TFIN50_1
Financial Accounting I - Part 1
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INSTRUCTOR HANDBOOK
INSTRUCTOR-LED TRAINING
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Course Version: 10
Course Duration: 5 Day(s)
Material Number: 50117720
SAP Copyrights and Trademarks
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About This Handbook
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Typographic Conventions
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Example text
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Example text
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Contents
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Course Overview
1
Unit 1:
73
Unit 2:
Basic Settings
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Master Data
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201
Unit 3:
Document Control
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Unit 4:
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Posting Control
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389
Unit 5:
Clearing
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Unit 6:
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Parking Documents
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3B
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Course Overview
TARGET AUDIENCE
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UNIT 1
Basic Settings
Lesson 1
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Lesson 2
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Lesson 3
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Lesson 4
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UNIT OBJECTIVES
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Managing Organizational Units in Financial
Accounting
LESSON OVERVIEW
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Business Example
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LESSON OBJECTIVES
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Organizational Units in FI
Figure 1: Organizational Units in SAP ERP Financials Solution
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To log on to the SAP system, a user must possess the following elements:
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To create a new company code, copy an existing company code using the "Copy Company
Code" function.
When you make a copy of an existing company code, the following information is
copied:
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Definition
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Global parameters
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Customized tables
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General ledger accounts (if desired)
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Account determination
You can then make relevant changes to the copied company code.
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SAP recommends this procedure for creating company codes. When you
copy an existing company code, all existing tables are filled with default SAP
data and only have to be changed if necessary.
Notes on the Demo and Exercise: Copying Company Code
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When you copy an existing company code, the following message appears: “Company code
xy was copied to GR## without x number range objects”.
This message is not critical, and it only states that certain document intervals have not been
transported. These document intervals must be manually created in the target company
code.
Creation of a Company Code
Figure 2: Creating a Company Code
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In Customizing, display the following steps to create a company code:
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7+=>/<.+>+=:/-303->9>2/-97:+8C-9./L
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-97:+8C-9./L
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The following fields can be edited in the new company code:
Field
Description
Company code key
This four-digit alphanumeric key defines
the company code key, which identifies the
company code. The company code key can
be entered while posting business
transactions or creating master data
specific to the company code.
Company address
The address is required for
correspondence and is printed on
evaluations. For example, the company
address is required for advance return of
tax on sales and purchases.
Currency
Accounting currency refers to the local
currency. When business transactions are
performed in foreign currency, they are
converted into the local currency.
Country key
The country key specifies the country of the
company code. The SAP system interprets
all other countries as foreign. This key is
important in transactions because different
regulations apply for foreign and domestic
transactions. This setting enables you to
prepare a different address for foreign
correspondence.
Language key
This key ensures that text is automatically
displayed in the correct language.
To create financial statements for business areas, the field for the business area in the line
item must be ready for input.
In the Enable Business Area Financial Statements activity, set the indicator for the business
area field for each company code.
This ensures that the business area field is always ready for input when you post documents,
regardless of the field controls for the posting key and the accounts.
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Business areas are defined at the client level. They are not assigned to a
company code. You can use transaction 6( to call up table TGSB, which
contains all the business areas for the client.
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Parameters of the Company Code
Figure 3: Company Code
The objects in the Edit Company Code Data activity include the following elements:
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><+8=6+>/=>2/+79?8>=:9=>/.38+09</318-?<</8-C38>9>2/-97:+8C-9./-?<</8-CL$2/
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69-+6-?<</8-CL
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-9<</->6+81?+1/O09</B+7:6/MA2/83==?381-2/-5=L
9?8><C5/CN-9?8><C5/C=:/-303/=>2/-9?8><C>9,/</1+<./.+=>2/297/-9?8><CL$2/
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><+8=+->398=,/-+?=/.300/</8>09<7=+</</;?3</.09<09</318><+8=+->398=L$2/=C=>/7
+6=9=?::9<>=.300/</8>+..</==09<7+>=09<09</318-9<</=:98./8-/L
'2/8./038381+,?=38/==+</+MC9?986C2+@/>9/8>/<+09?<[.313>+6:2+8?7/<3-5/C+8.+
=29<>./=-<3:>398L#/17/8>=2+@/>/8-2+<+->/<=MA236/-97:+83/=2+@/=3B-2+<+->/<=MA23-2
-+8,/8?7/<3-9<+6:2+8?7/<3-L
SAP delivers more than 40 standard country templates that you can use to configure the
business activities for a specific company.
The country templates contain the following elements:
Country Template Elements
Description
Cross-Application
Calendar settings, factory calendar, and
public holidays
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Country Template Elements
Description
FI
Tax on sales and purchase calculation
procedures, withholding tax, account
determination, charts of accounts (INT is
offered for countries with no
specifications), financial statement
versions, Customizing settings for the
payment program, payment methods and
sample house banks, formats for the
electronic account statement, and
valuation approaches
CO
Cost elements and standard hierarchies for
cost centers and profit centers
Other Elements
Other country-specific templates for
modules such as MM and SD
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Use company code 0001 only as a reference and not as the productive
system!
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Some of the templates for company code 0001 are not available as of
Release 4.7. You must therefore carry out the demonstration of the country
installation program in test mode only!
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Country Templates
Figure 4: Country Templates
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The SAP ERP application provides the following organizational objects:
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Company codes: One company code represents one company. It is possible to distribute
a company over several company codes. For example, it is possible to map branches or
plants in other countries.
Business areas: Business areas are re-evaluated with new General Ledger Accounting as
this can be completely balanced by document breakdown and used for external purposes.
Profit center: The profit center invoice is the basis for deriving the segments in the
standard scenario.
Functional areas: Cost of sales accounting is mandatory according to US-GAAP and an
optional right according to IFRS (also a right of choice according to German commercial
code).
How to Create and Maintain a New Company Code
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9
Create and Maintain a New Company Code
Business Example
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?86/==C9?</-/3@/38=><?->398=>9>2/-98><+<C0<97C9?<38=><?->9<L
There is no guarantee that all functions required by the exercise will work correctly with other
currencies.
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L 2+81/>2/./0383>39890C9?<-97:+8C-9./"ǓǓL
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Company Name
*URXS
City
$Q\FLW\
Country
&RXUVHFRXQWU\
Currency
(85
Language
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#96?>398
10
Create and Maintain a New Company Code
Business Example
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There is no guarantee that all functions required by the exercise will work correctly with other
currencies.
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)9?-+8+6=9>C:/635238>2/-977+8.,9B>9</+-2Enterprise Structure.
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ĺCopy org. objectL
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1V 8>/<>2/09669A3813809<7+>39838>2/Copy .3+691,9BN
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3/6.+7/9<+>+$C:/
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From Company Code
To Company Code
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3V $2/09669A381.3+691,9B/=+::/+<N
3+6919B
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G/L account in company
code GR##
Do you want to copy the
G/L account company
code data?
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Change local currency
Do you want to allocate a
different local curr. to
target company code?
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4V $9-9803<7>2/9>2/<A+<83817/==+1/=>2+>+::/+<98>2/=-<//8+8.-98>38?/A3>2
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L 2+81/>2/./0383>39890C9?<-97:+8C-9./"ǓǓL
3/6.+7/9<+>+$C:/
&+6?/
Company Name
*URXS
City
$Q\FLW\
Country
&RXUVHFRXQWU\
Currency
(85
Language
/RFDOODQJXDJH
)9?-+80366>2/9>2/<03/6.=>97//>C9?<</;?3</7/8>=L
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-V #/6/->GR##L
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3/6.+7/9<+>+$C:/
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Company Name
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City
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Currency
(85
Language
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CompanyL
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3/6.+7/9<+>+$C:/
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Company
*(
Name of company
&RPSDQ\JURXS
Address
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Country
&RXUVHFRXQWU\
Currency
6DPHDVFRPSDQ\FRGHFXUUHQF\
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How to Use the Country Installation Program
After the country installation program is defined with the reference company code 0001, you
cannot change it in Customizing.
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Other Organizational Units in Financial Accounting
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The final decision depends on the answers to the following questions:
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:+=>L
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Important Organizational Units in Financial Accounting
Some important organizational units in Financial Accounting include:
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Selection of Organizational Objects
The following questions can help clients select organizational objects in accounting:
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/8>/<:<3=/T
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International Accounting Requirements
Figure 5: International Accounting Requirements
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How to Display the Global Settings of a Company Code, in Particular the Settings for
Business Area Financial Statements
Demonstrate the steps listed in the Display the Global Settings of a Company Code, in
Particular the Settings for the Business Area Financial Statements exercise.
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17
Display the Global Settings of a Company
Code, in Particular the Settings for Business
Area Financial Statements
Business Example
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18
Display the Global Settings of a Company
Code, in Particular the Settings for Business
Area Financial Statements
Business Example
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Accounting Global Settings (New) ĺGlobal Parameters for Company Code ĺEnter
Global ParametersL
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Assignment of Company Codes to Controlling Areas
Figure 6: Controlling Area
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SAP always recommends the use of cross-company code cost accounting unless there are
particular reasons for not doing so.
The following table displays some examples of exceptions:
Exception
Example
Technical
Different fiscal years and operative chart of
accounts, both of which cannot be
changed.
Commercial
The company is a mixed group, while
company codes belong to different
branches and are not related to each other.
The company is constantly acquiring,
setting up, or selling other companies.
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How to Assign a New Company Code to a Controlling Area
Demonstrate the steps listed in the Assign a New Company Code to a Controlling Area
exercise.
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21
Assign a New Company Code to a Controlling
Area
Business Example
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8/A-97:+8C-9./U"ǓǓV>93>L
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22
Assign a New Company Code to a Controlling
Area
Business Example
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ĺAssign company code to controlling area.
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LESSON SUMMARY
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24
New General Ledger Accounting
LESSON OVERVIEW
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Business Example
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LESSON OBJECTIVES
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Leading Ledger and Non-Leading Ledgers in New General Ledger Accounting
Figure 7: Leading Ledger and Non-Leading Ledgers in New General Ledger Accounting
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The following activities can be performed:
To activate non-leading ledgers, choose Customizing ĺFinancial Accounting (New)
ĺFinancial Accounting Global Settings (New) ĺLedgers ĺLedger ĺDefine and
Activate Non-Leading Ledgers.
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To assign the fiscal year variant and the variant of posting periods to the leading ledger,
choose Financial Accounting (New) ĺFinancial Accounting Basic Settings (New)
ĺLedgers ĺFiscal Year and Posting Periods.
To view the definition of additional currencies, choose Financial Accounting (New)
ĺFinancial Accounting Global Settings (New) ĺLedgers ĺLedger ĺDefine
Currencies of Leading Ledger.
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Accounts Approach versus Ledger Approach
The differences between the accounts approach and the ledger approach are listed in the
following table:
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6/@/6
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Note concerning the following slide - Assignment of Scenarios:
Subsequent change (Note 891144) of scenario assignments is prohibited. “… This is
particularly relevant when characteristics of the scenario are used in document splitting…”.
Subsequent changes are always associated with a project (migration project or correction
using the application). For this reason, in some cases it may be useful to assign the
Preparation for Consolidation or Functional Area scenarios even though they may only be
used later.
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Scenarios in New General Ledger Accounting
Figure 8: Scenarios – Definition and Assignment
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Check Financial Accounting (New)ĺFinancial Accounting Basic Settings
(New)ĺLedgersĺFieldsĺDisplay Scenarios for General Ledger Accounting
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Assign scenarios to ledgers: Financial Accounting (New)ĺFinancial Accounting Basic
Settings (New)ĺLedgersĺLedgerĺAssign Scenarios and Customer Fields to Ledgers
Customer-defined fields can be added.
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How to Verify Basic Settings in New General Ledger Accounting
Demonstrate the steps listed in the Check Basic Settings in New General Ledger Accounting
exercise.
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29
Check the Basic Settings in New General
Ledger Accounting
Business Example
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30
Check the Basic Settings in New General
Ledger Accounting
Business Example
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LESSON SUMMARY
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33
Explaining the Variant Principle
LESSON OVERVIEW
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Business Example
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The variant principle is a three-step method used in SAP ERP to assign special properties to
one or more SAP ERP objects.
The advantage of the variant principle is the low level of maintenance required in the system.
Example: fiscal year variant
Instead of defining the fiscal year individually for ‘n’ company codes, you can perform the
following for ‘n’ company codes:
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Define variants (fiscal year K4)
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Determine values for the variant (K4) (01/01 - 12/31)
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Assign variant (K4) to the SAP ERP object (n company codes)
The variant principle is dealt with theoretically in this lesson. The next lesson introduces the
variant principle using the example of the fiscal year variant.
LESSON OBJECTIVES
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Variant Principle
Figure 9: Variant Principle
The variant principle is a three-step method used in SAP ERP to assign special properties
to one or more objects. The following example about creating a fiscal year variant
clarifies the variable principle:
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FACILITATED DISCUSSION
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How to Display Global Parameters and the Fiscal Year Variant
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LESSON SUMMARY
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35
Maintaining Fiscal Year Variants
LESSON OVERVIEW
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Business Example
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A fiscal year is usually a 12-months period for which a company regularly creates an
inventory, financial statements, and profit and loss statements.
You create a fiscal year variant according to the variant principle.
What are special periods?
To ensure that you can compare the closing months with the other periods of the fiscal year,
you make closing postings in special periods.
For example, 12 posting periods and four special periods.
The four special periods could consist of the following: period 13 = accrual/deferral postings,
period 14 = audit postings, period 15 = General meeting of shareholders, and period 16 =
adjustment postings.
How do I post in a special period?
To post in a special period, the following conditions must apply:
Ɣ
The posting date must be in the last posting period (irrespective of whether the last
posting period is open).
Ɣ
The special periods must be open for posting.
Ɣ
The special period must be entered manually when posting.
Ɣ
The authorization to post in special periods must be given (optional).
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The opening and closing of posting periods is dealt with in a subsequent
lesson. You can also refer to: Customizing: Financial Accounting (New)
ĺFinancial Accounting Global Settings (New) ĺLedgers ĺFiscal Year
and Posting Periods ĺOpen and Close Posting Periods .
LESSON OBJECTIVES
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The Fiscal Year
Figure 10: The Fiscal Year
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Year-Independent Fiscal Year Variant
Figure 11: Year-Independent Fiscal Year Variant
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There are two types of year-independent fiscal year variants:
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Year-Specific Fiscal Year Variants
Figure 12: Year-Specific Fiscal Year Variants
A fiscal year variant is defined as year-specific based on one or both of the following
conditions:
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In new General Ledger Accounting, a fiscal year and a posting period variant that differ from
the company code can be defined for the ledger approach in the non-leading ledgers.
However, this is only necessary in very special cases.
Usually, the ledgers have the same fiscal year and posting period variants as the
corresponding company code.
How to Create Non-Calendar Year Fiscal Year Variants
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Settings (New) ĺLedgers ĺFiscal Year and Posting Periods ĺMaintain Fiscal Year
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Description
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Year-Dependent
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Calendar Year
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Posting Periods
Special Periods
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Special Period 1
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How to Assign a Fiscal Year Variant to a Company Code
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Settings (New) ĺLedgers ĺFiscal Year and Posting Periods ĺAssign Company
Code to a Fiscal Year Variant.
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Company Code
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Fiscal Year Variant
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39
Create and Maintain Fiscal Year Variants
Business Example
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38>N
.. >9C9?<1<9?:8?7,/<,/-+?=/=97/90>2//B3=>381.+>+,/138=A3>2
M M+8.=998L9</B+7:6/M30C9?<1<9?:8?7,/<3= M+.. dž +8.
/8>/< 09<C9?<03=-+6C/+<@+<3+8>L
L ==318>2/03=-+6C/+<@+<3+8>>2+>C9?-</+>/.>9C9?<-97:+8C-9./"ǓǓL
L </+>/+03=-+6C/+<@+<3+8>ǓǓdž 09<+03=-+6C/+<A3>24?=>09?<:9=>381:/<39.=+8.98/
=:/-3+6:/<39.L$2/.?<+>3989098/:9=>381:/<39.3= 798>2=L$2/03=-+6C/+<<?8=0<97
:<36>9+<-2L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398
40
Create and Maintain Fiscal Year Variants
Business Example
$2/-97:+8Cb=03=-+6C/+<-9<</=:98.=>9>2/-+6/8.+<C/+<L$2/--9?8>381+8+1/<A+8>=
09?<=:/-3+6:/<39.=09<:9=>381=09<>2/C/+<[/8.-69=381L
</+>/+-+6/8.+<C/+<+8.+03=-+6C/+<@+<3+8>M+==318>2/03=-+6C/+<@+<3+8>>9>2/-97:+8C
-9./M+8../038/+03=-+6C/+<@+<3+8>L
L '23-290>2/:</./038/.03=-+6C/+<@+<3+8>=+</C/+<[38./:/8./8>U-+6/8.+<C/+<V+8.
A23-290>2/7+</C/+<[=:/-303-T
+V +6/8.+<C/+<NMMM M M
,V )/+<[=:/-303-NMM"M%M'
L '2/8+</C/+<[=:/-303-03=-+6C/+<@+<3+8>=?=/.T
+V )/+<[=:/-303-03=-+6C/+<@+<3+8>=+</?=/.A2/8N
Ɣ
Ɣ
$2/=>+<>.+>/+8.>2//8..+>/90>2/:9=>381:/<39.=.300/<0<9798/C/+<>9
+89>2/<
8/03=-+6C/+<2+=0/A/<:9=>381:/<39.=>2+8>2/9>2/<=U=29<>/8/.03=-+6C/+<V
L </+>/+-+6/8.+<C/+<@+<3+8>ǓǓ09<C9?<-97:+8CA3>2 :9=>381:/<39.=+8.09?<
=:/-3+6:/<39.=L
38>N
.. >9C9?<1<9?:8?7,/<,/-+?=/=97/90>2//B3=>381.+>+,/138=A3>2
M M+8.=998L9</B+7:6/M30C9?<1<9?:8?7,/<3= M+.. dž +8.
