewed.
* Offshore includes: Umm Shaif Field, Zakum Field, Al-Hyleh Barge, Drilling Rigs,
Marine Vessels, Barges, etc.
Deputy Asset Managers / Site Managers / Project Managers / Team Leaders are
responsible for:
•
Identifying the significant OH&S hazards present together with providing evidence
to show that the risks and consequences are clearly understood.
•
Including the information relating to these significant OH&S hazards in the
relevant Safety Case and the OH&S Risk Register.
•
Periodically reviewing the hazards identified in the Risk Register or whenever
changes to the process, methods of work or new materials introduced are deemed
to have an impact on these identified hazards or introducing new hazards. This
review should ensure that the conclusions as to significant hazards remain valid.
•
Significant hazards identified in the review shall be subject to a detailed evaluation
and, where necessary, further studies should be carried out. Internal and external
resources may be used in the identification process with input from site personnel
being encouraged.
The CM shall ensure that all suppliers of chemicals / materials used within ADMAOPCO have provided appropriate Material Safety Data Sheets (MSDS).
The MHSE shall review and ensure that the MSDS for all chemicals used by ADMAOPCO are recorded in a database.
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
Supervisors shall ensure that all chemicals in use have MSDS recorded in
the database. Any discrepancy shall be reported to the MHSE for
amendment.
MMP / MEF is responsible for:
•
Ensuring that new projects are subjected to appropriate systematic
hazard identification and assessment techniques and steps taken to
minimise the risk of such developments on the health and safety of
operations staff as well as its effect on the environment. It should always
be an objective to eliminate or minimise the hazard by design or
engineering solutions (see 5.6).
•
ADNOC Guidelines on HSEIA & Risk Management and ADMA-OPCO
Project Health, Safety and Environmental Review Procedures should be
used where appropriate.
•
Changes to working practices and the use of new or modified plant and
equipment shall be assessed for risk potential. Where hazards are
identified steps shall be taken to minimise and control the impact of the
changes on the health and safety of individuals.
MOI shall ensure that changes to Installations or working practices are
reflected in the operating procedures – in accordance with ADMA-OPCO
PRO-01 (see 5.7).
Line Managers / Area Supervisors using the Hazard Identification
Procedure outlined in the HSE-102 "Regulations 30: Occupational Health
and Hygiene" and the HSE-316 "Occupational Health Assessment
Procedures" shall carry out the identification of health hazards in the
working environment. This process shall be co-ordinated by the
Occupational Hygienist (OH).
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
General Requirements for Hazard Identification:
•
The hazard identification processes shall include routine and non-routine activities
(examples of non-routine activities might include shut down, start-up, emergency
situations, etc.), activities of all personnel having access to the workplace
(including contractors, third parties and visitors), facilities at workplace whether
provided by ADMA-OPCO or others.
•
Appropriate hazards identification technique shall be selected based on the
operation, activity or task in question. These techniques include the use of
checklists, accidents statistics database, audits/tours/inspections or surveys.
Relevant standards or regulations may also be used to identify continuing hazards
(e.g. noise, manual handling, DSE, etc.) or more detailed techniques such as Task
Analysis, HAZID, HAZOP, FMECA, What If? are used to identify long-term
hazards resulting from equipment failures and/or human errors.
•
Employees are involved in hazard identification and assessment processes.
•
The identified OH&S hazards are tabulated, referenced & maintained in a Risk
Register and ranked in order of significance, see 5.5 for details.
5.2
Risk Assessment
Asset / Divisional Managers shall ensure that risk associated with current and future
operations are understood through systematic assessment and evaluation of the
identified hazards and their associated risks.
Deputy Asset Managers / Site Managers / Project managers / Team Leaders shall
ensure that each significant Occupational Health and Safety hazards identified is then
assessed and classified according to criteria defined in 5.3. The resultant risk shall
then be ranked in order of significance to produce a Register of Occupational Health
and Safety Risks for each ADMA-OPCO activities (see 5.5).
General Requirements for Task Risk Assessment:
•
Decisions on remedial measures should be based on a sound risk management
process. This shall be conducted in line with ADMA-OPCO Risk Assessment
Procedures (HSE Regulations 5) and Criteria for Risk Tolerability (ADMA-OPCO
HSE-208) and in line with ADNOC Risk Management Guidelines (HSE-520).
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HSEMS-P-01
•
A person(s) knowledgeable in engineering, operations, design, process,
OH&S, and other specialties as appropriate should perform the hazard
analysis. At least one person should be proficient in the hazard analysis
methodologies being employed and those involved in this work should
not have participated in the original design or modification.
•
An appropriate tool for assessing risks associated with individual work
packages or tasks is by means of the permit to work. Other assessment
methods may be more appropriate when the work permit system is not in
use, or where the scale of risk is such that the permit has to be
supplemented by a more comprehensive approach. ADMA-OPCO HSE
Regulations 05 details the methodology and management of such
approaches.
•
Risk assessment involves a balanced evaluation of Occupational Health
& Safety concerns as well as business concerns.
•
Risk assessment shall be consistent with operating experience and the
capabilities of risk control measures employed, provide input into the
determination of facility requirements, identification of training needs
and/or development of operational controls and provide for monitoring of
the required actions to ensure effectiveness and timeliness of their
implementation.
•
The techniques range from relatively simple qualitative methods (e.g.
PHA, HAZOP, What-if, COSHH and the use of Risk Matrix or sound
engineering judgement, etc.) to the advanced quantitative methods for
risk assessments in which numerical values of risk frequency and
probability are derived (e.g. QRA, ETA. FTA, FMECA, etc.)
•
Selection of the appropriate technique shall be commensurate with the
nature of operation or activity under review. Some risk assessment
techniques require team approach or consultant services.
MHSE shall advise on the selection of the appropriate technique.
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
Asset Managers / Divisional Managers shall secure the required resources for
undertaking risk assessment studies.
Deputy Asset Managers / Site Managers / Project Managers / Team Leaders shall
ensure that Task Risk Assessment studies are carried out in accordance with HSE
regulation 05 and that the Risk Assessments are tabulated, referenced and
maintained in a file.
General Requirements for Occupational Health Risk Assessment:
•
The purpose of the assessment is to reduce health risks of employees as low as is
reasonably practicable.
•
Task Risk Assessment shall be carried out following the procedures laid down in
the ADMA-OPCO HSE-316 “Health Risk Assessment Procedures”.
•
The Task Risk Assessment shall identify appropriate control measures, training
and instructional requirements, workplace monitoring and health surveillance.
•
Engineering control requirements, such as ventilation, acoustic enclosures, and
vibration damping shall be forwarded to the appropriate engineering department
for development.
•
The outcome from Task Risk Assessments, such as standard operating
procedures, work instructions, selection of personal protective equipment and
preventative maintenance programmes, shall be recorded appropriately.
5.3
Criteria for Risk Tolerability
The criterion used for the classification and ranking of risk is based on the method
used for risk assessment.
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HSEMS-P-01
5.3.1
Risk Tolerability Criteria for Qualitative and SemiQuantitative Risk Assessment
The ADMA-OPCO HSE Regulation 05 "Risk Assessment" defines the
procedures for the estimation and evaluation of qualitative and semiquantified risks. This criterion shall be consistently used in formulating a
proactive approach to accident prevention.
The evaluation of risk will determine whether the level of risk is tolerable or
otherwise. Qualitative risk evaluation uses judgement, not numbers, for the
evaluation of risk. For semi-quantitative risk evaluation, risk may be ranked
on a comparative scale or using a risk matrix- as shown in HSE Regulations
05. More details can also be found in ADNOC Risk management Guidelines.
5.3.2
Risk Tolerability Criteria for Quantitative Risk Assessment
The ADMA-OPCO risk tolerability criteria (HSE -208 "Criteria for Risk
Tolerability") defines the procedures for the estimation and evaluation of
quantified risks. These criteria shall be consistently used in evaluating the
results of QRA studies and in formulating a proactive approach to accident
prevention.
The criteria used in evaluating quantified risks is laid down in the HSE-208
"Risk Tolerability Criteria" figures 2 and 3.
5.4 Risk Control
General Requirements for Occupational Health & Safety Risk Control:
•
The results of risk assessments will provide for the classification of risks
and the identification of those that are to be eliminated or controlled.
•
Once it is decided that the level of risk is intolerable then some corrective
or preventive measures are required either to reduce the probability of
the hazard occurring and/or by mitigating the consequences should the
hazard occur.
•
The preferred hierarchy of corrective and preventive measures is:
Ø Elimination the hazard or substitution of equipment / machinery / substance
/ etc. with less hazardous ones.
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HSEMS-P-01
Ø Reduction of risk (combating risk at source) by engineering measures to
reduce the likelihood; e.g. design of suitable systems of work to reduce
exposure to the hazard;
Ø Mitigating consequences by the use of PPE, blast proof walls, emergency
procedures, etc.
•
The most effective method of control is the elimination of the hazardous agent.
Where this is not possible, the substitution of a less hazardous agent should be
considered, then in turn, organizational and engineering controls should be
implemented. Only if all these methods prove inadequate should personal
protective equipment be used as a final resort.
•
It has to be noted that mitigation measures are short-term solution but long-term
elimination has to be considered for each risk. Short-term actions shall only
include mitigation measures and contingencies.
•
The initial appraisal of any new plant or process or a review of an existing plant,
should, as a matter of course, include detailed consideration of all known risks to
health and the likely costs of effective control measures. It should be borne in
mind that any control system that has to be added after the plant has started to
operate is likely to be less effective and more costly than if it was designed and
installed as an integral part of the original scheme.
•
ADNOC guidelines shall be used to establish targets for the reduction of risk to
health.
•
Where ADNOC standards or guidelines do not exist, Assets Managers /
Divisional Managers shall set these targets in agreement with MHSE.
Asset Managers / Divisional Managers are responsible for the management of
corrective and/or preventive measures to ensure both effectiveness and timeliness of
implementation.
Deputy Asset Managers / Site Managers / Project Managers / Team Leaders are
responsible for the implementation, control and monitoring of the identified corrective
and/or preventive measures.
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
Public Health
Deputy Asset Managers / Site Managers / Project Managers / Team
Leaders have responsibility to ensure that risks from public health hazards
(such as food safety, potable water quality, vermin control and well-fair) are
controlled by adopting the same approach to risk management and recorded
in the asset / project risk register.
5.5
Establishing & Maintaining the Register of OH&S Risks based
on Risk Assessment
The method used by ADMA-OPCO to determine the significance of
Occupational Health and Safety risks arising from company activities as
identified above, is based on risk assessment, and the criteria used is
described in 5.3 above. The OH&S Risks are given a risk rating for the
purpose of ranking them in order of significance.
5.5.1 Assessment of Risk Associated with Identified Hazards
The Asset Managers / Divisional Managers are responsible and
accountable for:
•
Ensuring that the RR captures all foreseeable hazards within their
domains.
•
Ensuring that the adequacy and effectiveness of existing control
measures are reviewed and whether additional controls are needed or
otherwise.
•
Assessing and ranking the OH&S risks in order of significance. The
criteria for risk tolerability will provide for the appraisal of significance of
each Occupational Health and Safety risk within the organization.
•
Establishing the Occupational Health and Safety Objectives and
developing the Occupational Health and Safety Management
Programmes based on the OH&S RR.
MHSE shall ensure that an OH&S Risk Register is compiled for each asset /
project / site and is updated and maintained.
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
5.5.2 Selection of Significant Risks
The selection of significant risks may be carried out by a panel from Assets, Technical
and Support Divisions as appropriate or by consultant services. In either case, the
selection should be based upon the following criteria:
•
Cost-benefit analysis (maximum justifiable spend)
•
The greatest reduction in risk if controls are implemented
•
Experience gained in mitigating previous significant risks and on the maximum
number of risks that are deemed feasible to address in a year. The pattern of
significant risks selected will vary year to year.
5.5.3 Records
Records shall be maintained and retained consistent with HSE records and records
management procedure HSEMS-P-14
5.6
Projects OH&S Management
ADMA-OPCO Engineering Controls Standards and Procedures together with up-todate engineering codes of practices, procedures and guidelines will be used for any
new project work.
The impact on health, safety and environmental quality will be specifically assessed
prior to critical decision points in projects to ensure that risk levels are maintained As
Low As Reasonably Practical (ALARP).
Project Manager shall arrange for compiling a risk register for each phase of the
project:
•
•
•
•
Phase I: Conceptual and FEED.
Phase II: Detailed Engineering, Procurement and Construction (EPC).
Phase III: Commissioning, Start-up and Operation
Phase IV: Shutdown / Mothballing / Decommissioning.
Each phase may be covered separately or two or more phases combined into an
integrated document.
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HSEMS-P-01
The Project Risk Register should follow the full risk management process i.e.
Ø Identifying hazards or threats,
Ø Assessing (evaluating) the risk to people, environment, asset and
reputation.
Ø Control the risk; elimination, reduction and mitigation measures and
Ø Implementing the control measures.
In carrying out the risk management process, the Project Manager shall
adopt the approach to hazard identification, assessment and control
addressed in previous sections of this procedure.
At the end of each phase(s) the project should deliver an updated Project
Risk Register (RR). The following project phase will continue to update the
RR as the design develops until the RR is handed over to operations at the
end of commissioning phase for inclusion into the Asset RR.
MHSE shall screen all new projects to determine if they need Health, Safety
& Environmental Impact Assessment (HSEIA) or will be deemed to have No
Impact / Deminimis. If Project is assessed to have No Impact / Deminimis,
OH&S internal review and MHSE approval will suffice (see ADNOC
Guidelines on HSEIA - HSE-514).
Project Manager shall arrange for HSEIA to be carried out for projects that
are not deemed to have deninimis HSE impact. HSEIA's are to be prepared
for each of the four phases of a project.
HSEIA is to be prepared by a third party that is independent of the project. It
must be approved by ADNOC HSE Committee before the project may proceed
to the next phase.
A plan addressing all issues arising from the HSEIA should be prepared and
submitted along with the HSEIA document to ADNOC.
The Project Manager responsible for the project shall determine the need
for a PHSER audit, HAZOP or any critical reviews to ensure that the impact
of the proposed work will not have an adverse effect on the health, safety
and the environment or the integrity of the plant. PHSER will be conducted
in line with ADMA-OPCO procedures HSE-319 in line with BP: RP 481:1996.
The Asset Managers / Divisional Managers in consultation with MHSE will ensure
that any appropriate baseline environmental and health data are collected before the
development of any new operations, facilities or major modifications.
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
The Project Manager should ensure that approved design practices and standards
are used in the design and construction of new or modified facilities, which:
•
Meet or exceed applicable regulatory requirements
•
Embody responsible requirements where regulations do not exist
•
Incorporate operational expertise and experience from previous projects,
•
Utilize systematic hazard assessment techniques and HAZOPs
•
Consider mothballing / de-commissioning issues that will arise when operations
cease.
The Project Manager is responsible for ensuring that deviation from design practices
and standards or the approved design is permitted only after thorough technical
review and with the approval of the designated authority and that such decision is
documented.
MOI shall ensure that operation, quality control, maintenance and inspection policies
are in place for use by projects so that design specifications, procurement and
construction is in accordance with applicable standards.
Asset Managers / Divisional Managers shall ensure that all actions are recorded
and tracked by an appropriate audit trial system within the responsible project team.
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RISK ASSESSMENT & RISK CONTROL
HSEMS-P-01
5.7 Management of Change (Modifications)
In case of any changes to existing facilities, the OH&S implications should
be considered. Changes can introduce new hazards or compromise
safeguards built into the original design. Changes include both permanent
and temporary changes to:
•
people and organization structure
•
plant, equipment, processes and their controls
•
business processes
•
standards and procedures.
Although some change may be minor with little likelihood of compromising
OH&S, all changes have the potential for disruption, injury, or business loss.
If the plant modification cost exceeds $50,000, such modification should be
handled as a project scheme where Section 5.6 of this procedure is
applicable.
Asset Managers / Divisional Managers introducing a change to their
facilities/plant/equipment or personnel shall ensure that such changes are
recorded in the asset RR and are managed in accordance with the following
procedures / codes of practice as applicable:
Ø Management of Engineering Change, the ADMA-OPCO PRO-01 issued
by Operations Integrity Division deals with Plant Modification and
Hazardous Area Classification.
Ø Management of Change in Personnel, the API RP 75 on RP for
Development of a Safety and Environmental Management Program for
Outer Continental Shelf Operations and Facilities.
Ø Management of Process Hazards, the API RP 750
Ø Design philosophy for instrument protection systems BP RP 30-6
Deputy Asset Managers / Site Managers / Team Leaders shall re-assess
the risk relating to plant / facility / premises affected by the modification and
adjust the Risk Register accordingly.
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Risk Management Register
For: ___________________
No.
Location
Hazard Description
Risk Assessment
Probability
•
•
Consequence
/Severity
Updated on: ________________
Risk Reduction/Elimination Measures
Risk
Rank
Short Term
(Including contingencies)
Action
By
Target
Date
Long Term
(Heading for Elimination)
Resources / Cost
Action
By
Target
Date
Guidelines:
Risk Reduction to be based on reducing probabilities / reducing consequences
Risk Rank 1 = Unacceptable
Risk Rank 2 = ALARP
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Risk Rank 3 = Acceptable
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HSE-110
ENVIRONMENTAL ASPECTS IDENTIFICATION AND SCORING PROCEDURES
HSEMS-P-02
ADMA-OPCO
Health, Safety & Environmental Management System
Environmental Aspects Identification & Scoring Procedure
Document Number
HSEMS-P-02
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ENVIRONMENTAL ASPECTS IDENTIFICATION AND SCORING PROCEDURES
HSEMS-P-02
1.0
PURPOSE
This procedure describes the control of processes involved in identifying all company environmental
aspects, and the method and criteria used in scoring and establishing their significance.
2.0
SCOPE
This procedure applies to all company activities.
3.0
RESPONSIBILITIES
The personnel primarily responsible for complying with the requirements of this procedure are:
•
•
•
•
Asset Managers / Divisional Managers
Deputy Site Managers / Site Managers / Team Leaders
Manager Health Safety & Environment Division
EMS Representatives
4.0
•
FORMS USED
Environmental Aspects Register
5.0
DEFINITIONS
Environmental Aspect: Element of ADMA-OPCO’s activities, products or services that can interact with
the environment
Significant Aspect: An environmental aspect that has or can have a significant impact
Environmental Impact: Any change to the environment, whether adverse or beneficial, wholly or partly
resulting from ADMA-OPCO’s activities, products or services.
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ENVIRONMENTAL ASPECTS IDENTIFICATION AND SCORING PROCEDURES
HSEMS-P-02
6.0
PROCEDURE
6.1
Type of Aspect
There are six different types of aspect, which are defined as follows:
•
Direct Routine Aspects: these are aspects under the direct control of the company which occur
during normal operations e.g. the use of purge and pilot gas on flares.
•
Direct Abnormal Aspects: these are aspects under the direct control of the company, which occur
during non-routine operations such as start-up and shutdown.
•
Direct Emergency Aspects: these are aspects under the direct control of the company, which arise
due to emergencies e.g. loss of containment in an oil line.
•
Direct Historic Aspects: these are aspects under the direct control of the company, which have
arisen in the past, and whose impact persists into the present e.g. contaminated land.
•
Direct Potential Future Aspects: these are aspects under the direct control of the company, which
will exist in future due to new projects coming onstream. These could be obtained from HSEIA’s.
Once a project has been completed, each potential aspect shall be reassessed and placed in the
appropriate element of the aspects register.
•
Indirect Aspects: These are not under the direct control of the company but the company can still
have an influence over them.
6.2
Identification of aspects
General Aspect Categories shall include, but not necessarily be limited to, the following:
• Air Emissions
• Liquid Effluents
• Liquid & Solid Wastes
The original aspects were identified based on various sources including the initial environmental review,
which was carried out by consultants in 1994.
The register is amended in the case of the introduction of new or significantly altered laws, processes or
activities. In addition the register of aspects is subject to a formal review every 12 months.
The current version of the aspects register can be found on the company intranet along with other HSE
documentation system http://admaweb / Gen. Mgmt / Health, Safety & Environment / HSE
Documentation / HSE-109 (Environmental Management System) / Aspects Register. The file is “read
only “ for company staff, in general, but will be kept updated by Environment Section Leader based on
information received from audits, etc.
6.3
Identification of risk associated with each aspect
Environmental aspects are given a risk rating for the purpose of ranking them in order of significance.
The risk associated with each aspect is defined as follows:
Risk = Probability of occurrence x Probability of detection x Severity of impact
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6.3.1
Risk associated with non-emergency aspects
For non-emergency aspects probability of occurrence is a function of frequency of event, and
effectiveness of controls.
Severity of impact is a function of quantity, environmental impact and compliance status.
Therefore for non – emergency aspects six parameters are evaluated to arrive at an overall risk ranking
for each aspect: frequency; effectiveness of controls; probability of detection; quantity; environmental
impact; and compliance status. A score is assigned to each parameter and the overall score is the
product of these.
6.3.2
Risk associated with emergency aspects
For emergency aspects, probability of occurrence is a function of quality of design, and the availability
and effectiveness of operating procedures, maintenance procedures and inspection procedures, and
also of the age of the plant or equipment.
Severity of impact is a function of availability and effectiveness of emergency procedures, training and
resources, quantity and the environmental impact.
Therefore eleven parameters are evaluated to arrive at an overall risk ranking for emergency aspects:
design, operating procedures, maintenance procedures, inspection procedures, age, probability of
detection, emergency procedures, emergency training and emergency resources, quantity and
environmental impact. A score is assigned to each parameter and the overall score is the product of
these.
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6.4
6.4.1
HSEMS-P-02
Scoring of Aspects
Scoring of Non-Emergency Aspects
PROBABILITY OF OCCURRENCE
Frequency
Score
Yearly
Weekly
Daily
> Daily < Continuous
Continuous
1
2
3
4
5
Effectiveness of controls
Automatic intervention
Manual intervention
No intervention
PROBABILITY OF DETECTION
Type of detection
Continuous instrumentation / None Required
Discrete instrumentation
Human observation
No observation
SEVERITY OF IMPACT
Quantity
Routine
Abnormal
operations operations
Low
Low
Moderate
Moderate
Score
Visual/ odour / Minimal
Reproduction/mutation
1
2
3
Score
1
2
3
4
Environmental Impact
Emissions
Waste
Visual/ odour / Minimal Housekeeping / Minimal
Acid
rain
/ Soil contamination
Photochemical Smog
High
High
3
Fauna death
Global warming/ozone Aquifer contamination
depletion
Very high
4
Human health
Human health
Human health
Human death
Human death
Human death
Total score = scores for (frequency x controls x detection x quantity x environmental impact x compliance)
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1
2
Effluents
Score
Score
1
2
3
Compliance
Status
Score
Compliant
ADNOC non
compliant
Legal non
compliant
1
3
10
4
5
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6.4.2
HSEMS-P-02
Scoring of Emergency Aspects
PROBABILITY OF OCCURRENCE
Design
Operating procedure
To code
Not to code
Exists
None
1
10
1
5
Maintenance procedure
Specific
General
1
2
PROBABILITY OF DETECTION
Type of detection
Continuous instrumentation with automatic s/d
Continuous instrumentation with manual s/d
Discrete instrumentation with automatic s/d
Discrete instrumentation with manual s/d
Human observation with manual s/d
No observation
Score
1
2
3
4
5
6
Emergency procedures
Exist
1
None
10
Effluents
Inspection
Yes
No
1
10
<10
1
SEVERITY OF IMPACT
Training in emergency
Resources
procedures
Adequate
Inadequate None Adequate Inadequate None
1
5
10
1
5
10
SEVERITY OF IMPACT
Environmental Impact
Emissions
Waste
Age (Years)
>10<20
2
>20
3
Quantity
Low
1
Medium
2
High
3
Score
Visual/ odour / Minimal
Visual/ odour / Minimal
Housekeeping / Minimal
1
Reproduction/mutation
Acid rain / Photochemical Smog
Soil contamination
2
Fauna death
Global warming/ozone depletion
Aquifer contamination
3
Human health
Human health
Human health
4
Human death
Human death
Human death
5
Total score = scores for (design x operating procedure x maintenance procedure x inspection x age) x score for
(probability of detection) x scores for (emergency procedures x training x resources x quantity) x environmental impact
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6.5
Selection of significant aspects
The identified aspects are tabulated in an aspects register and assigned a score as described in section
6.4 above. The significant aspects are then selected by MHSE during the annual review of the register
based upon the following criteria:
•
Their overall position in the ranked lists of aspects (note: scores for different types of aspects such
as routine and emergency are not directly comparable) and therefore professional judgement will
be used to decide relative significance.
Experience gained in mitigating previous significant aspects and on the maximum number of
aspects that are deemed feasible to address in a year.
•
The pattern of significant aspects selected from the different categories will vary year to year with a
number of top scoring aspects from each category being deemed to be significant based upon the
criteria outlined above.
Deputy Asset Managers / Site Managers / Team Leaders shall periodically review the aspect
register and ensure that it is always valid and dynamic.
On an annual basis MHSE will issue a list of the significant aspects for General Manager approval.
