[Month] [Day], 2023
Dear UE CDent Associate Dean/ UE College of ______ College Secretary ________,
I, [first name, middle initial, surname) will be joining the University of the East Yearend
Commencement Rites of SY 2022-2023.
Attached is my non-Lyric Studio in-toga photo, for use in the slideshow of the commencement
rites, as well as for my transcript of records and for the eventual UE Panorama Yearbook 2023.
Attached as well is a clear voice-recording of myself saying my name properly, for the reference
of the readers during the commencement rites.
By participating in the commencement rites, I am giving my consent to the University to include
my photo, name, degree obtained, and honor and/or award, if any, into the slideshow that will
be part of the commencement rites. My photo and said details (name, degree obtained, and
honor and/or award) may also be used for possible announcement purposes involving the
honor roll or special awardees roster.
I acknowledge the following:
a. My in-toga photo and other details relative to my commencement will be forwarded by my
College/Graduate School, to the UE Marketing and University Relations Department (MURD),
and kept by the MURD for a maximum of five years—after which my submitted files will be
disposed of permanently.
b. My photo and other details relative to my commencement may be used as publication
materials for University activities and for promoting the University, such as, but not limited to,
announcements, advertisements, recognitions, acknowledgments, promotions, and campaigns
in any and all media, as well as publication on the Internet, and will become the property of the
University, and be kept for use by the University.
c. My College/Graduate School will delete all communication threads and submitted files
regarding the commencement after one semester.
d. Should there be a change in IATF alert levels within the months leading up to the graduation
that may affect the possibility of holding a physical graduation, I understand and agree that a
virtual commencement may take place in lieu of a physical one.
f. Should the commencement rites become virtual under the said circumstances, I hereby
extend the same consent I have given above for my name, photo, and aforesaid details to be
used in the slideshow of the virtual commencement rites, and subsequently made available for
later viewing to the general public via online platforms such as YouTube and/or Facebook,
Twitter, and Instagram. I am likewise aware as well that if the commencement rites will be held
virtual, it will be inaccessible for viewing within 48 hours post-live stream.
Thank you.
Sincerely,
[signature over full name]