/8>/< 09<C9?<03=-+6C/+<@+<3+8>L
+V 8?=>973D38109<38+8-3+6--9?8>381U/AVM-299=/Financial Accounting Global
Settings (New) ĺLedgers ĺFiscal Year and Posting Periods ĺMaintain Fiscal Year
Variant (Maintain Shortened Fisc. Year)L
,V 299=/Edit ĺNew EntriesL
-V 8>2/FV 03/6.M/8>/<L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+383813=-+6)/+<&+<3+8>=
.V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Description
SHULRGVFDOHQGDU\HDU
Calendar Year
Number of posting periods
Number of special periods
/V 299=/SaveL
L ==318>2/03=-+6C/+<@+<3+8>>2+>C9?-</+>/.>9C9?<-97:+8C-9./"ǓǓL
+V 299=/Financial Accounting (New) ĺFinancial Accounting Global Settings (New)
ĺLedgers ĺFiscal Year and Posting Periods ĺAssign Company Code to a Fiscal
Year VariantL
,V 8>2/Change View "Assign Comp. Code ĺFiscal Year Variant": Overview =-<//8M
-299=/PositionL
-V 8>2/FV 03/6.M/8>/<L
.V 299=/SaveL
L </+>/+03=-+6C/+<@+<3+8>ǓǓdž 09<+03=-+6C/+<A3>24?=>09?<:9=>381:/<39.=+8.98/
=:/-3+6:/<39.L$2/.?<+>3989098/:9=>381:/<39.3= 798>2=L$2/03=-+6C/+<<?8=0<97
:<36>9+<-2L
+V 8?=>973D38109<38+8-3+6--9?8>381U/AVM-299=/Financial Accounting Global
Settings (New)ĺLedgersĺFiscal Year and Posting PeriodsĺMaintain Fiscal Year
Variant (Maintain Shortened Fisc. Year)L
,V 299=/Edit ĺNew EntriesL
-V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
FV
Description
SHULRGV*URXS
Number of Posting Periods
Number of Special Periods
.V 299=/SaveL
/V 9,+-5>9>2/9@/<@3/A=-<//8L
0V $9./038/>2/:/<39..+>/=M=/6/->>2/03=-+6C/+<@+<3+8>## + 60L
1V 9?,6/[-63-5Periods 38>2/6/0>:+8/L
2V 299=/Edit ĺNew EntriesL
3V 8>/<>2/09669A381@+6?/=N
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N+=3-#/>>381=
Month
Day
Period
Year Shift
03
31
4
-1
06
30
1
0
09
30
2
0
12
31
3
0
4V 299=/SaveL
9>/N
-+6/8.+<[C/+<03=-+6C/+<@+<3+8>3=89A-</+>/.+8.+==318/.>9C9?<
-97:+8C-9./L
)9?2+@/+6=9-</+>/.+898[-+6/8.+<03=-+6C/+<@+<3+8>L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+383813=-+6)/+<&+<3+8>=
LESSON SUMMARY
)9?=29?6.89A,/+,6/>9N
Ɣ
</+>/+8.7+38>+3803=-+6C/+<@+<3+8>=
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
/==98
44
Understanding the Basic Functions of
Currencies
LESSON OVERVIEW
$23=6/==98/B:6+38=>2/,+=3-0?8->398=90-?<</8-3/=3838+8-3+6--9?8>381L
Business Example
$2/-97:+8C2+=-?=>97/<=+8.@/8.9<=38=/@/<+6-9?8><3/=L$2/2/+.+--9?8>+8>3=
A9<<3/.>2+>5//:381>2//B-2+81/<+>/=?:.+>/.38>2/=C=>/7A36638@96@/+=?,=>+8>3+6
+79?8>90A9<5L)9?8//.>9-98@38-/>2/+--9?8>+8>>2+>?=381>2/>996=:<9@3./.,C>2/
# " +::63-+>398A366</.?-/>2/A9<538@96@/.L9<>23=</+=98MC9?</;?3</>2/09669A381
589A6/.1/N
Ɣ
8?8./<=>+8.38190-?<</8-C5/C=+8./B-2+81/<+>/>C:/=
Ɣ
8?8./<=>+8.38190>2/,+=3-0?8->398=90/B-2+81/<+>/=
Ɣ
8?8./<=>+8.3819029A>97+38>+38/B-2+81/<+>/=
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
Ɣ
%8./<=>+8.>2/,+=3-0?8->398=90-?<</8-3/=
Currency Keys and Exchange Rate Types
Figure 13: Currencies and Exchange Rate Types
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N%8./<=>+8.381>2/+=3-?8->398=90?<</8-3/=
@/<C-?<</8-C5/C?=/.38>2/# " +::63-+>3987?=>2+@/+-?<</8-C5/C+==318/.>93>L
C./0+?6>M79=>90>2/-?<</8-3/=38>2/# " +::63-+>398+</./038/.A3>2=>+8.+<.
38>/<8+>398+6-?<</8-C5/C=L
)9?-+8+==318+@+63.3>C.+>/>9/+-2-?<</8-C5/C./038/.38>2/# " +::63-+>398L
)9?-+87+38>+38>2//B-2+81/<+>/09<+-97,38+>39890>A9-?<</8-3/=L)9?-+8>2/8?=/
.300/</8>/B-2+81/<+>/=09<.300/</8>:?<:9=/=M=?-2+=@+6?+>398M-98@/<=398M><+8=6+>398M
+8.:6+88381L
Translation Ratios
Figure 14: Translation Ratios
$2/</6+>398=23:,/>A//8-?<</8-3/=7?=>,/7+38>+38/.:/</B-2+81/<+>/>C:/+8.
-?<</8-C:+3<?=381><+8=6+>398<+>39=L$23=+->3@3>C?=?+66C2+=>9,/:/<09<7/.986C98-/L
#38-/3806+>398-+8.//:6C3806?/8-/>2/</6+>398=23:=,/>A//8-?<</8-3/=M><+8=6+>398<+>39=
+</7+38>+38/.98+>37/:/<39.,+=3=L
You can reduce the amount of work involved in the maintenance of exchange rates by
using one of the following tools:
Ɣ
+=/-?<</8-C
Ɣ
B-2+81/<+>/=:</+.=
Ɣ
8@/<=398
0+8/8><C3=73==38109<+8/B-2+81/<+>/MC9?-+8?=/>2/38@/<=//B-2+81/<+>/</6+>398=23:
>9><+8=6+>/0<9798/-?<</8-C>9+89>2/<L9</B+7:6/MC9?2+@/7+38>+38/.>2//B-2+81/
<+>/</6+>398=23:,/>A//8%"+8.%#L)9?.989>2+@/>97+38>+38>2/38@/<=/</6+>398=23:
0<97%#>9%"?=381>2/c38@/<=398d>996O3>3=-+6-?6+>/.+?>97+>3-+66CL
<97"/6/+=/ L>9 LM+@93.?=38138@/<=39809</B-2+81/<+>/>C:/M>2/+@/<+1/<+>/M
=38-/>2/-+6-?6+>/./B-2+81/<+>/A9?6.,/>9937:</-3=/A3>238@/<=398L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N+=3-#/>>381=
How to Display a Currency Key and Exchange Rate Types
The ERP SAP system uses the exchange rates defined under exchange rate type M for
currency translation during document posting. This entry must exist in the system.
Some examples of exchange rate types include:
Ɣ
B (bank selling rate)
Ɣ
G (buying rate)
Ɣ
EURO (EURO basket currencies)
Ɣ
EURB (EURO basket currencies, bank selling rate)
Ɣ
EURG (EURO basket currencies, buying rate)
Ɣ
EURX (EURO countries for third country currencies)
B-2+81/"+>/$C:/%"
'3>2>2/09<7+>39890>2/European Monetary Union (EMU)M>2/,+=/-?<</8-CA+=-2+81/.>9
>2/?<9L$2/><+8=6+>3989098/8+>398+6-?<</8-C>9+89>2/<A+=-+<<3/.9?>?=381>2/,+=/
-?<</8-CEURL8/A/B-2+81/<+>/>C:/MEuroMA+=./038/.09<>23=L
$23=/B-2+81/<+>/>C:/A+=/8>/</.+=>2/+6>/<8+>3@//B-2+81/<+>/>C:/38>2/:+<>3-3:+>381
-?<</8-3/==9>2+>Euro ,/-+7/>2/,+=/-?<</8-C09<>2/><+8=6+>39890>2/:+<>3-3:+>381
-?<</8-3/=L
9</B-2+81/<+>/</6+>398=23:=A3>238>2/EMUM>2/,+=/-?<</8-CEUR (Euro) 2+.>9,/>2/
From currency 38+--9<.+8-/A3>2>2/6/1+6</;?3</7/8>=L$2/</09</M>2/38.3-+>9<38>2/03/6.
Base Currency = From A+==/>L
$903B>2/-?<</8-C+8.-+<<C9?>>2/><+8=6+>39838+--9<.+8-/A3>2>2/6/1+6</;?3</7/8>=M38
CustomizingMC9?2+.>9=/6/->>2/%><+8=6+>398+619<3>27+8.>2/03B38138+..3>398>9
Base Currency = From 09<>2//B-2+81/<+>/>C:/EUROL
L #29A>2/-?<</8-C-9./M%"L
+V 8?=>973D381M-299=/SAP NetWeaver ĺGeneral Settings ĺCurrencies ĺCheck
Currency CodesL
,V $9=29A>2/-98>/8>M.9?,6/[-63-5>2/-?<</8-C-9./EURL
-V 9,+-5>A3-/L
L #29A>2//B-2+81/<+>/>C:/L
+V 299=/Check Exchange Rate TypesL
,V 3=:6+C>2//B-2+81/<+>/>C:/ML
-V 9,+-5L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N%8./<=>+8.381>2/+=3-?8->398=90?<</8-3/=
Basic Functions and the Maintenance of Exchange Rates (With and Without
Worklist)
Figure 15: Maintaining Exchange Rates
The manual maintenance of exchange rates is a recurring activity that can be carried
out in the application by using one of the following methods:
From the SAP Easy Access menu, choose Accounting ĺFinancial Accounting ĺGeneral
Ledger ĺEnvironment ĺCurrent Settings ĺEnter Translation Rates.
Or
From the SAP Easy Access menu, choose Accounting ĺFinancial Accounting ĺGeneral
Ledger ĺEnvironment ĺCurrent Settings ĺEnter Currency Exchange Rates using a
Worklist.
You can reduce the amount of work involved in the maintenance of exchange rates by
using one of the following tools:
Ɣ
Base currency
Ɣ
Exchange rate spreads
Ɣ
Inversion
If an entry is missing for an exchange rate, you can use the inverse exchange rate
relationship to translate one currency into another. For example, you have maintained the
exchange rate relationship between EUR and USD. You do not have to maintain the
inverse relationship from USD to EUR using the “inversion” tool; it is calculated
automatically.
From Release 3.0A to 3.0E, you must not use inversion for exchange rate type M, the
average rate, since the calculated exchange rate would be too imprecise with inversion.
$2/7+38>/8+8-/90/B-2+81/<+>/=3=+89819381>+=5L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N+=3-#/>>381=
The SAP ERP application therefore provides the following set of tools to reduce the work
involved in the maintenance of exchange rates:
Ɣ
B-2+81/<+>/=:</+.=
Ɣ
+=/-?<</8-C
Ɣ
8@/<=398
9>/N
8@/<=3983=+896.>996+8.3=<+</6C?=/.>9.+CL)9?-+8986C?=/98/90>2/=/
>996=09</+-2/B-2+81/<+>/>C:/L9A/@/<MC9?-+8?=/.300/</8>>996=09<
.300/</8>/B-2+81/<+>/>C:/=L
)9?-+8?=/</:9<>"$MA23-2/8+,6/=C9?>9><+8=0/</B>/<8+67+<5/>.+>+38036/
09<7M>9+?>97+>3-+66C?:.+>/>2//B-2+81/<+>/>+,6/,C?:69+.381+838:?>036/38?6>3+=2
09<7L
)9?-+8+6=9?=/>2/</:9<>="$+8."$ >9><+8=0/</B-2+81/<+>/=L$2/=/
</:9<>=-+8><+8=0/<>2/.+>+38</+6[>37/?=381+.+>+0//.38>/<0+-/30>2//B>/<8+6.+>+0//.
=?::9<>=</+6[>37/:<9@3=39890/B-2+81/<+>/=L"/79>/?8->398+66U"V/8+,6/=+.3</->
-988/->398,/>A//8+8/B>/<8+6=C=>/7+8.>2/# " +::63-+>398L9<79</3809<7+>398
+,9?>>2/036/38:?>09<7+>M.+>+:<9@3./<=M+8.036/=><?->?</=M</0/<>9>2/.9-?7/8>+>39809<
>23=</:9<>L
Exchange Rate Spreads
Figure 16: Exchange Rate Spreads
B-2+81/<+>/=:</+.=,/>A//8>2/,+85,?C3819<=/66381<+>/+8.>2/+@/<+1/<+>/?=?+66C
</7+38-98=>+8>L8-/>2//B-2+81/<+>/=:</+.90+8/B-2+81/<+>/>C:/3=/8>/</.38>2/
# " +::63-+>398MC9?986C2+@/>97+38>+38>2/+@/<+1/<+>/L$23=3=,/-+?=/>2/,?C381
+8.>2/=/66381<+>/-+8,/./<3@/.,C+..3819<=?,><+->381>2//B-2+81/<+>/=:</+.>99<
0<97>2/+@/<+1/<+>/L
An efficient combination of the exchange rate tools includes the following actions:
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N%8./<=>+8.381>2/+=3-?8->398=90?<</8-3/=
Ɣ
%=381+,+=/-?<</8-C09<>2/+@/<+1/<+>/UV
Ɣ
%=381>2//B-2+81/<+>/=:</+.=>9-+6-?6+>/>2/,?C381+8.=/66381<+>/=U+8.V
Base Currency
Figure 17: Base Currency
)9?-+8+==318+,+=/-?<</8-C>9+8/B-2+81/<+>/>C:/L$23=+669A=C9?>97+38>+38
/B-2+81/<+>/=09<+669>2/<-?<</8-3/=38>9>23=,+=/-?<</8-CL)9?-+8?=/>2/,+=/-?<</8-C
>9-+6-?6+>/+><+8=6+>398,/>A//8>A909</318-?<</8-3/=,C-97,38381>A9/B-2+81/<+>/=L
9>/N
%8>36"/6/+=/ LM3>A+=:9==3,6/>9?=/98/,+=/-?<</8-C:/</B-2+81/<+>/
>C:/L9A/@/<M6/1+6</;?3</7/8>=7+C7+5/3>8/-/==+<C>9?=/.300/</8>,+=/
-?<</8-3/=>9-+<<C9?>><+8=6+>398=38>9.300/</8>-?<</8-3/=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N+=3-#/>>381=
Direct or Indirect Quotation of Exchange Rates
Figure 18: Direct or Indirect Quotation of Exchange Rates
All SAP ERP applications and functions process exchange rates using one of the following
types of quotations:
Ɣ
3</->N%=/=98/?83>9009</318-?<</8-C09<>2/69-+6-?<</8-CL
Ɣ
8.3</->N%=/=98/?83>9069-+6-?<</8-C09<>2/09</318-?<</8-CL>+00/->=+66>2/
-97:98/8>=38A23-2/B-2+81/<+>/=+</?=/.L>3=8/3>2/<+::63-+>39889<-9?8><C[
=:/-303-L
$2/>C:/90;?9>+>398?=/.3=./:/8./8>98>2/7+<5/>=>+8.+<.9<>2/38.3@3.?+6,?=38/==
><+8=+->398L
The following example demonstrates a direct quotation and an indirect quotation:
98=3./<>2+>>2/69-+6-?<</8-C3=%"+8.>2/09</318-?<</8-C3=%#L
Ɣ
3</->;?9>+>398N
Ɣ
%#NJ%"L
L$23=7/+8=>2+>98/?83>90>2/09</318-?<</8-C%#-9=>=>2/
.3=:6+C/.8?7,/<90?83>=90>2/69-+6-?<</8-CL
8.3</->;?9>+>398N
%"NJ%#LL$23=7/+8=>2+>98/?83>90>2/69-+6-?<</8-C%"-9=>=>2/
.3=:6+C/.8?7,/<90?83>=90>2/09</318-?<</8-CM%#L
9</+-2-?<</8-C:+3<MC9?-+8./038//3>2/<>2/.3</->9<>2/38.3</->;?9>+>398+=>2/
=>+8.+<.89>+>39809<>2//B-2+81/<+>/L0>2//B-2+81/<+>/C9?/8>/<.9/=89>2+@/>2/
=+7/;?9>+>398+=>2/=>+8.+<.;?9>+>398=/>?:38>2/+::63-+>398M>2//B-2+81/<+>/3=
23126312>/.>9=29A>23=L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N%8./<=>+8.381>2/+=3-?8->398=90?<</8-3/=
Worklists for Maintaining Exchange Rates
Figure 19: Worklists for Maintaining Exchange Rates
8=97/-97:+83/=M=/@/<+6/7:69C//=7+38>+38>2//B-2+81/<+>/>+,6/$%""L
When several employees perform maintenance, the following problems can occur:
Ɣ
Ɣ
8-9<</->/B-2+81/<+>/=+</7+38>+38/.?8589A3816C9<?838>/8>398+66CL
B-2+81/<+>/=A3>2>2/38-9<</->;?9>+>398MA23-2-+8,/38.3</->38=>/+.90.3</->M9<@3-/
@/<=++</7+38>+38/.L
Ɣ
+<1/>+,6/=MA23-238@96@/>37/[-98=?7381=-<966381M+</7+38>+38/.L
Ɣ
$2/>+,6/$%""-+889>,/7+38>+38/.,C79</>2+898/?=/<=37?6>+8/9?=6CL
Maintenance of Exchange Rates
#>+<>381A3>2# "l 8>/<:<3=/MC9?-+8./038/A9<563=>=+8.>2/87+38>+38>2//B-2+81/
<+>/=?=381>2/><+8=+->3987&85017L
This process offers the following advantages:
Ɣ
86C>2/</6/@+8>/B-2+81/<+>/=-+8,/7+38>+38/.L)9?-+8+6=9+==318+?>29<3D+>398=
09<A9<563=>=L
Ɣ
86C>2/</6/@+8>;?9>+>398-+8,/7+38>+38/.L
Ɣ
$2/A9<563=>3==7+66/<+8.-6/+</<L
Ɣ
+<+66/6:<9-/==38190.300/</8>A9<563=>=3=:9==3,6/L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N+=3-#/>>381=
Design of Exchange Rate
Figure 20: Design of Exchange Rate in Different Quotations
B-2+81/<+>/=-+8,//8>/</.+=.3</->9<38.3</->;?9>+>398=L)9?-+87+38>+38>A9:</03B/=
>9.300/</8>3+>/,/>A//8.3</->+8.38.3</->;?9>+>398/B-2+81/<+>/=.?<38138:?>+8.
.3=:6+CL$2/=>+8.+<.=/>>3813=@+63.30C9?.989>/8>/<+:</03BL
$2/=/:</03B/=+</+=09669A=N
</03B
%=/
cdU,6+85MA3>29?>+:</03BV
%=/.09<.3</->;?9>+>398/B-2+81/<+>/=
cld
%=/.09<38.3</->;?9>+>398/B-2+81/<+>/=
Scenarios Showing Direct Quotations and Indirect Quotations
The following scenarios show direct quotations and indirect quotations:
#-/8+<39
#/>>381l!?9>+>398
</03B
#>+8.+<.=/>>381M30.3</->
;?9>+>3983=79=>6C?=/.L
)9?-+8/8>/<.3</->
;?9>+>398/B-2+81/<+>/=
A3>29?>+:</03BL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N%8./<=>+8.381>2/+=3-?8->398=90?<</8-3/=
#-/8+<39
#/>>381l!?9>+>398
</03B
9>238.3</->;?9>+>398+8.