Assets Managers / Divisional Managers shall ensure that significant environmental aspects are used
to set environmental objectives and targets (Refer to HSEMS-P-04 Objectives and Targets Procedure).
7.0
RECORDS
Records shall be maintained and retained consistent with HSE records and records management
procedure HSEMS-P-14
8.0
RECORDS OF REVISIONS
Revision Date
30/11/2001
Description
Changes in line with company reorganization.
Also emergency aspects scoring method has
changed
Rev 5 May 2002
Sections Affected
3, 6.2, 6.4.2, 6.5
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HSEMS-M-01
ELEMENT 3
LEGAL AND OTHER REQUIREMENTS
SCOPE
This section of the HSEMS manual sets the criteria to identify, understand and have
access to legal and other requirements to maintain regulatory compliance applicable
to ADMA-OPCO operations and activities.
SYSTEM
ADMA-OPCO shall establish procedures for the purpose of identifying, accessing
and communicating Health, Safety and Environmental legal and other requirements
that are applicable to its domain. This information shall be documented and kept upto-date.
Relevant information on legal and other requirements shall be communicated to
employees and other relevant interested parties.
In accordance with HSE documentation control procedure, a list of all relevant
legislation and other requirements shall be established and maintained.
On a regular basis there shall be a process to ensure notification of any changes or
potential changes to legislation or other requirements and thus maintain issue
control.
HSE Management System Procedures HSEMS-P-03 (HSE Legal and other
Requirements) shall be used to maintain regulatory compliance applicable to ADMAOPCO.
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HSEMS-P-03
ADMA-OPCO
Health, Safety and Environmental Management System
Planning- Legal and Other requirements Procedure
Document Number
HSEMS-P-03
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HSEMS-P-03
1.0
PURPOSE
This procedure describes the processes involved in identification of and compliance with any and all
international and local legislation, codes and regulations relevant to ADMA-OPCO in the context of
occupational health, safety and environment.
2.0
SCOPE
This procedure applies to all ADMA-OPCO operations and activities relating to Occupational Health,
Safety and Environmental (HSE) matters.
3.0
RESPONSIBILITIES
The personnel primarily responsible for complying with the requirement of this procedures are:
•
•
•
•
•
•
•
Head of Legal & Insurance
MHSE
CMM
MFE
MOI
Asset Managers / Divisional Managers
Deputy Asset Managers / Site managers / Team Leaders
4.0
PROCEDURE
The Abu Dhabi Emirate Law No 8 of the year 1978 on Conservation of Petroleum Resources, the
UAE Federal Labour Law No 8 of 1980 and Ministerial Order 32/1982 cover the legal requirements for
occupational health and safety. Federal Law no. 24 of 1999 for Protection and Development of the
Environment. These are generic and compliance with OHSAS 18001 & ISO 14001 will ensure
compliance with the applicable legislation.
ADMA-OPCO is committed to conducting its operations in a manner, which complies with all relevant
laws and regulations. Legislation governing the various company's operations include but are not
limited to the following:
•
Federal Law No.8/1980
•
Local Law No. 8/1987
•
Federal Law No. 24/1999
•
Ministerial Order No.32/1982
•
Ministerial Order No.4/1-1981
•
Ministerial Order No.5/1-1981
•
Ministerial Order No.27/1-1981
•
Ministerial Order No.37/2-1982
•
Cabinet Order No. 37/2001
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Head of Legal and Insurance shall follow up all Federal and Local laws and regulations connected
with HSE that are relevant to ADMA-OPCO operations and activities.
Head of Legal and Insurance shall forward a copy of these regulations to MHSE in Arabic and
English together (with comments/clarification if necessary). Head of Legal and Insurance shall send
a copy of the same to General Manager and Assistant General Managers for information.
Head of Legal and Insurance shall provide General Manager, Assistant General Managers and
MHSE with clarifications and interpretations of these regulations on their request.
MHSE in conjunction with Head of Legal and Insurance shall communicate any relevant HSE Legal
requirements to all concerned parties.
Asset Managers / Divisional Managers shall advise their Contractors of any legal requirements
pertinent to HSE.
MHSE shall monitor compliance with regulations.
Head of Legal and Insurance shall ensure that a copy of the official gazette containing such
regulations, kept in the Central Library Unit (CLU) to be ready for use by company employee.
Head of Legal & Insurance shall take necessary arrangements to provide, as appropriate, the HSE
local legislation governing the company's operations and activities in an electronic format for
publishing on the HSE documentation system.
Commercial Manager shall ensure that any HSE legal requirements pertinent to the contractors’
services are stipulated in the contract document.
MHSE shall ensure that the relevant HSE legal requirements are inserted in the appropriate HSE
Manual and are available for ADMA-OPCO employees.
International Laws & Regulations
MHSE and MOI are responsible for monitoring and follow-up of the development of international HSE
laws, regulations, protocols and standards e.g. SOLAS and relevant codes of practice.
ADNOC Group Forum
MHSE will effectively participate in the HSE forums led by ADNOC for the purpose of producing
relevant guidelines and procedures. ADNOC HSE Management of contractors technical committee
and subsequent taskforces are examples of such activity.
Shareholders Standards
The BP-Amoco Businesses have developed over a number of years an engineering knowledge base
that includes Recommended Practices (RPs) and Guidance for Specification (GSs). These are
indicative of a general standard of engineering that has contributed to the safe and successful
operation of a wide range of petroleum and petrochemical plant over a number of years.
MFE and MOI shall ensure that these BP RPs and GSs are consistently used in ADMA-OPCO
operations and activities.
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HSEMS-P-03
Best Practices
In the absence of relevant codes and standards, the concerned Asset Manager / Divisional
Manager shall adopt the industry best practice(s) relative to the subject in question wherever possible
and appropriate.
3.1
Identification
The Head of Legal and Insurance is responsible for identifying pertinent current legislation relevant
to the Occupational Health, Safety and Environmental Management System, and advising MHSE
accordingly.
Participation in Development
Where appropriate, Head of Legal and Insurance in liaison with MHSE will identify opportunities for
participating in the development of new HSE legal requirements.
3.2
Document Control and Issue Maintenance
In accordance with HSEMS-P-09, HSEMS Documentation Control Procedure, the MHSE shall
establish and maintain a list of all relevant legislation and other requirements.
Routinely on a six-month basis the Head of Legal and Insurance shall refer to ADNOC to ensure
notification of any changes to legislation or other requirements and thus maintain issue control.
3.3
Implementation and Compliance
Assets Managers / Divisional Managers are responsible for implementation and compliance with
legislation and other requirements. This is done annually through the HSE Programme and
Objectives, where such mandatory requirements are given priority.
MHSE / MFE / MOI shall periodically audit compliance with legislation and other requirements as
appropriate especially when new legislation comes into effect.
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HSEMS-M-01
ELEMENT 4
HSE OBJECTIVES AND TARGETS
SCOPE
This section of the HSEMS manual details the system to establish HSE Objectives to
meet ADMA-OPCO’s HSE policy and ADNOC performance contract.
These
objectives shall form the overall goals for HSE performance identified in the policy.
SYSTEM
Each Asset and Business Unit shall establish objectives and targets for significant
health & safety risks and environmental aspects. These objectives and targets shall
be challenging and measurable (quantified where applicable).
The workforce (employees and contractors) shall be consulted during setting of these
objectives and targets and shall be made aware of these objectives and what is
required to achieve them.
Detailed programmes shall be drawn for achieving HSE objectives and targets
defining:
1.
The
performance
objectives
(investigate/study,
eliminate/reduce,
control/maintain, or improve, or train) for each Health & Safety hazard and
Environmental aspect.
2.
The specific, quantified targets which define those performance objectives
3.
The planned deadlines for the achievement of those objectives & targets.
A register of Health & Safety Risks and Environmental Aspects shall be produced
and maintained. This shall be used when preparing the HSE objectives and targets.
Objectives and targets shall be developed considering technological options and
financial, operational and business plans, and the views of interested parties.
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HSEMS-M-01
When preparing and reviewing objectives, consideration shall be given to legal and
other requirements.
When preparing and reviewing objectives, consideration shall also be given to
ADNOC performance contract requirements i.e. ADNOC Key Performance Indicators
(KPI) namely; fatalities, injury frequency rate, flaring, spills and emissions.
Interested parties, operational and financial authorities shall be consulted prior to
final review and approval of HSE objectives and targets.
HSE Management System Procedures HSEMS-P-04 (HSE Objectives and Targets)
shall be used to establish HSE objectives and Targets.
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HSEMS-P-04
ADMA-OPCO
Occupational Health and Safety Management System
Planning- Objectives & Targets Procedure
Document Number
HSEMS-P-04
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HSEMS-P-04
1.0
PURPOSE
This procedure describes the processes involved in controlling the Occupational Health Safety and
Environmental objectives and targets.
2.0
SCOPE
This procedure applies to the preparation, approval, distribution, monitoring, and review of annual
HSE objectives and targets.
3.0
RESPONSIBILITIES
The personnel primarily responsible for complying with the requirements of this procedure are:
•
•
•
•
GM
Asset Managers / Divisional Managers
MCPL
MHSE
4.0
PROCEDURE
4.1
Preparation of OH&S Risks and Environmental Aspects for Setting
Annual HSE Objectives
HSE objectives shall be Simple, Measurable, Achievable, Realistic and Timely (SMART) and shall be
one of four types: Improvement, Training, Research & Management.
−
Improvement: A project to physically improve upon an identified risks / aspect e.g. eliminate risk,
reduced flaring.
−
Training: The provision of training in order to improve a group’s understanding of issues and
their ability to perform specified tasks.
−
Research: The investigation of an issue to identify the possible options for improvement and
perform a cost benefit exercise e.g. investigation of methods to reduce NOx emissions from gas
turbines.
−
Management: Procedures or Standing Instructions designed to exert control over an aspect e.g.
the management of fuel usage.
Asset Managers / Divisional Managers will review the OH&S Risk Register and the Environmental
Aspects Register on a monthly basis in order to update the Registers as required and to select the
significant OH&S risks and Environmental aspects for the coming year. They will present the status to
the Steering Committee every quarter, discuss and agree with management and amend the registers
accordingly.
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HSEMS-P-04
Asset Managers / Divisional Managers shall ensure that the most significant HSE risks / aspects,
(risk rank-1 of the Risk Register and top twenty of the Aspect Register) from these Registers are
selected and graded by priority for inclusion in the HSE objectives proposals.
Selection of significant OH&S risks will be taken as risk rank-1 which are considered intolerable.
Selection of environmental aspects will be done by taking into account their overall position on the
Environmental Aspect Register. However, in addition, professional judgement will be used to
determine relative significance of non-emergency and emergency aspects (generally at least one
aspect from each aspect categories will be selected).
The Asset Managers / Divisional Managers shall annually prepare draft of HSE objectives’
proposals for consideration, review and approval by the General Manager and the HSE
Management Review Committee in November for the ensuing year. This will be done in consultation
with MHSE.
In preparing the proposals, the Asset Managers / Divisional Managers will give due consideration to
the following concerns:
(a)
Occupational Health, Safety and Environmental Concerns:
• Approved list of OH&S risk rank-1 and Environmental Aspects (top twenty)
• Outstanding HSE objectives and targets from previous year
• Magnitude of risk (determined by implementation of risk assessment)
• Probability of occurrence and severity of consequences
• Duration of exposure
• ADNOC HSE Performance Contract - Key Performance Indicators (KPI's)
(b)
Business Concerns:
• Potential regulatory and legal implications
• Technological options
• Operational and business requirements
• Cost of risk reduction
• Effect of change on other activities
• Concerns of interested parties
• Effect on public image
The proposal takes the form of tabulation.
For each selected HSE risk / aspect, the following data is entered in the tabulation of HSE objectives:
•
•
•
•
•
•
•
•
•
•
Proposal Reference Number
Objective details
Target starting date
Target completion date
Measuring method
Baseline measurement
Legislation/mandatory regulation reference
Estimated cost
Significance priority in accordance with risk assessment
Persons / Department responsible
Asset Managers / Divisional managers will then prepare HSE Management Programme (HSEMP)
for achieving HSE objectives and targets. This shall be done in accordance with HSEMS-P-05.
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4.2
•
Issue of Annual HSE Objectives
Assets Managers / Divisional Managers will consult with MHSE to formulate draft HSE
objectives based on significant risks and aspects.
Asset Managers / Divisional Managers will issue the recommended set of objectives to MCPL
for review as appropriate and integration into ADMA-OPCO corporate objectives.
MCPL will forward the corporate objectives including the HSE objectives to General Manager for
review and approval.
General Manager will review the proposed HSE objectives against the HSE Policy, request
amendments to and/or approve the HSE objectives.
•
•
•
4.3
Consultation, Review and Approval
The proposed HSE Objectives and Targets are drafted by Asset Managers / Divisional Managers
and reviewed by the MHSE prior to consideration by others.
MHSE then distributes the reviewed proposals as a consultative document to interested parties.
The MHSE and the HSE Management Review Committee review the proposed Objectives and
Targets along with comments from consulted parties.
The HSE Management Review Committee considers the technical and legislative content, and the
economical sustainability of the proposals, and agrees on Statement of Key Business Priorities for
ADMA-OPCO.
This statement commits the company to strive to achieve stated improvements in HSE performance
areas in the short, medium and longer terms. It is normal for this statement to make quantitative
references in terms of percentage reduction or improvement, and to use annual timeframes. This
Statement should be considered for public consumption.
On the other hand, the tabulation of HSE targets is detailed and specific as to quantities, responsibility
and scheduling, and is for use and reference within the company.
After agreeing the Objectives, the HSE Management Review Committee considers and reviews the
target proposals, agrees on and sets “company priorities” which are entered in the approved form of
the HSE Objectives and Targets tabulation.
The Statement and the Objectives and Targets tabulation are formally approved and distributed for
implementation.
4.4
Distribution
The MCPL is responsible for distribution of the approved Statement of Key Business Priorities, KPIs,
Objectives and Targets documentation. Asset Managers / Divisional Managers are responsible for
ensuring that their respective Asset / Business Unit incorporates the HSE objectives and targets into
their current HSE Management Programmes, and budgets.
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HSEMS-P-04
The workforce and contractors shall be made aware of these objectives and what is required to
achieve them. This can be done by advertising the objectives in bulletin boards, web pages, circulars /
memos, communicating during meetings, induction training, etc.
4.5
Monitoring and Reporting
The MHSE is responsible for monitoring timely implementation and completion of targets by means of
the internal audit process, and for reporting to Assistant General Managers and the General
Manager to ensure that any non-compliance are investigated and corrective action taken.
4.6
Annual Review
The effectiveness of the HSE Management System, in terms of achievement of Objectives and
Targets, is reviewed annually as part of the process for resetting objectives and targets for the
ensuing year, and as part of the regular agenda of the HSE Management Review Committee
Meeting.
Line Managers shall ensure that Individuals are evaluated against their HSE performance, as part of
the annual appraisal system.
4.7
ADNOC Performance Contract
ADNOC sets annual HSE performance contracts for its group companies so that information on HSE
performance is collected for submission into the OGP (previously named as the E&P Forum).
ADNOC performance contract for ADMA-OPCO entails achievement of key performance indicators
(KPI's) namely: fatalities, lost time injury frequency rate, flaring, spills and emissions.
MHSE is responsible for monitoring and reporting on the status of compliance with these KPI's on
monthly basis and advises Asset Managers / Divisional Managers on measures to maintain
compliance.
Asset managers / Divisional Managers shall give due consideration to ADNOC and ADMA KPI’s
when setting objectives and targets.
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HSEMS-M-01
ELEMENT 5
HSE MANAGEMENT PROGRAMME
SCOPE
This section of the HSEMS manual details the process to establish and maintain
HSE Management Programme(s) for achieving objectives and targets.
SYSTEM
HSE Management programme(s) shall be established and documented in
accordance with procedure (HSEMS-P-05) as means for achieving objectives and
targets.
These HSE Management Programmes (HSEMP) shall define the principal actions to
be taken, those responsible for undertaking those actions and the scheduled times
for their implementation.
HSE Management Programmes shall be reviewed at regular intervals and amended
where necessary to address changes to the activities, services or operational
conditions.
In case of new developments (projects) or related activities (modifications), the
Health, Safety and Environmental Programme(s) shall be amended to ensure
application of Health, Safety and Environmental Management throughout the
development phases of projects / modifications.
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HSE MANAGEMENT PROGRAMMES PROCEDURE
HSEMS-P-05
ADMA-OPCO
Health, Safety and Environmental Management System
Planning – HSE Management Programmes Procedure
Document Number
HSEMS-P-05
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HSE MANAGEMENT PROGRAMMES PROCEDURE
HSEMS-P-05
1.0
PURPOSE
This procedure describes the processes involved in controlling Occupational Health, Safety and
Environmental Management Programmes (HSEMP) that are established for achieving HSE
objectives.
2.0
SCOPE
This procedure covers ADMA-OPCO objectives & targets.
3.0
RESPONSIBILITIES
The personnel primarily responsible for complying with the requirements of this procedure are:
•
•
•
Asset Managers / Divisional Managers
Deputy Asset Managers / Site Managers / Team Leaders
MHSE
4.0
PROCEDURE
4.1
Contents and General Requirements of HSE Management Programmes
•
HSE Management Programmes shall include documented actions to achieve approved objectives
and targets at all relevant functions and levels.
•
HSEMP shall designate responsibility for achievement at relevant functions and levels.
•
HSEMP shall specify the means and time frame for achievement.
•
HSE objectives should be specific and targets should be measurable wherever practicable. The
HSE Management Programmes describe how the organisation's objectives and targets will be
achieved, including time-scales and personnel responsible for implementing the organisation's
HSE policy. These HSE Management Programmes may be subdivided to address specific
elements of the organisation's operations or activities.
•
The HSE Management Programmes may include, where appropriate and practicable,
consideration of planning, design and production activities. This may be undertaken for both
current and new facilities. For new installations or significant modifications of processes the HSE
management programmes may address planning, design, construction, commissioning,
operations and, at the appropriate time determined by the organisation, decommissioning.
•
Asset Managers / Divisional Managers will prepare HSEMP for achievement of HSE objectives
and targets.
•
Deputy Asset Managers / Site Managers / Team Leaders shall review HSEMP at regular
intervals and amended where necessary to indicate progress, changes to the activities, services
or operational conditions.
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The following representation linking the HSE risks / aspects, Objectives and Programmes
(Actions). This process of setting objectives & implementing actions may be administered
through the Risk/Aspect Registers.
Significant HSE
Risks and Aspects
Feedback
HSE
Objectives
HSE Targets
HSE Programmes (Actions) to
Achieve Objectives and Targets
4.2
Preparation of HSE Management Programmes
MCPL shall ensure that Asset Managers / Divisional Managers receive approved Objectives and
Targets and that they in turn prepare HSE Management Programmes for their own Assets / Business
Units, and lodge them with HSED.
MHSE will advise Asset Managers / Divisional Managers on the development of HSE Management
Programmes based on the process described in 4.1 above.
Asset Managers / Divisional Managers will prepare HSE Management Programmes for their
relevant improvement, training, management and research objectives. These will consist of a detailed
list of prioritised actions that are needed to achieve a particular target. They will include
responsibilities and time frames for completion and should be tabulated in the following format:
HSE MANAGEMENT PROGRAMME
Responsible Asset / Division / Dept Name:
Risk / Aspect:
Objective:
Target:
Action
Description
Start
End
Item
Date
Date
Date:
OH&S Risks / Aspect Register Item(s) Nos.
Responsibility
Status
Comments
The completed HSE Management Programmes will be sent to MHSE for review before finalisation.
Asset Managers / Divisional Managers shall ensure that the targets are communicated throughout
their Assets / Business Units.
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4.3
Monitoring of HSE Management Programmes
MHSE is responsible for:
•
Reviewing each Asset / Business Unit’s HSE Management Programmes for compliance with
company approved objectives and targets.
•
Programming and conducting internal audits in accordance with Internal Audit Procedure to
monitor and assure execution of the HSE Management Programmes.
•
Analysing incoming routine reports on non-conformances, accidents, near misses, audits, etc., to
ensure compliance with programme objectives.
Assets Managers / Divisional Manager will amend their Asset / Business Unit’s HSE Management
Programmes to address changes to the activities, or operating conditions of the organization.
Deputy Asset Managers / Site Managers / Team Leaders will strive to implement the HSE
Management Programmes activities and conducts self-audits in accordance with internal Audit
Procedure.
The Assets Managers / Divisional Managers, on a quarterly basis will report to MHSE the status of
progress towards achieving targets, through the issuance of HSE Management Programmes
(HSEMP) status reports.
The Assets / Divisional HSEMS Representatives will assist Deputy Asset Managers / Site
Managers / Team Leaders in the preparation of these reports.
4.4
Reporting and Recording of HSE Management Programmes
MHSE is the central point for all HSE Management Programmes reporting and is the custodian of all
programmes, reporting and audit documentation.
MHSE is responsible for ensuring that routine HSE data reporting is effective and that essential
records are maintained within HSED.
3.5
Evaluation and Review
MHSE shall ensure that:
•
Effectiveness of the Health, Safety and Environmental Management System in terms of
achievement of objectives and targets is reviewed every 6 months as part of the regular agenda
of the HSE Review Committee Meeting.
•
The annual May Meeting will address HSE targets that, if necessary, may be adjusted either
upwards or downwards.
•
The annual November Meeting will address HSE objectives for the coming year.
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ELEMENT 6
STRUCTURE AND RESPONSIBILITY
SCOPE
This section of the HSEMS manual details the process to establish, document and
communicate roles, responsibility and authorities in order to facilitate effective
implementation of the HSE Management System.
SYSTEM
HSE Management Systems roles, responsibilities and authorities shall be defined at
relevant functions and levels within ADMA-OPCO and communicated by job
descriptions, operating, emergency and HSE management system procedures.
ADMA-OPCO shall specifically define the roles and relationships of all staff who have
authority and responsibility to manage, perform or verify activities having an effect on
HSE risks of the organization’s operations, activities, facilities and processes. This
shall include all staff who have authority and responsibility to:
1.
Initiate action to prevent the occurrence of non-conformance in the operating
procedures and activities of ADMA-OPCO.
2.
Identify and record any health, safety and environmental problems and
provide solutions.
3.
Control the activities to contain the problem until such times as the source of
non-conformance has been rectified.
4.
Verify that the rectification process has been successful.
5.
Carry out planned HSE inspections, audits and surveys.
Direct/indirect roles and responsibilities for all HSE-critical activities shall be defined
for relevant employees (ADMA-OPCO and contractors).
The assigned authority
levels shall be appropriate for the assigned responsibilities.
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The roles and responsibilities for all HSE-critical activities shall be documented.
These records shall include inputs and outputs necessary for control of the HSEcritical activities and performance standards and mechanisms for verification if the
controls work.
The assigned HSE roles and responsibilities for HSE-critical activities shall be
communicated to the relevant parties and shall be understood and accepted by
incumbent employees (ADMA-OPCO and contractors). They shall be updated and
revised in consultation with employees (ADMA-OPCO and contractor).
Management shall appoint a Management Representative who shall have clearly
defined roles, responsibilities, authority and resources for ensuring that HSEMS
requirements and ADNOC expectations are being met at all locations within the
organization. The Management Representative shall have authority for:
•
Ensuring that a health, safety environmental management system is established,
implemented and maintained in accordance with legislation, OHSAS 18001:1999
& ISO 14001:1996 and ADNOC Guidelines.
•
Management of the internal audit process & facilitation of external audits.
•
Analysis of key characteristics, performance monitoring and measurement
•
Reporting on the performance of the health safety and environmental
management system to top management for review, and as a basis for
improvement.
•
Shall be accountable to senior management;
•
Shall have sufficient knowledge of the company and its activities, and of HSE
issues, with sufficient authority to undertake the role effectively.
All employees (ADMA-OPCO and contractors) shall have quantifiable objectives &
targets related to the HSE programmes and all staff understands the objectives &
targets.
Responsibilities for technical integrity of facilities with potential HSE impact shall be
clearly defined, including setting of standards, technical validation of standards and
verification of compliance with standards.
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Responsibilities for maintaining contact with appropriate local HSE authorities shall
be defined, established and maintained. This will include clear description of all
operations that are covered by HSE legislation and the penalties for non-compliance.
ADMA –OPCO General Management Team (GMT) namely GM, AGM-P & AGM-D,
AGM-DS and AGM-AS shall ensure that sufficient resources (i.e. manpower and
funds) are available to ensure effective operation of the HSEMS and effective
management of company and corporate HSE risks / aspects. This shall include
resources available for:
•
staffing HSE-critical activities as specified and meeting objectives and
programmes to improve performance.
•
prompt rectification of HSE–related deficiencies identified by ADMA-OPCO,
ADNOC or third parties with a governance or regulating authority.
•
on-going verification that HSE-critical systems function in accordance with the
design intent and objectives.
•
ongoing training to maintain and enhance competencies
Procedures shall ensure that changes in resource level do not increase HSE risk e.g.
leave rotations, training, absence (e.g. sick leave), etc. shall ensure resources does
not drop to a level that will compromise HSE-critical activities.
ADMA-OPCO Extended Management Team (EMT) shall ensure that competent
personnel manage and perform ADMA-OPCO operations and activities and
implement and control the HSEMS at operational level.