.3</->;?9>+>398=+</?=/.L
)9?-+8./038/+8+6>/<8+>3@/
:</03B09<,9>2>C:/=90
;?9>+>398=L
9</B+7:6/M?=/cod09<
.3</->;?9>+>398+8.cld09<
38.3</->;?9>+>398L
0C9?09669A>23==?11/=>398M
>2/-98031?<+>398.9/=89>
+669A/B-2+81/<+>/=>9,/
/8>/</.A3>29?>+:</03B+8.
+8/<<9<7/==+1/9--?<=L
%=/<=+</>2/</09</09<-/.>9
-98=3./<>2/-9<</->
;?9>+>398+8./8>/<>2/<+>/
A3>2+@+63.:</03BL
8.3</->;?9>+>3983=>2/79=> )9?-+8-98031?</.300/</8>
A3./6C?=/.89>+>398+>C9?< =/>>381=L$2/09669A381>C:/=
-97:+8CL
90=/>>381=-+8,/./038/.N
Ɣ
Ɣ
cod09<.3</->;?9>+>398Mcd
U,6+85V09<38.3</->
;?9>+>398L
$23=-98031?<+>398+669A=
38.3</->;?9>+>398
/B-2+81/<+>/=>9,/
/8>/</.A3>29?>+:</03BM
A2/</+=>2/6/==?=/.
.3</->;?9>+>398/B-2+81/
<+>/=2+@/>9,//8>/</.
A3>2+:</03BL
"/0/<>9# 9>/ 09<+89@/<@3/A90!=+,9?>-?<</8-C><+8=6+>398L
How to Maintain Exchange Rates (With and Without Worklist)
L #29A><+8=+->398<+>/=L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺAccounts PayableĺDocument EntryĺInvoiceL
,V 8>2/Enter Vendor Invoice=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
Invoice date
?<</8>.+>/
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N+=3-#/>>381=
3/6.+7/9<+>+$C:/
&+6?/=
Posting Date
?<</8>.+>/
Reference
Amount
Currency
(85
Calculate tax
#/6/->
Output tax
,
-V 8>2/Local currency>+,:+1/M-2/-5>2/Exchange rateL
.V 9,+-5>9>2/7+387/8?L
L 2/-5-?<</8-C-9./=L
+V 8?=>973D38109<SAP NetWeaverM-299=/General Settings ĺCurrencies ĺCheck
Currency CodesL
,V 8>2/Change View “Currencies”: Overview=-<//8M=/6/->-?<</8-CUSDL
-V 9,+-5>9>2/Customizing=-<//8L
L />/<738/><+8=6+>398<+>39=09<-?<</8-C><+8=6+>398L
+V 8?=>973D38109<SAP NetWeaverM-299=/General SettingsĺCurrenciesĺDefine
Translation Ratios for Currency TranslationL
,V 9803<7>2/A+<83817/==+1/A3>2YesL
-V 8>2/Change View “Currencies: Translation Ratios”: Overview=-<//8M-299=/
PositionL
.V 8>2/Another entry.3+691,9BM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Exch. Rate Type
0
From currency
86'
To-currency
(85
Valid from
/+@/,6+85
/V 299=/EnterL
0V 2/-5>2/@+6?/=38>2/>+,6/L
1V 9,+-5>9>2/Customizing=-<//8L
L 8>/<>2//B-2+81/<+>/=L
+V 8?=>973D38109<SAP NetWeaverM-299=/General Settings ĺCurrencies ĺEnter
Exchange RatesL
,V 8>2/Change View “Currencies: Translation Ratios”: Overview=-<//8M-299=/
PositionL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N%8./<=>+8.381>2/+=3-?8->398=90?<</8-3/=
-V 8>2/Another entry.3+691,9BM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/=
&+6?/=
Exch. Rate Type
(85;
From currency
86'
To currency
(85
Valid from
/+@/,6+85
.V 299=/EnterL
/V 2/-5>2/@+6?/09<Exchange rateL
0V 9,+-5>9>2/Customizing=-<//8L
L />/<738/+A9<563=>09<7+38>+38381/B-2+81/<+>/=L
+V 8?=>973D38109<SAP NetWeaverM-299=/General settingsĺCurrenciesĺDefine
Worklist for Exchange Rate EntryL
,V 8>2/Change View “Exch.rate maint: Work list”: Overview=-<//8M.3=:6+C>2//B3=>381
A9<563=>DAILY EURL
-V 9,+-5>9>2/Customizing=-<//8L
L #29A>2//B-2+81/<+>/+==3187/8>>9>2/A9<563=>L
+V 8?=>973D38109<SAP NetWeaverM-299=/General settingsĺCurrenciesĺAssign
Exchange Rate to the WorklistL
,V 8>2/Change View “Exch.rate maint: Assign exch. rates to work lists”: Overv=-<//8M
-2/-5>2/Worklist03/6.+8.:938>9?>>2/>C:/90;?9>+>39809<>2/Exch. Rate Type
EURXL
-V 9,+-5>9>2/7+387/8?L
L +38>+38>2//B-2+81/<+>/?=381+A9<563=>L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral LedgerĺEnvironmentĺCurrent SettingsĺEnter Currency Exchange
Rates using a WorklistL
,V 8>2/Exchange Rates: Worklists=-<//8M=/6/->>2/A9<563=>DAILY EUR+8.-299=/
Enter Exchange RatesL
-V 8>2/Exchange Rate Entry=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Valid from
?<</8>.+>/
Exch. Rate
.V 299=/Set Worklist to “Completed”L
/V 8>2/Exchange Rates: Worklists=-<//8M>2/=>+>?=09<>2/A9<563=>DAILY EUR3=
-97:6/>/.L
0V 299=/SaveL
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N+=3-#/>>381=
1V 9,+-5>9>2/7+387/8?L
L 8>/<>2/><+8=6+>398<+>/L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺEnvironmentĺCurrent SettingsĺEnter Translation RatesL
,V 8>2/Change View “Currency Exchange Rates”: Overview=-<//8M-299=/PositionL
-V 8>2/Another entry.3+691,9BM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/=
&+6?/=
Exch. Rate Type
(85;
From currency
86'
To currency
(85
Valid from
/+@/6+85
.V 299=/EnterL
/V 2/-5>2/@+6?/09<Exchange rateL
0V 9,+-5>9>2/7+387/8?L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/
53
Answer Questions About Currencies
Business Example
$2/-97:+8C2+=-?=>97/<=+8.@/8.9<=38=/@/<+6-9?8><3/=L$2/2/+.+--9?8>+8>3=
A9<<3/.>2+>3>A366,/.3003-?6>>97+38>+38?:.+>/./B-2+81/<+>/=A3>238>2/=C=>/7L)9?
8//.>9-98@38-/>2/+--9?8>+8>>2+>?=381>2/>996=:<9@3./.,C>2/# " +::63-+>398A366
</.?-/>2/A9<538@96@/.L
2/-5C9?<589A6/.1/+,9?>7+38>+38381/B-2+81/<+>/=38>2/# " +::63-+>398L
L 8# " M-?<</8-3/=+</./038/.?=381\\\\\\\\\\L
L +7/>2<//-977986C?=/./B-2+81/<+>/>C:/=+8.7/8>398A2+>>2/C+</?=/.09<L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398
54
Answer Questions About Currencies
Business Example
$2/-97:+8C2+=-?=>97/<=+8.@/8.9<=38=/@/<+6-9?8><3/=L$2/2/+.+--9?8>+8>3=
A9<<3/.>2+>3>A366,/.3003-?6>>97+38>+38?:.+>/./B-2+81/<+>/=A3>238>2/=C=>/7L)9?
8//.>9-98@38-/>2/+--9?8>+8>>2+>?=381>2/>996=:<9@3./.,C>2/# " +::63-+>398A366
</.?-/>2/A9<538@96@/.L
2/-5C9?<589A6/.1/+,9?>7+38>+38381/B-2+81/<+>/=38>2/# " +::63-+>398L
L 8# " M-?<</8-3/=+</./038/.?=381\\\\\\\\\\L
-?<</8-C5/C=
L +7/>2<//-977986C?=/./B-2+81/<+>/>C:/=+8.7/8>398A2+>>2/C+</?=/.09<L
+V N@/<+1/<+>/09<:9=>381+8.-6/+<381
,V N?C381<+>/
-V N#/66381<+>/
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N%8./<=>+8.381>2/+=3-?8->398=90?<</8-3/=
LESSON SUMMARY
)9?=29?6.89A,/+,6/>9N
Ɣ
%8./<=>+8.>2/,+=3-0?8->398=90-?<</8-3/=
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N+=3-#/>>381=
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
57
Learning Assessment
L )9?-+8+==318+,?=38/==+</+>9+-97:+8C-9./L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L '2+>3=>2/09<7+>90+-97:+8C-9./5/CT
Choose the correct answer.
X
$A9[.313>+6:2+8?7/<3-
X
9?<[.313>+6:2+8?7/<3-
X
#3B[.313>+6:2+8?7/<3-
X
312>[.313>+6:2+8?7/<3-
L '23-290>2/09669A3819<1+83D+>398+6?83>=3=./038/.,C>2/38>/<8+>398+6+--9?8>381
:<38-3:6/="#+8.## T
Choose the correct answer.
X
?=38/==+</+
X
X
#/17/8>
X
97:+8C
<903>-/8>/<
L '2+>3=>2/8+7/90>2/6/+.3816/.1/<>2+># :<9@3./=A3>2>2/=>+8.+<.=C=>/7T
Choose the correct answer.
X
X
X
X
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N/+<8381==/==7/8>
L )9?-+8+==318+6/+.3816/.1/<>9986C98/-63/8>L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L $2/@+<3+8>:<38-3:6/3=?=/.38>2/# +::63-+>398>9+==318:+<>3-?6+<:<9:/<>3/=>998/
9<79</9,4/->=L9A7+8C=>/:=.9/=>2/@+<3+8>:<38-3:6/2+@/T
Choose the correct answer.
X
X
X
X
L '23-290>2/09669A3813=>2/03<=>=>/:38>2/@+<3+8>:<38-3:6/T
Choose the correct answer.
X
/038/@+<3+8>
X
/>/<738/@+6?/=09<>2/@+<3+8>
X
==318>2/@+<3+8>>9>2/9,4/->=
X
</+>/7?6>3:6/@+<3+8>=
L $2/03=-+6C/+<@+<3+8>-98>+38=>2/./0383>39809<>2/:9=>381:/<39.=+8.=:/-3+6:/<39.=L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L $2/03=-+6C/+<@+<3+8>=:/-303/=+:/<39.+=9:/89<-69=/.L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N/+<8381==/==7/8>
L 0>2/03=-+6C/+<.300/<=0<97>2/-+6/8.+<C/+<M,?>>2/:9=>381:/<39.=-9<</=:98.>9
-+6/8.+<798>2=M>2/8>2/.+C6373>09</,<?+<C=29?6.,/ >9>+5/6/+:C/+<=38>9
-98=3./<+>398L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L '23-290>2/09669A3812/6:=>9</.?-/>2/+79?8>90A9<538@96@/.38>2/7+38>/8+8-/90
/B-2+81/<+>/=T
Choose the correct answer.
X
98@/<=398
X
8@/<=398
X
B-2+81/
X
#>+>3-<+>/
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
60
Learning Assessment - Answers
L )9?-+8+==318+,?=38/==+</+>9+-97:+8C-9./L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L '2+>3=>2/09<7+>90+-97:+8C-9./5/CT
Choose the correct answer.
X
$A9[.313>+6:2+8?7/<3-
X
9?<[.313>+6:2+8?7/<3-
X
#3B[.313>+6:2+8?7/<3-
X
312>[.313>+6:2+8?7/<3-
L '23-290>2/09669A3819<1+83D+>398+6?83>=3=./038/.,C>2/38>/<8+>398+6+--9?8>381
:<38-3:6/="#+8.## T
Choose the correct answer.
X
?=38/==+</+
X
X
#/17/8>
X
97:+8C
<903>-/8>/<
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N/+<8381==/==7/8>[8=A/<=
L '2+>3=>2/8+7/90>2/6/+.3816/.1/<>2+># :<9@3./=A3>2>2/=>+8.+<.=C=>/7T
Choose the correct answer.
X
X
X
X
L )9?-+8+==318+6/+.3816/.1/<>9986C98/-63/8>L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L $2/@+<3+8>:<38-3:6/3=?=/.38>2/# +::63-+>398>9+==318:+<>3-?6+<:<9:/<>3/=>998/
9<79</9,4/->=L9A7+8C=>/:=.9/=>2/@+<3+8>:<38-3:6/2+@/T
Choose the correct answer.
X
X
X
X
L '23-290>2/09669A3813=>2/03<=>=>/:38>2/@+<3+8>:<38-3:6/T
Choose the correct answer.
X
/038/@+<3+8>
X
/>/<738/@+6?/=09<>2/@+<3+8>
X
==318>2/@+<3+8>>9>2/9,4/->=
X
</+>/7?6>3:6/@+<3+8>=
ŀ9:C<312>L66<312>=</=/<@/.L
%83>N/+<8381==/==7/8>[8=A/<=
L $2/03=-+6C/+<@+<3+8>-98>+38=>2/./0383>39809<>2/:9=>381:/<39.=+8.=:/-3+6:/<39.=L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L $2/03=-+6C/+<@+<3+8>=:/-303/=+:/<39.+=9:/89<-69=/.L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L 0>2/03=-+6C/+<.300/<=0<97>2/-+6/8.+<C/+<M,?>>2/:9=>381:/<39.=-9<</=:98.>9
-+6/8.+<798>2=M>2/8>2/.+C6373>09</,<?+<C=29?6.,/ >9>+5/6/+:C/+<=38>9
-98=3./<+>398L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L '23-290>2/09669A3812/6:=>9</.?-/>2/+79?8>90A9<538@96@/.38>2/7+38>/8+8-/90
/B-2+81/<+>/=T
Choose the correct answer.
X
98@/<=398
X
8@/<=398
X
B-2+81/
X
#>+>3-<+>/
ŀ9:C<312>L66<312>=</=/<@/.L
UNIT 2
Master Data
Lesson 1
+38>+38381/8/<+6/.1/<--9?8>=
B/<-3=/N</+>//A--9?8><9?:=+8.</+>//8/<+6/.1/<--9?8>=
Lesson 2
+38>+38381 <903>/8>/<=+8.#/17/8>=
B/<-3=/N+38>+38381 <903>/8>/<=M9=>/8>/<=M+8.#/17/8>=
Lesson 3
+38>+38381?=>97/<+8.&/8.9<--9?8>=
B/<-3=/N</+>/--9?8><9?:=+8.+38>+38?=>97/<9<&/8.9<--9?8>=
B/<-3=/N2/-5+8.+38>+38U30/-/==+<CV>2/3/6.[#>+>?=98031?<+>398
B/<-3=/N/038/#/8=3>3@/3/6.=
UNIT OBJECTIVES
Ɣ
%8./<=>+8.>2/,+=3-=/>>381=90+-2+<>90+--9?8>=
Ɣ
%8./<=>+8.>2/=><?->?</901/8/<+66/.1/<+--9?8>=
Ɣ
%8./<=>+8.>2/.300/</8-/,/>A//8,+6+8-/=2//>+8.:<903>+8.69===>+>/7/8>+--9?8>=
Ɣ
</+>/8/A+--9?8>1<9?:=+8.7+38>+381/8/<+66/.1/<+--9?8>=
Ɣ
98031?</>2/03/6.=>+>?=901/8/<+66/.1/<+--9?8>=
Ɣ
%8./<=>+8.>2/0?8->398+63>C90</-98-363+>398+--9?8>=
Ɣ
97:</2/8.+--9?8>7+8+1/7/8>381/8/<+66/.1/<+--9?8>=
Ɣ
+8+1/.300/</8>-?<</8-C+=:/->=38/8/<+6/.1/<--9?8>381
Ɣ
%8./<=>+8.>2/.300/</8>7/>29.=90-</+>381+8.7+38>+383811/8/<+66/.1/<+--9?8>=
Ɣ
%8./<=>+8.>2/0?8->398+8.7+38>/8+8-/90>2/1<9?:-2+<>90+--9?8>=+8.-9?8><C
-2+<>=90+--9?8>=
Ɣ
+38>+38:<903>-/8>/<=M-9=>-/8>/<=M+8.=/17/8>=
Ɣ
%8./<=>+8.>2/=><?->?</90-?=>97/<+8.@/8.9<+--9?8>=
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
Ɣ
</+>/+8+--9?8>1<9?:+8.7+38>+38-?=>97/<+8.@/8.9<+--9?8>=
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%8./<=>+8.98/[>37/+--9?8>7+=>/<</-9<.=
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98><96>2/03/6.=>+>?=38-?=>97/<+8.@/8.9<+--9?8>=
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98031?</>2/.?+6-98><96:<38-3:6/
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+8.6/</6+>398=23:=,/>A//8-?=>97/<=+8.@/8.9<=
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
/==98
65
Maintaining General Ledger Accounts
LESSON OVERVIEW
$23=6/==98=29A=C9?29A>97+38>+381/8/<+66/.1/<+--9?8>=L
Business Example
$2/+--9?8>3817+8+1/<2+=./-3./.>2+>>2/-2+<>90+--9?8>=+8.-97:+8C-9./=/>>381=
09<>2/1/8/<+66/.1/<+--9?8>=-+8,/-9:3/.0<97-97:+8C-9./L9A/@/<M>2/
+--9?8>381./:+<>7/8></;?3</=+..3>398+61/8/<+66/.1/<+--9?8>=>9:<9-/==+?>29<3D/.