HSED shall have the resources essential to the establishment, maintenance and
development of the HSEMS in accordance with relevant standards and guidelines.
Assets and Business Units shall have the resources essential to the implementation
and control of HSEMS.
The Corporate HSE Team shall provide routine HSE support and reports directly to
the HSE Management Representative.
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Site HSE Teams shall provide routine HSE support and reports directly to the Line
Management and functionally to MHSE.
HSE
Management
System
Procedures
HSEMS-P-06
(HSE
Structure
and
Responsibility Procedures) shall be used to establish, document and communicate
roles, responsibility and authorities within the organisation.
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HSEMS-P-06
ADMA-OPCO
Health, Safety and Environmental Management System
Structure and Responsibility Procedure
Document Number
HSEMS-P-06
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HSEMS-P-06
1.0
PURPOSE
This procedure describes the processes involved in controlling roles, responsibilities and authorities
associated with the Occupational Health, Safety and Environmental Management System.
2.0
SCOPE
This procedure applies to the definition, documentation and communication of structure and
responsibilities required for the implementation and operation of the HSEMS.
3.0
RESPONSIBILITY
The persons responsible for the implementation of this procedure are:
•
•
•
Asset Managers / Divisional Managers
Deputy Asset Managers / Site Managers / Team Leaders
MHSE
4.0
PROCEDURE
4.1
Roles, Responsibilities and Authorities
4.1.1 Definition of Roles, Responsibilities and Authorities
General Responsibilities
The principal types of responsibility in place within ADMA-OPCO operations and activities are stated
hereafter and in each section of the HSE Regulations Manual.
General Manager
• Overall responsibility for defining the ADMA-OPCO HSE policy.
• Ensure HSE risks to ADMA-OPCO are identified and managed.
• Overall responsibility for ensuring that the ADMA-OPCO HSE MS is implemented.
• Designate HSE management representative with defined roles, responsibilities and authorities for
implementing the HSE MS.
• Authorise necessary HSE resources.
• Demonstrate commitment to the continual improvement of HSE performance.
Assistant General Managers AGM-P, AGM-D, AGM-DS and AGM-AS
• Accountable to the GM for the implementation of his HSE responsibilities.
• Demonstrate commitment to the continual improvement of HSE performance.
• Authorise necessary HSE resources.
• Establish annual HSE plans which include specific HSE objectives and targets.
HSE Management Representative
• Review and report on performance of the HSE MS.
• Retain active involvement in periodic reviews and in setting HSE objectives.
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• Perform an audit function
Asset Managers
• Accountable to the AGM for HSE performance.
• Demonstrate the HSE MS is implemented.
• Set HSE standards and challenges for continual improvement.
• Demonstrate commitment to the continual improvement of HSE performance.
• Authorise necessary HSE resources.
Divisional Managers
• Provision of competent staff to support the assets.
• Preparation and maintenance of appropriate technical standards and other systems for adoption
by asset groups.
• Provision of authoritative advice on technical, engineering, or HSE matters, as appropriate, to
assets.
• When assets act through external contacts, assessing the quality of the contractors’ services and
organisation, with respect to ADMA-OPCO’s HSE requirements.
• Demonstrate commitment to the continual improvement of HSE performance.
• Authorise necessary HSE resources.
Deputy Asset Managers / Site Managers / Team Leaders
• Implementation of HSEMS
• Promote and develop HSE awareness of the workforce.
• Ensure that plant and equipment conforms to agreed standards.
Supervisors
• Ensure control of work procedures are enforced, including PPE requirements.
• Conduct regular inspections of work sites for unsafe conditions and general housekeeping report,
as appropriate, any unsafe conditions that cannot be immediately rectified.
• Investigate and report accidents.
• Be aware of emergency response procedures and duties.
Workforce
• Be aware of, and observe, HSE regulations and operating procedures.
• Be aware of the Permit to Work procedures and adhere to whatever controls what may be stated
within a work permit.
• Report any unsafe acts or hazardous conditions to the supervisor.
• Use correctly personal protective equipment that may be necessary for the type of work being
performed.
• Be aware of responsibilities and actions in the event of the general alarm being given, or in other
emergency circumstances.
• Report any accidents, including near misses, and non-conformances to the supervisor.
• Participate in HSE meetings.
• Ensure waste materials and products are disposed of according to site instructions.
Individuals throughout ADMA-OPCO operations will be delegated authority to enable them to carry
out their duties within their area of responsibility. The individual's Line Manager shall be responsible
for informing them of the details of the delegated authority and for ensuring that this authority and
limitations are understood.
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The MHSE is responsible for the establishment, implementation, operation, improvement and
maintenance of the ADMA-OPCO HSE management system.
Deputy Asset Managers / Site Managers / Team Leaders are responsible for the implementation
and control of HSE MS.
The MHSE is appointed as the HSE Management Representative (HSEMR). He is responsible for
ensuring adequate resources are provided for operating and maintaining the HSEMS, including
qualified internal HSE auditors.
HSEMS documentation is originated and controlled by MHSE.
Hazards are identified and risks are analysed, evaluated, ranked and prioritised by Asset Managers /
Divisional Managers through the development and maintenance of Risk / Aspect Registers.
Self-auditing is the responsibility of the Deputy Asset Managers / Site Managers / Team Leaders.
Internal auditing is the responsibility of MHSE.
External auditing is facilitated by MHSE.
Monitoring, measurement and reporting to HSED on key characteristics is the responsibility of Deputy
Asset Managers / Site Managers / Team Leaders.
Deputy Asset Managers / Site Managers / Team Leaders are responsible for setting local HSE
management programmes in accordance with HSEMS-P-05.
Planned HSE Inspection shall be the responsibility of Area Supervisor (see HSEMS -P-10).
MHSE is responsible for monitoring HSE management programmes by data analyses and internal
audit.
HSEMS performance is reviewed, and objectives and targets are set under the co-ordination of
MHSE.
MHSE is responsible for reporting the performance of the HSEMS to top management for review and
improvement.
Specific roles, responsibilities and authorities are specified respectively in the operating procedures,
the emergency response procedures and the HSE management system procedures.
Asset Managers / Divisional Managers shall provide strong and visible leadership to promote a
culture in which all employees share a commitment to HSE. Assistant General Managers & Asset
Managers / Divisional Managers shall set a personal example in day-to-day work by:
−
−
−
−
−
Putting HSE matters high on the agenda of meetings, from Board downwards.
Communicating the importance of HSE considerations in business decisions and in
communication with stakeholders.
Immediate and visible response and involvement in case of incidents or other abnormal events
related to HSE.
Seeking internal and external views on HSE.
Recognising achievement.
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4.1.2 Documentation of Roles, Responsibilities and Authorities
Deputy Asset Managers / Site Managers / Team Leaders are responsible for:
•
•
•
Ensuring that HSE policy is available at all locations.
HSEMS manual and procedures are available at all locations through the network.
Emergency response procedures are available at relevant operating locations. MHSE shall
ensure that copies of the emergency response procedures are held in the Emergency Response
Centre.
Operating procedures are available at relevant operating locations and with Asset Manages /
Divisional Managers.
Line Managers to ensure that HSE responsibilities and authorities are documented in job
descriptions and in working procedures, task descriptions and are communicated during induction
and training packages.
•
•
4.1.3 Communication of Roles, Responsibilities and Authorities
Deputy Asset Managers / Site Managers / Team Leaders shall ensure that communication of roles,
responsibilities and authorities is by job description, meetings, consultation and training, by copy of
procedures and during internal audit.
4.2
Resources
Assistant General managers, Asset Managers / Divisional Managers and Team Leaders
authorise the necessary HSE resources.
MHSE shall ensure that the resources essential to the establishment, implementation, control,
improvement and maintenance of the HSEMS in accordance with legislation, ISO-14001, OHSAS
18001 and ADNOC HSEMS are available as necessary.
Asset Managers, Divisional Managers shall provide resources essential to the implementation and
control of HSEMS.
MHSE shall ensure that resources for the establishment, maintenance and development of the
HSEMS are provided in the HSED.
Resources are provided locally by Asset Managers, Divisional Managers and Team Leaders, and
by the presence of Area Safety Engineers who report to Deputy Asset Managers / Site Managers
and functionally to HSED.
MHSE has the authority to call on appropriate resources as required.
Asset Managers / Divisional Managers shall ensure that competent personnel manage and perform
operations and activities in line with HSEMS requirements stipulated in HSEMS-P-07.
Deputy Asset Managers / Site Managers / Team Leaders shall establish safe manning levels so
that manpower resources does not drop to a level that compromise HSE critical activities nor does it
prevent personnel from attending the necessary training requirements.
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ELEMENT 7
TRAINING, AWARENESS AND COMPETENCE
SCOPE
This section of the HSEMS manual details the system to determine the level of
experience, competence and training necessary to ensure the capability of
personnel, especially those carrying out specialized HSE functions / responsibility.
SYSTEM
Risk-based documented procedures shall be established and maintained for
identifying training needs and provide for the training and awareness of all personnel
performing activities that may create significant impact on health, safety and
environment in the workplace.
Formal or on-the-job training shall be provided to fulfill the needs of the post in order
to achieve improvement and correct deficiencies.
Personnel performing specific assigned tasks shall be qualified and competent on the
basis of appropriate education, training and/or experience, as required.
Records of training shall be maintained and reviewed on a scheduled basis as per
the established procedure.
Training procedures shall take into account differing levels of responsibility, ability,
literacy and risk. Competency shall be determined in terms of appropriate education,
training and / or experience.
All HSE-critical operations and activities shall have defined and recorded
competency levels which shall be periodically reviewed and improved where
possible.
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All personnel (ADMA-OPCO and contractor) who perform HSE-critical activities shall
be appropriately experienced/qualified and trained to ensure they are competent to
undertake these important risk control measures.
Competency levels shall be reassessed at intervals which are appropriate with a view
to their criticality. Shortfalls shall be documented and addressed in a timely manner.
There shall be a comprehensive and structured training system which aims to
develop competency for all staff (ADMA-OPCO and contractors) involved in
managing HSE-critical activities.
Procedures shall be established and maintained to ensure that employees working at
each relevant function and level are:
1. Aware of HSE risks & impacts relevant to their workplace and activities.
2. Given high awareness of the actual or potential consequences of their work
activities and personal performance.
3. The importance of conforming to the policy, procedures and requirements of the
HSE Management System.
4. Aware of their roles and responsibilities in achieving conformance to the HSE
policy and procedures, and the requirements of the HSEMS, including emergency
preparedness and response requirements.
5. The potential consequences of departing from specified operating procedures.
6. Informed of the benefits of improved personal performance.
HSE Management System Procedures HSEMS-P-07 (HSE Training and Awareness)
shall be used to define the training, awareness and competencies' requirements
relevant to HSE issues.
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ADMA-OPCO
Health, Safety and Environmental Management System
Training, Awareness and Competence Procedure
Document Number
HSEMS-P-07
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1.0
PURPOSE
This procedure describes the processes involved in controlling the identification of training needs, the
conduct of training, imparting awareness, and ensuring competency of staff in the context of the
HSEMS.
2.0
SCOPE
This procedure applies to all staff HSE training, awareness and competency.
3.0
Responsibilities
The Deputy Asset Managers / Site Managers / Team Leaders shall be ultimately responsible for
ensuring that their employees are trained in accordance with the standards advocated in the ADMAOPCO Training Manual and in the ADMA-OPCO HSE-203 "Training Standards".
Deputy Asset Managers / Site Managers / Team Leaders shall ensure that individuals’
supplementary training, where identified, is implemented.
The Deputy Asset Managers / Site Managers / Team Leaders shall be responsible for suitably
recording any training carried out.
The MHR will be responsible for resourcing any training requirements identified by the Deputy Asset
Managers / Site Managers / Team Leaders and for ensuring that all training records are updated.
The MHR shall be responsible for evaluating the training programme and advising the Deputy Asset
Managers / Site Managers / Team Leaders of his findings.
Where required by legislation or ADMA-OPCO requirements, certificates and licences will be issued
on satisfactory completion of relevant courses. The MHR must ensure that legally required certificates
are copied to the individual’s personal file, the individual retaining the original.
It shall be the responsibility of the Immediate Line Manager of a new or transferred employee to
review that person’s training record to ensure that all relevant training is identified and implemented.
MHR should identify and communicate suitable courses and dates to the relevant Line Managers to
ensure scheduling of their employees on these courses.
Asset Managers / Divisional Managers shall take necessary provisions to allow for the safe release
of personnel to attend the necessary training without compromising HSE critical activities.
Asset Managers / Divisional Managers shall ensure that hiring and placement plans will not result in
dilution of experience for critical HSE activities and functions.
4.0
PROCEDURE
4.1
Training
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4.1.1 Identifying Training Needs
Identification of HSEMS training needs for all managerial staff is the primary responsibility of the
MHSE.
Thereafter, identifying training needs of Business Units’ staff is the responsibility of the respective
Asset Manager / Divisional Manager, via the staff appraisal programmes.
Identification of training needs are based upon:
• Defined roles and responsibility
• Risk associated with the job/task
• Complexity and sensitivity of the task
• Impact of the task on organisation
• Performance appraisal
• Repetitiveness of the task
Special training attention shall be given to staff with responsibility for emergency handling and for
monitoring and measuring activities of the HSEMS.
The needs of job posts should be assessed regularly by the Deputy Asset Managers / Site
Managers / Team Leaders and compared against the post holder’s competency and experience to
determine training and development needs and changes to the limits discretion.
4.1.2 Training Programmes
HSEMS training programme requirements are identified by MHSE and coordinated by the MHR.
An annual report will be prepared by the MHR and issued to Deputy Asset Managers / Site
Managers / Team Leaders summarising the effectiveness of the training programme. The report
should contain details of:
•
•
•
The extent of the implementation of the training programme highlighting significant
deficiencies/shortcomings.
The quality and the relevance of the formal training courses.
The quality of course presentation.
General Requirements for Training
The Deputy Asset Managers / Site Managers / Team Leaders shall be responsible for ensuring the
implementation of the HSE Training Standards (HSE-203) and that all personnel are trained to the
appropriate level as outlined in the training standard.
The training standards should be periodically reviewed to ensure that the training standards are
appropriate for the tasks and associated risks being undertaken. A Team comprising Deputy Asset
Managers / Site Managers / Team Leaders, MHSE and MHR will carry out the review.
The MHR should:
• Evaluate and analyse training reports and ensure level of training is commensurate with risk
levels;
• Produce a plan from the analysis to fill any ‘gaps’ identified in a training course, in consultation
with the Asset Manager / Divisional Manager.
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•
Provision of training records online.
ADMA-OPCO’s Job Officers are responsible for ensuring that HSE training requirements of contract
or service personnel are clearly specified and discussed with the contract or service company prior to
the award of the contract for ensuring compliance with ADMA-OPCO Standards.
Formal Safety Training for the HSEMS Representative
MHSE is appointed the HSEMS Representative. HSED staff shall receive formal training in all aspects
of HSE management. In addition to the standard training given, the HSEMS Representative shall
receive advanced training in loss control and/or safety management techniques.
HSE and Vocational Training Requirements
The HSE and vocational training requirements of all ADMA-OPCO operational post holders are
contained in the ADMA-OPCO Training Manual.
The MHR shall review the Training Manual annually by means of the following:
• A review of all occupations to identify if new jobs have been developed
• A review of the ADMA-OPCO HSE Training Standards is undertaken against the identified
occupations and associated risks.
• A review of training as a result of accidents, near misses or non-conformance.
• A review of training as a result of changes to operating plant and conditions.
• A review of training identified as result of changing legislation
• A review of critical segments of the training programme to identify any refresher training
requirements.
• Individuals’ Development Plans techniques are being introduced to sites and discussed with the
respective Line Manager, taking into account relevant skills matrices and personal development
plans.
4.2
Awareness
4.2.1 Awareness of Importance of HSEMS Conformity
The awareness of the importance of HSEMS conformity is stressed in the HSE policy distributed to all
staff by their Line Manager. Orientations courses given by MHSE to all personnel travelling offshore
or to Das lay stress on this importance.
4.2.2 Awareness of HSE Risks in Work Activities
Staff whose work activities are associated with HSE risks are made very aware of this by their
respective Line Managers and Supervisors.
4.2.3 Awareness of Individual HSEMS Roles & Responsibilities
Through Operating, Maintenance, Emergency Response and HSEMS procedures, staff are made
aware, by their Line Managers, of individual HSEMS roles and responsibilities.
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4.2.4 Awareness of Consequences of Deviating from Operating Procedures
All staff are instructed about the consequences of deviating from operating procedures by their Line
Managers. The Incident Reporting procedure is evidence to such awareness.
4.2.5 Induction & Orientation
Formal induction, both general and job-specific, should be provided to all personnel and contractor
personnel new to a site, post or activity so that they are aware of ADMA-OPCO HSE policy, hazards
and the process of controlling HSE risks.
The formal general induction shall be given by HSED while the specific formal induction is the
responsibility of the Line Manager.
A person should not be allowed within a plant area or offshore installation without an appropriate
safety induction as follows:
•
•
•
Personnel new to ADMA-OPCO will attend the 2 hours induction course (presented onshore by
HSED) prior to visiting ADMA-OPCO operational sites for the first time.
Visitors to ADMA-OPCO will attend the 2 hours induction course referred to above but where this
is not practicable, Site Safety Engineer will give them an induction on arrival at the respective
site.
New or transferred personnel will receive initial formal site safety induction on the day of arrival by
Site Safety Engineer and job orientation by his immediate Line Manager over the period of the
inductee’s first trip. This combined induction and orientation will include:
a) Site familiarisation
b) Emergency procedures
c) Safety, including hazard awareness and reporting
d) General rules and procedures
e) Work Permit Systems
f) Occupational health and hygiene
g) Environmental policy
Record of Induction
The Area Safety Engineer and the immediate Line Manager will record all initial and follow-up
orientation on an appropriate record sheet respectively.
The inductee’s immediate Line Manager will maintain completed records in a suitable system that is
auditable.
4.2.6 Management Induction/Orientation
•
•
Orientation /Induction programme shall be arranged by Line Managers and carried out within the
first month for the Inductee Manager taking up a new post. Their respective Line Manager will
be responsible for following up the programme and informing both MHR and the MHSE of the
completion of induction training so that personnel records can be updated. The Line Manager is
responsible for preparing core-training elements for every position within his organisation.
All new/transferred members of ADMA-OPCO will receive formal training in HSE management as
operated in ADMA-OPCO. This will be arranged by MHSE and co-ordinated by MHR.
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4.3
Competence
Competence is initially assured by the selection and recruitment process, and thereafter by the Line
Managers during annual appraisal.
Where risk exposure is shown to be significantly determined by personnel competency, the
mechanisms for monitoring and measuring should be designed and operated.
All Deputy Asset Managers / Site Managers / Team Leaders appointed in ADMA-OPCO shall
undergo training and assessment to develop and evaluate their technical understanding, leadership
and command ability in dealing with emergency situations as per the Safety Case requirements.
All Control Room Supervisors and Operators should be trained in the duties and responsibilities
required in manning the control rooms. Training should include emergency situations handling.
The competency of other key personnel allocated special duties during emergency situations shall be
tested during special drills and exercise both onshore and offshore.
The training given to Deputy Asset Managers / Site Managers / Team Leaders, Control Room
Supervisors, Operators and Other Personnel allocated emergency duties will be enhanced by drills
and exercises as outlined in HSEMS-P-11, Emergency Preparedness and Response.
Where the need is identified, ADMA-OPCO may evaluate the competency of individuals by means of
questionnaires, interviews and assessments. The purpose of the competency check is to identify
individuals that require additional training and coaching to develop the necessary skills to carry out
their specified duties.
Hiring and Placement
Internal and external recruitment and staff appointments shall be carried out in accordance with the
ADMA-OPCO Personnel Policies.
Asset Managers / Divisional Managers shall ensure that the hiring and placement process for critical
HSE activities and functions having impacts on HSE is carried out in such a way that the Asset /
Business Unit will not suffer from dilution of experience.
All employees will be required to acknowledge receipt and acceptance of the terms and conditions of
employment with special emphasis on safety, health and environmental aspects.
Selection
Criteria for selection and competency should reflect the basic physical suitability, knowledge and skills
appropriate to the activities of the post.
Offshore contracted workers and visitors will be required to hold a valid offshore medical certificate,
basic fire fighting and offshore survival training before being permitted to travel offshore
ADMA-OPCO will follow a formal selection, hiring and placement process for all new personnel or
those changing jobs which will address:
• Company Personnel Policy.
• Necessary physical and skills /competency requirements.
• Qualifications and experience
• References and verification of qualifications and experience.
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HSEMS-M-01
ELEMENT 8
CONSULTATION AND COMMUNICATION
SCOPE
The section of the HSEMS manual defines the procedures to receiving, documenting
and responding to relevant information and requests from interested parties. Also
addresses the necessary internal communications within ADMA-OPCO and external
communications with Public Authorities regarding emergency planning and other
relevant HSEMS issues.
SYSTEM
Documented procedures shall be established for ensuring that pertinent HSE
information is communicated to and from employees and interested parties.
An effective system of communication and consultation with workforce on HSE
matters shall be established to share information relating to significant OH&S risks
and environmental aspects.
The media for communication and consultation shall include safety committees, HSE
review committees, HSE performance statistics, HSE bulletin boards, HSE web
page, critical topic promotion, HSE publications, HSE performance recognition, etc.
Relevant Communication with interested parties shall be properly received,
documented and responded to.
Procedures shall be in place to handle internal and external communication on
hazards, risks, environmental impacts and control measures.
Employees’ involvement and consultation arrangements shall be documented and
interested parties informed. This shall include employees’ involvement in the
development and review of HSE objectives and targets, programs to manage risks
and consultation on changes that affect HSE of workplace.
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HSE MANAGEMENT SYSTEM MANUAL
HSEMS-M-01
HSE Management System Procedures HSEMS-P-08 (HSE Consultation &
Communication) shall be used to manage consultation and communication
requirements relevant to HSEMS issues.
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HSE CONSULTATION AND COMMUNICATION PROCEDURES
HSEMS-P-08
ADMA-OPCO
Health, Safety and Environmental Management System
Consultation & Communication Procedure
Document Number
HSEMS-P-08
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HSEMS-P-08
1.0
PURPOSE
This procedure describes the processes involved in controlling consultations and communications
with respect to the implementation of HSEMS and promotion of HSE culture.
2.0
SCOPE
This procedure applies to the control of internal HSEMS communications, consultation and
communications with interested parties and external communications on HSE risks.
3.0
PROCEDURE
3.1
Internal Communications
Internal communications of HSEMS are formalised viz.
•
HSEMS Procedures, and controlled documentation by controlled distribution (HSEMS-P-09).
•
Monitoring and measuring data by reporting procedure e.g. TCM, Board reports, etc.
•
Incidents by Incident Reporting procedure. Any incident within ADMA-OPCO of potential
significance to other sites shall be distributed as soon as possible. MHSE is responsible for coordinating this information exchange, and where appropriate, for a wider distribution outside
ADMA-OPCO.
•
Deputy Asset Managers / Site Managers / Team Leaders should actively involve the workforce
in HSE issues, and recognise the value of their input and consultation. Such involvement could
take the form of ‘toolbox talks’, or during Group Meetings or HSE Committee Meetings, during
which the workforce should be encouraged to raise points of concern.
•
The Line Manager is responsible for internal communications of significant hazards, risks and
control measures.
•
The Line Manager shall provide open and effective communication and consultation with the
workforce on matters of HSE through HSE Committees, HSE review committees, HSE
performance statistics, HSE bulletin boards, critical topic promotion, HSE publications, HSE
performance recognition, safety man of the year/month, HSE web page, etc.
•
The structure of HSE Committees is given in appendix 1 in a tabular form. It defines the
established cascade system of HSE Committees. It also defines the Chairman, Secretaries,
permanent members and frequency of all committee meetings within the Company including
those for main contractors.
Follow Up Procedures
The Chairman of the Committee is responsible for allocating target dates, ensuring necessary
requests are raised and that appropriate follow-up action is taken.
Items raised will remain in the minutes until the action is ‘closed out’, and only then will they be
deleted.
Long outstanding or unresolved items will be raised in the next upper level HSE Committee.
Action will not usually be allocated to non-members or parties not involved in the meeting.
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HSEMS-P-08
General Procedures
The Secretary shall prepare an agenda for each meeting and such agenda is to be circulated to
each member. All requests for inclusion of subjects shall be addressed to the Secretary for the
attention of the Chairman. Representatives will bring to the attention of the meeting any HSE
requests or matters which have been raised by constituents. It is also their duty to report any
feedback to the constituents.
Minutes, recording points raised, will be developed by the Secretary and approved by the
Chairman. Copies will be posted on all bulletin boards and circulated to all Committee Members
and concerned Management within (10) days of the meeting.
An Asset Manager / Divisional Manager may attend a meeting in order to answer specific items
and/or long out -standing recommendations. It is advisable that the committees or assigned
members visit problem/critical site prior recommending specific actions.
The Deputy Asset Managers / Site Managers / Team Leaders in consultation with MHSE shall
make final decisions on implementation of committee recommendations.