><+@/6/B:/8=/=+8.:+C7/8>=L$2//B:/8=/+--9?8>8?7,/<=7?=>6+C38+=/:+<+>/8?7,/<
38>/<@+6L9<>23=</+=98MC9?</;?3</>2/09669A381589A6/.1/N
Ɣ
8?8./<=>+8.38190>2/-2+<>90+--9?8>=
Ɣ
8?8./<=>+8.38190>2/=><?->?</90>2/1/8/<+66/.1/<+--9?8>
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8?8./<=>+8.38190.300/</8>>C:/=901/8/<+66/.1/<+--9?8>=
Ɣ
8?8./<=>+8.3819029A>9-</+>/M7+38>+38M+8.-98><961/8/<+66/.1/<+--9?8>=
Ɣ
8?8./<=>+8.3819029A>9-2+81/=/@/<+61/8/<+66/.1/<+--9?8>=+>>2/=+7/>37/
Ɣ
8?8./<=>+8.38190>/<7==?-2+=:<903>-/8>/<+8.=/17/8>
Ɣ
8?8./<=>+8.3819029A>9-</+>/:<903>-/8>/<=M-9=>-/8>/<=M+8.=/17/8>=
For the demonstrations in this lesson, you have to make the following settings:
1. Create general ledger account No. 900001 based on the existing general ledger account
No. 900000 for company code 1000 (chart of accounts segment + company code
segment).
38>N
One of the main aims of this lesson is to equip the participants with the
knowledge of how to create a complete chart of accounts for their
company code by using the copy functions in the SAP ERP application
and to recognize the resulting advantages.
To begin with, explain the concepts of chart of accounts directory, chart
of accounts segment, and company code segment and provide
participants with an insight into the content that can be transferred
automatically using the copy function.
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
ŀ9:C<312>L66<312>=</=/<@/.L
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%8./<=>+8.>2/,+=3-=/>>381=90+-2+<>90+--9?8>=
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</+>/8/A+--9?8>1<9?:=+8.7+38>+381/8/<+66/.1/<+--9?8>=
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98031?</>2/03/6.=>+>?=901/8/<+66/.1/<+--9?8>=
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%8./<=>+8.>2/0?8->398+63>C90</-98-363+>398+--9?8>=
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97:</2/8.+--9?8>7+8+1/7/8>381/8/<+66/.1/<+--9?8>=
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+8+1/.300/</8>-?<</8-C+=:/->=38/8/<+6/.1/<--9?8>381
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%8./<=>+8.>2/.300/</8>7/>29.=90-</+>381+8.7+38>+383811/8/<+66/.1/<+--9?8>=
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-2+<>=90+--9?8>=
Chart of Accounts
Figure 21: Chart of Accounts
$2/-2+<>90+--9?8>=3=+@+<3+8>>2+>-98>+38=>2/=><?->?</+8.,+=3-3809<7+>39890+
1/8/<+66/.1/<+--9?8>L
A chart of accounts is defined with a four-character ID and has the following components:
2+<>90+--9?8>5/C
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+7/90>2/-2+<>90+--9?8>
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+38>/8+8-/6+81?+1/
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98><96638138>/1<+>398
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<9?:-2+<>90+--9?8>=U98=963.+>398V
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69-538.3-+>9<
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/==98N+38>+38381/8/<+6/.1/<--9?8>=
$2/-2+<>90+--9?8>=U09</B+7:6/M$M"M%#M9<+8C9>2/<-2+<>90+--9?8>+::63-+,6/
09<+-9?8><CV7?=>,/+==318/.>9/@/<C-97:+8C-9./MA23-28//.=>97+38>+38>2/
+--9?8>=,+=/.98>2/=><?->?</90>2/-2+<>90+--9?8>=-98-/<8/.L
How to Display a Chart of Accounts
L #29A>2/-2+<>90+--9?8>=L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺInformation SystemĺGeneral Ledger ReportsĺMaster DataĺChart of
AccountsĺChart of AccountsL
,V 299=/INT +=>2/Chart of AccountsL
9>/N
'2/8C9?.9?,6/[-63-5+1/8/<+66/.1/<+--9?8>M>2/-2+<>90+--9?8>=
=/17/8>90>2/+--9?8>+::/+<=L
-V 299=/BackL
L 6>/<8+>3@/6CM:/<09<7>2/09669A381=>/:=N
+V 299=/SystemĺServicesĺReportingL
,V 299=/RFSKPL00 +=ProgramL
-V 299=/Execute >9-+66?:>2/-2+<>90+--9?8>=.3</->9<CL
.V 299=/BackL
Basic Settings of a Chart of Accounts
Figure 22: Definition of a Chart of Accounts
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$2/+--9?8>8?7,/<90+1/8/<+66/.1/<+--9?8>-+8<+81/0<97>9.313>=386/81>2L$2/
38>/1<+>398,/>A//81/8/<+66/.1/<+--9?8>=+8.-9=>/6/7/8>=+669A=C9?>9-98><96>2/
7+38>/8+8-/90>2/-9=>/6/7/8>7+=>/<</-9<.L
)9?-+8-</+>/-9=>/6/7/8>=/3>2/<7+8?+66C9<+?>97+>3-+66CL'3>2+?>97+>3--</+>398A2/8
C9?=+@/+8/A1/8/<+66/.1/<+--9?8>M3>+?>97+>3-+66C-</+>/=+-9<</=:98.381-9=>
/6/7/8>L:</</;?3=3>/M29A/@/<M3=>2+>+./0+?6>@+6?/09<>2/-9=>/6/7/8>-+>/19<C=29?6.
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/6/7/8>3=>9,/-</+>/.L
)9?-+8+==318+1<9?:+--9?8>8?7,/<09</+-21/8/<+66/.1/<+--9?8>L$23=+--9?8>
8?7,/<3=?=/.09<-<9==[-97:+8C-9./</:9<>38130>2/-97:+8C-9./=?=/.300/</8>-2+<>=
90+--9?8>=L$9/8>/<+1<9?:+--9?8>38>2/1/8/<+66/.1/<+--9?8>MC9?2+@/>9/8>/<+
1<9?:+--9?8>8?7,/<38>2/-9<</=:98.38103/6.38>2/1/8/<+66/.1/<+--9?8>./0383>398
U</;?3</./8><C03/6.VL$2/=C=>/7>2/8-2/-5=A2/>2/<>2/1<9?:+--9?8>8?7,/</B3=>=38
>2/1<9?:-2+<>90+--9?8>=L
838-97:6/>/-2+<>90+--9?8>=-+8,/,69-5/.L8>2/,69-5/.=>+>/M89-97:+8C-9./-+8
?=/>2/-2+<>90+--9?8>=L
)9?-+81/>+.3</->9<C90>2/1/8/<+66/.1/<+--9?8>=38C9?<-2+<>90+--9?8>=0<97>2/
RFSKPL00</:9<>L
The General Ledger Account plan is used to perform the following activities:
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<38>1/8/<+66/.1/<+--9?8>63=>=
Assigning the Chart of Accounts
Figure 23: Assigning the Chart of Accounts
@/<C-97:+8C-9./7?=>,/+==318/.+-2+<>90+--9?8>=L8+--9<.+8-/A3>2>2/@+<3+8>
:<38-3:6/M3>3=:9==3,6/>9+==31898/-2+<>90+--9?8>=>9=/@/<+6-97:+8C-9./=L
$2/98><966381-97:98/8>+8.>2/38+8-3+6--9?8>381-97:98/8>?=/>2/=+7/-2+<>90
+--9?8>=L0-97:+8C-9./=?=/-<9==[-97:+8C-9./-98><966381M>2/8>2/-97:+8C7?=>
?=/>2/=+7/-2+<>90+--9?8>=L8>2//B+7:6/=29A838>2/031?</M>2/-97:+8C-9./=
CC1000 +8.CC2000 -+8:/<09<7-<9==[-97:+8C-9./-98><966381M,?>-97:+8C-9./=
CC2000 +8.CC3000 -+889>L
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/==98N+38>+38381/8/<+6/.1/<--9?8>=
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=:/-303-.+>++8.>2/-97:+8C-9./[=:/-303-.+>+L
A complete general ledger account consists of the following segments:
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A chart of accounts segment
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At least one company code segment
The chart of accounts segment contains information that applies to all company codes.
Information about accounts is summarized in a chart of accounts segment and
contains the following components:
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Account number (maximum 10-digit long, numeric, alphanumeric)
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Name of the account (as short and long text)
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Control fields (for example, account group)
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Consolidation fields (for example, company ID)
How to Display the Basic Settings of a Chart of Accounts and Assigning the Chart of
Accounts to Company Codes
L $9-2/-5>2/-2+<>90+--9?8>=L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺInformation SystemĺGeneral Ledger Reports (New)ĺMaster
DataĺChart of AccountsL
,V 8>2/Chart of Accounts=-<//8M/8>/<-2+<>90+--9?8>=,17L
-V 299=/ExecuteL
.V 299=/Find+8./8>/<L
/V
</==ENTERL
0V 9?,6/[-63-5l+--9?8>L
1V 8>2/Display G/L Account Chart of accts data=-<//8M-2/-5>2/=/>>381=38>2/Type/
DescriptionMKey word/translationM+8.Information>+,=L
L #29A>2/-98>/8>90>2/-2+<>90+--9?8>=L
+V 8?=>973D38109<Financial Accounting (New)?8./<General Ledger Accounting
(new)ĺMaster DataĺG/L AccountsĺPreparationsĺEdit Chart of Account ListsL
,V 8>2/Change View “List of All Charts of Accounts”: Overview=-<//8M-299=/-2+<>90
+--9?8>=INTL
-V 299=/DetailsL
.V 8>2/Change View “List of All Charts of Accounts”: Details =-<//8M-2/-5>2/
./=-<3:>39809<>2/-2+<>90+--9?8>=INTL
/V "/>?<8>9>2/Customizing=-<//8L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
L 97:+8C-9./?=/=-2+<>90+--9?8>=$L
+V 8?=>973D38109<Financial Accounting (New)?8./<General Ledger Accounting
(new)ĺMaster DataĺG/L AccountsĺPreparationsĺAssign Company Code to
Chart of Accounts.
,V 8>2/Change View “Assign Company CodeĺChart Of Accounts”: Overview =-<//8M
=/6/->-97:+8C-9./L
-V 2/-5>2/03/6.@+6?/=09<-97:+8C-9./L
.V "/>?<8>9>2/Customizing=-<//8L
L 2/-5>2/169,+6.+>+09<-97:+8C-9./L
+V 8?=>973D38109<Financial Accounting (New)?8./<Financial AccountingĺGlobal
Settings (New)ĺGlobal Parameters for Company CodeĺEnter Global ParametersL
,V 8>2/Change View “Company Code Global Data”: Overview=-<//8M=/6/->-97:+8C
-9./L
-V 299=/DetailsL
.V "/>?<8>9>2/7+387/8?L
Chart of Accounts Segments
Figure 24: Chart of Accounts Segments
$2/-2+<>90+--9?8>=-98>+38=,+=3-3809<7+>398+,9?>+--9?8>=L$23=3809<7+>3983=
=?77+<3D/.38+-2+<>90+--9?8>==/17/8>L
The chart fo accounts segment of a G/L account contains the following information:
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--9?8>8?7,/<
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+7/90>2/+--9?8>U+==29<>+8.+=6981>/B>V
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98><9603/6.=
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98=963.+>39803/6.=
)9?-+8><+8=6+>/>2/-2+<>90+--9?8>=38>99>2/<6+81?+1/=L$2/><+8=6+>398+669A=C9?>9
.3=:6+C>2/+--9?8>8+7/38>2/+::<9:<3+>/691986+81?+1/A2/8.3=:6+C3817+=>/<.+>++8.
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
:9=>3813>L0C9?.989>><+8=6+>/>2/-2+<>90+--9?8>=38>2/691986+81?+1/M>2/+--9?8>
8+7/+::/+<=38>2/-2+<>90+--9?8>=7+38>/8+8-/6+81?+1/L
$/B>A3>2.300/</8>3809<7+>398-+8,/+==318/.>9/+-2-2+<>90+--9?8>==/17/8>L
You can display general ledger account text using the Account Assignment Manual
(RFSKTH00) report. The general ledger account texts are offered again at company code
level. You can also print them using report RFSKTH00.
Complete the following steps to change the layouts of individual tab pages:
On the Customizing screen, choose Financial Accounting (new)ĺGeneral Ledger
Accounting (new)ĺMaster DataĺG/L AccountsĺPreparationsĺAdditional
ActivitiesĺLayouts for Individual ProcessingĺDefine Layout.
Fields in a Chart of Accounts Segment
Figure 25: Fields in a Chart of Accounts Segment
$2/3809<7+>398>2+>C9?/8>/<38>2/-2+<>90+--9?8>==/17/8>09<+1/8/<+66/.1/<+--9?8>
+::63/=>9+66-97:+8C-9./=L)9?8//.>9/8>/<>23=3809<7+>398986C98-/L
$/B>=/8>/</.09<>2/-2+<>90+--9?8>==/17/8>+</7+8+1/.,C>/B>+8.6+81?+1/L)9?
-+8.3=:6+C>/B>=?=381>2/Account Assignment Manual (RFSKTH00)</:9<>L
/CA9<.=+</?=/.>9=/+<-209<+--9?8>8?7,/<=L
Layout of the Tab Pages
)9?-+8./038/+8.-2+81/>2/6+C9?>90>2/>+,:+1/=09<>2/38.3@3.?+6:<9-/==38190>2/
1/8/<+66/.1/<+--9?8>7+=>/<.+>+L
You can make the following changes in the tab pages:
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$2/8?7,/<90>+,:+1/=
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$2/>3>6/90>2/>+,:+1/=
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
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Ɣ
$2/03/6.1<9?:=</;?3</.+8.>2/3<:9=3>39898>2/>+,:+1/=
$2/6+C9?>=U09<-/8><+6:<9-/==381+8.:<9-/==38138>2/-2+<>90+--9?8>=[=:/-303-+8.
-97:+8C-9./[=:/-303-+</+V
9>/N
$2/=>+8.+<.# " =C=>/7-98>+38=6+C9?>=09<=/@/<+6/.3>3810?8->398=L)9?
-+8-9:C>2/=/6+C9?>=+8.+.4?=>>2/7>97//>C9?<</;?3</7/8>=L$2/8MC9?-+8
+==318>2/7>9C9?<-2+<>90+--9?8>=9<C9?<+--9?8>1<9?:=L
Company Code Segment
Figure 26: Company Code Segment
$9?=/+8+--9?8>0<97>2/+==318/.-2+<>90+--9?8>=38C9?<-97:+8C-9./MC9?7?=>
-</+>/+-97:+8C-9./=/17/8>09<>2/+--9?8>L$23=-97:+8C-9./=/17/8>-97,38/.A3>2
>2/-2+<>90+--9?8>==/17/8>09<7+8+--9?8>L
$23=3809<7+>39838>2/-97:+8C-9./=/17/8>-98><96=>2//8><C90+--9?8>381.9-?7/8>=
+8.>2/7+8+1/7/8>90+--9?8>381.+>+L
8>2/031?</M>2/-97:+8C-9./.9/=89>?=/+--9?8> M,?>+89>2/<-97:+8C-9./
-9?6.?=/>2/=+3.+--9?8>L9</B+7:6/M+09</318-?<</8-C,+6+8-/=2//>+--9?8>3=
7+8+1/.38>2/-?<</8-C90+-9?8><C38A23-2>2/-97:+8C-9./.9/=89>2+@/+8C,?=38/==
:+<>8/<=L9A/@/<M+89>2/<-97:+8C-9./38>2/1<9?:7+C2+@/+,?=38/==:+<>8/<38>2+>
-9?8><CL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
Fields in the Company Code Segment
Figure 27: Fields in the Company Code Segment
1/8/<+66/.1/<+--9?8>-+82+@/=/@/<+6-97:+8C-9./=/17/8>=L9</B+7:6/MC9?-+8=/>
>2/Tax Category 38.3-+>9<09<+=:/-303--97:+8C-9./>938-6?./>+B/=A2/8/B:/8=/
+--9?8>=+</?=/.L9<9>2/<-97:+8C-9./=MC9?7+C-299=/89>>9=/>>23=38.3-+>9<L
You can define the following information for a company code:
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?<</8-C
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$+B/=
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"/-98-363+>398+--9?8>
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38/3>/7.3=:6+C
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#9<>5/C
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3/6.=>+>?=1<9?:
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9?=/,+85
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8>/</=>-+6-?6+>3983809<7+>398
=7/8>398/.38>2/031?</09<>2/-2+<>90+--9?8>==/17/8>MC9?-+87+8+1/>/B>?=381>2/
>/B>+8.6+81?+1/0?8->398=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
Chart of Accounts and Several Company Codes
Figure 28: One Chart of Accounts and Several Company Codes
@/<C-97:+8C-9./MA23-28//.=>9?=/+--9?8>=0<97>2/+==318/.-2+<>90+--9?8>=M2+=
>9-</+>/3>=9A8-97:+8C-9./=/17/8>L$23=3=,/-+?=/>2/8?7,/<=+8.8+7/=90
+--9?8>=+</7+38>+38/.38>2/-2+<>90+--9?8>==/17/8>L$2/</09</M+--9?8>=7+38>+38>2/
=+7/8+7/=+8.8?7,/<=38+66+==318/.-97:+8C-9./=L
How to Create the Chart of Accounts Segment of a General Ledger Account
L --9?8> MA23-2986C2+=+-2+<>90+--9?8>==/17/8>M3=</;?3</.38-97:+8C
-9./L$2/</09</MC9?8//.>9/B>/8.>2/-97:+8C-9./=/17/8>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺMaster RecordsĺG/L AccountsĺIndividual ProcessingĺIn Company
CodeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
-V 299=/G/L accountĺCreate with referenceL
.V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
/V 299=/EnterL
0V /6/>/>2//8><C38>2/Alternative Account Number 03/6.L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
1V 299=/SaveL
How to Display the General Ledger Account List
L #29A>2/1/8/<+66/.1/<+--9?8>63=>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺInformation SystemĺGeneral Ledger Reports (New)ĺMaster DataĺG/L
Accounts ListL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Chart of Accounts
,17
Company Code
*5
?>:?>98><96
Creation Date for Company Code
-V 299=/ExecuteL
.V 299=/Back >A3-/L
Balance Sheet and Profit and Lost Statement Accounts
Figure 29: Balance Sheet and Profit and Loss Statement Accounts
8>2/-2+<>90+--9?8>==/17/8>MC9?=:/-30CA2/>2/<+8+--9?8>3=+,+6+8-/=2//>9<+
:<903>+8.69==+--9?8>L
$2/+--9?8>=+</></+>/..300/</8>6C38>2/-69=381:<9-/.?</+=09669A=N
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
$C:/90--9?8>
/=-<3:>398
+6+8-/=2//>
$2/,+6+8-/3=-+<<3/.09<A+<.>9>2/=+7/
+--9?8>L
<903>+8.69===>+>/7/8>
$2/,+6+8-/3=-+<<3/.09<A+<.>9+</>+38/.