HSE Management Review Committee
This is the highest level of HSE Committee in ADMA-OPCO. The committee is chaired by the
GM. (see HSEMS-P-16 - Management Review)
Supervisors’ Safety Meetings
Supervisors’ meetings are an important method of ensuring successful supervision/employee
communications.
Supervisors’ Safety Meetings will be held between the discipline Supervisors (including those of
contract companies) and his direct Subordinates to discuss current topics relating to health,
safety and the environment.
Such meetings shall be held on a monthly basis, during working hours, with an expectation of an
hour’s duration. The topic(s) selected by the Supervisor shall be such that the meetings
encourages discussion with, and participation of, the Workforce. The Supervisor need not
necessarily give talks personally and may call on other individuals to present a topic. The
Supervisor will, however, ensure notes are taken for the purposes of maintaining a report or
record of the meeting, along with the names of attendees. Whilst the duration for which records
should be maintained of such meetings is always open to debate, 5 years would seem to be an
appropriate time span.
If any actions arise out of the meeting, the supervisor should record these and report back at the
next meeting. Suitable material for such meetings would include:
•
•
•
Selected accidents or near misses during the previous month. Where individuals are involved
they need not be identified, but sufficient information should be presented for lessons to be
learned.
Planned activities in which staff will be involved over the coming period, their significance and
the means by which they will be managed and controlled, with particular emphasis on safety.
Recommendations from HSE Committee meetings. Follow-up questions raised at a previous
toolbox talk or platform meeting.
Management HSE Meetings
The involvement of Deputy Asset Managers / Site Managers / Team Leaders in Supervisors’
Meetings is described under internal communication article 3.1 above.
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HSEMS-P-08
HSE Performance Statistics
MHSE will compile and publish accident/near miss statistics on a quarterly basis. These statistics
should form the basis of discussion at all levels of HSE Committee Meetings, including
Supervisors’ Safety Meetings. In a similar manner, details of serious accidents or high potential
near misses will be made available for discussion. HSE performance monitoring and measuring is
described under HSEMS-P-13
HSE Reference Library
All employees should be made aware of the availability of HSE publications from the safety
reference library on all sites. The library will contain safety publications issued by recognised
safety and health organisations. Loans and return of reference library material shall be recorded.
The Site Safety Engineer, who controls the library, shall be responsible for evaluation of the
adequacy of the library's contents, filing system and loan and return system, on an annual basis.
Onshore, the MHSE provides a comprehensive collection of HSE literature.
Whenever possible HSE education materials are published on the HSE Web Page by MHSE.
HSE Bulletin Board
Each site shall have at least one dedicated notice board for displaying HSE information and
legislative documentation.
Notice boards shall be located in such a position that all personnel, including visitors, have access
to them. Only HSE related items should be posted on these notice boards. Only the Deputy
Asset Managers / Site Managers / Team Leaders, Site Safety Engineer or Medic should be
permitted to post material on them.
The Site Safety Engineer shall be responsible for maintaining the notices on this board in good
order, and that the information thus posted is current.
Critical Topic' Promotion
The Deputy Asset Managers / Site Managers / Team Leaders will initiate a 'critical promotion'
every six months. The topic selected will lead to increased awareness on a particular and topical
issue. The Deputy Asset Managers / Site Managers / Team Leaders shall act as Chairman of
the various campaigns and will receive all relevant campaign material from the MHSE.
The Site Safety Engineer shall be responsible for managing any promotional material associated
with the campaign.
Safety, Health and Environmental Publications
Quarterly ADMA-OPCO HSE Bulletin is produced by MHSE and contains safety, health and
environmental related issues. It is made available to all personnel both onshore and offshore. The
objectives are to raise HSE awareness of employees and their families on generic HSE topics
and create a culture that complements the total loss control goals.
HSE Performance Recognition
The Asset Manager / Divisional Manager and Deputy Asset Managers / Site Managers /
Team Leaders should issue letter of commendations to groups, and individuals in recognition of
outstanding HSE performance in line with ADMA-OPCO. HSE group competition criteria, Safety
Man of the Month and Safety Man of the Year.
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HSEMS-P-08
Safety Man of the Month/Year
To promote and maintain interest in safety among Company Employees and Contractors, a
Safety Contest is to be conducted in which the rules and conditions are listed below:
The Deputy Asset Managers / Site Managers / Team Leaders will select, every month, one
person from his operating sites within the Company, namely Zakum Field, Umm Shaif Field
(including Barges and other Marine & Drilling Units within these Fields), Das Island, MSB and HQ
in Abu Dhabi, and designated as "Safety Man of the Month".
Names proposed by various disciplines in all sites will be submitted and vetted by the respective
Asset Manager / Divisional Manager in consultation with area Safety Representative.
Asset Manager / Divisional Manager will advise the MHSE in writing of their selection and of the
criteria adopted in the attached form.
The selection criteria will be based on the loss control concepts and contribution to the Safety
Programme including adherence to safety rules and regulations, PPE compliance, effective
participation in safety meetings, training and exercises, attitude towards fellow employees and
response to emergencies, etc. Form shall be used to log nominees for the competition and the
assessment criteria.
Names of the awarded persons will be published in ADMA Bulletin and their photos will be
displayed on the safety notice board of the relevant area. All selected persons will be awarded
with appropriate gifts and certificates by their Line Managers.
The contest is mainly intended for overtime earning employees of both ADMA-OPCO and
Contractors. However, Managers and Supervisors could be included based on their outstanding
compliance with the safety programme standards and requirements. The number of
Manager/Supervisor selected per year, as a Man of the Month should not exceed 25%.
Amongst those selected as Safety Men of the month, each Asset Manager / Divisional Manager
will select the most outstanding HSE Performance/ Initiative as Safety Man of the Year. Those
selected persons will be awarded appropriate gift and certificate by General Manager.
Refusal to Work on Safety Grounds
If a Worker(s) has reason to believe work is going to endanger himself' or another person, the
worker should promptly report the circumstances to his first line supervisor and remain in a safe
place.
The Supervisor will investigate the problem in the presence of the Worker and if agreement is
reached the worker will return to work.
If no agreement is reached and the Worker continues to refuse to work, the Supervisor informs
the Line Manager and the respective Safety Engineer. The Worker should remain in a safe
place unless assigned to reasonable alternative work or is given directions pending investigation
and decision.
The Line Manager, Worker and Safety Engineer will then investigate the problem. If agreement
is reached the Worker will return to work.
If no agreement is reached, Asset Manager / Divisional Manager with the MHSE will investigate
the problem.
If agreement is then reached the Worker will return to work.
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HSEMS-P-08
If no agreement is reached, MHSE will investigate the problem and refer the findings to General
Manager when a final decision will be taken and sent in writing to the Asset Manager /
Divisional Manager and Worker. As soon as reasonably practical, the problem will be rectified
and the Worker will return to work.
Employee Involvement
The responsibility for involving employees and contractors in this respect will rest with the Line
Manager or Supervisor who is empowered to resolve such points in question, or if unable to do
so, carry them forward to a higher level of management.
Information Transfer
Provision should be made for the sharing of significant HSE good practices, procedures,
programmes, experiences and lessons learned between ADMA-OPCO operating sites.
Deputy Asset Managers / Site Managers / Team Leaders at each site shall employ a system to
review all relevant information circulated in this manner, and take appropriate action. The system
adopted should be robust so as to sustain an audit trail.
The Line manager shall keep records of such activities.
3.2
Internal Consultation
Line managers are responsible to provide arrangements to involve their employees at different
levels in the following processes:
• Consultation over the development and review of policies
• Development and review of HSE annual objectives
• Decisions on the implementation of processes and procedures to manage risks, including
carrying out of hazard identification, and in reviewing risk assessments and risk controls
relevant to their own activities.
• Consultation over changes affecting workplace HSE e.g. introduction of new or modified
equipment, materials, chemicals, technologies, processes procedures or work patterns.
Records of such involvement are maintained.
3.3
Consultation & Communication with Interested Parties
Receipt, Documentation and Response:
Consultations and communications from interested parties are related to the MHSE for
registering, investigation and response.
Details of such communications are documented and referenced in a register.
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HSEMS-P-08
3.4
External Consultation and Communications on HSE Issues
3.4.1 Processes
External consultation and communication on HSE issues are controlled by the MHSE in consultation
with the MPR.
Communications with Local Authorities
MPR is responsible for establishing and maintaining procedures for community contact and
addressing concerns related to HSE.
MPR in liaison with MHSE will establish and maintain contact with local HSE authorities to
communicate the relevant HSE information.
MPR to ensure that a procedure is being established and maintained specifying the role of Public
Relations Department in an emergency or any other HSE related activity.
A Duty Public Relation Officer is a member of the Emergency Response Centre Team.
Duty Public Relation Officers of ERC will receive appropriate training in handling their
responsibilities and participate in the weekly communication exercise as well as in simulated
emergencies
The Duty Public Relation Officer of ERC will be responsible for release of information to
media/press post General Manager approval.
The Duty Public Relation Officer of ERC will deal with ADNOC and any other local authorities such
as Oil Installations Security Department, Police, Coastguard, etc. to brief them about the situation and
getting their support to handle the emergency.
Communications with ADNOC and Group Companies
MHSE will establish and maintain contacts with HSE Divisions/Departments of ADNOC and its Group
of Companies.
Co-ordination of activities and sharing of interest are achieved through relevant committees and
meetings such as ADNOC HSE Management of Contractors Technical Committee and ADESCO.
3.4.2 Documented Records
Documented records are maintained by MHSE of mandatory and other external consultation and
communication.
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HSEMS-P-08
6.0
APPENDIX 1:
STRUCTURE OF HSE COMMITTEES
Corporate Level
Frequency:
Bi-Annual (May & November)
Chairman:
GM
Secretary:
MHSE
GMT Members: AGM-P, AGM-D, AGM-DS, and AGM-AS.
EMT Members: MCPL // MUSA, MDA, MZKA, SMUS, DMDO, DMDS, SMZK, MFE, MOI // MCP, MIT, MMP // MD, ML // MHR, MGS, CM, MPR, MF,
HLI
Business Unit
Umm Shaif
Asset Unit
Zakum
Asset Unit
Divisional
Level
Divisional HSE
Committee
Frequency
Chairman
Secretary
Members
Quarterly
MUSA
FSE
Staff &
Employees
Divisional
HSE
Committee
Quarterly
MZKA
FSE
Staff &
Employees
DAS
Asset Unit
Divisional HSE
Committee
6 Monthly
MDA
SSE (D)
Staff & Employees
Departmental
Level
Frequency
Chairman
Secretary
Members
Drilling
Business Unit
Logistics
Business Unit
Ops. Integrity
Business Unit
Facility
Engineering
Medical
Services
General
Services
Divisional HSE
Committee
Co-ordination
Meeting
Divisional HSE
Committee
Quarterly
MD
CSFSL
Staff &
Employees
6 Monthly
LM
CSFSL
Staff &
Employees
Divisional
HSE
Committee
6 Monthly
MOI
PE
Staff &
Employees
Joint
Health &
Safety
ADHOC
SMO
OH
Concerned
Managers &
MHSE
Divisional
HSE
Committee
6 Monthly
MGS
CSFSL
Staff &
Employees
ADMA / NDC
Monthly
TL / SL
SE(US)
Staff &
Employees
Contractors
Level
Frequency
Chairman
Secretary
Members
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Monthly
TL / SL
SE(ZK)
Staff &
Employees
Quarterly
DMDO
SE(DO)
Staff &
Employees
Monthly
TL / SL
Supervisors &
Employees
Quarterly
DMDS
SE(DS)
Staff &
Employees
Monthly
TL / SL
Supervisors
& Employees
Monthly
DOTL
SE (D&F)
Staff &
Contractor
Reps
Rig HSE
Committee
Monthly
ADMA DS
BC
Employees
ADMA /
ADDCAP
Committee
6 Monthly
MOTL
TSFSL
Key Staff &
ADDCAP Reps
6 Weeks
SBTL
FSE
Staff &
Employees
Vessel HSE
Committee
Monthly
JO
Master
Employees
Vessel HSE
Committee
Monthly
JO
Master
Employees
Al-Hyleh
Quarterly
MFE
SSEP
Staff &
Employees
Projects
(onshore &
offshore)
6 Monthly
Project Manager
HSE Advisor
Contractors’ Staff
Project HSE
Committee
Monthly
Project TL
Project Engineer
Employees
6 Weekly
JO
ADMA Supv.
Contractors'
key personnel
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ELEMENT 9
HSE DOCUMENTATION AND DATA CONTROL
SCOPE
The section of the HSEMS manual details the documentation sufficient to describe
the core elements of the HSE Management System and their interaction and provide
direction on where to obtain more detailed information on the operation of specific
parts of the HSE Management System.
It also details the requirements to ensure that ADMA-OPCO creates and maintains
documents and data in a manner sufficient to implement the HSE Management
System.
SYSTEM
ADMA-OPCO shall establish and maintain information, in a suitable medium such as
paper or electronic forms that:
• Describes the core elements of the HSE management system and their
interactions.
• Provide direction to related documentation.
• Identifies and describes all documents relevant to the HSE management system.
Correlation of ADMA-OPCO HSE Management System, HSE Regulations and HSE
documentation and OHSAS 18001:1999 & ISO 14001:1996 clauses as well as
ADNOC HSE Expectations is given in the annex at the back of this HSEMS Manual.
ADMA-OPCO shall establish and maintain procedure for controlling all documents
related to the HSE management system including, to the extent applicable,
documents of external origin such as standards. This procedure shall describe where
documents are located and how and when they are reviewed.
This procedure shall ensure that current versions are available and that obsolete
documents are promptly removed from use or are suitably identified.
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Controlled documents shall be obtainable from the HSE Division.
The documents shall be reviewed and approved for adequacy by authorized
personnel prior to issue.
A master list identifying the current revision status of documents shall be established
and readily available to preclude the use of invalid and/or obsolete documents.
Changes to documents and data shall be reviewed and approved by the same
functions that performed the original review and approval, unless specifically
designated otherwise.
The designated functions shall have access to pertinent
background information upon which to base their review and approval.
Where practicable the nature of the change shall be identified in the document or the
appropriate attachments.
HSE Management System Procedures HSEMS-P-09 (HSE Documentation Control
Procedure) shall be used to develop, control and maintain HSE documents.
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HSE DOCUMENTS CONTROL PROCEDURES
HSEMS-P-09
ADMA-OPCO
Health, Safety and Environmental Management System
Document Control Procedure
Document Number
HSEMS-P-09
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HSE DOCUMENTS CONTROL PROCEDURES
HSEMS-P-09
1.0
PURPOSE
This procedure describes the processes involved in controlling the approval and issue of documents,
which are under the control of the HSED.
The purposes of these procedures are:
• To establish a document control system for ADMA-OPCO so as to manage all HSE
documentation including, to the extent applicable, documents of external origin e.g. ADNOC
documentation, HSE Studies (QRA and Safety Cases, API RP's, HSE publications, etc.).
• To ensure that those requiring access to HSE Management System documents have the most up
to date and are aware of the document control process.
2.0
SCOPE
This procedure applies to the control of all documents and data that relate to the requirements of ISO
14001:1996 and OHSAS 18001: 1999, including documents of external origin.
3.0
RESPONSIBILITIES
HSE documentation including, to the extent applicable, documents of external origin e.g. ADNOC
documentation, HSE Studies (QRA and Safety Cases, API RP's, HSE publications, etc.) are
controlled by HSED.
Safety Engineer (Emergency Preparedness & Procedures) (SE(EP&P)) will act as SYSTEM
ADMINSTRATOR. He will keep up-to-date info on all HSE documents and ensures that all hard
copies and electronic versions are updated. His responsibility includes but not limited to the following:
− Maintenance of a document register indicating the necessary documents' designations e.g.
revision number, last update, validity (active, inactive or obsolete) and custodian department /
person.
− Maintenance of HSE Documents' history indicating revisions dates, by whom and reasons for
updates.
− Maintenance of the HSE Controlled Documents Holders, their copy numbers and
acknowledgements of updates.
− Executes approved documents' updates and amend hard and electronic copies as necessary.
− Produce necessary back-ups of all HSE Documentation as necessary.
Engineering standards are controlled by Operations Standards Team.
4.0
PROCEDURE
The document control system shall conform to ISO-14001 and OHSAS-18001 requirements and
utilise the document management module in the Cam Health software application (used for action
tracking).
As far as reasonably practicable, all HSE documentation shall be available on ADMA-OPCO Network
Servers/Intranet (WebSite) so as to be readily available for reference at all sites.
To cater for eventualities where the intranet services is not available, a limited number of controlled
hard copies will be available for use as required.
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4.1
Definitions
Controlled Document: Controlled Documents must incorporate the following:
− Document number/designation
− Origination, review and approval authority signature
− Page numbering
− Revision number
− Record of previous revisions
Controlled Copy: Controlled Copy is any document issued to a list of identified personnel which must
be updated when the master document is revised.
Controlled Copy Holder: A Named Person or an Post Holder (e.g. Control Room Supervisor) that
holds a controlled hard copy of an HSE Document for use/reference as required and has
responsibility for maintenance and upkeep/update of that document.
Controlled Copy Format: The controlled copy format shall be:
− Identified by a unique copy number
− Printed on special paper sheets with ADMA-OPCO logo only available to the issuing authority.
− Identified on the front control sheet by a “Controlled Copy” stamp in red colour detailing the copyholder.
Statutory Document: For the purpose of the document control system, statutory documents are
legislation and Emergency Procedures.
4.2
Custodian / Owner
The HSE Documentation List shows the particular document owner/custodian for the purpose of
update and control.
The document owner/custodian has a responsibility to ensure that electronic as well as hard copies of
all the documents he owns are up-to-date and conform with this procedures.
4.3
HSE Documents Classification and Hierarchy
HSE Documentation are classified into 5 main classes, these are details in the HSE Documents List.
1. The 100's Series include policies and systems e.g. HSE Legislation, Policy, HSEMS, HSE
Regulations, Permit-To-Work, etc.
2. The 200's Series include HSE Standards e.g. HSE Marine Standards
3. The 300's Series include HSE Procedures e.g. Emergency Procedures
4. The 400's Series include HSE Guidelines
5. The 500's Series include relevant and important documentation from external origin e.g. Safety
Case, ADNOC, API, BS, OGP etc.
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4.4
Authority and Approvals
The Control Sheet of all HSE Documentation shall carry the necessary approvals before the
document is released for implementation and use. The approval authority is based upon the type of
document and shall be in accordance with the following matrix:
Document Type
Originator/
Review
MHSE
Review & Approvals
Site
Asset/Support/
Mgr
Service/Development
Managers(EMT)
-
HSE Policies, Systems and
a
a
Regulations
HSE Standards
a
a
a
HSE Procedures
a
a
a
a
HSE Guidelines
a
a
a
HSE External Documents
a
¬ For general procedures covering different sites, the GM will endorse the document.
4.5
AGM-P/
DS/D/AS
(GMT)
-
GM
a
-
¬
-
a
Distribution of HSE Documentation
HSE documents shall be made available in electronic format with necessary links to facilitate crossreferencing between all HSE Documentation.
The HSE documents shall be published on a server (or intranet WebSite) that is accessible (read
only) to all personnel connected to the network.
The HSE Documentation on server/WebSite are NOT CONTROLLED COPIES.
To ensure use of updated documents' versions, personnel accessing the HSE Documentation on the
server/WebSite should NOT print any document for the purpose of keeping or filing. Relevant sections
may be printed from a document for use at the time e.g. attach to a work permit, etc. A limited
numbers of CONTROLLED hard copies of statutory documents shall be distributed to key
persons/areas as follows:
−
−
−
−
−
−
−
−
Offshore and Das Control Rooms (Main Control Rooms)
Al-Hyleh
Mussafah Supply Base
ERC (HQ)
EER (Das)
Site Managers
General Management
MHSE / SE (EP&P)
Where an installation is not connected to ADMA-OPCO network, controlled copies on CD-ROMS will
be made available to Drilling Rigs, Marine Vessels with ADMA Rep onboard, and other contractors as
the need arises.
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4.6
Development, Issue and Amendment Procedures
Development: During the development of new procedures the originator of the procedure shall consult
with all Divisions that may be affected by the new procedure.
Draft copies of the new procedure shall be transmitted to all Divisions for comment.
The originator shall take into consideration any comments made by Divisions on the Draft Procedure
comments made by Divisions on the Draft Procedure when producing the final version.
During the development process a suitable review period shall be determined. The review period and
date shall be recorded in the document cover sheet.
Preparation: Personnel issuing any document shall be required to ensure that the document has been
completed correctly and accurately and shall initial, or sign the completed document as the person
responsible for the completion of that document.
Checking: Each document, upon completion, shall be reviewed for accuracy and conformity with
requirements by a person other than the issuing body who has been authorised to do so and is
suitably qualified to carry out the review. This person shall initial or sign the document as the person
responsible for having checked the document.
Review / Document and Data Changes:
The personnel who reviewed the original document shall where possible, carry out review of changed
documents.
Changes to documents and data are reviewed and approved by the same functions that performed
the original review and approval, unless specifically designated otherwise. The designated functions
have access to pertinent background information upon which to base their review and approval.
Where practicable, the nature of the change is identified in the document or the appropriate
attachments.
Review: Where necessary, documents shall be reviewed by personnel other that those responsible for
the preparation and who have knowledge and understanding of the discipline for which the document
is intended. These personnel shall also be fully aware of the purpose and intent of the documents.
The procedure shall be reviewed on or before the review date given on the cover sheet. On
completion of the review a new review date shall be recorded on the cover sheet according to the
review period.
Authorisation, Document Approval and Issue: Each document shall be authorised by the relevant
Manager or their designated deputy in accordance with the authority and approval matrix. The
documents are reviewed and approved for adequacy by authorised personnel prior to issue. A master
list identifying the current revision status of documents is established and is readily available to
preclude the use of invalid and/or obsolete documents.
This control ensures that:
• The pertinent issues of appropriate documents are available at all locations where operations
essential to the effective functioning of the Occupational Health, Safety and Environmental
Management System are performed;
• Line Managers should ensure that all invalid and/or obsolete documents are promptly removed
from all points of issue or use, or otherwise assured against unintended use;
• SE(EP&P) should ensure that any obsolete documents retained for legal and/or knowledgepreservation purposes are suitably identified. He should carry out periodic audits on the
implementation of this procedure.
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Update: Following approval of changes, the SE (EP&P) will, within a reasonable time frame, ensures
that:
− the electronic versions (main & backup) of the amended document are updated on servers/ Website.
− action has been set (on Action Tracking System in Cam-Health) for holders of hard copies to
amend their documents. The amended sections(s) shall be attached to the action.
− Holders of hard copies are required to promptly respond to the update action request and report
on action taken. SE (EP&P) shall keep references to these communications.
− Older versions of the amended document, together with the justification for amendment form
(appendix 2), shall be maintained (preferably in electronic form) in a special folder by the SE
(EP&P) / custodian of the document. Where such obsolete document is maintained on a network
folder, access to this folder shall ONLY be permitted to SE (EP&P) / Custodian.
Control:
•
•
•
•
•
•
The Document Control System shall be coordinated such that all documents are reviewed, in
order that they conform to ADMA-OPCO’s internal system and that subsequent release and
distribution is controlled.
Changes to documents shall be recorded by the section concerned who shall ensure that all
parties are informed.
The Action Tracking System in Cam-Health shall be used to set action for updates of hard copies.
SE (EP&P) shall raise the necessary action in the system for document update purposes.
A master document list shall be made available on the server/WebSite with links to all HSE
documents.
Minimum number of hard copies shall be made available at relevant sites to cater for eventualities
when servers are down. Printouts from the electronic versions are identified to ensure that out-ofdate documents are not used.
For official company use e.g. contracts, original HSE documents in electronic format shall be
used.
Identification: Standardise identification method to be used for identification of documents
e.g. “HSEMS-” indicates “Health, Safety and Environment Management System”
“HSEMS-M-xx” indicates HSEMS Manual.
“HSEMS-P-xx” indicates individual HSEMS Procedure.
Registration: All controlled documents shall be registered in the HSE Document Master List prior to
issue.
Conformity: All documents shall be subject to any ADMA-OPCO specifications concerning format,
identification and control showing the subject, issues and section. Changes made to the format of any
document shall be in the same manner as that used for new documents.
Use: It shall be the responsibility of user to ensure that correct documents are used.
Distribution: The issuing section shall distribute regularly an updated list of all documents which fall
within the scope of these requirements.
Withdrawal of Outdated Documents: Whenever documents are changed, the issuing party shall
require that all out of date documents are removed from public folders and in special cases returned
to the originator.
Availability: HSE documents shall be made available at the workplace as appropriate at all times.
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Procedure: Each revision or change shall be prepared, checked, authorised and issued as if it were a
new document.
Manuals: Where a change is made in a manual, the appropriate sections shall be revised and
reissued. The changed text shall be printed in italics.
The ‘Old’ section of the manual shall be replaced and destroyed.
Retention: Retention period requirements for documentary records are defined in HSEMS procedure.
Storage: Important original documents and master copies shall be kept in an appropriate storage
manner.