/+<8381=+--9?8>M+8.>2/:<903>+8.69==
=>+>/7/8>+--9?8>3==/>>9D/<9L5/CX 3=
+==318/.>9>2/+--9?8>>9A23-2>2/,+6+8-/
3=-+<<3/.09<A+<.L)9?2+@/>9/8>/<>23=5/C
38>2/03/6.P&L Statement Type 38>2/-2+<>
90+--9?8>==/17/8>L
%=/<=-+8./038/>2/</>+38/./+<8381=+--9?8>38?=>973D381L)9?-+8>2/8+==318>23=
+--9?8>>9/B:/8=/+--9?8>=.?<381>2/-</+>39890>2/7+=>/<</-9<.90>2/1/8/<+66/.1/<
+--9?8>L
/:/8.38198>2/8?7,/<90</>+38/./+<8381=+--9?8>=M>2/09669A381-+=/=+::6CNN
?7,/<90"/>+38/.+<8381--9?8>U=V
%=/
8/
$2/=C=>/7+?>97+>3-+66C+==318=>23=
+--9?8>+=>2/</>+38/./+<8381=+--9?8>
A2/8-</+>381 E+--9?8>=L
9</>2+898/
)9?8//.>9=/6/->>2/</>+38/./+<8381=
+--9?8>09</+-2:<903>+8.69===>+>/7/8>
+--9?8>L
How to Distinguish Between Balance Sheet and Profit and Loss Statement Accounts
L #29A>2/,+6+8-/=2//>+--9?8>+8.:<903>+8.69===>+>/7/8>+--9?8>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺMaster RecordsĺG/L AccountsĺIndividual ProcessingĺIn Chart of
AccountsL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Chart of Accounts
,17
-V 299=/EnterL
.V 8>2/Type/Description >+,:+1/M=29A>2/Balance sheet account =/6/->398,?>>98L
/V $2/8M?=/>2/09669A3813809<7+>398>9-2+81/>2/1/8/<+66/.1/<+--9?8>N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
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3/6.+7/9<+>+$C:/
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Chart of Accounts
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How to Maintain Retained Earnings Accounts
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+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺMaster RecordsĺG/L AccountsĺIndividual ProcessingĺIn Chart of
AccountsL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
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Chart of Accounts
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Description >+,:+1/?8./<Detailed Control for P&L Statement AccountsL
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+V 8>2/Customizing =-<//8M-299=/Financial Accounting (new)ĺGeneral Ledger
Accounting (new)ĺMaster DataĺG/L AccountsĺPreparationsĺDefine Retained
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Account Groups for General Ledger Accounts
Figure 30: Account Groups for General Ledger Accounts
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+--9?8>=38>9.300/</8>+--9?8>1<9?:=L
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Multiple accounts can be grouped in the following ways:
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>C:/+</A3>238>2/=+7/8?7,/<<+81/L$2/8?7,/<=90>2/+--9?8>1<9?:38>/<@+6=-+8
9@/<6+:L
)9?7?=>/8>/<>2/+--9?8>1<9?:38>2/-2+<>90+--9?8>==/17/8>90>2/1/8/<+66/.1/<
+--9?8>7+=>/<.+>+L$2/+--9?8>1<9?:-98><96=>2/+::/+<+8-/90>2/-97:+8C-9./
=/17/8>90+1/8/<+66/.1/<+--9?8>L9</B+7:6/M>9.3=:6+C+6690>2/638/3>/7=90C9?<-+=2
+--9?8>=M38Customizing M-2+81/>2/03/6.=>+>?=>9line item display >9+</;?3</./8><C09<
>2/Cash Accounts +--9?8>1<9?:L
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Before creating accounts in the chart of accounts, you must create account groups.
You can then use these account groups to perform the following actions:
Ɣ
Ɣ
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Create group accounts of the same type, such as material, reconciliation, and profit and
loss statement
Control the number ranges of general ledger accounts.
Control the field status (screen layout) of the company code segment of the general
ledger account.
How to Display Account Groups
L #29A>2/+--9?8>1<9?:38>2/1/8/<+66/.1/<+--9?8>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺMaster RecordsĺG/L AccountsĺIndividual ProcessingĺIn Chart of
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,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
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Chart of Accounts
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How to Create New Account Groups and Maintain General Ledger Accounts
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Account Number
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Company Code
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G/L Account
Company Code
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3/6.+7/9<+>+$C:/
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Account Group
$( DXWKRUL]HGH[SHQVHV Short Text
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(QWHUWDLQPHQWH[SHQVHV
Group Account Number
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0V 299=/>2/Control Data >+,:+1/+8../6/>/>2//8><C38>2/Alternative Account
Number 03/6.L
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75
Create New Account Groups and Create
General Ledger Accounts
Business Example
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9:C+--9?8>1<9?:ERG A3>238C9?<Charts of Accounts (INT) >9>2/8/A+--9?8>1<9?:
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+--9?8>1<9?:AEǓǓ>9AE0000-AE9999M+--9<.3816CL
9:C+--9?8>1<9?:#A3>238C9?<Chart of Accounts (INT) >9>2/8/A+--9?8>1<9?:
CD## A3>2>2/./=-<3:>398MCash expenses ##L2+81/>2/8?7,/<<+81/09<>2/+--9?8>
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Account Number
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Reference Account Numbers
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Account Number
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Reference Account Numbers
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77
Create New Account Groups and Create
General Ledger Accounts
Business Example
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><+@/6/B:/8=/=+8..3=,?<=/7/8>=L8+?>29<3D/.><+@/6/B:/8=/3=+8/B:/8=/9@/<M
?83>=9069-+6-?<</8-C+::<9@/.,C>2/--9?8>381+8+1/<L
$2//B:/8=/+--9?8>8?7,/<=7?=>0+66A3>238>2/<+81/90>9L$2/
.3=,?<=/7/8>+--9?8>8?7,/<=7?=>,/A3>238>2/<+81/>9L
</+>/1/8/<+66/.1/<+--9?8>=L
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+V 2+<>90+--9?8>==/17/8>
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9:C+--9?8>1<9?:ERG A3>238C9?<Charts of Accounts (INT) >9>2/8/A+--9?8>1<9?:
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9:C+--9?8>1<9?:#A3>238C9?<Chart of Accounts (INT) >9>2/8/A+--9?8>1<9?:
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GroupL
,V #-<966.9A8>9C9?<-2+<>90+--9?8>=$L
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.V @/<A<3>/>2/+--9?8>1<9?:=A3>2>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Overwrite the ERG account group
ccount Group
$(
Name
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Account Group
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Name
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From Account
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0V 299=/SaveL
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8/A+--9?8>1<9?:ǓǓL
38>N
/09</=+@381MC9?8//.>9./6/>/>2//8><C38>2/Alternative Account Number
03/6.L
3/6.+7/9<+>+$C:/
&+6?/
Account Number
$($(
Reference Account Numbers
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing
ĺCentrallyL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
$(
Company Code
*5
9>/N
)9?-+8+6=9?=/><+8=+->398-9./FS00>9+--/==>2/l7+=>/<</-9<.
-/8><+66CL
-V 299=/G/L AccountĺCreate with referenceL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
*5
.V 299=/ContinueL
/V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
Account Group
$( DXWKRUL]HGH[SHQVHV Short Text
(QWHUWDLQPHQW
G/L Account Long Text
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Group Account Number
38>N
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.<9:.9A863=>=38.3-+>9<L
0V
</==
0V 299=/>2/Control Data >+,:+1/+8../6/>/>2//8><C38>2/Alternative Account
Number 03/6.L
1V 299=/SaveL
2V 08/-/==+<CM-9803<7>2/3809<7+>3987/==+1/A3>2EnterL
3V "/:/+>=>/:=U+V>9U2V>9-</+>/+..3>398+6/B:/8=/+--9?8>AE02##L
L </+>/98/1/8/<+66/.1/<+--9?8>09</+-2-+=2:+C7/8>+--9?8>L$9-</+>/>2/
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8/A+--9?8>=L
38>N
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03/6.L
ŀ9:C<312>L66<312>=</=/<@/.L
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&+6?/
Account Number
&'
Reference Account Numbers
)RUDFFRXQWV&'!*/
DFFRXQW
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing
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,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
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G/L Account
&'
Company Code
*5
9>/N
)9?-+8+6=9?=/><+8=+->398-9./FS00>9+--/==>2/l7+=>/<</-9<.
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-V 299=/G/L Account ĺCreate with referenceL
3/6.+7/9<+>+$C:/
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G/L Account
Company Code
*5
.V 299=/ContinueL
/V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
Account Group
&DVK'LVEXUVHPHQWV
Short Text
'LVEXUVHPHQWV*5
G/L Account Long Text
'LVEXUVHPHQWV*5
Group Account Number
0V 299=/>2/Control Data >+,:+1/+8../6/>/>2/+6>/<8+>3@/+--9?8>8?7,/<L
1V 299=/SaveL
2V 08/-/==+<CM-9803<7>2/3809<7+>3987/==+1/=A3>2EnterL
L 3=:6+C>2/-2+<>90+--9?8>=09<C9?<-97:+8C-9./L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺInformation SystemĺGeneral Ledger Reports (New)ĺMaster DataĺG/L
Accounts ListL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
Chart of Accounts
,17
Company Code
*5
-V 299=/ExecuteL
9>/N
$23=</:9<>.3=:6+C=>2/7+=>/<.+>+09</@/<C1/8/<+66/.1/<+--9?8>L%=/
>2/aBinocularsb3-98U$"džV>98+@31+>/>9>2/8/A/8/<+6/.1/<
--9?8>=>2+>C9?2+@/-</+>/.L
.V 299=/BackL
/V /=/6/->+66-2/-5,9B/=38>2/Output Control =/->398L
0V "?8>2/</:9<>+1+38L
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%83> N+=>/<+>+
Account Group Controlled Field Status
Figure 31: Field Status of the Master Data
What is the purpose of the field status?
Ɣ
Ɣ
Superfluous field groups or fields are hidden. For example, an asset account does not
require information related to interest calculation, while a bank may require this
information).
For example to avoid input errors for cash accounts, the line item display should always
be activated in the master record.
$2/03/6.=>+>?=/8+,6/=C9?>9-98><96>2/.3=:6+C+8.7+38>/8+8-/90>2/7+=>/<.+>+90+8
+--9?8>L
You can set any one of the following as the status of a field:
#>+>?=
2+<>90--9?8>===3187/8>
3./
9<03/6.=>2+>C9?.989>?=/
3=:6+C
9<03/6.=A29=/@+6?/=7?=>89>,/-2+81/.
"/;?3</.8><C
9<03/6.=38A23-2C9?7?=>/8>/<+@+6?/
:>398+68><C
9<03/6.=>2+>-+8-98>+38+8/8><CM,?>+</
89></;?3</.
3/6.=+</1<9?:/.,/>2/# " +::63-+>398L)9?-+8=/>+-9779803/6.=>+>?=09<+6603/6.=
90+1<9?:L9</B+7:6/MC9?-+8=/>+=>+>?=09<>2/38>/</=>-+6-?6+>39838.3-+>9<M38>/</=>
-C-6/M+8.6+=>38>/</=>-+6-?6+>3985/C.+>/03/6.=L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
$2/03/6.=Account currency +8.Field status group +</+6A+C=>2/</;?3</./8><C03/6.=L$2/
=>+>?=09<>2/=/03/6.=-+889>,/-2+81/.L
38>N
3/6.=/@/8A2/8=?::</==/.M7+C-98>+38@+6?/=>2+>=>366>+5//00/->L
You can use one of the following options to control the field status:
Ɣ
Account group-specific
Ɣ
Transaction-specific
Field Status for G/L Master Data
Figure 32: Field Status for G/L Master Data
$2/03/6.=>+>?=3=1/8/<+66C-98><966/.,C>2/+--9?8>1<9?:L)9??=?+66C986C?=/><+8=+->398[
=:/-303--98><96=M>9=:/-30CA2+>-+8,//.3>/.A2/8-2+813817+=>/<.+>+L
$2/</7+C,/38=>+8-/=A2/8C9?.989>A+8>=:/-303-03/6.=>9,/79.303/.,C+8C98/+0>/<
>2/7+=>/<</-9<.2+=,//8-</+>/.L9</B+7:6/MC9?=/>>2/-?<</8-C90C9?<-+=2+--9?8>
>9 M+8.C9?A+8>8998/>9,/+,6/>979.30C3>L8>23=-+=/MC9?A9?6.+==318>2/=>+>?=
3=:6+C>9>2/</6/@+8>03/6.09<>2/+->3982+81/38>2/><+8=+->398/038/#-<//8+C9?>09<
+-2$<+8=+->39838/8/<+6/.1/<--9?8>381Customizing.
9</+-203/6.M>2/# " +::63-+>398>+5/=>2/03/6.=>+>?=./0383>398=0<97>2/+--9?8>
1<9?:+8.>2/><+8=+->39838>9-98=3./<+>398+8.?=/=>2/98/A3>2+2312/<:<39<3>CL
The following order applies in the SAP ERP system, with decreasing priority:
Ɣ
3./
Ɣ
3=:6+C
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%83> N+=>/<+>+
Ɣ
"/;?3</.8><C
Ɣ
:>398+68><C
3/6.=+--/==/.>2<9?12>2/><+8=+->398Display Master Data -+8,//3>2/<.3=:6+C/.9<
23../8,/-+?=/C9?-+889>7+5/+8/8><C38+Display ><+8=+->398L0C9?.989>A+8>>9?=/
>2/><+8=+->398[=:/-303--98><96M>2/8C9?-+8=/>>2/03/6.=>+>?=09<+6603/6.=>9OptionalL
#38-/>2/Optional 03/6.=>+>?=2+=>2/69A/=>:<39<3>CM>2/+--9?8>1<9?:[=:/-303--98><963=
+6A+C=?=/.>9./038/>2/03/6.=>+>?=L
How to Demonstrate the Functionality of Field Status
L #29A>2/03/6.=>+>?=L
+V 8>2/SAP Easy Access 7/8?M-299=/Accounting ĺFinancial Accounting ĺGeneral
Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing ĺIn Company
CodeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Accounts
Company Code
-V 299=/EnterL
.V 299=/G/L AccountĺChangeL
/V /6/>/EUR 0<97>2/Account currency 03/6.L
0V 299=/SaveL
9>/N
$2//<<9<7/==+1/Fill in all required entry fields +::/+<=L
1V "/=/>>2/-2+81/38>2/Account currency 03/6.L
2V 299=/BackL
How to Maintain an Account Group-Specific Field Status
You can use one of the following options to control the field status:
Ɣ
Account group-specific
Ɣ
Transaction-specific
L 2+81/03/6.=>+>?=L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (new) ĺGeneral Ledger
Accounting (new) ĺMaster Data ĺG/L Accounts ĺPreparations ĺDefine Account
GroupL
,V #/6/->PositionL
-V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
Chart of Accounts
,17
Account Group
*/
.V #/6/->>23=+--9?8>1<9?:L
/V 299=/Edit ĺField status ĺEditL
0V 9?,6/[-63-5>2/Account control 1<9?:L
1V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
Currency
5HTXLUHG
From Tax category
'LVSOD\
To Tolerance group
'LVSOD\
2V 299=/SaveL
L #29A/00/->38>2/1/8/<+66/.1/<+--9?8>7+=>/<</-9<.L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing ĺIn
Company CodeL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Accounts
Company Code
-V 299=/EnterL
.V 299=/G/L Account ĺChangeL
"/=?6>N)9?-+889>-2+81/>2/03/6.=Tax category9<Tolerance groupL
/V 299=/BackL
How to Maintain a Transaction-Specific Field Status
Perform the following steps to view the field status of an account group:
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
1. On the Customizing screen, choose Financial Accounting (new)ĺGeneral Ledger
Accounting (new)ĺMaster DataĺG/L Accounts ĺPreparationsĺDefine Account
Group.
2. Select the required account group.
3. Choose Print field status.
L 2+81/03/6.=>+>?=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (new) ĺGeneral Ledger
Accounting (new) ĺMaster Data ĺG/L Accounts ĺPreparations ĺAdditional
Activities ĺDefine Screen Layout for Each TransactionL
,V #/6/->>2/+->3@3>C>C:/ChangeL
-V 299=/EditĺEdit field statusL
.V 9?,6/[-63-5>2/Account control 1<9?:L
/V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
Currency
5HTXLUHG
From Tax Category
6XSSUHVV SUHYLRXVO\2SWLRQDO To Tolerance Group
6XSSUHVV SUHYLRXVO\2SWLRQDO 0V 299=/SaveL
L 2+81/>2/7+=>/<</-9<.L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing ĺIn
Company CodeL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Accounts
Company Code
-V 299=/EnterL
.V 299=/G/L Account ĺChangeL
"/=?6>N3/6.=9<03/6.1<9?:=0<97Tax category >9Tolerance group +</23../80<97
.3=:6+CL
/V 299=/BackL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
+?>398N
8=?</>2+>C9?</=/>+66>2/-2+81/=>2+>C9?7+./38>2/+--9?8>1<9?:
+8.>2/><+8=+->398[=:/-303-03/6.=>+>?=UOptional =>+>?=V+0>/<>2//79L
Reconciliation Accounts
Figure 33: Reconciliation Accounts
The report carries out a reconciliation between the general ledger and the subledgers from
the following path: On the SAP Easy Access screen, choose Accounting ĺFinancial
Accounting ĺGeneral Ledger ĺPeriodic Processing ĺClosing ĺCheck/Count
ĺReconciliation.
The report also carries out an extended reconciliation in Financial Accounting. As part of the
monthly general ledger closing, it performs the following consistency checks:
1. Debit and credit transaction figures of the customer, vendor, and general ledger accounts
with the debit and credit totals of the posted documents (previous function of report
SAPF070 ).
2. Debit and credit transaction figures of customer, vendor, and general ledger accounts
with the debit and credit totals of the application indexes (secondary index).
The application indexes are required by the system for accounts with open item
management or line item display.
All the results of the reconciliation are connected to history management. You can, therefore,
make statements about the time of the report and the correctness of the reconciliation work.