Security: All important HSE documents, together with any electronic copies shall be secured. Back up
copies of all electronic copies should be made and stored safely. This shall be the responsibility of
SE (EP&P).
Audit: Periodic audits of the conformity of Controlled Copies to this procedure shall be undertaken as
part of Internal HSEMS Audits
4.7
Working Documents
4.7.1 Preparation
Personnel issuing any document shall be required to ensure that the document has been completed
correctly and accurately and shall initial, or sign the completed document as the person responsible
for the completion of that document.
4.7.2 Checking
Each document, upon completion, shall be reviewed for accuracy and conformity with requirements
by a person other than the issuing body who has been authorised to do so and is suitably qualified to
carry out the review. This person shall initial or sign the document as the person responsible for
having checked the document.
4.7.3 Authorisation
HSE documents shall be authorised by the GM, AGMs, Asset Managers, Divisional Managers or
their designated deputies as appropriate based on the type of document (policy, standard, procedures
or guidelines).
4.7.4 Availability
Procedures and work instructions shall be made available at the workplace as appropriate by Deputy
Asset Managers / Site Managers / Team Leaders.
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4.8
Revision or Change
4.8.1 Procedure
Each revision or change shall be prepared, checked, authorised and issued as if it were a new
document.
4.8.2 Control
•
MHSE shall ensure that statutory documents (legislation and emergency procedures) are issued
to appropriate disciplines / locations as controlled hard copies.
MHSE shall ensure that electronic versions of all other HSE documentation are made available as
uncontrolled copies on the network for all ADMA-OPCO.
Where a change is made in a document, the MHSE shall revise and reissue. The changed text
shall be printed in italics. The ‘old’ section of the manual shall be replaced and destroyed.
MHSE shall ensure that changes to statutory documents are issued to documents’ holders.
MHSE shall ensure that all HSE documents on the network are updated.
•
•
•
•
4.9
Filing
4.9.1 Storage & Security
•
MHSE shall be responsible for ensuring that Master copies of all HSE document are correctly and
promptly filed and that electronic versions are backed up. Important original documents shall be
kept in an appropriate storage manner.
•
MHSE shall ensure that all HSE documents, together with any CD ROM discs are secured safely.
Back up copies of all computer discs should be made and stored safely.
4.9.2 Retention
MHSE shall ensure that retention period requirements for documentary records are defined in
procedure HSEMS-P-15.
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ELEMENT 10
OPERATIONAL CONTROL
SCOPE
This section of the HSEMS manual details the procedures necessary to ensure that
operations and activities associated with HSE risks are identified and carried out
under controlled conditions.
These operations and activities include production operations, maintenance and
inspection activities which directly affect the health, safety and environment. The
scope covers the procedures necessary for the management of integrity, establish &
maintain standards, procedures and work instructions. The scope also covers
management of contractors, management of change and management of projects.
Procedures shall be in place to ensure that these operations and activities are carried
out under controlled conditions and where appropriate systems are developed to
control associated risks such as:
•
Operating manuals & procedures
•
Permit-to-work system
•
Maintenance management policy and system
•
Plant integrity management system
•
Structure integrity management system
•
Wells integrity management system
•
Corrosion management system
•
Contractors management system
•
Management of change system
•
Project management system
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SYSTEM
Procedures shall be in place for identifying operations and activities associated with
health, safety and environmental risks that require operational controls in procedures,
work practices or HSE management programmes.
Documented procedures shall be in place for defining the manner of production
operation, maintenance and inspection where the absence of such procedures could
adversely affect HSE and could lead to deviation from the HSE policy and objectives.
Procedures shall be established and maintained related to the identified HSE risks of
goods, equipment and services purchased and/or used by the organization and
communicating relevant procedures and requirements to suppliers and contractors.
Procedures shall be established and maintained for the design of workplace,
processes, installations, machinery, operating procedures and work organization
including their adaptation to human capabilities, in order to eliminate or reduce HSE
risks at source.
The use of suitable production, maintenance and inspection equipment, and a
suitable working environment shall be identified. Procedures shall exist for the
approval of processes, equipment and material used, as appropriate.
Risk-based and fit-for-purpose maintenance and inspection regimes shall be applied.
Compliance with relevant standards and codes of practice, operating procedures,
HSE programmes and documented procedures.
Procedures shall be established for the management of asset integrity issues
including plant, structures and wells. These shall include:
•
Clearly defined responsibility for asset ownership
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•
There is a signed statement of fitness to demonstrate that existing operating
facilities, new facilities and modifications to existing facilities are designed
constructed and commissioned in accordance with company and external
standards, codes and regulations.
• Quality assurance function in projects and modifications.
• Monitor and control of critical process parameters, operating criteria and key
characteristics of the process facilities.
The company shall establish and maintain procedures that ensure:
•
The documentation necessary to support operation, maintenance and inspection
is complete prior to facilities start-up.
•
Deviations from the design intent and/or the existing standards and codes require
authorisation in accordance with the companies management of change
procedure (Refer to HSEMS-P-01)
•
There is an auditable process of validation by Engineers and Supervisors of both
the original design and subsequent changes
ADMA-OPCO shall establish and maintain procedures to ensure that equipment
critical to the safeguarding of asset integrity are subject to controls. The controls
shall include:
•
maintenance
•
QA/QC
•
performance testing
•
a transparent inspection philosophy and programme
•
corrosion management
•
A programme of recorded management and cross-discipline and/or cross-facility
inspections.
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ADMA-OPCO shall establish and maintain procedures that ensure that the design of
new facilities and changes made to existing facilities (modifications) are conducted in
line with the HSE Risk Management Process (Refer to HSEMS-P-01).
Standards, Procedures & Work Instructions
All HSE-critical activities and the supporting tasks shall have written procedures or
work instructions in place as necessary. HSE-critical activities for ADMA-OPCO shall
include, but not limited to, the following:
q
Production operations
q
Maintenance activities
q
Marine operations
q
Drilling operations
q
Well intervention operations
q
Logistic activities
q
Construction, commissioning and start-up activities
q
Seismic operations
q
Tanker loading and offloading operations
HSE standards and procedures shall be listed in the HSEMS.
The appropriate
standards and procedures shall be readily accessible to employees, suppliers and
contractors and be written in a way that users will understand. Asset managers shall
ensure that relevant HSE procedures and requirements for their assets are
communicated to suppliers and contractors.
A defined process for the development and review of HSE standards, procedures
and work instructions shall be in place which includes employee involvement. This
process must ensure that HSE objectives are achieved, best practices are
incorporated and legislative requirements are met.
ADMA-OPCO and other suitable Design and Engineering Practices or equivalent
standards shall be consistently applied and variances shall be subject to a control
procedure.
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There shall be evidence that in addition to the formal review cycle, modifications to
standards, procedures and work instructions are initiated by operations personnel
and reviewed in light of incidents.
All plant and equipment shall be operated, maintained and inspected in accordance
with established Operations, Maintenance and Inspection Policy Documents.
Records shall be maintained for process, equipment and personnel and relevant
procedures and requirements shall be communicated to supplier and contractors.
Management of Contractors
For every contract, HSE risk shall be formally assessed prior to invitation to tender.
For every contract, a Job Officer shall be identified as being responsible for all
activities in the contracting process and the execution of the contract.
For every contract, prior to contract award, contractor HSE competence shall be
assessed against the HSE risk.
Contractor mobilisation shall be conditional upon receipt of an acceptable HSE Plan
based on the level of HSE risk and suitable interface arrangements to ensure
compliance with the company HSEMS.
All high-risk contracts shall have a
documented demonstration as to how the risks from hazards and effects are reduced
to ALARP. This can be in the form of a HSE Case for major contracts or an HSE
Plan.
An HSE inspection / audit programme for all contracts shall be in place monitoring
the effective implementation of the HSEMS and interfaces between the contractor
and ADMA-OPCO.
Contracts shall specify the following:
•
An inspection / audit timetable;
•
The action to be taken in case of non compliance with standards, terms and
conditions;
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•
At least an annual formal review of HSEMS for contracts running for long periods.
ADMA-OPCO shall be able to demonstrate that the HSEMS of contractors are
subject to continuous improvement in the course of project execution.
Subcontractors shall be evaluated and selected on the basis of their ability to meet
subcontract
requirements
including
the
health,
safety
and
environmental
management system and any specific HSE assurance requirements.
HSE records shall be established and maintained for acceptable subcontractors
APPLICABLE PROCEDURES
1. HSE Operational Control Procedures – HSEMS-P-10
2. ADMA-OPCO HSE-207 "HSE Philosophy and Plan for Projects"
3. ADMA-OPCO Operations & Maintenance Policy
4. ADMA-OPCO HSE-210 "HSE Clauses in Tender Enquiry and Contract
Documents
5. ADMA-OPCO HSE-203 "Training Standards"
6. Passport System Procedures
7. HSE Risk Assessment Procedures - HSEMS-P-01
8. Environmental Aspects Procedures - HSEMS-P-02
9. ADMA-OPCO Codes of Practices CP-107, CP-109, etc.
10. BP RP 30-6 “ Design Philosophy for Instrument Protection Systems”
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ADMA-OPCO
Health, Safety and Environmental Management System
Operational Control Procedure
Document Number
HSEMS-P-10
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HSEMS-P-10
1.0
PURPOSE
This procedure describes the processes involved in the identification and control of operations and
activities that are associated with HSE risks.
2.0
SCOPE
This procedure applies to all operations and activities associated with HSE risks. It also applies to the
control of contractors, suppliers and those providing services that are associated with HSE risks within
ADMA-OPCO.
3.0
PROCEDURE
3.1
Identification of Operations and Activities associated with HSE Risks
Health, Safety and Environmental studies (e.g. Health Surveys, Fugitive Emissions, QRA's, Task Risk
Assessments, Safety Cases, HSEIA, EIA, Environmental Baseline, Audits, Insurance and Risk
Management Surveys, HAZOP, HAZID, FMECA, etc.) have been carried out, either in-house or by
different consultants, which have identified HSE risks in different operations and activities. These
documents are controlled and used as sources of reference when developing Risk/Aspect Registers.
Line Management is responsible for the identification of hazardous tasks/plant conditions/materials
from which risks arise. Typical example of such tasks is the emergency response procedures that
identify operations and activities associated with extremely significant risks.
3.2
Planning of Operations and Activities associated with HSE Risks
3.2.1 Procedures
Operational, inspection and maintenance procedures are established. These are controlled
documents, and they are available at relevant locations.
Complying with these procedures, operations and maintenance are planned and carried out under
demonstrably controlled conditions.
Operating Manuals and Procedures
The Operations Standards Team Leader (OSTL) will ensure availability of a system that controls
development, update and issue of all operating manuals and procedures used to control the
operations.
Operating manuals should be developed in accordance with ADMA-OPCO format and standards
while the operating procedures should be developed according to the OPERGUID methodology. The
codes of the OPERGUID calls for the procedures to be developed by work group formed from very
experienced person from site and OPERGUID facilitator. It also cover how and when the procedures
are updated.
The Area Supervisor will be involved in the process for carrying out a review of the activities to be
performed to ensure that all health, safety and environmental considerations have been addressed in
the operating manuals and procedures.
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The relative Line Manager will provide coaching to Area Supervisors / Engineers involved in the
revision of operating procedures to enable them to discharge their duty in the principles of task risk
analysis, which will help identify all potential hazards.
The Area Supervisor should identify the need for additional new procedures when new activities are
to be performed, new equipment is installed or modified or changes in codes, standards or legislation
require an alteration to working practices.
Having identified the needs for new or revised procedures for the existing facilities, the Area Team
Leader should prepare a draft for the new or the revised procedures for the planned activity. Provide
copy of this draft to the issuing authority (OSTL) for developing and issuing in the OPERGUID format.
The OSTL shall be responsible for issuing the OPERGUID procedure for the testing and validations if
any.
The needs for new procedures for new facilities, the OSTL is reviewing the scope of work of the
procedures for the new facilities upon request from the Asset Project Manager. The project contractor
prepares the procedures in the ordinary format. These procedures are used to operate the new
facilities until gaining sufficient experience with the new facilities. Thereafter, the procedures are rewritten in the OPERGUID format by a work group formed from both the Area Team Leader and the
OSTL.
The issuing authority (OSTL) shall be responsible for keeping the originator informed of the status of
his proposal.
Procedures will be developed detailing the system for the initiation, review, update and control of all
activities to control such documents as part of the Information and Document Management System
Maintenance and Inspection of Plant and Equipment
All plants and equipment will be maintained in accordance with ADMA-OPCO Operations,
Maintenance and Inspection Policy Documents.
A risk-based approach to inspection and testing of all existing plant and equipment in service will be
carried out in accordance with ADMA-OPCO Code of Practice CP-107, ‘Inspection and Testing of
Plant in Service’.
Where inspection and maintenance is contracted out, work will be carried out in accordance with
ADMA-OPCO and/or international standards and procedures agreed by ADMA-OPCO.
Inspection, testing and commissioning of new plant and equipment will be carried out in accordance
with BP RP 32-1, RP 32-2 and ADMA-OPCO Code of Practice CP-102 as appropriate.
Detailed inspection of existing plant and equipment will be carried out by a suitably qualified and
competent Inspection Engineer as defined in ADMA-OPCO Code of Practice CP-107, to ensure that
plant and equipment is suitable and is safe for use.
MOI will verify the quality and integrity assurance aspects of maintenance and inspection work carried
out by contractors.
ADMA-OPCO Code of Practice or an approved Risk Based Inspection (RBI) Scheme will be used in
determining inspection intervals for plant and equipment. However, the inspection interval could be
influenced by alteration of the operating conditions, or previous history of the equipment. Such history
would be available from the maintenance database.
Maintenance of all existing plant and equipment in service will be carried out in accordance with
maintenance strategy, procedures and manufacturer's recommendations as appropriate.
Manager Operations Integrity (MOI) will ensure the availability of a system that controls
maintenance activities, availability of adequate resources and suitably qualified and competent
maintenance teams to ensure that plant and equipment are maintained and safe to operate.
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Deputy Asset Managers / Site Managers / Team Leaders will make the plant/equipment available
for inspection and maintenance at the specified time as required by each system.
MOI will put in place an Audit programme to check inspection overdue items and to ensure inspection
activities and recommended remedial works are in compliance with company standards and industry
practices.
Overdue inspection and maintenance work (backlogs) that is likely to have adverse impact on HSE
risks will be periodically reported to AGM-P and the GM by the appropriate authority (MOI).
MOI will ensure that contracted maintenance work is carried out in accordance with ADMA-OPCO
relevant standards/procedures. He shall verify the quality of contracted maintenance work and take
appropriate action accordingly.
MOI will ensure that adequate stocks of spares are available for continued safe operations of the
facilities, punchlists of critical items are available and adequate spares are kept for efficient operation.
HSE Regulations
General ADMA-OPCO HSE Rules Section 1 of the HSE Regulations Manual will be provided to all
personnel working within ADMA-OPCO. These will be issued by MHSE at the induction course for
new starters, with additional copies being available on each installation.
Group Meetings will be used by Line Supervisor for education, encouragement and enforcement and
will be used to improve knowledge and compliance by all personnel and for Supervisors to listen and
provide answers for any questions raised.
The Site Safety Engineer will ensure that all posted safety rules are maintained to a satisfactory
standard by carrying out three-monthly inspections of such notice boards.
The Manager of Health, Safety & Environment Division will ensure review of the general rules at
least annually or as changes to legislation, processes or activities dictate.
Specialised Work Rules
Controls or rules for specialised work covering all high-risk activities and occupations are developed
and contained in the HSE Regulations by MHSE and in Operating Manuals by HOGC. Such rules
which are relevant to a particular job or piece of work will be passed as instructions to persons who
may be involved in such activities.
These specialised rules should be evaluated at least annually or as changes to process, equipment or
procedures occur. MHSE will assist, on request from the Deputy Asset Managers / Site Managers /
Team Leaders concerned, in the evaluation of such rules.
Permit to Work System
The Permit to Work (PTW) system within ADMA-OPCO will be applied in accordance with Section 4
of HSE Regulations Manual and in conjunction with associated procedures.
Contractors may use their own PTW system, after approval of that system by ADMA-OPCO. In case
of conflict between a Contractor’s system of work and that of ADMA-OPCO’s on a specific worksite or
area, ADMA-OPCO’s system will prevail.
The Deputy Asset Managers / Site Managers / Team Leaders shall be responsible for the
administration and control of the PTW system and compliance with the above standards.
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Deputy Asset Managers / Site Managers / Team Leaders will provide sufficient induction training to
familiarise all personnel working under their authority of the PTW system. In addition, more detailed
PTW training will be given to those involved in the issuing of work permits, and performing authorities.
This training shall include relevant contractors’ personnel.
Standards, Procedures and Work Instructions
•
•
Deputy Asset Managers / Site Managers / Team Leaders shall ensure that all HSE-critical
activities and the supporting tasks shall have written procedures or work instructions in place as
necessary. HSE-critical activities for the company shall be listed in the HSEMS.
Deputy Asset Managers / Site Managers / Team Leaders shall ensue that the appropriate
standards and procedures are readily accessible to employees, suppliers and contractors and be
written in a way that users will understand. Asset managers shall ensure that relevant HSE
procedures and requirements for their assets are communicated to suppliers and contractors.
•
Deputy Asset Managers / Site Managers / Team Leaders shall ensue that a defined process
for the development and review of HSE standards, procedures and work instructions is in place
that includes employee involvement. This process must ensure that HSE objectives are
achieved, best practices are incorporated and legislative requirements are met.
•
MFE and MMP shall ensure that company and other suitable Design and Engineering Practices
or equivalent standards are consistently applied and variances shall be subject to a control
procedure.
•
MFE shall ensure that there shall be evidence that, in addition to the formal review cycle,
modifications to standards, procedures and work instructions are initiated by operations personnel
and reviewed in light of incidents.
Compliance with HSE Regulations
The workforce, whether direct hired employees or Contractor’s personnel, are required to comply with
such regulations and local rules that may be appropriate to them. Awareness of these regulations,
and the requirement to adhere to them, can be brought to the workforce’s attention by a variety of
methods. These methods include:
• induction - for general rules,
• job orientation for specialist regulations & procedures,
• group meetings for ongoing education and awareness
• safety notice boards.
All Site Personnel will be made aware of the ADMA-OPCO Health, Safety and Environmental
Regulations as a basic source of reference.
The Line Manager or Supervisor shall give their employees a review of all current rules, and any
subsequent changes to rules, general and specialist, annually.
At this review stage, Employees should also contribute to the overall review process, which may be
invaluable and should be encouraged at group safety meetings.
To verify that employees do understand the rules relevant to them, their Line Manager/Supervisor
will carry out a form of testing annually. It can be done prior to job start, orally or in writing, the
preference being for the former method, but whichever way it is done, a record of individual
performance should be kept in the individual Supervisor HSE Programme action book.
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Non-compliance with rules will be dealt in accordance with ADMA-OPCO Personnel Policy Manual.
Similarly, there will also be procedures to guide them in commending employees who comply with
rules (Safety Man of the Month, reference HSEMS procedures HSEMS-P-08).
Line Managers/Supervisors must also discuss these procedures with employees for whom the noncompliance or compliance guidelines have been prepared, they must understand them and
understand their implications.
Shift Handover
A system shall be in place for shift and crew handovers to ensure the safety of ongoing operations.
Such a system should include
• plant status
• plant isolations
• work permits that are in force, or which are pending
• other ongoing activities
The detailed procedures exist in the Work Permit Procedures. Transfer of Responsibilities system
clearly defines a single point of accountability for on-going work.
Signs and Colour Codes
Periodic surveys should be carried out to assess the adequacy and condition of existing signs and the
use of colour coding on key process and safety systems. These are included within the scope of the
Area Supervisor’s regular inspections. Reference HSEMS procedures HSEMS-P-06.
The Site Safety Engineer is responsible for ensuring that safety signs are appropriate.
Colour coding of process and utilities pipework will be identified by the appropriate Area Authority.
Remedial work will be included in the maintenance programme. It may be appropriate to carry out a
formal ‘Signs and Colour Coding’ survey on an annual basis.
3.2.2 Asset Integrity
AGM-P / Asset Managers shall ensure that:
•
There is a clearly defined responsibility for asset ownership
•
•
Those activities and equipment critical in the safeguarding of asset integrity shall be identified.
There is a signed statement of fitness to demonstrate that existing operating facilities, new
facilities and modifications to existing facilities are designed constructed and commissioned in
accordance with ADMA-OPCO and external standards, codes and regulations.
•
There exists in every project and modification work a quality assurance function / process to
ensure that goods, equipment & materials specifications comply with the design intent and that
procurement & commissioning adhere to the specifications.
•
Deviations from the design intent and/or the existing standards and codes require authorisation in
accordance with the ADMA-OPCO management of change procedure PRO-01
•
The documentation necessary to support operation, maintenance and inspection is complete prior
to facilities start-up and that adequate manning levels are established, staff are identified and
trained prior to start-up.
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•
Production operations are carried out within the operating envelops of the plant / equipment and
that critical process parameters (e.g. pressure, temperature, level, flow, composition, etc) are
closely monitored and operating criteria specified in the design dossiers / operating manuals are
adhered to.
•
Fit-for-purpose and risk-based maintenance, performance testing, inspection and corrosion
management regimes are applied. These regimes are rigorous for aged facility / equipment.
•
There is an auditable process of validation by engineers and supervisors of both the original
design and subsequent changes.
Deputy Asset Managers / Site Managers / Team Leaders shall adhere to the operating criteria of
the plants that are stipulated in operating procedures.
MOI shall ensure that operations are carried out in conformance with the operating criteria and that
deviations are identified and reported to AGM-P and the GM.
3.2.3 Control of Suppliers and Contractors
Compliance of suppliers and contractors is assured by the Contractors Safety Section Leader
based at AHQ, and by surveillance on site by the Site Safety Engineer.
Contractors are obliged to comply with ADMA-OPCO HSE-402 “Guidelines on HSE Management
System for Contractors” and HSE-210 “HSE Clauses in Tender Enquiries and Contract Document”.
An opportunity to control workplace losses resulting from substandard equipment, materials, and
services exist at the time of contractors’ selection or purchasing. Formal programmes and procedures
are set to ensure that contractors and purchasing-related loss exposures are controlled prior to goods
and services being delivered on-site.
Contractors Assessment and Selection
The basis for selection of contractors/suppliers should include an assessment of the HSE risk
potential prior to commitment.
Each contractor or supplier shall demonstrate their capability to supply goods and services that meet
all the requirements of the specification, drawings and purchase orders.
Methods used to establish that this capability exists may include any combination of the following:
• On site assessment and evaluation of the contractor/supplier's capability, safety and quality
system evaluation of product samples.
• Past history with contractor/suppliers.
• Test results and published experience of other users.
• All major contractors and suppliers shall be required to demonstrate the existence of an
established, documented and implemented quality and HSE management system.
• Existing major contractors and suppliers will also have their HSE management system audited.
These audits will be carried out in accordance with a programme defined by the Job Officer,
MHSE, MOI and CM.
• The contractor/supplier shall define and document its policy objectives and commitment to quality,
HSE and loss control. The policy should be understood, implemented and maintained at all levels
in their organisation.
Responsibilities and authorities of personnel at all levels within the organisation shall be clearly
defined by the contractor. He shall appoint management representatives, who shall have defined
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authority and responsibility for ensuring that both quality and HSE standards are implemented and
maintained. ADMA-OPCO will set appropriate standards to ensure selection of competent contractor
staff.
The management system adopted by the contractor/supplier shall be reviewed annually to ensure its
continued suitability and effectiveness. Records of these in-house reviews shall be maintained by the
contractor/supplier and made available to ADMA-OPCO on request.
In order to evaluate procedures and systems used by contractors providing services to ADMA-OPCO,
quality and HSE requirements and specifications will be outlined in all bid documents issued to
potential contractors.
The above requirements will vary due to the nature, duration and frequency of work and with the level
of risk to the operation. Greater control and procedural requirements will be expected for those
services which have moderate/high risk to the operation.
Prior to issue of tender documents a review will be carried out by the Job/Responsibility Officer, CM
Representative, the MHSE Rep. and MOI Rep. to establish the quality and HSE criteria to be
included in the tender.
Potential contractors shall submit information about past loss experience accident statistics, HSE
interface document, insurance cover, quality and HSE management system and programmes for
renewal and consideration by CM and MHSE before the award of the contract.
Purchasing
All materials will be purchased in accordance with ADMA-OPCO Commercial Procedures. Any
member of ADMA-OPCO Management/Supervisors tendering material, equipment or service shall:
• Familiarise themselves with the above procedures.
• Give consideration to the health, safety and environmental factors as well as cost and quality
associated with the purchase. All chemicals should have MSDS which will include environmental
data.
• Ensure all hazards associated with the goods are highlighted on all purchase requests. In
particular, substances that are hazardous to health require to have appropriate HSE information
accompanying the packaging of the substances, and this information is made known to those
involved in handling, or working with these materials.
• Ensure that safety information relating to supply of machinery, equipment and materials is
supplied with the product.
• Report to Purchasing any failure by a supplier to comply with the purchase request requirements.
• If a new product, item of equipment or material is to be purchased, the Originator of the purchase
request shall ensure that a review of the HSE considerations is carried out by the MHSE in
accordance with company procedures. The Job Officer will send all MSDS to MHSE for
Evaluation before purchase of the chemical.
• Suppliers will be advised by the Commercial Team Leader (Master Agreements) of the
requirement to supply all relevant information.
• Persistent poor HSE performance by any contractor or supplier should be looked at seriously and
early termination of the agreement should be considered. Conversely good HSE performance will
be rewarded through ongoing business.
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Contractor Management
Contractor and Supplier relationships with ADMA-OPCO should be managed such that the Job
Officer is, at all times, satisfied that their management of HSE performance is adequate to ensure
compliance with contractual requirements.
A meeting shall be held between the contracting parties prior to the commencement of work. The
purpose of this meeting is to review the ADMA-OPCO HSE, Technical & Management System and
Programme and establish reporting relationships. Procedures and systems for high-risk work will also
be reviewed and discussed at the meeting.
A baseline audit of the contractor's HSE management system should be carried out if the contractor
supplies more than 10 workers at one time to ADMA-OPCO or that the activities to be carried out are
considered to give medium to high risk loss to either ADMA-OPCO or to the contractor himself.
The audit will be carried out by suitably qualified and experienced team with HSE auditing
background.
On completion of the audit, the Auditors will produce a report of the findings. The report will be copied
to the Deputy Asset Manager / Site Manager / Team Leader / Job Officer who will ensure a copy is
forwarded to the contractor.
This audit may be over and above any quality assurance, technical or financial audit that may be
required on the contractor as part of the pre or post tender requirements.
Performance
Mechanisms for monitoring performance should be designed and should be appropriate to the
concerns identified during the award process and subsequently relating to actual performance
Good and improving HSE performance should be expected and rewarded through ongoing business.
In case of poor HSE performance consideration of early termination of the agreement should be
considered.
Contractors selected will be required to submit the following information to the Job Officer and MHSE
in order that their safety programme and performance can be monitored:
• Accident investigation reports and statistics
• Planned general inspection reports
• Inspection reports to outside agencies
• Records of safety committee meetings
rd
• Records of equipment test and certification by 3 party.
Records of follow-up actions resulting from each of the above will be forwarded to MHSE to assist in
the evaluation of the contractor's HSE programme and standards.
The MHSE shall review all incident reports relating to contractors on a quarterly basis to establish
trends and problem areas.
ADMA-OPCO will apply Contract Strategy to all contractors. This strategy aims to treat contractors,
suppliers and service companies in a fair and open manner that leads to a mutually beneficial
relationship.
In return ADMA-OPCO expect contractor, suppliers and service companies to strive for continuous
improvement in all aspects of their business.
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Contractors failing to maintain a good HSE performance shall be invited to discuss the performance
with the ADMA-OPCO Job Officer, MHSE and the CM in an effort to identify solutions to the
problems.
Information relating to a contractor's performance shall be made available to other site groups in order
that good performers are rewarded with further opportunities and that persistent poor performers may
be excluded from these opportunities.
Provision for Training
The contractor identification and provision of training needs should be ensured and monitored as
appropriate to measure performance.
The contractor shall fully comply with the requirement of the ADMA-OPCO HSE Training Standards
requirement (ADMA-OPCO HSE-203).
The contractor shall maintain details and evidence that training needs of all their staff have been
identified and met or planned to ensure the continuing quality of service. These records shall be
reviewed during the audit of the contractor's HSE management system and documented evidence
required.
3.2.3
Project Management & Management of Change
Each Project Manager shall develop and implement a set of HSE Management Procedures relevant
to the various stages of the project. The procedures shall comply with the processes described in
HSEMS-P-01, 02, 03 and 04 and shall include systems and procedures for the QA of all materials,
products, services and activities.
4.
•
•
•
•
•
•
•
•
REFERENCES
ADNOC HSEMS Guidelines
ADMA-OPCO HSE Regulations
ADMA-OPCO HSE-402 “Guidelines on HSEMS for Contractors”
ADMA-OPCO HSE-210 “HSE Clauses in Tender Enquiries and Contract Document”
ADMA-OPCO HSE-323 AND HSE-324 “Permit To Work Procedures”
ADMA-OPCO HSE-203 “HSE Training Standard”
ADMA-OPCO CP-107 “Inspection and Testing of Plant in Service”.
ADMA-OPCO CP-102 “Third Party Inspection and Certification Requirements for New Equipment
and Materials in Manufacture".
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ELEMENT 11
EMERGENCY PREPAREDNESS AND RESPONSE
SCOPE
This section of the HSEMS manual describes the methods for identifying the
potential for accidents and emergency situations for preventing Health, Safety and
Environmental impacts.
SYSTEM
The process for emergency management shall include activities by time phase: preaccident, during the accident and post-accident activities. These phased activities
shall include mitigation, preparedness, response and recovery
The effectiveness and timely response to an emergency situation shall be dependent
upon the activities that have taken place before the event. These activities (mitigation
and preparedness phases) shall include mitigation, planning, training and response
readiness.
ADMA-OPCO shall establish four levels of emergency planning; these are:
• Mutual-aid co-ordination plan(s)
• Site(s) response plan(s)
• The Standard Operating Procedures (SOP’s) and checklists (e.g. internal
departmental procedures in the Emergency Response Center "ERC" and Das
Emergency Control Center "DECC").
• Specific response plan(s) (e.g. BOCP, pipeline repair contingency plan, oil spill
contingency plans)
ADMA-OPCO shall establish and maintain documented procedures and plans for
emergency response for each operational location within its domain.
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These procedures shall identify potential for and responses to accidents and
emergency situations, and for preventing and mitigating the likely illness and injury
and environmental impacts that may be associated with them.
ADMA-OPCO shall document and maintain a comprehensive tiered emergency
response plan(s) for responding to abnormal situations and potential emergencies.
The corporate plan shall be integrated with individual site plans and external
agencies as appropriate and shall be compliant with the relevant legislation, ADMAOPCO standards and procedures and ADNOC Guidelines. The plan(s) shall include:
•
Organisation and responsibilities, identification of the incident command structure
(command and control personnel).
•
Systems and measures for minimising potential HSE effects e.g. through the
mobilisation of support, evacuation procedures.
•
Communications to command and control personnel, emergency services,
employees and contractors who may be affected, others likely to be impacted,
e.g. local communities.
•
Requirements for training, emergency drills and assessment.
There shall be a process for addressing the management of HSE crises. A crisis in
this context is a relatively infrequent event which could escalate into a significant
local, national or international event and requires tactical and strategic support from
senior management.
Emergency exercises and drills shall be periodically conducted to test the
effectiveness of the procedures, personnel awareness and readiness of emergency
equipment. These procedures shall be reviewed and revised as necessary
particularly after an accident or emergency situation.
Emergency response planning shall be a structured process, requiring arrangements
to be in place, which shall be related to credible, or likely, emergency scenarios. The
steps in this process shall be described as the identification of events that could give
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rise to a major accident involving fire or explosion and the identification of other
events that may require the evacuation or escape of personnel. This would include
accidents which might be initiated off-site, but which may give rise to a major
emergency situation on an installation or location.
For each of the above events there shall be an evaluation of their likelihood and
probable consequences and a description of measures taken to protect persons from
the occurrence of these events.
Action tracking system shall be established to ensure timely implementation of the
recommendations resulted from the emergency exercises.
HSE
Management
System
Procedures
HSEMS-P-11
(HSE
Emergency
Preparedness & Response Procedure) shall be used to manage emergency
preparedness and response issues.
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ADMA-OPCO
Health, Safety and Environmental Management System
Emergency Preparedness and Response Procedure
Document Number
HSEMS-P-11
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1.0
PURPOSE
This procedure describes the processes involved in identifying the potential for and the response to
accidents and emergencies so as to prevent or mitigate the associated impacts on the health, safety
and environment.
2.0
Scope
This procedure applies to emergency preparedness and response of all ADMA-OPCO operations and
activities.
3.0
Principals of Emergency Response
Emergency response planning is a structured process, requiring arrangements to be in place which
relate to credible, or likely, emergency scenarios. The steps in this process can be described as:
• the identification of events which could give rise to a major accident involving fire, explosion, unignited gas release, major oil spill or other loss of containment.
• the identification of other events which may require the evacuation or escape of personnel.
This would include accidents which might be initiated off-site, but which may give rise to a major
emergency situation on an installation or location (ship collision, major oil spill in the area)
For each of the above events there must be an:
• evaluation of their likelihood and probable consequences.
• a description of measures taken to protect persons with respect to these above events.
4.0
PROCEDURES FOR MANAGEMENT OF ACTIVITIES AT THE PREEMERGENCY PHASE
4.1
MITIGATION
4.1.1 Emergency Equipment
Deputy Asset Managers / Site Managers / Team Leaders are responsible for the identification and
acquisition of necessary emergency equipment in adequate quantities to handle all foreseeable
emergency scenarios. Examples for these equipment include the following:
• Alarm systems
• Emergency lighting and power
• Means of escape
• Fire and gas detection and alarm systems
• ESD systems, critical isolation valves, switches and cut-outs
• Fire fighting systems and equipment
• Communications facilities
• First aid equipment (including emergency showers, eye wash, etc)
Deputy Asset Managers / Site Managers / Team Leaders shall ensure that these equipment are
tested at specific intervals for continued operability
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Head of Telecommunications and Senior Telecommunications Engineer (Das) will ensure that
emergency communications devices are readily available in the event of a major emergency.
MHSE will ensure that the ERC in the headquarter building is fully equipped with necessary
equipment and facilities.
4.1.2 Protection and Rescue Systems
Fire fighting and rescue equipment, together with fire and gas detection and protection are provided at
all locations, these are surveyed and audited every three years.
The procedures for response to spillages that may create environmental hazard will be observed as
for:
• Oil Spill - Oil Pollution Contingency Plan.
• Chemical Spill - As per the hazard data sheet (MSDS)
4.1.3 Emergency Lighting and Power
Deputy Asset Managers / Site Managers / Team Leaders will ensure that all emergency systems
for lighting and power are available at all times in his area. Manager Operations Integrity (MOI) will
review performance of these systems annually. Findings shall be reported and communicated to the
respective Deputy Asset Managers / Site Managers / Team Leaders.
Deputy Asset Managers / Site Managers / Team Leaders will ensure that all emergency systems
are regularly tested with results recorded. Any defects will be reported to the relevant Area
Supervisor who will arrange for immediate repairs to be carried out.
4.1.4 Source of Energy Controls
Throughout the operational areas, all pipework and master control valves for oil, gas, water, steam,
air, etc., should be colour coded as per ADMA-OPCO Standard. Master control valves for gas, water,
oil, etc., shall be labelled clearly.
All electrical switchboards will be marked up with “Master” switches clearly identified.
The respective Maintenance Team Leaders will be responsible for maintaining these coded lines,
valves and switchboards and Area Supervisor will ensure they are maintained during his planned
inspections.
All these master valves and electrical switchboards are marked in preparedness for quick manual
shutdown of operations during emergencies that may occur.
4.2
PLANNING
4.2.1 Organised Outside Help and Mutual Aid
The ERC Duty Manager, as appropriate in the event of serious emergency, will initiate the Abu Dhabi
Emergency Support Committee (ADESCO) mutual aid plans.
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If a major oil spill occurs within ADMA-OPCO sphere of operation, the oil spill response contingency
plan will be initiated and ADNOC Ruwais Response Centre will provide support under the direction of
the ADNOC Pollution Control Officer upon request form ERC Duty Manager.
On Das Island there is a joint ADMA-OPCO-ADGAS Emergency Committee that holds a 6 monthly
meeting to co-ordinate and amend as appropriate the Das Island Emergency evacuation procedures.
4.2.2 Site Response Plans
The potential for and response to accidents and emergencies and for preventing and mitigating the
consequences has been thoroughly done and documented as Emergency Procedures (HSE
Documentation 300 series - Reference List in section 7)
An Emergency Response Procedures Manual has been drawn up for each ADMA-OPCO site, both
onshore and offshore. These manuals describe in detail the procedures to be followed by way of an
emergency response to reasonably foreseeable emergencies, and provide specific instructions that
should be followed in the event of a major accident that may lead to the evacuation of personnel.
MHSE will review and update these plans on the basis of feedback from exercises or indeed real
events, or by a change in perception or standards with respect to aspects of emergency response.
These procedures are based on quantified risk assessments (QRA) studies carried out for all ADMAOPCO facilities. Whenever there is a new facility added to the existing, the Area Authority in
coordination with MHSE shall review the existing emergency plans and procedures for integrating the
new facility. The same approach for use of QRA as base of the review shall be adopted.
4.2.3 Standard Operating Procedures
MHSE in coordination with relevant Asset / Business Unit shall establish and maintain documented
standard operating procedures (SOP’s) for each ERC and DECC duty members addressing response
actions for different types of emergency events depicted from the site emergency plans and
procedures.
4.2.4 Specific Response Plans
The appropriate authority shall maintain documented procedures or specific response plans for
control of an emergency within his domain. Examples of these plans are:
• Well Blowout Contingency Plans – accountability and custodianship for these plans lies with
Manager Drilling (MD).
• Pipeline Repair Contingency Plans – accountability and custodianship of these plans lies with
Manager Operations Integrity (MOI).
• Oil Spill Response Plans (Offshore and Das) - accountability and custodianship of these plans lies
with Manager Health, Safety and Environment (MHSE).
4.2.5 Roles and Responsibilities
MHSE is designated as the Company Emergency Co-ordinator who will:
• Develop, update and approve the Company emergency procedures and contingency plans for all
operational areas. Request for amendments should be channelled to and approved by him.
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•
Ensure that emergency scenarios are prepared and that, exercises and drills are conducted at
different levels throughout the Company.
Co-ordinate contacts with the emergency services of external organisation/parties in Abu Dhabi
Ensure that the Emergency Response Centre “ERC” is fully operational and adequately equipped
and procedures up to date at all times. He liases with other disciplines as necessary.
•
•
Deputy Asset Manager / Site Manager of any operational area within ADMA-OPCO is the Site
Emergency Controller responsible for:
• Implementing the site emergency / evacuation procedures and controlling the situation i.e.
evacuation, safeguarding plant, etc.
• Initiating the ERC, as appropriate, so that emergency support means and services are rendered
and that the appropriate personnel and authorities are alerted within and outside ADMA-OPCO.
• Complying with the company standard for emergency handling, provisions and training
requirements
• Conducting emergency drills and exercises as per the company standards and requirements.
4.2.6 Post Event Planning
Nominated Emergency Controllers should devise and maintain recovery plans so as to ensure that
recovery action is taken, in the event that an HSE control fails, for the continuation / restoration of
operational facilities and business.
4.3
RESPONSE READINESS
4.3.1 Preparedness and Response Review
Asset Managers / Divisional Managers shall review the Risk Register to ensure that provisions for
short-term contingency measures (identified in the Risk / Aspect Registers) are made available and
ready for use. These contingency measures shall remain effective until such time when the long-term
elimination plans are implemented and the risk is rendered ALARP or acceptable.
Using the Incident Reporting procedure, emergency preparedness and responses are reviewed case
by case and revision shall be made where deemed necessary, especially after accident or emergency
situations. This is the responsibility of MHSE.
4.3.2 Periodic Testing of Response Procedures (Emergency Exercises)
Periodic testing of response procedures is carried out, documented and effectiveness recorded.
Deputy Asset Managers / Site Managers / Team Leaders will carryout periodic drills and exercises
in accordance to predetermined plans and schedules. Where appropriate and practicable, the
participation of external emergency services in practice drills is encouraged.
Emergency exercises & drills are conducted at regular intervals to ensure applicability of the
emergency response plans and the readiness of resources.
At regular intervals the Deputy Asset Managers / Site Managers / Team Leaders will initiate fire
drills, evacuating and simulate major accidents in order to test the preparedness and training of Area
Supervisors and employees. The frequencies of these drills are defined in the relevant emergency
procedures.
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Deputy Asset Managers / Site Managers / Team Leaders will also ensure that emergency
exercises are held on a regular basis for the emergency control and emergency teams
During these exercises small teams from Deputy Asset Managers / Site Managers / Team Leaders
/ MHSE will monitor, review and analyse the way the exercise has been carried out highlighting
shortcomings and also complement the good points.
A formal documented report of the exercise will be completed by the team with findings and
recommendations being communicated to the respective Manager for his review
A copy of the report will be sent to the MHSE and a copy will be filed for audit purpose.
The frequency of these exercises is as follows:
Location
ERC
Offshore Complex
Das Island
Rigs, Barges and Vessels
Musaffah Supply Base
Office Complex
Maximum Interval
3 Monthly
Monthly
Monthly
Monthly
Monthly
6 Monthly
4.3.3 Qualified First Aid Attendants
Deputy Asset Managers / Site Managers / Team Leaders shall ensure that qualified First Aid
Attendant or Medical Officer, as appropriate, is available all the time. Prior to leaving the site
arrangement should be made for replacement or coverage.
Their names and telephone numbers will be prominently displayed in the respective work area.
4.4
Training
ADMA-OPCO HSE-203 “Training Standards” defines emergency training requirements for holders of
specific posts and those who have designated emergency duties. All are required to attend mandatory
emergency training courses at the earliest opportunity. Line Managers shall ensure that holders of
specific posts and those who have designated emergency duties have received appropriate training in
the following areas as necessary:
• Management of major emergency training
• Emergency Command Assessment
• Basic and advanced fire fighting
• Basic and advanced first aid
• Lifeboat coxwain
• Breathing apparatus
• Emergency team training
• Helicopter marshalling
• Search and rescue
• Emergency chlorine handling
• Oil spill response and clean-up
Line Managers shall ensure that refresher training is given at the appropriate intervals as required by
the training standards.
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5.0
PROCEDURES
EMERGENCY
FOR
5.1
Site Response Plans
MANAGEMENT
OF
ACTIVITIES
DURING
Area Emergency Controller shall activate the appropriate response plan and implement the relevant
procedures. He shall assess the situation, undertake specified actions and record other actions as he
see appropriate to implement based on the merits of the emergency event.
5.2
Standard Operating Procedures
ERC and DECC Team Members shall implement the SOP’s applicable as necessary for a particular
type of event. They shall undertake and record other actions, as appropriate, based on the merits of
the emergency event.
5.3
Communications with the Community
ERC Duty Manager will be responsible for co-ordinating communications and will notify General
Management accordingly.
Communications to local agencies and the media will only be conducted through the Public
Relations Representative after obtaining approval from General Management.
6.0
PROCEDURES FOR MANAGEMENT OF ACTIVITIES POST EMERGENCY
6.1
Implementation of Post Event Plans
Nominated Emergency Controllers should implement post event plans for the continuation /
restoration of operational facilities and business in the event of any area being out of action in the
event of a major emergency.
6.2
Protection of Vital Records
Reviews should be undertaken by Deputy Asset Managers / Site Managers / Team Leaders to
identify vital records at each area.
The review findings will determine whether fire safe cabinets, duplication or computerisation of vital
records will be required.
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7.
EMERGENCY RESPONSE PROCEDURES’ LIST
1. HSE-300
2. HSE-301
3. HSE-302
4. HSE-303
5. HSE-304
6. HSE-305
7. HSE-306
8. HSE-313
9. HSE-314
10. HSE-315
ERC Procedures
USSC Emergency Procedures
ZWSC Emergency Procedures
ZCSC Emergency Procedures
Al-Hyleh Emergency Procedures
Das Island ADMA-ADGAS Joint Emergency Procedures
Office Complex Emergency Procedures
Offshore Oil Spill Contingency Plan
Das Emergency Procedures
US Gas Towers Safety and Emergency Procedures
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HSE MANAGEMENT SYSTEM MANUAL
HSEMS-M-01
ELEMENT 12
MONITORING AND PERFORMANCE MEASUREMENT
SCOPE
This section of the HSEMS manual describes the methodology to monitor and
measure the key characteristics of operations and activities that can impact the
health, safety and environment at the workplace.
SYSTEM
ADMA-OPCO shall establish procedures for monitoring and measuring key
characteristics of its operations and activities that can impact health, safety and
environment at the workplace.
Performance monitoring and measurement shall be carried out in accordance with
the health, safety & environmental management plans and documented procedures
to verify the evidence of conformance with the HSE management system.
These procedures shall provide for:
•
Both qualitative and quantitative measures appropriate to the needs of
ADMA-OPCO.
•
Monitoring of the extent to which HSE objectives are met.
•
Proactive measures of performance that monitor compliance with HSE
Programmes, operational criteria, plant integrity plans and applicable
legislation and other requirements.
•
Reactive measures of performance to monitor accidents, ill health, near
misses, and other historical evidence of deficient HSE performance.
Records shall be established and maintained which provide evidence of monitoring
and measurement.
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ADMA-OPCO shall establish procedures for calibration, inspection and testing all
equipment used to demonstrate conformance to the HSE requirements. These
procedures shall cover the training requirements of the staff operating and
maintaining the equipment. These procedures shall be developed to a recognized
standard to confirm accuracy.
Records of such calibration and testing shall be retained.
HSE management System Procedures HSEMS-P-12 (Performance Monitoring and
Measuring Procedures) shall be used for monitoring and measuring HSE
performance across the organisation.
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ADMA-OPCO
Health, Safety and Environmental Management System
Monitoring & Performance Measurement Procedures
Document Number
HSEMS-P-12
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1.
MONITORING AND PERFORMANCE MEASURING PROCEDURE
1.1
PURPOSE
This procedure describes the processes involved in controlling the regular monitoring and
measurement of occupational health, safety and environmental performance in order to identify the
need for remedial action, to signal management commitment and provide for the development of HSE
culture.
The purpose for monitoring and measuring of HSE performance is to measure success and reinforce
positive achievement by rewarding good work, not to penalise failure.
1.2
SCOPE
This procedure applies to the control of all HSEMS measurement and monitoring activities.
1.3
PROCEDURE
1.3.1 Regular Monitoring and Measuring of HSE Performance
Monitoring and measuring of HSE performance is a Line Management responsibility that is
implemented under MHSE control.
Monitoring and measuring of HSE performance shall utilise both qualitative and quantitative measures
to monitor the extent to which the organisation's HSE objectives are met.
Proactive performance monitoring measures shall be used to monitor compliance with HSE objectives
and targets, HSE programmes, integrity plans, applicable legislation and regulatory requirements.
Reactive performance monitoring measures shall be used to monitor accidents, ill health, near misses
and other historical evidence of deficient HSE performance, such as hazard reports.
Three HSE measurement techniques shall be used; these are measurement of Consequences,
Causes and Control. These are outlined in the following figure, the 3C's of HSE performance
measurement.
Lack of
Control
Basic
Cause
Immediate
Cause
Incident
Loss
Inadequate
- System
- Standard
- Compliance
Personal
Factors
Substandard
Practice
Substandard
Condition
Event
Unintended
Harm or
Damage
Measurement of Control
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Job/System
Factors
Measurement of Causes
Measurement of Consequences
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Measurement of Controls include:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
monitor achievement of objectives and targets
monitor implementation of HSE programmes
monitor implementation of integrity plans
training needs have been identified, planned and implemented
monitor emissions and discharges e.g. flaring
monitor health surveillance programme
number of planned inspections of plant, facilities and premises conducted and the quality of
completed inspection reports
number and quality of audits conducted
tours, surveys and inspections of workplace
task analysis completed
PPE compliance
housekeeping compliance
number and effectiveness of group meeting conducted
etc…
Measurement of Causes include:
•
•
•
•
•
number of cause tree analysis completed
hazard reports
Non conformance notes
behaviour sampling
HSE sampling
Measurement of Consequences include:
•
•
•
•
accidents and near miss statistics and trends
medics log books
near miss reports
deviations from permissible discharge levels.
Key Performance Indices for measurement of HSE performance are usually referred to as Key
Performance Indicators (KPI). There are high-level KPI’s that form part of ADNOC performance
contract. these are:
• fatalities (#)
• lost time injury frequency rate (no. of lost time injuries / million hours worked)
• spills (# and volume / accident)
• flaring (mmscf)
• emissions (million tonnes)
Other KPI’s include:
• lost time injury severity rate (# of days lost / million hours worked)
• fatal accident rate (# of fatalities / 10 million hours worked)
• number of near miss reports (# versus standard ratio)
• etc.
MHSE shall monitor company HSE performance against agreed KPI’s and produce monthly reports.
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Deputy Asset Managers / Site Managers / Team Leaders are responsible for recording of data and
results of monitoring and measurement to facilitate subsequent corrective and preventive action
analysis. Any corrective and preventive action is subject to documented procedures.
Monitoring equipment used for performance measurement and monitoring e.g. portable gas detection
instruments, noise metering devices, F&G detection Systems, HVAC, ventilation systems, etc. are
covered under procedure outlined in section 2 of these procedures.
1.3.2 Recording and Analysis of Information
Key information is transmitted regularly from Asset Managers / Divisional Managers or Deputy
Asset Managers / Site Managers / Team Leaders to the MHSE who review for inconsistencies and
analysis of trends and common failures.
Any serious inconsistencies are subject to corrective and preventive action procedure.