"/-98-363+>398+--9?8>=+</1/8/<+66/.1/<+--9?8>=>2+></-/3@/:9=>381=0<97=?,=3.3+<C
6/.1/<=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
66:9=>381=>9>2/=?,6/.1/<+--9?8>=+</+?>97+>3-+66C:9=>/.>9>2/+==318/.</-98-363+>398
+--9?8>=L$23=/8=?</=>2+>>2/1/8/<+66/.1/<3=+6A+C=?:.+>/.L
)9?8//.>9/8>/<>2/+--9?8>>C:/38>2/03/6."/-98-363+>398--9?8>09<--9?8>$C:/38>2/
-97:+8C-9./=/17/8>=/->39890>2/1/8/<+66/.1/<+--9?8>7+=>/<.+>+L
$2/</-98-363+>398+--9?8>3=986C@+63.09<>2/+--9?8>>C:/=:/-303/.L
The following are typical reconciliation account types:
Ɣ
"/-/3@+,6/=
+C+,6/=
Ɣ
9>/N
79?8>=-+889>,/:9=>/..3</->6C>9</-98-363+>398+--9?8>=L
0C9?A+8>>96995+>>2/,?=38/==:+<>8/<+--9?8>=+==318/.>9+=:/-303-</-98-363+>398
+--9?8>M?=/>2/0<//=/6/->398=>9=/6/->>2/03/6.09<>2/</-98-363+>398+--9?8>38>2/
-?=>97/<9<@/8.9<63=>URFDKVZ00 9<RFKKZV00VL
How to Display Reconciliation Accounts
The reconciliation account connects a subledger to the general ledger in real-time. The
following subledgers are connected to the general ledger using reconciliation accounts:
Ɣ
Accounts Receivable
Ɣ
Accounts Payable
Ɣ
Assets
Ɣ
Contract Accounts Receivable and Payable
L #29A>2/</-98-363+>398+--9?8>L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing ĺIn
Company CodeL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Accounts
Company Code
-V 299=/EnterL
.V #29A>2/:9==3,6//8><3/=09<>2/Reconciliation account for acct type 03/6.L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
38>N
)9?-+889>./038/+8C8/A+--9?8>>C:/=L)9?-+8986C.300/</8>3+>/
</-/3@+,6/+--9?8>=?=381.300/</8></-98-363+>398+--9?8>=L
Line Items and Open Items in General Ledger Accounting
Figure 34: Line Item Display (Entry View)
Line items are items posted to a specific account. In contrast to a document item, a line item
only contains information relevant from the account view.
You can display the following line items in a general ledger account:
Ɣ
Open items
Ɣ
Cleared items
Ɣ
Noted items
Ɣ
Parked items
You can define whether an account is managed with line items in the master record of the
general ledger account.
You can activate the line item display for an account later (for an account that has already
been posted to) using the report RFSEPA01.
The following prerequisites need to be met to activate the line item display for an
account already posted to:
Ɣ
Line item display is active in the general ledger account
Ɣ
The account is blocked for posting during the changeover
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
When you demonstrate a line item display, the logic in the new general ledger changes. The
items are only shown under Account ĺDisplay/Change Line Items (FBL3N) if the Line Item
Management switch is activated.
If general ledger view is selected, items are shown under Account ĺDisplay/Change Line
Items (new) ( FAGLL03 ), but if entry view is selected, items are shown only if the Line Item
Management switch is also activated.
$<+8=+->398031?</=+</-97,38+>398=90>2/638/3>/7:9=>381=98>2/./,3>9<-</.3>=3./L$2/
,+6+8-/3=./038/.+=>2/.300/</8-/,/>A//8>2/./,3>+8.>2/-</.3>><+8=+->398031?</=L
Line Item Display 3=+-98><9603/6.38>2/97:+8C9./=/17/8>90+8+--9?8>L
$2/09669A381>+,6//B:6+38=>2//00/->90>2/38/>/73=:6+C03/6.N
--9?8>=
/=-<3:>398
'3>29?>line item display
86C><+8=+->398031?</=+</?:.+>/.A2/8+
.9-?7/8>3=:9=>/.>9>23=+--9?8>L'2/8
?=/<=6995+>>23=+--9?8>98638/M>2/C-+8
986C@3/A>2/,+6+8-/L
'3>2line item display
$2/79=>37:9<>+8>.+>+0<97>2/:9=>/.
638/3>/7=3==>9</.38+=:/-3+638./B>+,6/L
#38-/>23=.+>+3==>9</.38.9-?7/8>=M3>
8//.=+..3>398+6=>9<+1/+8.=C=>/7>37/L
'2/8?=/<=6995+>>23=+--9?8>98638/M>2/C
-+8@3/A,9>2>2/,+6+8-/+8.>2/38.3@3.?+6
638/3>/7=L)9?-+8?=/>2/</:9<>RFSEPA01
>9+->3@+>/>2/638/3>/7.3=:6+CL
Using Line Item Display
#38-/Line Item Display >+5/=?:+..3>398+6=C=>/7</=9?<-/=MC9?=29?6.?=/>23=03/6.986C30
>2/</3=899>2/<A+C906995381+>>2/638/3>/7=L
88/A1/8/<+66/.1/<+--9?8>381>2/</3=+8Entry @3/A+8.+General ledger @3/A09<+
.9-?7/8>L88/A/8/<+6/.1/<--9?8>381M>2/38.3-+>9<</1+<.381>2/-98><9690638/3>/7
7+8+1/7/8></0/<=986C>9>2/entry @3/A90.9-?7/8>=L8>2/general ledger @3/AM>2/638/
3>/7=98+66+--9?8>=+</+6A+C=@3=3,6/L$2/@3=3,363>C-+889>,/-2+81/.,/-+?=/+=?,6/.1/<
-+889>-97:6/>/6C/B:6+38>2/1/8/<+66/.1/<L9</B+7:6/M+:<903>-/8>/<+8.=/17/8>
/8>/</.38>2/3>/7=.?<381.9-?7/8>=:63>>3813=8t>.3=:6+C/.38>2/=?,[6/.1/<L
If the indicator Open Item Management is set in the master record for a general ledger
account, the items belonging to this account are either open items or cleared items. The
balance of an account with open item management is always the balance of the open items.
Manage general ledger accounts with open item management to check whether an offsetting
posting has already taken place for a business transaction.
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/==98N+38>+38381/8/<+6/.1/<--9?8>=
Open Item Management
Figure 35: Open Item Management
When the Open Item Management indicator is set in the master record for a general
ledger account, the items belonging to this account can be in one of the following states:
Ɣ
:/8
Ɣ
6/+</.
--9?8>=A3>29:/83>/77+8+1/7/8>7?=>2+@/638/3>/7.3=:6+C+->3@+>/.L:/83>/7
7+8+1/7/8>3=+:</</;?3=3>/09<-2/-5381A2/>2/<+13@/8,?=38/==><+8=+->3982+=+8
900=/>>381:9=>381L#38-/9:/83>/7=+8.-6/+</.3>/7=-+8,/.3=:6+C/.=/:+<+>/6CM3>3=/+=C
>93./8>30C>2/,?=38/==><+8=+->398=>2+>=>3668//.>9,/-6/+</.L
You should use open item management for the following accounts:
Ɣ
+85-6/+<381+--9?8>=
Ɣ
6/+<381+--9?8>=09<+199.=</-/3:>9<+838@93-/</-/3:>
Ɣ
#+6+<C-6/+<381+--9?8>=
)9?-+8+->3@+>/9<./+->3@+>/9:/83>/77+8+1/7/8>986CA2/8>2/+--9?8>2+=+D/<9
,+6+8-/L
0:/8>/77+8+1/7/8>2+=,//8=/>?::/<6/.1/<M>2/0?8->398+63>CLedger Group-Specific
Clearing U:/8>/77+8+1/7/8>:/<6/.1/<V3=+@+36+,6/0<97 U82+8-/7/8> +-5+1/
VL$23=0?8->398-+8+6=9,//B/-?>/.6+>/<30-/<>+38-98.3>398=+</0?60366/.L
How to Use the Account line Item Display
L 3=:6+C+8+--9?8>A3>2+8.A3>29?>638/3>/7.3=:6+CL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺMaster RecordsĺG/L AccountsĺIndividual ProcessingĺIn Company
CodeL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
&+6?/=
G/L Accounts
Company Code
-V 8>2/Account Management in Company Code +</+M-299=/Enter >9.3=:6+C>2/Line
item Display 03/6.L
How to Use the Open Item Management
If the indicator Open Item Management is set in the master record for a general ledger
account, the items belonging to this account are either open items or cleared items.
L ->3@+>/:/8>/7+8+1/7/8>+8.38/>/73=:6+CL
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺMaster RecordsĺG/L AccountsĺIndividual ProcessingĺIn Company
CodeL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Accounts
Company Code
-V 299=/Enter >9.3=:6+C>2/Account Control in Company Code +</+L
.V 299=/BackL
L #29A9:/83>/7=L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺAccountĺDisplay/Change Line ItemsL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
All Items
-V #-<966.9A8>9.3=:6+C-6/+</.3>/7=L
.V 299=/BackL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
Accounts in Local Currency
Figure 36: Account in Local Currency
'2/8C9?./038/+-97:+8C-9./MC9?+6=98//.>9./038/>2/-97:+8C-9./-?<</8-CL
You can select one of the following currencies as account currency:
Ɣ
9-+6-?<</8-C
Ɣ
9</318-?<</8-C
=+=>+8.+<.MA2/8C9?-</+>/+1/8/<+66/.1/<+--9?8>M>2/# " =C=>/7>+5/=>2/69-+6
-?<</8-C+=>2/./0+?6>+--9?8>-?<</8-CL
0C9?=/6/->>2/69-+6-?<</8-CMC9?-+8:9=>>9>23=1/8/<+66/.1/<+--9?8>38+8C
-?<</8-CL>2/<-?<</8-3/=+</-98@/<>/.38>9>2/69-+6-?<</8-C09</+-2638/3>/7L
9=>381903>/7=38.300/</8>-?<</8-3/=3=+::63-+,6/3<</=:/->3@/90A2/>2/<638/3>/7.3=:6+C
3=+->3@+>/.9<89>L
To avoid differences in exchange rates during postings, you can set an indicator for accounts
that can be posted to in different currencies, but where clearing may only be completed in
the local currency.
How to Post an Account (Local Currency) and Display Balances
If you have posted to an account, you can only change the currency of that account if the
balance in it is zero.
L </+>/+1/8/<+66/.1/<:9=>381L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺPosting ĺEnter G/L Account DocumentL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
FKHFN Document Date
&XUUHQW'DWH
Posting Date
&XUUHQW'DWH
Currency
86'
Ll--9?8>>/7
G/L Account
D/C
'HELW
Amount
Ll--9?8>>/7
G/L Account
D/C
&UHGLW
Amount
-V 299=/Document ĺPost.
.V 299=/ExitL
L #29A,+6+8-/.3=:6+CL
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺAccount ĺDisplay BalancesL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
Fiscal Year
&XUUHQW)LVFDO<HDU
Business Area
%ODQN
-V 299=/ExecuteL
.V 299=/Edit ĺOther document currencyL
/V #/6/->USD +=>2/-?<</8-C>9.3=:6+C>2/+79?8>C9?2+@/4?=>:9=>/.L
0V 0</;?3</.M.3=:6+C>2/Account Currency (Local Currency) 38>2/G/L Account 7+=>/<
</-9<.L
1V 299=/BackL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
Only Balances in Local Currency Checkbox
Figure 37: Only Balances in Local Currency
0>2/7+=>/<.+>+</-9<.2+=>2/Only Balances in Local Currency 38.3-+>9<=/6/->/.M>2/8>2/
><+8=+->398031?</=+</7+8+1/.986C09<+79?8>=>2+>2+@/,//8-98@/<>/.38>9>2/69-+6
-?<</8-CL
)9?=29?6.=/6/->>23=03/6.09<-6/+<381+--9?8>=A2/8C9?A+8>>9-6/+<+--9?8>=,C
+==3183813>/7=A3>2>2/=+7/69-+6-?<</8-C+79?8>A3>298/+89>2/<MA3>29?>8/-/==3>+>381
/B-2+81/<+>/.300/</8-/:9=>381=L
#/>>2/Only Balances in Local Currency38.3-+>9<38>2/-+=2.3=-9?8>+--9?8>+8.>2/GR/IR
-6/+<381+--9?8>L@93.=/>>381>23=38.3-+>9<38</-98-363+>398+--9?8>=09<-?=>97/<=9<
@/8.9<=L$23=38.3-+>9<3=?=?+66C=/>38,+6+8-/=2//>+--9?8>=>2+>+</89>7+8+1/.38
09</318-?<</8-3/=9<98+89:/83>/7,+=3=L
How to Display Balances Only in Local Currency
This indicator is used for accounts that can be posted to in different currencies, but where
clearing is done only in the local currency to avoid exchange rate difference postings.
L </+>/1/8/<+66/.1/<+--9?8>:9=>381L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺPosting ĺEnter G/L Account DocumentL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
FKHFN Document Date
&XUUHQW'DWH
Posting Date
&XUUHQW'DWH
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
3/6.+7/9<+>+$C:/
&+6?/=
Currency
86'
Ll--9?8>>/7
G/L Account
D/C
'HELW
Amount
Ll--9?8>>/7
G/L Account
D/C
&UHGLW
Amount
-V 299=/Document ĺPostL
.V 299=/ExitL
L #29A,+6+8-/.3=:6+CL
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺAccount ĺDisplay BalancesL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
Fiscal Year
&XUUHQW)LVFDO<HDU
Business Area
%ODQN
-V 299=/ExecuteL
.V 299=/Edit ĺOther document currencyL
9>/N
$2/><+8=+->398031?</=+</986C?:.+>/.3869-+6-?<</8-CL)9?-+889>
=/6/->>2/09</318-?<</8-CUSDL
/V 299=/Back >A3-/L
L #29A=/>>381=38>2/1/8/<+66/.1/<+--9?8>L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing ĺIn
Company CodeL
,V 8>/<>2/09669A3813809<7+>398N
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
-V 299=/EnterL
.V 8>2/Control Data >+,:+1/M=29A>2/Only balances in local currency 03/6.L
/V 299=/BackL
Accounts in Foreign Currency
Figure 38: Accounts in Foreign Currency
If you select a foreign currency as the account currency, then you can only post amounts in
the selected foreign currency to this account. Transaction figures and line items are
managed in the account currency and the local currency.
'2/8C9?=/>+--9?8>=A3>2+09</318-?<</8-CM>2/+--9?8>-+8986C,/:9=>/.>938>23=
09</318-?<</8-CL
How to Display and Post Accounts in Foreign Currency
$<+8=+->398031?</=+8.638/3>/7=+</7+8+1/.38>2/+--9?8>-?<</8-C+8.>2/69-+6
-?<</8-CL
9</B+7:6/M+-97:+8C2+=+09</318/B-2+81/+--9?8>38%#+>3>=29?=/,+85L$2/
-9<</=:98.3811/8/<+66/.1/<+--9?8>38>2/1/8/<+66/.1/<3=7+8+1/.A3>2>2/+--9?8>
-?<</8-C%#>9/8=?</</-98-363+>398A3>2>2/,+85+--9?8>+>+8C>37/L
L #29A+--9?8>7+=>/<.+>+L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing ĺIn
Company CodeL
,V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
-V 299=/Enter >9.3=:6+C+--9?8>-?<</8-CUSDL
.V 299=/BackL
L </+>/1/8/<+66/.1/<+--9?8>:9=>381L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺPosting ĺEnter G/L Account DocumentL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
FKHFN Document Date
&XUUHQW'DWH
Posting Date
&XUUHQW'DWH
Currency
(85
Ll--9?8>>/7
G/L Account
D/C
'HELW
Amount
Ll--9?8>>/7
G/L Account
D/C
&UHGLW
Amount
-V 299=/EnterL
9>/N
$2/09669A381/<<9<7/==+1/A366,/.3=:6+C/.NPostings to account 113150
(Company Code 1000) are only possible in currency USDL
General Ledger Accounts
You can use the following methods to create the general ledger account, chart of
accounts segment, and company code segment:
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
Ɣ
8/[=>/:N</+>/,9>2=/17/8>==37?6>+8/9?=6CU-/8><+66CVL
Ɣ
$A9[=>/:N</+>/+-2+<>90+--9?8>==/17/8>09669A/.,C>2/-97:+8C-9./=/17/8>L
Ɣ
9:CN9:C>2/09669A381-97:98/8>=N
Ɣ
Ɣ
9:C+838.3@3.?+61/8/<+66/.1/<+--9?8>N9:C3>A3>2</0/</8-/>9+89>2/<1/8/<+6
6/.1/<+--9?8>L
9:C>2/-97:+8C-9./=/17/8>N9:C>2//8>3</-97:+8C-9./=/17/8>L
9:C>2/-2+<>90+--9?8>==/17/8>N9:C>2//8>3</-2+<>90+--9?8>==/17/8>L
</+>/1/8/<+66/.1/<+--9?8>=,C-9:C381N9:C+8/B3=>381+--9?8>>9-</+>/+8/A
+--9?8>A3>2>2/=+7/:<9:/<>3/=L)9?A366+6=98//.>9-2+81/>2/8+7/90>2/+--9?8>L
$2/8/A+--9?8>382/<3>=+66>2/:<9:/<>3/=90>2/=9?<-/+--9?8>L)9?7+C8//.+66
1/8/<+66/.1/<+--9?8>=90+-97:+8C-9./38+89>2/<-97:+8C-9./L8>23=-+=/MC9?-+8
-9:C>2//8>3</-97:+8C-9./=/17/8>>9>2/8/A-97:+8C-9./L8+..3>398MC9?-+8
-9:C>2//8>3</-2+<>90+--9?8>=M38-6?.381+--9?8>./>/<738+>398M>9+8/A-2+<>90
+--9?8>=L)9?-+8+6=9-9:C>2/038+8-3+6=>+>/7/8>@/<=398L
$<+8=0/<.+>+N$9</.?-/.+>+/8><CM:<91<+7==?-2+=RFBISA00 +8.Batch Input
Interfaces 09<1/8/<+66/.1/<+--9?8>7+=>/<.+>+M-+8,/79.303/.,C>2/ >/+7>9
><+8=0/<8/A-2+<>=90+--9?8>=L
Collective Processing
Figure 39: Collective Processing
$2/# " =C=>/7:<9@3./=-966/->3@/:<9-/==3810?8->398=09<>2/1/8/<+66/.1/<+--9?8>
7+=>/<</-9<.=L
)9?-+87+5/-2+81/=>9>2/7+=>/<.+>+90=/@/<+61/8/<+66/.1/<+--9?8>==37?6>+8/9?=6CL
To change general ledger account master data in collective processing, you can use the
following options:
Ɣ
2+81/-2+<>90+--9?8>=.+>+
Ɣ
2+81/-97:+8C-9./.+>+
Ɣ
2+81/+--9?8>./=-<3:>398=
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
$2/1/8/<+66/.1/<+--9?8>=-+8,/6981>9.300/</8>-2+<>=90+--9?8>=L
You can make the following changes to the general ledger accounts:
Ɣ
Ɣ
#/6/->>2/03/6.=>9,/-2+81/.L
2+81/>2/@+6?/=90>2/03/6.=.3=:6+C/.L8>/<>2/8/A@+6?/=38>2/-96?78New Values
>9</:6+-/>2//B3=>381@+6?/=L9<+661/8/<+66/.1/<+--9?8>==/6/->/.M</:6+-/>2/96.