1.3.3 Compliance with Relevant Health, Safety and Environmental Legislation
Compliance with relevant occupational health, safety and environmental legislation is verified by the
MHSE. He does this by reference to the tracking information records and the current legislation
requirements. (See HSEMS-P-03)
Compliance in this context is recorded by the MHSE in the relevant sections of the tracking
information records.
1.3.4 Compliance with HSEMS, ADNOC Expectations and International
Standards
Compliance with ADMA-OPCO HSEMS, ADNOC expectations and relevant international standards
are verified regularly by MHSE. He shall keep legible and traceable records of all activities involved
with retention times defined in HSEMS-P-14.
1.3.5 Planned HSE Inspections
Planned HSE inspection shall be conducted by Area Supervisor at monthly intervals.
Planned General HSE Inspections
Area Supervisor will check the area for hazards, substandard conditions and substandard practices.
A checklist should be prepared appropriate to the area concerned, and updated as necessary.
Area Supervisor shall produce a written corrective action report for each planned inspection noting
all hazards, substandard conditions and practices. He will classify the hazards and the urgency of
corrective action that is necessary.
Area Supervisor will take all actions required within his authority and indicate same on the report; a
copy of the report will then be distributed to his Line Manager who will note/initiate the relevant
actions.
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Deputy Asset Manager / Site Manager / Team Leader is responsible for expediting actions thus
raised in the report. The Site Safety Engineer will file such reports and monitor their progress
towards completion and closing out of the actions.
Defect Follow-up Procedure
General inspections and the follow-up of critical/long term points raised during such inspection will be
routinely discussed at the site HSE Committee Meetings.
Hazardous Conditions Reporting
A hazardous conditions reporting system shall be provided by the Area Supervisor, for use by
everyone on site. The system should be used to report any hazardous condition that is discovered
outwith the normal planned inspection activities. The method of reporting a hazardous condition
should be made known and be readily available to all personnel on site by the Area Supervisor.
Planned HSE Inspections Reporting
A checklist outlining the frequency of all inspections of plant and equipment required by legislation or
company standards and performed either internally or by external agencies, shall be maintained by
Site Inspection Engineer. The list shall indicate the location of inspection records.
An annual review of the list should be carried out by Deputy Asset Manager / Site Manager / Team
Leader to ensure changes in equipment, policy, overdue actions, etc. have been taken into account.
Verification
Deputy Asset Manager / Site Manager / Team Leader and Site Safety Engineer should verify
compliance with standards for planned general inspections on a three monthly basis. Verification
should be achieved by monitoring of the general inspection reports to ensure actions raised are
completed or carried out, items are rectified in a timely manner and that correct attention is given to
items with a potential for loss.
A report of each verification will be maintained by the Site Safety Engineer for audit by both internal
and external parties.
Housekeeping
Deputy Asset Manager / Site Manager / Team Leader with the Site Safety Engineer should carry
out housekeeping inspection of the complete site at 3 - monthly intervals.
Deputy Asset Manager / Site Manager / Team Leader should make use of a pro-forma checklist to
assist in the inspection and to inform the Area Authority of his findings.
MHSE is responsible to coordinate cross auditing of housekeeping among operational sites.
MHSE is responsible to coordinate housekeeping campaigns for all sites as appropriate.
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2.
MONITORING & MEASURING EQUIPMENT PROCEDURES
2.1
PURPOSE
This procedure describes the processes involved in controlling the use and calibration of monitoring
equipment.
2.2
SCOPE
This procedure covers routine recording of information to track performance, relevant operational
controls and conformance with ADMA-OPCO objectives and targets. It covers the control of all
monitoring equipment used by the company in measuring operational parameters, which have HSE
risks. The scope includes F&G detection and alarm system, portable gas detection equipment,
analysers, gauges (pressure, temperature, level, etc.), alarm systems, etc.
It also covers the use, calibration and recording of data obtained from monitoring equipment used to
measure operational parameters.
2.3
RESPONSIBILITIES
Deputy Asset Manager / Site Manager / Team Leader or his delegate shall maintain records for
each measuring device determined to be subject to calibration.
Deputy Asset Manager / Site Manager / Team Leader shall ensure that equipment is calibrated as
required, using in-house traceable measurement standards, or approved external services.
Deputy Asset Manager / Site Manager / Team Leader shall ensure that each piece of calibrated
equipment is assigned a unique equipment number, which is recorded in an equipment calibration
register.
Deputy Asset Manager / Site Manager / Team Leader shall ensure before use that calibrated
equipment has date validity by reference to the accompanying label.
Deputy Asset Manager / Site Manager / Team Leader shall ensure that calibration equipment are
calibrated using a traceable measurement standards and records maintained.
2.4
PROCEDURE
The measurements to be made and the accuracy required should be considered, and appropriate
inspection, measuring and test equipment shall be selected, and deemed subject to calibration
control.
All calibration shall be carried out using reference standards or master gauges which shall have
documented traceability to national or international standards, and for which all known and/or
estimated uncertainty of measurement is documented and recorded. This can be done in-house or by
using external calibration specialist companies.
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The accuracy of all such equipment shall be verified periodically by comparison against certified
reference standards traceable to national or international standards.
Records of all checks shall be maintained.
2.4.1 Measurement Standards
All measurement standards and master gauges shall be entered in the equipment calibration register.
2.4.2 Calibration
Equipment should be calibrated externally by independent calibration authorities at frequencies of at
least once per year. In-house calibration of equipment is allowed providing that the person(s)
performing the calibration is (are) competent and authorised by the technical authority.
All external/internal calibrations shall be recorded by issue of a formal calibration certificate which as a
minimum shall include the following details:
a) Equipment description
b) Identification and serial number
c) Size and range
d) Date of calibration
e) Deviations recorded
f) Uncertainty of measurement
g) Certificate number
All certificates shall state traceability to national or international standards and shall be endorsed by a
responsible person.
All external calibration certificates shall be retained and filed with the calibration register against the
item number.
Adjustment shall be made to bring equipment back within acceptable limits of error where necessary
and possible.
Where practicable, adjustment shall then be locked off or sealed to prevent tampering. Arrangements
shall be made for calibration to be carried out in a stable environment of known ambient temperature.
2.4.3 Records
Results of all calibrations and details of any adjustments carried out shall be recorded.
All calibration records shall be retained on file during the service life of the equipment concerned.
Calibration records shall be reviewed and calibration frequencies may be increased or decreased
depending on levels of usage and deviations recorded.
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2.4.4 Corrective Action
Where there is evidence or doubts the equipment accuracy is not within accepted parameters, the
item shall be withdrawn from service, and shall be identified by the attachment of a "Hold" label, which
shall state that the item is unserviceable and give the reasons why.
The Deputy Asset Manager / Site Manager / Team Leader shall determine what course of action is
to be taken, i.e. re-calibration, repair or scrap.
2.4.5 Controls
Calibration results shall be checked by a competent person to ensure that recorded deviations lie
within acceptable limits to ensure that they meet tolerance levels.
Equipment with deviations recorded by calibration which exceed tolerance shall be subject to
correction factors. These shall be defined, and issued to the operatives by Deputy Asset Manager /
Site Manager / Team Leader.
Interim or additional calibration shall be made when required due to doubts of accuracy or
mishandling or exposure.
2.4.6 Storage and Handling
Suitable provision shall be made for the safe secure storage of inspection and test equipment and all
measuring standards, and for adequate lay down areas when in use.
2.4.7 Damaged or Obsolete Equipment
Equipment showing evidence of having sustained damage or having been misused shall be
immediately withdrawn from service and labelled prohibiting further use until re-calibration checks
have been conducted.
Disused or obsolete inspection, measuring or test equipment that has lapsed calibration shall be
identified as such.
3.0
•
•
•
REFERENCES
HSEMS-P-10 HSE Operational Control Procedure
HSEMS-P-14 HSE Records Procedure
Doc. Ref. 2.59/197 - Methods for Estimating Atmospheric Emissions from OGP operations.
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ELEMENT 13
ACCIDENTS AND NEAR MISSES CORRECTIVE & PREVENTIVE ACTION
SCOPE
This section of the HSEMS manual describes the methods for defining responsibility
and authority for handling and investigating accidents and near misses.
SYSTEM
ADMA-OPCO shall establish procedures for defining responsibility and authority for
handling and investigating accidents & near misses, for taking action to mitigate risks
& impacts, and for implementing and completing corrective and preventive action.
Procedures associated with the reporting of incidents, methods and levels of
investigation, the identification of root causes, taking action to mitigate any
consequences arising form incidents and guidelines for completing accident
/occupational illness report(s) shall be contained within ADMA-OPCO HSE
Regulations.
Any corrective or preventive action taken to eliminate the causes of actual or
potential loss shall be appropriate to the magnitude of the incident and
commensurate with the risks encountered.
Procedures shall require that all proposed corrective and preventive actions are
reviewed through the risk assessment process prior to implementation.
Any changes to the documented procedures resulting from corrective and preventive
action shall be implemented and recorded. These records shall be maintained.
Procedures for corrective and preventive action shall include:
•
Effective handling of complaints, incident reports.
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•
Investigation of the cause of accident / near miss and recording the results of the
investigation.
•
Determination of the steps needed to deal with the incident requiring corrective or
preventive action.
•
The initiating of corrective and preventive actions to deal with the incident to a
level corresponding to the risk encountered.
•
Application of controls to ensure that corrective and preventive actions are taken
and that they are effective.
•
Ensuring that relevant information on action taken is submitted for management
review and approval, where appropriate.
At any stage during the investigation of an accident, it may become evident that there
are significant lessons to be learned for the avoidance of similar accidents
elsewhere, a Safety Flash or Circular shall be prepared and circulated. Significant
lessons learned from accidents outside the company shall also be circulated
internally to concerned asset / business unit.
Methods of sharing the Lessons Learned shall include:
• Revision of process or activity affected, the identification of the system
weaknesses that allow the incident to take place and the adoption of preventive
measure(s) learned from the incident to prevent recurrence.
• Revision of emergency management process to identify the appropriate phase(s)
where the preventive action(s) shall be best applied. This may include revision of
mitigation, planning, response or recovery procedures for possible update to make
the process or activity resilient to similar incident and prevent its recurrence.
• Broadcasting the information.
Action tracking system shall be established to ensure timely implementation of the
recommendations arise from Board of Enquiries (BOE) investigation and for
adaptation of the lessons learned by the relevant systems / procedures.
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HSE Management System Procedures HSEMS-P-13 (HSE Accidents & Near Misses
Corrective & Preventive Action) shall be used for reporting and investigating incidents
and non-conformances.
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HSEMS-P-13
ADMA-OPCO
Health, Safety and Environmental Management System
Accidents and Near Misses
Corrective & Preventive Action Procedure
Document Number
HSEMS-P-13
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HSEMS-P-13
1.0
PURPOSE
This procedure describes the processes involved in raising accidents & near misses responding to
corrective and preventive actions in the context of the ADMA-OPCO health, safety and environmental
management system.
2.0
SCOPE
This document describes the procedure for raising accident and near miss reports in connection with
health, safety and environmental Audit.
3.0
RESPONSIBILITIES
In case of accident or near misses, the Area Authority is responsible for reporting on occurrence in
accordance with HSE Regulation 2.
The Area Authority shall be responsible for taking corrective and preventive action.
The Area Authority shall be responsible for review of progress made to resolve investigations'
findings / recommendations and closure of the accident report.
The Area Authority will record unresolved issues for reporting to the next level of authority within his
area of responsibility.
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4.0
PROCEDURE
This procedure is to ensure correct and uniform handling of accidents and near misses.
4.1
Accident and Near Miss Reporting and Investigation
4.1.1 Guidance in Incident Reporting and Investigation
Procedures associated with the reporting of accidents and near misses, methods of investigation, and
guidelines for completing accident/near miss/occupational illness forms are contained within ADMAOPCO HSE Regulations, section 02.
4.1.2 Assessment of Loss Potential
The Area Supervisor shall make an initial assessment of the incident as soon as practicable, once
the immediate consequences have been dealt with.
The Line Manager, together with the Deputy Asset Manager / Team Leader and others, as
appropriate shall then decide upon the level of detail of the investigation and the type of report needed
by the Asset Manager. This decision shall be based upon the estimated potential for loss, not the
actual loss from the incident. Such decision shall be coordinated with MHSE.
4.1.3 Level of Investigation and Reporting
In general, incidents that have high potential consequences should be investigated in greater depth
than low potential consequence events. The Loss Potential Matrix, shown below, may be used as a
guide to determine an appropriate level of investigation.
Probability of
Occurrence
H
M
L
L
M
H
Potential Severity
Probability of
Occurrence
Potential Severity
People
Property /
Process
Loss
Environment
Reputation
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High
May recur
within the next
quarter
Fatal /
Permanent
disability
> $ 1 Million
Medium
May recur within a year
Low
May recur after more
than a year
Lost time / temporary
disability
Minor injury / First aid
case
$ 100K - 1 Million
< $ 100K
Spills > 100
bbls
International
Spills 100 - 10 bbls
Spills < 10 bbls
National
Local Impact
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Other factors, e.g. statutory reporting requirements (Oil Spill), potential impact on ADMA-OPCO's
reputation, public concern, etc., may also influence the level of investigation which is necessary.
Three possible levels of reporting and investigation are defined according to the potential for loss from
the incident.
4.1.4 Low Potential Incidents (Green sector)
Incidents with loss potential in the green range may be investigated by the Area Supervisor. A report
comprising the standard investigation report forms, any relevant photographs, witness statements and
other appropriate evidence should normally be adequate.
The report shall be accepted by the Deputy Asset Manager / Site Manager / Team Leader in liaison
with MHSE before entry of the information to the incident database.
4.1.5 Medium Potential Incidents (Yellow Sector)
Incidents with loss potential in the yellow range may be investigated by a team appointed by the
Deputy Asset Manager / Site Manager / Team Leader in liaison with MHSE. The standard
investigation report may be supplemented if necessary by a more detailed written report, witness
statements, photographs and other evidence. The completed report should be circulated to the Asset
Manager / Divisional Manager for review.
4.1.6 High Potential Incidents (Red Sector)
Incidents with loss potential in the red range shall be reported to General Management and
investigated by a team appointed by the Deputy Asset Manager / Site Manager / Team Leader, or
by the Asset Manager / Divisional manager in liaison with MHSE. In the most serious cases, and
particularly where ADMA-OPCO's reputation may be at risk, the General Manager shall initiate a
formal investigation by a Board of Inquiry.
4.1.7 Procedures for Investigation and Reporting
The standard report form contains basic advice for the investigation and reporting of low potential
incidents.
For high potential events, it will normally be appropriate for written terms of reference for the
investigation to be prepared and agreed with the Asset Manager / Divisional Manager. An additional
report which supplements the standard investigation report form will also be needed.
In all cases, Appointed HSED Representatives shall be invited to participate in the Investigation.
In situations where action against individuals may arise as a consequence of the investigation, MHR
will be involved.
4.1.8 Recommendations
Recommendations contained in an investigation report shall be given a risk priority rating as outlined
below. For major accidents, all recommendations shall be tracked to completion, using a suitable
action tracking system.
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HSEMS-P-13
Priority 1: An urgent action which if not carried out would create the likelihood of personal injury,
causing death, permanent disablement or extended lost working time.
Environmental damage likely to be of significant concern to local communities or loss to the business
amounting to more than $ one million.
Priority 2: An action which if not taken would create the likelihood of minor personal injury, or
business loss of up to $ one million.
Priority 3: An action of minimal significance to people or the business arising from local loss control
initiatives.
Note:
Priority 1 actions should generally be implemented before recommencing operations, or at the
earliest opportunity thereafter within one - three month time based on the level of risk involved.
Priority 2 actions should generally be implemented with a maximum of 6 -12 months based on the
level of risk involved.
Priority 3 actions should be allocated to those minor recommendations that will be tracked by the
Deputy Asset Manager / Site Manager / Team Leader only. Priority 3 actions should be
implemented within 12 - 18 months period based on the level of risk involved.
A low potential incident should not result in any recommendations of priority higher than 3.
4.1.9 Lessons Learned
At any stage during the investigation of an incident, it may become evident that there are significant
lessons to be learned for the avoidance of similar incidents elsewhere. Such lessons may be urgent,
in which case the information should be submitted as soon as possible to MHSE for the preparation of
a Safety Flash or Circular.
Additional methods of sharing Lessons learned can be used; for example, the Asset Manager /
Divisional manager may circulate information through a Network or at a regional safety meeting.
Where appropriate, lessons learned shall be used to close gaps identified in the management system.
These should be put back into the system to immune it against the occurrence of similar incident in
future. This is a shared responsibility between Deputy Asset Manager / Site Manager / Team
Leader and MHSE.
4.1.10 Reporting of Serious Occurrences
The respective Assistant General Manager (AGM) shall be informed immediately by the Asset
Manager / Divisional Manager of any significant accidental losses.
Asset Managers / Divisional Manager shall therefore ensure that the following types of incidents are
reported within 24 hours of occurrence:
• All incidents which have high potential for damage or loss.
• All serious incidents as classified by ADNOC guidelines
• Any other event reportable to a Statutory Authority.
• All oil spills shall be reported to ADNOC as per ADNOC HSEMS Reporting of Environmental
Incidents.
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4.1.11 Corrective action
Area Authority is responsible for taking corrective actions to eliminate the root cause(s) of identified
accidents or near misses, in order to prevent recurrence. Examples of elements to be considered in
establishing and maintaining corrective action include:
• identification and implementation of corrective and preventive measures both for the short-term as
well as long-term (this can also include the use of appropriate sources of information, such as
advice from employees with HSE expertise);
• evaluation of any impact on hazard identification and risk assessment results (and any need to
update hazard identification, risk assessment and risk control report(s));
• recording any required changes in procedures resulting from the corrective action or hazard
identification, risk assessment and risk control;
• application of risk controls, or modification of existing risk controls, to ensure that corrective
actions are taken and that they are effective.
4.1.12 Preventive action
Area Authority is responsible for defining, establishing and maintaining preventive actions. Elements
to be considered include:
• use of appropriate sources of information (incidents’ trends, HSE management system audit
reports, records, updating of risk assessments, new information on hazardous materials, safety
"walk-through", advice from employees with HSE expertise, etc.);
• identification of any problems requiring preventive action;
• initiation and implementation of preventive action and the application of controls to ensure that it
is effective;
• recording of any changes in procedures resulting from the preventive action and submission for
approval.
4.1.13 Follow-up
Corrective or preventive action taken should be as permanent and effective as practicable.
Checks should be made on the effectiveness of corrective/preventive action taken by MHSE.
Outstanding/overdue actions should be reported to top management at the earliest opportunity.
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ELEMENT 14
RECORDS & RECORDS MANAGEMENT
SCOPE
This section of the HSEMS manual describes the identification and maintenance of
the health, safety and environmental records.
SYSTEM
Documented procedure shall be established and maintained for identification,
collection, indexing, access, filing, storage, maintenance and disposition of HSE
records.
HSE records shall be maintained, including records from contractors.
HSE records shall be legible and stored for ready retrieval in a way to prevent
damage or deterioration and to prevent loss.
Retention times of HSE records shall be established and recorded.
These records shall include training & incidents' records and the results of audits and
reviews.
HSE Management System Procedures (HSE Records & Records Management–
HSEMS-P-14) shall be used for the identification and maintenance of HSEMS
records.
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HSEMS-P-14
ADMA-OPCO
Health, Safety and Environmental Management System
Records and Records
Management Procedure
Document Number
HSEMS-P-14
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HSEMS-P-14
1.0
PURPOSE
This procedure describes the processes involved in controlling the occupational health, safety and
environmental management system records.
2.0
SCOPE
This procedure applies of the control the HSE Records to ensure that all HSEMS related records are
documented, recorded and filed.
3.0
RESPONSIBILITIES
It shall be the responsibility of the Manager Health, Safety and Environment Division to ensure that
all records are correctly recorded and filed.
MHSE shall ensure that these actions are carried out in compliance with the requirements of the HSE
Management System.
4.0
PROCEDURE
All HSEMS related records should be collated, revised, retained, logged and filed.
•
•
•
•
•
•
•
All records shall be stored, such that they are easily retrievable, for a period as required or by
statute, custom and practice.
MHSE ensures that responsibilities are clearly defined for maintaining all information and
documentation systems.
Drawings, design data and other pertinent documentation necessary for safe, healthy,
environmentally sound operations and the maintenance of facilities are identified, accessible and
up-to-date by relevant authority.
Hazards, aspects and risks associated with materials, products, process streams and operations
are documented and communicated openly by the Asset Manger / Divisional Manager for the
process streams and CM for the materials and products.
Pertinent records of risk assessments, operations, maintenance, inspections, audits and facility
changes are maintained by Deputy Asset Manager / Site Manager / Team Leader.
Applicable laws, regulations, codes, work place standards and practices are identified by the MPR
and MHSE. The resultant operating requirements are documented and communicated to those
affected.
Employee health records, occupational exposure measurements and personal medical
information are maintained with appropriate confidentiality by the Senior Medical Officer in Abu
Dhabi and Head of Medical Services Das on Das Island.
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4.1
Monitoring
MHSE (the HSEMS Assurance Function and the HSEMS Management Representative) shall, by
means of regular HSE Audits, ensure that all HSEMS records comply with the requirements of the
HSE management system.
4.2
Record List
A Master list of HSE Records shall be held by the MHSE.
4.3
Record Locations
4.3.1 Health, Safety and Environmental Management System Files
The following HSE management system records are held by both the MHSE for a period of 3 years:
1. Audit Records
2. Corrective Action Requests
3. HSE System Review Records
4.3.2 Operational Records
Operational records are retained and maintained centrally.
Following is a list of all HSE records stating the record, subject, and the retention time.
LIST OF RETAINED RECORDS
Document
Quotations
Local Purchase Order
Delivery Order
Works Order
Certificates
Invoice
Test Report
Inspection Report
Calibration Records
Audit Records
Management Review Records
Approved Supplier Records
Training Records
Incident Reports
HSE management program
HSE management plan
Initial HSE review
HSE policy
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Retention Period (Months)
12
12
12
12
24
24
24
24
24
36
36
36
36
60
Indefinitely
Indefinitely
Indefinitely
Indefinitely
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ELEMENT 15
HSEMS AUDITS
SCOPE
This section of the HSEMS manual describes the process for HSEMS compliance;
the periodic system of conducting audits to ensure that HSE Management system is
properly implemented and maintained. The manual also defines the authority and
responsibility for handling and investigation non-conformances. This section also
outlines the requirements of the audit programme and to periodically review
regulatory compliance and report results to management.
SYSTEM
Documented procedures shall be established and maintained for planning and
implementing HSEMS and operations integrity assurance (e.g. OIAS) audits, nonconformances to verify whether the operations and activities and their related results
comply with planned arrangements and to determine the effectiveness of the HSE
management system.
Internal HSEMS audits shall be scheduled on the basis of the results of risk
assessments, the results of the previous audits and the status and importance of the
operations or activity to be audited. These shall be carried out by personnel having
adequate experience and independent of those having direct responsibility for the
operation / activity being audited.
External audits shall be planned and implemented by independent third party
authority e.g. Shareholders, OHSAS-18001:1999 and ISO-14001:1996 Certification
Body, etc. These audits shall examine the level of compliance with international
standards and provide an independent assurance for management on critical
integrity issues.
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The audit procedures shall cover the scope, frequency, methodologies and
competencies, as well as the responsibilities and requirements for conducting audits
and reporting results.
The results of the audits shall be recorded and brought to the attention of personnel
having responsibility in the area being audited. The area management shall take
timely corrective action on deficiencies found during the audit.
Any corrective or preventive action taken to eliminate the causes of actual or
potential non-conformance shall be appropriate to the magnitude of the incident and
commensurate with the risks encountered.
Use of appropriate sources such as processes and operations which affect health,
safety and environment, audit results, HSE records, compliances to detect, analyze
and eliminate potential causes of non-conformances.
Follow up audit activities shall verify and record the implementation and effectiveness
of the corrective action taken.
All auditors shall be trained and audit records shall be kept.
HSE Management System Procedures HSEMS-P-15 (HSE Audit procedure) shall be
used for the purpose of HSEMS auditing.
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HSEMS-P-15
ADMA-OPCO
Health, Safety and Environmental Management System
Audit Procedure
Document Number
HSEMS-P-15
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1.0
PURPOSE
This procedure describes the processes involved in controlling a uniform method of planning and
executing HSE Audits.
2.0
SCOPE
This procedure applies all HSE assurance audits carried out by ADMA-OPCO personnel.
3.0
RESPONSIBILITIES
In the case of audits, the Audit Team Leader shall be responsible for raising non-conformance notes
(NCN) upon identifying a deficiency, and completing the finding section.
The Auditee shall be responsible for taking corrective and preventive action.
The Audit Team Leader shall be responsible for review of progress made to resolve audit findings
and closure of the audit report.
The Audit Team Leader will record unresolved issues for reporting to the next level of authority within
the audit area.
4.0
PROCEDURE
This requirement is carried out quarterly by the Line Managers to ensure that planned and systematic
self-assessment processes function effectively.
Deputy Asset Manager / Site Manager / Team Leader will ensure compliance with established HSE
standards by means of periodic verifications.
The verifications will be carried out by Deputy Asset Manager / Site Manager / Team Leader and
Site Safety Engineer who shall use objective techniques such as percentage compliance (number
completed divided by number required). The nominated person shall also review the quality of the
activity and its effectiveness within the standards.
The list of such self-audits shall include as a minimum
• Permit to Work Audits
• Evaluation of compliance with PPE, planned inspection, rules compliance and Housekeeping
Internal Audits
Internal audit highlights the continued effectiveness of the management system, the need for
improvement or corrective action and may be carried out by persons external to the Asset, but from
within ADMA-OPCO.
On Dec. each year the MHSE will draft a programme of audits / reviews for Asset Managers /
Divisional Managers approval.
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Audit programme(s) should be risk-based. Information from monitoring and reviewing of performance
and achievement of annual HSE Objectives shall be used in defining the audit area/theme.
In addition to the above, planned programme further reviews or audits may be initiated by the Asset
Managers / Divisional Managers or on advise from MHSE following an incident or other occurrence
that might highlight potential deficiencies within the HSE management system.
Internal audit/ reviews will normally be organised, arranged and co-ordinated by MFE/MHSE.
Where possible the review team should include persons not directly involved with the Asset but who
has the necessary skills or knowledge to provide a positive and impartial contribution to the review.
External Audit
Independent appraisal of HSE performance should be provided, planned and agreed with General
Management Team (GM and AGM’s). The frequency of such audit should be in accordance with the
business risk of the activity.
External auditing through similar industrial undertakings should be arranged as part of the
demonstration of adequacy of our management of health, safety and environment. Such audits could
be conducted by professional organisations or shareholders.
Follow-up Procedures
Line Management should maintain an effective control process to ensure that the findings of all
audits are risk rated, recorded and the required action taken.
Key lessons learned should be disseminated effectively to other parts of the organisation as
appropriate.
All recommendations relating to review or audit will be recorded, reviewed and actioned by the
recipient responsible person. The recommendations will be tracked using suitable action tracking
system.
Audit General Procedures
The results of self-auditing, review or audit will be used to:
• Ensure that management objectives are being met
• Indicate possible improvements
• Check effectiveness of standards
• Reveal defects or irregularities in any area examined.
• Assess the climate and attitude towards safety with the Asset.
• Inadequate updating of standards to meet latest development.
The terms of reference for any review or audit shall be established and agreed by the respective
organiser of the audit and the auditor prior to the commencement.
The auditors shall prepare and submit a report on the findings of the review or audit to the person who
has arranged the review or audit or the person who has responsibility for the area in which the review
or audit was carried out.
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4.3.1 Scheduling
Audit schedules shall be established so that audits are conducted at least once every six months on
each auditable group.
The HSEMS Management Representative (MHSE) shall review each audit schedule on a regular
basis and update it as required. The date of each review shall be recorded on the audit schedule.
4.3.2 Planning
Audits shall, where possible, be carried out by persons who do not have any direct responsibility for
the work in the area to be audited.
Auditors shall be nominated by the HSEMS Management Representative (MHSE) at least two
weeks before the planned audit and he shall inform them of:
1. Date of the Audit
2. Scope of the Audit
Selection of Auditors shall be determined according to their individual experience and competence.
In Planning an Audit the HSEMS Management Representative (MHSE) shall ensure that the
following actions are taken:
1. Contact the Person in charge of the area to be audited and arrive at a mutually agreed date and
agenda.
2. In the case of scheduled audits, give seven days notice to the Auditee.
4.3.3 Auditing
Relative to the Audit itself the following steps shall be carried out.
4.3.4 Convene the Entry Meeting
This meeting is between the Auditor and the Representatives of the area to be audited.
The Meeting will discuss the audit scope, itinerary, agenda, and in the case of sub-contractor audits,
escorts and the required level of co-operation shall be obtained. An attendance sheet shall be
circulated to record the attendees.
4.3.5 Conduct the Audit
The Auditor shall look for objective evidence of compliance and non-compliance with ISO-14001 and
OHSAS-18001 standard requirements, and ADMA-OPCO’s own procedures, and he shall record
essential information relevant to non-compliance only. Such information is called “audit findings”.
Any audit finding will be brought to the attention of the Auditee at the time that the finding is made.
The Auditee has the opportunity to dispute the finding, or to present countervailing evidence at the
time of the finding only. Evidence later presented is generally not admissible.
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Objective evidence of the absence of, or departure from, approved procedures and HSE Plans shall
be considered as a valid justification for raising a Non-Conformity note (NCN).
This also applies in the case of a lack of objective evidence of compliance with the same documents.
All such findings shall be documented on NCNs.
Non-conformities are categorised:
Category
Category 1
Category 2
Observation
NCN Description
A complete breakdown of any area of the HSE Management System
Failure to address any of the ISO-14001 & OHSAS18001 requirements
Multiple NCNs in a key area of the standard or ADMA-OPCO process
Isolated lapse in documentation or implementation
Area of improvement or potential concern lacking objective evidence
4.3.6 Exit Meetings
During this meeting the Auditor presents his findings, and shall ensure that the Auditee understands
the problems highlighted by requesting that all NCNs are acknowledged by signature.
The Auditor shall advise the audited area of the intended issue of the formal audit report, and shall
state the expected response time to any audit findings.
If a deficiency is deemed so serious that normal corrective action would not suffice, the Auditor shall
request that immediate remedial action be initiated by managerial personnel with authority to
implement such action
4.3.7 Reporting
The Auditor shall prepare the audit report in which the following items shall be covered:
• Executive summary
• Audit findings
• Reference standard or clause
• Recommendations
The audit report shall be the responsibility of the MHSE, and shall indicate due dates for response to
all NCNs.
4.3.8 Raising Non- Conformity Requests
When an Auditor has identified a deficiency he raises a NCN and identifies the finding.
The forms are uniquely numbered.
The Auditor notes the asset / business unit, finding, relevant standard, clause number and category
of the particular non-conformity.
4.3.9 Corrective Action
The Auditee enters the proposed corrective action to be taken and a date for completion is agreed
and noted.
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Upon completion of the said corrective action, the Auditee shall sign and date his copy and return a
signed copy to the Auditor.
4.3.10 Follow up actions
The Auditor shall produce a schedule for any follow-up audits which may be necessary. The followup audits shall be carried out as close as possible to the established due dates for implementation of
the NCNs as is practicable.
The Auditor reviews the action taken and notes if satisfactory or not, and notes verification.
4.3.10.1
Satisfactory
If the corrective action as noted is satisfactory, then the NCN is duly signed with any comment arising.
4.3.10.2
Unsatisfactory
When a follow-up audit discloses ineffective or non-existent corrective action of the original problem,
this shall be indicated on the NCN which shall be closed out.
The deficiency shall be handled as a new NCN.
Should a problem not be resolved after being addressed by a second NCN, the HSE Management
Representative (MHSE) shall approach the Asset Manager of the audited business unit and request
effective action and a date by which implementation of the corrective measures can be verified.
When the response to any NCN is overdue, the HSE Management Representative (MHSE) shall
send a letter of reminder to the audited business unit, requesting the solicited response within 48
hours of receipt of the reminder.
If no response has been received within one week of the transmittal of the reminder letter, the MHSE
may approach the audited business unit Assistant General Manager and request that all work
touching on the area addressed by the relevant deficiency be put on hold until the problem has been
resolved. Critical deficiencies shall be treated immediately.
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NON-CONFORMANCE NOTE - INTERNAL AUDIT
NCN Category:
ISO 14001 Clause:
OHSAS 18001 Clause:
FINDING:
Date:
NCN No:
Asset / Business Unit:
CORRECTIVE ACTION:
Auditee Signature:
: Completion Date
This corrective / preventive action has been reviewed by ADMA-OPCO HSED as stated below;
Satisfactory
Not Satisfactory
Additional Info is Required
Comments:
None
Verification
Follow-up at Next Periodical Audit
Date:
NAME AND SIGNATURES OF LEAD AUDITOR:
HSEMS-F-NCN
th
Issue 3, 11 November 2001
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ELEMENT 16
MANAGEMENT REVIEW
SCOPE
This section of the HSEMS manual describes the periodical conducting of the
management review to ensure continuing suitability, adequacy and effectiveness of
HSEMS, meeting ADNOC HSE performance contract requirements and compliance
with applicable local legislation.
SYSTEM
Executive Management shall review HSEMS issues at planned intervals to ensure
continuing suitability, adequacy and effectiveness in satisfying the requirements of
the HSE policy. These issues include, but not limited to:
•
HSE objectives and targets with associated HSE Management Programmes
•
HSE management system implementation, adequacy and state of compliance.
•
Status of compliance with ADNOC HSE performance contract requirements (Key
Performance Indicators - KPI).
•
Plant integrity issues and HSE risk/aspect registers - top 20 risks/aspects and
associated plans and programmes to reduce the risk to ALARP - as part of HSE
objectives, targets & HSEMP.
•
Status of emergency readiness across the company and mutual aid agreements.
•
Status of conforming to legislation.
•
Continuous improvement and development
The management review process shall ensure that the necessary information is
collected to allow management to carry out this evaluation. This review shall be
documented.
The management review shall address the possible need for changes to policy,
objectives and other elements of the HSE Management System, in light of the
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HSEMS audit results, changing circumstances, technological development and the
commitment to continual improvement.
Records of the reviews shall be maintained.
HSE Management System Procedures HSEMS-P-16 (HSE Management Review)
shall be used for reviewing HSE performance of the organisation.
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HSEMS-P-16
ADMA-OPCO
Health, Safety and Environmental Management System
Management Review Procedure
Document Number
HSEMS-P-16
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1.0
PURPOSE
This procedure describes the processes involved in controlling Occupational Health, Safety and
Environmental management system reviews in accordance with ADMA-OPCO HSE policy, ISO 14001
and OHSAS 18001.
2.0
SCOPE
This procedure applies to the planning, conducting and recording of HSE management reviews.
3.0
RESPONSIBILITIES
The HSE Management Representative (MHSE) has responsibility for:
a) ensuring that a HSE management system is established, implemented and maintained in
accordance with ISO 14001:1996 and OHSAS 18001:1999.
b) reporting on the performance of the HSE management system for management review and as a
basis for improvement of the HSE management system.
4.0
PROCEDURE
4.1
Planning & Conduct of HSE Management System Review
4.1.1
HSE Management Reviews take place at approximately six-monthly intervals (usually May
and November).
4.1.2
HSE Review Committee is the highest level of safety committees in ADMA-OPCO. The
committee is chaired by the GM. Terms of Reference of HSE Review Committee are:
• To develop and propose amendments to the company's HSE Policy.
• To monitor the implementation of HSE Management Programmes and direct action as
necessary to ensure satisfactory progress.
4.1.3
The review panel is a senior management forum referred to as the HSE Management Review
Committee which is chaired by the GM or his designated deputy. The forum directs policy
guidelines on all HSE management matters.
4.1.4
The review shall be based on:
a) Review progress and status of the Risk/Aspect Registers
b) Analysis of audit results
c) Analysis of non-conformances and corrective actions
d) Analysis of feedback and corrective actions
e) Analysis of accidents and near misses
f) Review of compliance with legal requirements
g) Effectiveness of HSE Management Programmes
h) Setting of HSE objectives and targets in order to continually improve.
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4.1.5
The Committee shall review the status of action plans and provide policy guidelines for
resolution of inadequacies in the programme.
4.1.6
The HSEMS Management Representative (MHSE) shall monitor the status of the corrective
actions and advise the Committee.
4.1.7
The HSEMS Management Representative (MHSE) shall ensure that the HSE Management
Review Committee is convened periodically, and transmit Committee decisions to all
concerned for implementation. He shall use a suitable action tracking system to monitor
progress of actions assigned by the committee.
4.2
Management Review Records
HSE management system review records shall be maintained. These shall comprise the agenda, the
executive summary prepared by or on behalf of the management representative, any tabled material,
the approved minutes of meeting, and the revised objectives and targets.
4.3
Management Review Output
Decisions taken by the HSE Management Review Committee shall set the basis for ensuing updating
of the HSE Management Programme, Objectives and Targets.
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Annex 1
A)
REFERENCE MATERIALS
1.
UAE Legislation
•
Federal Law No.8/1980
•
Local Law No. 8/1987
•
Federal Law No. 24/1999
•
Ministerial Order No.32/1982
•
Ministerial Order No.4/1-1981
•
Ministerial Order No.5/1-1981
•
Ministerial Order No.27/1-1981
•
Ministerial Order No.37/2-1982
•
Cabinet Order No. 37/2001
2.
OHSAS 18001:1999
3.
OHSAS 18002:2000
4.
ISO 14001:1996
5.
BS 8800:1996
6.
ADMA-OPCO HSE Regulations
7.
ADNOC HSEMS Management Systems
8.
ADMA-OPCO HSE Documentation
9.
API RP-75
10.
BP: RP 48-1:1996
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B)
Definitions
For the purposes of this HSEMS manual the following terms and definitions apply.
Accident
Undesired event giving rise to death, ill health, injury, damage or other loss.
As Low As Reasonably Practicable (ALARP)
To reduce a risk to a level which is ‘as low as reasonably practicable’ involves balancing
reduction in risk against the time, trouble, difficulty and cost of achieving it. This level
represents the point, objectively assessed, at which the time, trouble, difficulty and cost of
further reduction measures become unreasonably disproportionate to the additional risk
reduction obtained.
Audit
A systematic examination to determine whether activities and related results conform to
planned arrangements and whether these arrangements are implemented effectively and are
suitable for achieving the organisation’s policy and objectives.
Continual Improvement
Process of enhancing the HSE management system, to achieve improvements in overall HSE
performances, in line with organisation’s HSE policy
Note: The process need not take place in all areas of activity simultaneously.
Controlled Document
Controlled Documents must incorporate the following:
Document number/designation
Origination, review and approval authority signature
Page numbering
Revision number
Record of previous revisions
Controlled Copy
Controlled Copy is any document issued to a list of identified personnel which must be
updated when the master document is revised.
Health, Safety and Environmental (HSE) Management
Those aspects of the overall management function (including planning) that develop,
implement and maintain the HSE policy.
Health, Safety and Environmental (HSE) Policy
A statement endorsed by the General Manager of ADMA-OPCO of the intentions and
principles of actions regarding the health, safety and environmental effects and which gives
rise to strategic and detailed objectives.
Health, Safety and Environmental (HSE) Strategic Objectives
The broad goals, arising from the HSE policy, that a company sets for itself to achieve. These
should be quantified wherever practicable.
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Hazard
Source or situation with a potential to cause harm in terms of human injury or ill health,
damage to property, damage to the workplace environment, or a combination of these.
Hazard Identification
Process of recognising that a hazard exists and defining its characteristics.
HSE Management System
Part of the overall management system that facilities the management of the HSE risks
associated with the business of the organisation. This includes the organisational structure,
planning activities, responsibilities, practices, procedures, processes and resources for
developing, implementing, achieving, reviewing and maintaining the organization’s HSE
policy.
HSE Objectives:
Goals, in terms of HSE performance, arising from the HSE policy, which an organisation sets
itself to achieve- they should be quantified where practicable.
HSE Targets:
Targets are detailed performance requirements. They translate the objectives into actions.
They should be measurable whenever practicable.
HSE Programmes
HSE programmes define the responsibilities and time frame for achieving objectives and
targets. An example that links policy, objectives, targets and programmes would be:
The ADMA-OPCO policy statement requires the prevention of injury to the workforce. An
objective that is commensurate with this policy requirement would be to reduce the number of
lost time injuries say by 50 % for this year. The corresponding targets would be to transfer this
objective to specific areas for reduction of number of LTA in a specified time frame. HSE
programmes items that can help to meet these targets would depend on the area under
consideration. These are composed of two steps: plan and implement i.e. to plan for the
HSEMS activities that are required to reduce the number of LTA in a specific area and then
action these plans by defining responsibilities and time-scale for their implementation.
Incident:
Event that gave rise to an accident or had the potential to lead to accident.
An event or chain of events which has caused or could have caused injury, illness and/or
damage (loss) to assets, the environment or third parties. In this document, only the term
‘Incident’ has been used, which in the above sense embraces the concept of ‘accident’.)
NOTE: An incident where no ill health, injury, damage, or other loss occurs is also referred to
as a “near miss”. The term “incident” includes “near miss”.
Interested Parties
Individual or group concerned with or affected by the HSE performance of an organization.
Legal Requirement:
Legal refers to UAE and/or Abu Dhabi Laws, Regulations, Decrees and any Guidelines or
Codes of Practice adopted by ADNOC. It also refers to any international standards or treaties
to which the UAE, Abu Dhabi Emirate or ADNOC is a signatory, or under which they have
agreed in principle to operate.
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Master Document
Master documents are the maintained documents under the control of the HSED.
Non-Conformance
Any deviation from work standards, practices, procedures, regulations, management system
performance etc. that could either directly or indirectly lead to injury or illness, property
damage, damage to the workplace environment, or combination of these.
Occupational Health, Safety and Environment
Conditions and factors that affect the well-being of employees, temporary workers, contractor
personnel, visitors and any other person in the workplace and the environment surrounding
them.
Organisation
Company, operation, firm, enterprise, institution or association, or part thereof, whether
incorporated or not, public or private, that has its own functions and administration.
NOTE: For organisations with more than one operating unit, a single operating unit may be
defined as an organisation.
Programme:
A programme is a management tool for meeting an established objective which is less
comprehensive than a system. It is composed of two steps: plan and implement. It usually
addresses issues that have either limited scope or limited time frame.
Performance
Measurable results of the OH&S management system, related to the organisation’s control of
health and safety risks, based on its OH&S policy and objectives.
NOTE: Performance measurement includes measurement of OH&S management activities
results.
Risk
Combination of the likelihood and consequence(s) of a specified hazardous event occurring
Risk Assessment
Overall process of estimating the magnitude of risk deciding whether or not the risk is
tolerable.
Safety
Freedom from unacceptable risk of harm (ISO/IEC Guide 2).
Tolerable Risk
Risk that has been reduced to a level that can be endured by ADMA-OPCO having regard to
legal obligations and OH&S policy.
Uncontrolled Copy
Uncontrolled copy is a copy or a photocopy of any controlled document, which will not be
updated when the master document is revised.
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C)
Glossary of Terms & Abbreviations
Organization
AGM-P
for details refer to company organization charts.
General Manager
General Management Teams
Extended Management Team
Manager Corporate Performance
Manger Health, Safety and
Environment
Assistant General Manger
Production
MDA Manger Das Asset
MUSA Manager Umm Shaif
Asset
MZKA Manager Zakum Asset
DMDO
DMDS
SMUS
SMZK
MFE
AGM-DS
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Deputy Manager Das
Operations
Deputy Manager Das
Services
Site Manager Umm
Shaif
Site Manager Zakum
Manager Facility
Engineering
HOGC Head Of Oil & Gas
Co0ordinator
MOI Manager Operations
Integrity
BSTL Barge Support Team
Leader
Assistant General Manger
Drilling and Support
MD Manager Drilling
ML Manager Logistics
MOTL Material Operations
Team Leader
GM
GMT
EMT
MCP
MHSE
AGM-D
MRT
Assistant General Manger
Development
Manager Major Projects
Manager Umm Shaif Reservoir
Development
Manager Zakum Reservoir
Development
Manager Reservoir Technology
MIT
Manger Information Technology
MCPL
Manager Corporate Planning
MMP
MUSRD
MZKRD
AGM-AS
MPR
Assistant General Manger
Admin Services
Manager Public Relation
HLI
Head of Legal & Insurance
MHR
Manager Human Resources
MF
MGS
CM
Manager Finance
Manager General Services
Commercial Manager
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Others Terms & Abbreviations
DECC
Das Emergency Control Center
EMS
ERC
Emergency Response Center
EMP
ISO
International Standard Organisation
HSEMP
OHSAS
OH&S
PHA
Occupational Health & Safety
Assessment Series
Process Hazard Analysis
HAZOP
Hazard and Operability Study
HSEMR
QRA
FTA
Quantified Risk Assessment
Fault Tree Analysis
RR
OH&SRR
COSHH
Control of Substances Hazardous
to Health - UK regulations
Hazard Identification
Failure Modes, Effect & Criticality
Analysis
Display Screen Equipment
EAR
Abu Dhabi Emergency Support
Committee
EIA
HAZID
FMECA
DSE
ADESCO
TCM
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EMR
FEED
PHSER
HSEIA
MSB
Environmental Management
System
Environmental Management
Programmes
Health, Safety and
Environmental Management
Programmes
Occupational Health and Safety
Environmental Management
Representative
Health, Safety and Environment
Management Representative
Risk Register
Occupational Health and Safety
Risk Register
Environmental Aspect Register
Front End Engineering Design
Project Health, Safety &
Environmental review
Health, Safety & Environmental
Impact Assessment
Environmental Impact
Assessment
Musaffah Supply Base
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D)
Organization and HSEMS Line Management Structure
For the purpose of the HSEMS the following table shows the organisation structure
versus the Line Management structure.
ADMA Organisation Structure
MUSA, MZKA, MDA
HSEMS Line Management Structure
Asset Managers
MD, ML, MOI, MFE, MMP, HOGC, MGS,
MHR, CMM, MPR, HLI,
Divisional Managers
SMUS, SMZK, DMDO, DMDS, MOTL, BSTL
Site Managers
Team Leaders and Section Leaders
Middle Managers
Supervisors
First Line Supervisors
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E)
OHSAS 18001:1999/ISO 14001:1996/ADNOC HSEMS HSE MS Documentation Correlation Matrix
Clause
OHSAS 18001:1999
ISO 14001:1996
ADMA-OPCO HSE Documentation Reference
ADNOC HSEMS Management System Version 2 January 2002
Element No.
4.1
General Requirements
4.2
Health & Safety Policy
4.3.1
Planning for Hazard
General
Section 1
Requirements
(1.1 to 1.9)
Environmental
Element 2
Aspects
and Risk Control
Identification &
4.3.3
Objectives
4.3.4
OH & S Management
Programmes
Policy & Strategic Objectives
Element 4
•
Risk Management
•
Element 5
•
Planning Standards &
Legal and Other
Requirements
Objectives and
Element 2 –
Targets
sections 2.1- 2.3
Environmental
Management
Element 5 –
HSE MS-M-01
HSE MS-P-00
•
HSE MS-P-01
Health, Safety and Environment Management
System Manual
Health, Safety and Environmental Policy
Procedure
•
HSE Hazards Identification and Risk
Assessment Procedure
Procedures
HSE Strategic Objectives
•
HSE MS-P-02
•
EMS-P-03.1(a)
•
EMS-P-02
•
Environmental Aspects Identification &
Scoring Procedure
HSE MS-P-03
Legal and Other Requirements Procedure
HSE MS-P-04
HSE Objectives and Targets Procedure
HSE MS-P-05
HSE Programme Procedures
HSE Plan
section 5.1
Programmes
Section 3
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System in ADNOC.
•
Scoring
Legal and Other Requirements
The HSE Management
Policy
Environmental
Identification, Risk Assessment
4.3.2
Element Title
Roles & Responsibilities
HSE MS-P-06
Organisational Structure and Responsibility
Procedures
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4.4.2
4.4.3
4.4.5
4.4.6
Training, Awareness and
Training, Awareness
Element 3 –
Organization, Resources &
Competence
and Competence
section 3.4
Competence
Consultation & Communication
Communication
Element 3 –
Organization, Resources &
section 3.6
Competence
Element 5 –
Planning, Standards and
section 5.4
Procedures
Document and Data Control
Operational Control
Document Control
Operational Control
•
Element 3
•
Element 5
•
Organization, Resources
HSE MS-P-07
HSE MS-P-08
HSE MS-P-09
HSE MS-P-10
HSE Training, Awareness and Competence
Procedure
HSE Consultation and Communication
Procedure
HSE Documentation and Data Control
Procedures
Operational Control Procedures
& Competence
•
Planning, Standards and
Procedures
4.4.7
4.5
4.5.1
4.5.2
Emergency Preparedness &
Response
Checking & Corrective Action
Emergency
Element 5 –
Preparedness &
Contingency Planning and
section 5.6
Emergency Response
Element 6
Implementation and
Response
Checking &
Corrective Action
Monitoring &
Element 6 –
Performance Monitoring &
Monitoring
Measurement
section 6.3
Records
Accidents, Incidents, Non-
Non-conformances
conformances and Corrective &
and Corrective &
Preventive Action
Preventive Action
Emergency Preparedness & Response
Procedures
HSE MS-P-12
Checking & Corrective Action Procedure
HSE MS-P-13
Monitoring & Measuring Equipment Procedure
HSE MS-P-14
Accidents, Near Misses and Non-conformance,
Monitoring
Performance Measurement &
•
Element 6 –
•
section 6.2
•
Element 6 –
section 6.4
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Non-compliance and
corrective action
•
Corrective & Preventive Action Procedures
Incident Reporting and
Follow-up
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4.5.3
Records & Records
Records
Management
4.5.4
Audit
Environmental
Element 5 –
Documentation – HSEMS
section 5.4
Manual
Element 7
Audit
Element 8
Management Review
HSE MS-P-15
HSE Records & Records Management
Procedures
HSE MS-P-16
HSE Audit Procedure
HSE MS-P-17
HSE Management Review Procedure
Management
System Audit
4.6.
Management Review
Management
Review
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