@+6?/A3>2>2/8/A@+6?/L
9>/N
2+81/=>9/B3=>3811/8/<+66/.1/<+--9?8>=,/-97//00/->3@/+0>/<>2/C2+@/
,//8=+@/.+8.-+82+@//B>/8=3@/-98=/;?/8-/=L)9?=29?6.>2/</09</-2/-5
C9?<-2+81/=,/09</=+@381>2/7L
How to Maintain General Ledger Accounts Using Collective Processing
L 2+81/>2/</>+38/./+<8381=+--9?8>U98><966/.?=381>2/ <903>+8.9===>+>/7/8>
+--9?8>>C:/VL
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺMaster RecordsĺG/L AccountsĺCollective ProcessingĺChart of
Accounts DataL
,V 9803<7>2/A+<83817/==+1/L
-V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Chart of Accounts
,17
G/L Account From
G/L Account To
.V 299=/ExecuteL
/V 9803<7>2/A+<83817/==+1/30</;?3</.L
0V 299=/EditĺDeselect AllL
1V 299=/EditĺWithout RestrictionsL
2V #/6/->+--9?8>=800001 >9800004L
3V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
38/New Values 38>2/2/+./<+</+90>2/
/8><C=-<//8
P.. (P&L statmt acct type)
<
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
3/6.+7/9<+>+$C:/
&+6?/=
Acc...(Account Group)
*/
4V 299=/Edit ĺApply ChangesL
5V 299=/Edit ĺUndo All ChangesL
6V 299=/BackL
L #29A966/->3@/ <9-/==3819:>398=L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺCollective ProcessingL
,V #29A>2/>2<//7+38>/8+8-/9:>398=L
-V 299=/BackL
Group Chart of Accounts
Figure 40: Group Chart of Accounts
87+8C-+=/=3>3=</;?3</.09<-9<:9<+>/1<9?:=>93==?/-98=963.+>/.038+8-3+6=>+>/7/8>=
38-6?.381+66-97:+83/=90>2/1<9?:L#97/90>2/-97:+8C-9./=90>2/1<9?:7+C2+@/>9
?=/=:/-3+6-2+<>=90+--9?8>=>97//>6/1+6</;?3</7/8>=L$23=3=/=:/-3+66C><?/09<
7?6>38+>398+6-9<:9<+>398=L
If any company code uses a different chart of accounts, in order to get consolidated
results, the following procedure applies:
Ɣ
</+>/+1<9?:-2+<>90+--9?8>=>2+>-98>+38=+6690>2/1<9?:+--9?8>=L
Ɣ
==318>2/1<9?:-2+<>90+--9?8>=>9/+-29:/<+>398+6-2+<>90+--9?8>=L8-/>23=3=
.98/M>2/03/6.Group account number 38>2/-2+<>90+--9?8>=/17/8>=90>2/9:/<+>398+6
-2+<>=90+--9?8>=,/-97/=+</;?3</./8><C03/6.L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
Ɣ
Ɣ
8>/<>2/1<9?:+--9?8>8?7,/<38>2/-2+<>90+--9?8>==/17/8>90>2/9:/<+>398+6
+--9?8>L300/</8>+--9?8>=9098/9:/<+>398+6-2+<>90+--9?8>=-+8</0/<>9>2/=+7/
1<9?:+--9?8>L
%=/+038+8-3+6=>+>/7/8>@/<=39809<>2/1<9?:-2+<>90+--9?8>=L
9>/N
938>/<[-97:+8C-9./-98><966381-+8,/:/<09<7/.,/-+?=/>2/-97:+8C-9./=
?=/.300/</8>9:/<+>398+6-2+<>=90+--9?8>=L
How to Assign a Group Chart of Accounts to Operational Chart of Accounts
L #29A+1<9?:-2+<>90+--9?8>=+==318/.>9>2/9:/<+>398+6-2+<>90+--9?8>=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (new) ĺGeneral Ledger
Accounting (new) ĺMaster Data ĺG/L Accounts ĺPreparations ĺEdit Chart of
Account ListsL
,V 9?,6/[-63-5>2/Chart of Accounts INTL
-V 3=:6+CGroup Chart of Accounts 03/6.L
9>/N
$2/Group Chart of Accounts CONS 3=+==318/.>9>2/9:/<+>398+6Chart of
Accounts INTL
.V 299=/Back >A3-/L
How to Link the General Ledger Accounts of an Operational Chart of Accounts with
Accounts in the Group Chart of Accounts
L 385>2/1/8/<+66/.1/<+--9?8>=A3>2+--9?8>=38>2/1<9?:-2+<>90+--9?8>=L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing ĺIn
Chart of AccountsL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Chart of Accounts
,17
-V 299=/Enter >9.3=:6+C>2/Type/Description >+,:+1/L
.V 3=:6+C>2/Group account number 03/6.L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
/V %=/>2/7+>-2-9./=/+<-238>23=03/6.>9=29A>2/6385>9>2/Group Chart of Accounts
CONS +1+38L
0V 299=/G/L Account ĺChangeL
1V /6/>/>2/1<9?:+--9?8>8?7,/<+8.-299=/SaveL
2V $2//<<9<7/==+1/MMake an entry in field Group account numberM+::/+<=,/-+?=/
>23=3=+</;?3</./8><C03/6.L
3V 299=/ExitL
Country Chart of Accounts
Figure 41: Country Chart of Accounts
8/+6>/<8+>3@/>9+1<9?:-2+<>90+--9?8>=3=>2/-9?8><C-2+<>90+--9?8>=L66-97:+8C
-9./=?=/>2/=+7/9:/<+>398+6-2+<>90+--9?8>=L
Company codes that require a special chart of accounts for external reporting have the
following options:
Ɣ
-9?8><C-2+<>90+--9?8>=3=+==318/.L
Ɣ
$2/+--9?8>8?7,/<90>2/-9?8><C-2+<>90+--9?8>=U+8+6>/<8+>3@/+--9?8>8?7,/<V3=
/8>/</.38/@/<C9:/<+>398+6l+--9?8>-97:+8C-9./=/17/8>L$23=8?7,/<-+8986C
,/?=/.98-/L
9>/N
<9==[-97:+8C-9./-98><9663813=:9==3,6/,/-+?=/+66-97:+8C-9./=:9=>>9
>2/=+7/9:/<+>398+6-2+<>90+--9?8>=L
--9?8>381-6/<5=0+7363+<A3>2>2/-9?8><C-2+<>=90+--9?8>=A3662+@/>91/>?=/.>9>2/
9:/<+>398+6-2+<>90+--9?8>=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
Charts of Accounts for a Group
Figure 42: Scenario – Charts of Accounts for a Group
9<>2/38>/<8+>398+61<9?:==29A838>2/031?</M-<9==[-97:+8C-9./-9=>+--9?8>3813=
:9==3,6/09<?<9:/+8-97:+8C-9./=L$23=3=:9==3,6/,/-+?=/-97:+8C-9./=38#:+38M
/<7+8CM+8.>2/%?=/>2/=+7/9:/<+>398+6-2+<>90+--9?8>=L$2/?<9:/+8-97:+8C
-9./=?=/-2+<>90+--9?8>=$+=>2/3<9:/<+>398+6-2+<>90+--9?8>=L
97:+8C-9./=38>2/%#+8.+8+.+?=/-2+<>90+--9?8>=%#+=>2/3<9:/<+>398+6-2+<>
90+--9?8>=L<9==[-97:+8C-9./-98><9663813=>2/</09</+6=9:9==3,6/389<>27/<3-+L
$9-</+>/</:9<>=?=381>2/-9?8><C-2+<>90+--9?8>=M>2/,9+<.90>2/38>/<8+>398+61<9?:
2+=./-3./.>9./038/-9?8><C[=:/-303--2+<>=90+--9?8>=09<>2/-97:+8C-9./=L
$2/,9+<.2+=+6=9./-3./.>2+>>2/1<9?:.9/=89>8//.-98><96638109<?<9:/+8.9<>2
7/<3-+-97,38/.M,?>>2+>>2/CA9?6.635/-98=963.+>398>9>+5/:6+-/L$2/</09</M+1<9?:
-2+<>90+--9?8>=U#V2+=,//8=/>?:09<>2/9:/<+>381-2+<>=90+--9?8>=$+8.
%#L
Country Chart of Accounts
L ==318>2/-9?8><C-2+<>90+--9?8>=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (new) ĺGeneral Ledger
Accounting (new) ĺMaster Data ĺG/L Accounts ĺPreparations ĺAssign
Company Code to Chart of AccountL
,V #29ACompany Code 1000 +8.column Country Chart of AccountsL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/8/<+6/.1/<--9?8>=
9>/N
Company Code 1000 ?=/=>2/Country Chart of Accounts GKRL
-V 299=/BackL
How to Link General Ledger Accounts in the Operational Chart of Accounts with Accounts
in the Country Chart of Accounts
L ==318+8+6>/<8+>3@/+--9?8>L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Records ĺG/L Accounts ĺIndividual Processing ĺIn
Company CodeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
G/L Account
Company Code
-V 299=/Enter >9.3=:6+C>2/-98>/8>=90>2/Control Data >+,:+1/L
.V 3=:6+C>2/Alternative account number 03/6.L
/V %=/>2/7+>-2-9./=/+<-238>2/Alternative account number03/6.>9=29A>2/6385>9
>2/Country Chart of Accounts GKRL
0V 299=/BackL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
LESSON SUMMARY
)9?=29?6.89A,/+,6/>9N
Ɣ
%8./<=>+8.>2/,+=3-=/>>381=90+-2+<>90+--9?8>=
Ɣ
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Maintaining Profit Centers and Segments
LESSON OVERVIEW
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Business Example
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For many customers, the profit center is the element for which separate balance sheets are
to be created. This element supplies the basis for segment reporting. This course uses profit
center as an example.
LESSON OBJECTIVES
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Profit Centers and Segments
Figure 43: Using the Segment Entity
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The profit center is the only object from which segments can be uniformly derived. When a
Business Add-In (BAdI) or a substitution is used, additional derivation rules can be created.
However, note that a BAdI is only a defined interface: No example coding is supplied. Any
subsequent changes made to the profit center in the master data are critical. An automatic
correction document is not created in such cases. As a result, you need to specify how the
changes were posted (for example, posting out and posting in).
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5. A business segment is a part of a company that meets the following criteria:
L A segment is a part of a company carries out business activities that generate revenues and
for which expenses can be incurred (including revenues and expenses in connection with
transactions between areas of the same company).
L A segment is a part of a company whose operating profits are regularly inspected by the
main decision-maker of the company with regard to decisions about the allocation of
resources to this segment and the evaluation of its profitability, and
L A segment is a part of a company for which there is corresponding financial information.
Derivation of a Segment
Figure 44: Derivation of a Segment
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Customers can store their own code in a user exit or a BAdI. The definition name of the BAdI
is FAGL_DERIVE_SEGMENT.
Deriving a Segment
Figure 45: Deriving a Segment
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As mentioned in SAP Note 1035140, the following principles apply to profit centers:
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The use of segments is only officially approved by SAP if they are used simultaneously with
profit centersL
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Segments can only be derived automatically using profit centersL
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In many business cases, particularly in logistics, you cannot enter segments manuallyL
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Various standard interfaces do not support segmentsL
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New General Ledger Accounting with document splitting provides the following options:
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In addition to the BAdI FAGL_DERIVE_SEGMENT, the BAdI FAGL_DERIVE_PSEGMENT is
available to customers for deriving the partner segment.
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Reorganization of Segments
Figure 46: Reorganization of Segments
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Reorganization of Segments (2)
Figure 47: Reorganization of Segments (2)
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The following job roles are involved in the reorganization process:
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How to Create Profit Centers, Cost Centers, and Segments
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Maintaining Profit Centers, Cost Centers, and
Segments
Business Example
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Maintaining Customer and Vendor Accounts
LESSON OVERVIEW
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For the demonstrations in this lesson, use the following settings:
1. Create a second user based on user AC200-99 so that you can confirm a master record
change in the Sensitive Fields demo.
LESSON OBJECTIVES
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Accounting View of Customer or Vendor Accounts
Figure 48: Accounting View of Customer or Vendor Accounts
Segments of Customer and Vendor Accounts
Customer and vendor account master records have segments at the following levels:
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How to Create a Customer and Vendor List
L </+>/+-?=>97/<63=>L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺAccounts Receivable ĺInformation System ĺReports for Accounts Receivable
Accounting ĺMaster Data ĺCustomer ListL
,V 8>/<38>2/Company Code 03/6.L
-V 299=/Execute >9<?8</:9<>RFDKVZ00L
.V 299=/Back >A3-/L
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+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺAccounts Receivable ĺInformation System ĺReports for Accounts Payable
Accounting ĺMaster Data ĺVendor ListL
,V 8>/<38>2/Company Code 03/6.L
-V 299=/Execute >9<?8</:9<>RFDKVZ00L
.V 299=/Back >A3-/L
How to Display Customer and Vendor Master Records (Accounting View)
L #29A>2/-?=>97/<7+=>/<</-9<.L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster DataĺDisplayL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
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Customer
Company Code
-V 299=/Enter >9.3=:6+C>2/383>3+6=-<//809<>2/General DataL
.V 299=/GotoĺCompany Code DataL
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L #29A>2/@/8.9<7+=>/<</-9<.L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster DataĺDisplayL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
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Vendor
Company Code
/8/<+6+>+
Address
Control
Payment Transactions
97:+8C9./+>+
Accounting Information
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3/6.+7/9<+>+$C:/
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Payment Transactions
Correspondence
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.V 299=/GotoĺCompany Code DataĺAccount Management/Payment Transactions/
CorrespondenceL
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How to Search Master Records
L 3=:6+C>2/-97:+8C-9./>2+>-98>+38=-?=>97/<L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster DataĺDisplayL
,V 299=/>2/7+>-2-9./=/+<-209<>2/Customer 03/6.L
-V 8>2/Customers (by company code) >+,:+1/M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
%ODQN
.V 299=/EnterL
/V 299=/BackL
L 3=:6+C>2/-?=>97/<=09<-97:+8C-9./L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster DataĺDisplayL
,V 299=/>2/match code =/+<-209<>2/Customer 03/6.L
-V 8>2/Customers (by company code) >+,:+1/M/8>/<38>2/Company Code 03/6.L
.V 299=/EnterL
/V 299=/CloseL
L 3=:6+C>2/-?=>97/<8?7,/<09<+=:/-303--?=>97/<L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster DataĺDisplayL
,V 299=/>2/Binoculars 3-98L
-V 8>/<>2/09669A381@+6?/=N
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Name
%DNHU%RVWRQ ZLWKDVSDFHLQ
EHWZHHQ Search Term
%DNHU
City
%RVWRQ
.V 299=/EnterL
/V 299=/CloseL
The Sales View of the Customer Account and the MM View of the Vendor Account
Figure 49: Sales View of the Customer Account
#38-/>2/=+6/=+8..3=><3,?>398./:+<>7/8>38>/<+->=A3>2-?=>97/<=M3></;?3</==:/-303-.+>+
+,9?>+6690C9?<-?=>97/<=L9<>23=</+=98MC9?-+8-</+>/+=+6/=+</+=/17/8>09</+-2
-?=>97/<L
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MM View of the Vendor Account
Figure 50: MM View of the Vendor Account
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+</-</+>/.09<@/8.9<=L
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-98.?->+8C,?=38/==A3>2+@/8.9<L$2/:?<-2+=3819<1+83D+>398=/17/8>-98>+38=.+>+
=:/-303->9>2/:?<-2+=3819<1+83D+>398L
How to Display Customer Master Records (Sales Area View)
L #29A>2/-?=>97/<+--9?8>0<97>2/=+6/=+</+@3/AL
+V 8>2/SAP Easy Access =-<//8M-299=/LogisticsĺSales and DistributionĺMaster
DataĺBusiness PartnerĺCustomerĺDisplayĺSales and DistributionL
,V 8>/<>2/09669A381.+>+N
-V
3/6.+7/9<+>+$C:/
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Customer
Sales Organization
Distribution Channel
Division
</==$"L
.V 299=/GotoĺGeneral DataL
/V 299=/Back >A3-/L
How to Display Vendor Master Records (Materials Management view)
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L #29A>2/@/8.9<+--9?8>0<97>2/+>/<3+6+8+1/7/8>@3/AL
+V 8>2/SAP Easy Access =-<//8M-299=/LogisticsĺSales and DistributionĺMaster
DataĺVendorĺPurchasingĺDisplay (Current)L
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
Purchasing Organization
/8/<+6+>+
Address
Control
?<-2+=381<1+83D+>398+>+
Purchasing Data
Partner Functions
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The Complete Customer and Vendor Accounts
Figure 51: The Complete Customer and Vendor Accounts
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A customer account comprises the following three segments:
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8+--9?8>8?7,/<3=+==318/.>9>2/-?=>97/<+>>2/-63/8>6/@/6L$23=/8=?</=>2+>+
-?=>97/<2+=>2/=+7/+--9?8>8?7,/<09<+66-97:+8C-9./=+8.=+6/=+</+=L
Complete Vendor Account
Figure 52: Complete Vendor Account
A vendor account comprises the following three segments:
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+==318/.>9+-97:+8C-9./L
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>2/=+7/+--9?8>8?7,/<09<+66-97:+8C-9./=+8.:?<-2+=3819<1+83D+>398=L
In this section of the lesson, participants learn how to perform the following activities:
Ɣ
Avoid incomplete master records
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Prevent master record duplicates
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How to Display the Complete Customer and Vendor Account
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Sales and Distribution: SAP Easy Access: LogisticsĺSales and DistributionĺMaster
DataĺBusiness PartnerĺCustomerĺDisplayĺComplete.
Purchasing: SAP Easy Access: LogisticsĺMaterials
ManagementĺPurchasingĺMaster DataĺVendorĺCentralĺDisplay.
L #29A>2/-97:6/>/-?=>97/<+--9?8>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster DataĺMaintain CentrallyĺDisplayL
,V 8>2/Customer Display (Initial Screen)=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
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Customer
Company Code
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ManagementMPayment TransactionsM+8.Correspondence>+,=L
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+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster RecordsĺCompareĺSales AccountingL
,V 8>2/Customer Master Data Comparison=-<//8M-299=/SystemĺStatusL
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Centralized Versus Decentralized Maintenance (Customer and Vendor)
Figure 53: Centralized Versus Decentralized Maintenance (Customer and Vendor)
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9>/N
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Centralized Versus Decentralized Maintenance (AP)
Figure 54: Centralized Versus Decentralized Maintenance (AP)
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38+8-3+6--9?8>381+8.+>/<3+6=+8+1/7/8>L)9?A36689A09-?=98>2/7+38>/8+8-/90
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2/6:>2/7./-3./29A>9-98031?</@/8.9<7+=>/<</-9<.=+8.</=96@/A29A366
9A8>2/</=:98=3,363>C09<>2/7+38>/8+8-/90@/8.9<7+=>/<</-9<.=L
If the master data is maintained separately, customer or vendor accounts may be
incomplete.
To avoid duplication when creating a new customer, follow these steps:
1. Before creating a new master record, use the match code to check if that customer or
vendor already exists in the system.
2. Ensure that the message control displays a message if you try to create a record for a
customer or vendor that already exists in the system.
Do not show the match code search again.
To configure message control for the vendor area, for Customizing, choose Financial
Accounting (New)ĺAccounts Receivable and Accounts PayableĺVendor
AccountsĺMaster DataĺPreparations for Creating Vendor Master DataĺChange
Message Control for Vendor Master Data.
Message number: 144 displays the question, “Which master record fields are checked?”
Customers: For Customizing, choose Financial Accounting (New)ĺAccounts Receivable
and Accounts PayableĺCustomer AccountsĺMaster DataĺMatch codeĺCheck
Search Fields for (Customer) Match codes.
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Vendors: For Customizing, choose Financial Accounting (New) ĺAccounts Receivable and
Accounts PayableĺVendor AccountsĺMaster DataĺMatch codeĺCheck Search
Fields for (Vendor) Match codes.
Comparison of Master Data
Figure 55: Comparison of Master Data
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7+38>+38-?=>97/<=+8.@/8.9<=09<,9>2-97:98/8>=L</+>/-?=>97/<9<@/8.9<7+=>/<
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.?:63-+>/7+=>/<</-9<.=L$9038.+8.-9<</->38-97:6/>/+--9?8>=M<?8>2/</:9<>
RFDKAG00M?=>97/<+=>/<+>+97:+<3=98M9<RFKKAG00M&/8.9<+=>/<+>+
97:+<3=98M+8.7+5/>2/8/-/==+<C-9<</->398=L
Perform the follow actions to avoid creating duplicate accounts:
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->3@+>/>2/+?>97+>3-.?:63-+>398-2/-5
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How to Organize Master Record Maintenance (Customer and Vendor)
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ĺAccounts Receivable ĺMaster Data ĺDisplayL
,V 8>/<>2/09669A381.+>+N
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/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
3/6.+7/9<+>+$C:/
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Customer
Company Code
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How to find Incomplete Customer or Vendor Accounts
L "/-98-36/-?=>97/<=L
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ĺAccounts Receivable ĺMaster Data ĺDisplayL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
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Company Code
Not created in SD
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+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺVendors ĺCompare ĺPurchasing ĺAccountingL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
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Company Code
Not created in Purchasing
6HOHFW
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Pages of Customer or Vendor Accounts
Figure 56: Pages of the Customer or Vendor Account
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Some important fields on the initial screen:
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97:+8C1?3./638/=+8.:<+->3-/=./038/>2/09<7+>09<+,,</@3+>398=L
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=+7/-9<:9<+>/1<9?:L$2/1<9?:5/C-+8,/?=/.09<<?88381</:9<>=M><+8=+->398
:<9-/==381M9<09<7+>-2381-9./=L
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6/<59<+--9?8>381
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9<@/8.9<7+=>/<</-9<.=L$2/# " =C=>/7+?>97+>3-+66C:<38>=>2/8+7/90>2/-6/<5
98>2/-9<</=:98./8-/L)9?-+8+6=9?=/>23=09<=9<>381M.?88381M+8.:+C7/8>
:<9:9=+663=>=L
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B:6+8+>9<C>/B>-+8,//8>/</.38/@/<C=/17/8>L
)9?-+8-98031?</638/3>/7.3=:6+C+8.9:/83>/77+8+1/7/8>+=+=>+8.+<.09</@/<C
-?=>97/<9<@/8.9<+--9?8>L
)9?-+8+6=9-</+>/8/A-?=>97/<+8.@/8.9<7+=>/<</-9<.=>2+></0/</8-/+8/B3=>381
7+=>/<</-9<.L86C.+>+>2+>.9/=89></0/<.3</->6C>9>2/-?=>97/<9<@/8.9<3=-9:3/.0<97
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Figure I-1: IBAN (International Bank Account Number)
The IBAN (International Bank Account Number) is an unique internationally recognized
identification number for a certain bank account. IBANs were designed by the ISO
(International Organization for Standardization) and the ECBS (European Committee for
Banking Standards) to facilitate handling of international payment transactions. The IBAN
contains a maximum of 34 alphanumeric characters and is structured differently in every
country. It usually contains the country code, bank key, and account number.
The SAP ERP system uses the IBAN in addition to the standard country-specific bank details.
For example, you can enter an IBAN in the bank details for customer or vendor master data
and in the Customizing settings for your house bank.
The IBAN can only be entered in a vendor or customer master record if the business partner
provides their IBAN and requests the entry. For this reason, you cannot automatically
generate and save the IBANs for several master records. You have to enter the IBAN
manually in each master record. For certain countries, the SAP ERP system generates a
proposal.
When you enter an IBAN for new bank details, the system generates country-specific bank
details for certain countries. If necessary, make sure that the payment medium programs
used can also output the IBANs.
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Account Groups and Number Ranges for Customer and Vendor Accounts
Figure 57: Account Groups for Customers or Vendors
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Account groups control the following elements:
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Number interval: This ensures that numbers of the accounts belonging to the same
functional area begin with the same digits. You use the account group in the chart of
accounts to indicate this grouping principle.
Screen Layout: This ensures that all of the accounts in an account group have the same
screen layout. The accounts within a functional area require the same fields for storing
information when entering and processing business transactions. You can use the
account group to define the fields needed for each functional area.
If the account is a one-time customer or vendor, you can group one-time customers or
vendors in an account group meant for one-time customers or vendors.
In general ledger accounts you need to enter the account group in the chart of accounts
segment of the master record. For customer and vendor accounts, you need to enter the
account group before you maintain the individual master record segments.
The reasons for assigning different account groups are as follows:
Ɣ
Ɣ
For customer and vendor accounts, the account group controls the internal or external
number assignment. For general ledger accounts, the number assignment is always
external.
In addition to the company code segment, sales segment, and purchasing segment, the
account group also controls the screen layout at client level.
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Number Ranges for Customer or Vendors
Figure 58: Number Ranges for Customers or Vendors
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Create Account Groups and Maintain
Customer or Vendor Accounts
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Name
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Street/House number
<RXUFKRLFH
Search Term 1 (A)
*5
Search Term 2 (B)
9HQGRU VODVWQDPH
Postal Code/City
<RXUFKRLFH
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
3/6.+7/9<+>+$C:/
&+6?/=
Country/Region
&RXUVHFRXQWU\
/V 299=/GotoĺNext ScreenL
0V 8>/<38Corporate groupL
1V 299=/GotoĺNext ScreenMPayment TransactionsL
2V 299=/GotoĺNext Screen, Accounting Information AccountingL
3V 8>/<>2/09669A3813809<7+>398N
3/6.+7/9<+>+$C:/
&+6?/=
Reconciliation Account
6HOHFWWKH)DQGWKHQ7UDGH
3D\DEOHV'RPHVWLF Cash Management Group
$
4V 299=/Goto ĺPayment TransactionsMAccountingL
5V 8>2/Payment Terms 03/6.M/8>/<L
6V 299=/SaveL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
One-Time Account Master Records
Figure 59: Normal Account or One-Time Account
9<+66-?=>97/<=9<@/8.9<=A3>2A297C9?<+</6C.9,?=38/==M-</+>/+=:/-3+6-?=>97/<
+8.+=:/-3+6@/8.9<7+=>/<</-9<.L$2/=/7+=>/<</-9<.=-98>+38</-/3@+,6/=+8.:+C+,6/=
09<98/[>37/-?=>97/<=l@/8.9<=L97:+</.>99>2/<7+=>/<</-9<.=M+98/[>37/+--9?8>
7+=>/<</-9<..9/=89>-98>+38+8C3809<7+>398+,9?>+=:/-303--?=>97/<9<@/8.9<,/-+?=/
3>3=?=/.09<79</>2+898/-?=>97/<9<@/8.9<L$2/</09</M>2/-?=>97/<9<@/8.9<=:/-303-
03/6.=+</23../838>2/=/</-9<.=L
)9?/8>/<>2/-?=>97/<9<@/8.9<[=:/-303-.+>+.3</->6C38>2/.9-?7/8>.?<381:9=>381L
How to Display a One-Time Master Record (Customer)
L /798=><+>/>2/.300/</8-/=,/>A//8+89<7+6-?=>97/<7+=>/<</-9<.+8.+98/[>37/
7+=>/<</-9<.U-?=>97/<VL
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺAccounts Receivable ĺMaster Data ĺDisplayL
,V 8>/<>2/09669A381@+6?/=N
-V
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
</==$"L
How to Enter Customer Invoices for One-time Accounts
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
L #29A>2//8><C=-<//809<>2/+..</==+8.,+85.+>+38>2/.9-?7/8>L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺAccounts Receivable ĺDocument Entry ĺInvoiceL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
Customer
Document Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Currency
/RFDOFXUUHQF\
Calculate Tax
Tax Code
2 2XWSXWWD[ FRXUVH -V #A3>-2>9>2/G/L account 3>/7L
.V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Account
Debit/Credit
&UHGLW
Amount
/V 299=/PostL
9>/N
$2//8><C=-<//809<>2/+..</==+8.,+85.+>++::/+<=L
0V 299=/CancelL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
Status of Fields in Master Records (Customer or Vendor)
Figure 60: Status of the Fields in the Master Record
$2/+--9?8>1<9?:-98><96=>2/03/6.=.3=:6+C/.38>2/7+=>/<</-9<.L9</B+7:6/M>9/8=?</
>2+>+66-9<</=:98./8-/2+=-97:6/>/+..</==3809<7+>398MC9?7?=>-2+81/>2/03/6.=>+>?=
=9>2+>+66>2/+..</==03/6.=+</7+<5/.+=</;?3</./8><CL
Controlling the Field Status
Figure 61: Controlling the Field Status
The layout of customer or vendor master data screens can be affected by the following
factors:
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/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
98><96
/=-<3:>398
--9?8>1<9?:[=:/-303-
$2/+--9?8>1<9?:-98><96=>2/03/6.=>+>?=L
$23=7/+8=>2+>+66+--9?8>=9098/+--9?8>
1<9?:2+@/>2/=+7/=-<//86+C9?>L
$<+8=+->398[./:/8./8>
$2/7+=>/<.+>+><+8=+->398M=?-2+=CreateM
ChangeM9<DisplayM-98><96=>2/03/6.=>+>?=L
0+03/6.=?-2+=Reconciliation Account 3=89>
>9,/-2+81/.+0>/<3>2+=,//8-</+>/.M>2/
><+8=+->398[./:/8./8>03/6.=>+>?==29?6.,/
=/>>9Display09<>2/Change><+8=+->398L
97:+8C-9./[./:/8./8>
$2/-97:+8C-9./[=:/-303-=-<//86+C9?>
-98><96=>2/03/6.=>+>?=09<03/6.=38>2/
-97:+8C-9./=/17/8>90-?=>97/<+8.
@/8.9<7+=>/<</-9<.=L)9?-+823./>2/
?8?=/.03/6.=38+=:/-303--97:+8C-9./M
A236/7+5381>2/7@3=3,6/+8./8>/<381
@+6?/=389>2/<-97:+8C-9./=L9</B+7:6/M
30+-97:+8C-9./.9/=89>A+8>>9?=/>2/
.?88381:<91<+7MC9?-+823./>2/</6/@+8>
03/6.=09<>23=-97:+8C-9./L
$2/+--9?8>1<9?:[=:/-303-03/6.=>+>?=M>2/><+8=+->398[=:/-303-03/6.=>+>?=M+8.>2/-97:+8C
-9./[=:/-303-03/6.=>+>?=+</-97:+</.+8.>2/03/6.=>+>?=A3>2>2/2312/=>:<39<3>C3=?=/.L
3/6.=+--/==/.A3>2>2/Display ><+8=+->398=/>>381+</+6A+C=/3>2/<.3=:6+C/.9<
=?::</==/.,/-+?=/C9?-+889>7+5/+8/8><C38+Display ><+8=+->398L
0C9?.989>A+8>>9?=/>2/><+8=+->398[=:/-303-9<-97:+8C-9./[=:/-303--98><96M=/>>2/
03/6.=>+>?=>9OptionalL#38-/>23=03/6.=>+>?=2+=>2/69A/=>:<39<3>CM>2/+--9?8>1<9?:[
=:/-303--98><963=+6A+C=?=/.L
How to Maintain Account Group-Specific Field Status
You can use the following options to define the field status in a customer or vendor master
record:
Ɣ
Account group-specific field status
Ɣ
Transaction-specific field status
Ɣ
Company code-specific field status
L #29A+--9?8>1<9?:[=:/-303-03/6.=>+>?=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺCustomer AccountsĺMaster
DataĺPreparations for Creating Customer Master DataĺDefine Account Groups
with Screen Layout (Customers)L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
,V 9?,6/[-63-5>2/+--9?8>1<9?:0001 Sold-to PartyL
-V 9?,6/[-63-5Company Code Data >9=29A>2/03/6.=>+>?=L
.V 9?,6/[-63-5Account ManagementL
/V 9>/>2+>Reconciliation Account =>+>?=3=RequiredL
0V 299=/BackL
How to Maintain Transaction-Specific Field Status
You can also make the field status dependent on the transaction (Activity) (Create, Change,
or Display).
L +5/>2/><+8=+->398=[=:/-303-03/6.=>+>?=9@/<<3./+--9?8>[=:/-303-03/6.=>+>?=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺCustomer AccountsĺMaster
DataĺPreparations for Creating Customer Master DataĺDefine Screen Layout per
Activity (Customers)L
,V 9?,6/[-63-5>2/+->3@3>C-+>/19<CChange Customer (Accounting)L
-V 9?,6/[-63-5Company Code Data >9/.3>>2/03/6.=>+>?=L
.V 9?,6/[-63-5Account ManagementL
/V 2+81/>2/Reconciliation Account =>+>?=>9DisplayL
0V 299=/SaveL
How to Explain the Effects of Field Status Definitions
L #29A>2//00/->90>2/03/6.=>+>?=-2+81/L
+V 8>2/SAP Easy Access =-<//8MAccountingĺFinancial AccountingĺAccounts
ReceivableĺMaster DataĺChangeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
-V 299=/EnterL
.V 299=/>2/Accounting Information >+,L$2/</-98-363+>398+--9?8>3=.3=:6+C986CL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
9>/N
)9?-+8986C.3=:6+C>2/</-98-363+>398+--9?8>L$2/03/6.=>+>?=>2<9?12
>2/+->3@3>CChange UNJ.3=:6+CV09<>2/03/6.Reconciliation Account 2+=+
2312/<:<39<3>C>2+8>2/03/6.=>+>?=38+--9?8>1<9?:0001L
/V 299=/BackL
How to Explain Company Code-Specific Field Status
If the field status is controlled through the company code, you can hide certain fields in the
company code segment for individual company codes.
Example: A company code does not need a dunning function. The dunning area is completely
hidden in the company code segment.
L #29A-97:+8C-9./[=:/-303-03/6.=>+>?=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺCustomer AccountsĺMaster
DataĺPreparations for Creating Customer Master DataĺDefine Screen Layout per
Company Code (Customers)L
,V 9?,6/[-63-5oU+66-97:+8C-9./=V>9.3=:6+C>2/03/6.=>+>?=L
-V 9?,6/[-63-5>2/Accounting Information 1<9?:>9.3=:6+C>2/3./8>3-+66+C9?>L
.V 299=/BackL
9>/N
$2/03/6.=>+>?=3838.3@3.?+6+</+=M=?-2+=+--9?8>1<9?:M+->3@3>CM+8.-97:+8C
-9./M-97:/>/A3>2/+-29>2/<L$2/03/6.=>+>?=A3>22312/=>:<39<3>C+::63/=L
$2/09669A3819<./<+::63/=A3>2./-</+=381:<39<3>CL
L 3./
L 3=:6+C
L "/;?3</./8><C
L :>398+6/8><C
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
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%83>
B/<-3=/
127
Check and Maintain (if Necessary) the FieldStatus Configuration
Business Example
?=>97/<+8.@/8.9<7+=>/<.+>+3=-</+>/.,C>2/+--9?8>381./:+<>7/8>L
2/-530>2/=/+<-2>/<7=+</7+<5/.+=</;?3</./8><C38>2/7+=>/<</-9<.L
L 2/-5A2/>2/<>2/03/6.=09<>2/=/+<-2>/<7=+</required entry 03/6.=38>2/7+=>/<
</-9<.L
L 2/-5A2/>2/<>2/03/6.Search Term B U#/+<-2$/<7 VA+=./038/.+=+required entry
03/6.38>2/+--9?8>1<9?:L
L 2/-5>2/><+8=+->398[./:/8./8>03/6.09<-</+>381@/8.9<7+=>/<</-9<.=L
L B:6+38A2C>2/=/+<-2>/<703/6.A+==?:</==/.L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398
128
Check and Maintain (if Necessary) the FieldStatus Configuration
Business Example
?=>97/<+8.@/8.9<7+=>/<.+>+3=-</+>/.,C>2/+--9?8>381./:+<>7/8>L
2/-530>2/=/+<-2>/<7=+</7+<5/.+=</;?3</./8><C38>2/7+=>/<</-9<.L
L 2/-5A2/>2/<>2/03/6.=09<>2/=/+<-2>/<7=+</required entry 03/6.=38>2/7+=>/<
</-9<.L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster RecordsĺChangeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
9HQGRU
Company Code
*5
Address
-V 299=/EnterL
.V $2/=/-98.=/+<-2>/<7.9/=89>+::/+<98>2/=-<//8?8./<Search TermsL$2/
=-<//82+=+,6+85=:+-/A2/</>2/=/-98.03/6.MSearch Term 2M=29?6.,/L
L 2/-5A2/>2/<>2/03/6.Search Term B U#/+<-2$/<7 VA+=./038/.+=+required entry
03/6.38>2/+--9?8>1<9?:L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺVendor AccountsĺMaster DataĺPreparations
for Creating Vendor Master DataĺDefine Account Groups with Screen Layout
(Vendors)L
,V 9?,6/[-63-5C9?<+--9?8>1<9?:K##L
-V 9?,6/[-63-5General Data >9.3=:6+C>2/03/6.=>+>?=L
.V 9?,6/[-63-5AddressL
/V &/<30C>2+>Search Term B 3=+</;?3</./8><CL
L 2/-5>2/><+8=+->398[./:/8./8>03/6.09<-</+>381@/8.9<7+=>/<</-9<.=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺVendor AccountsĺMaster DataĺPreparations
for Creating Vendor Master DataĺDefine Screen Layout per Activity (Vendors)L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
,V 9?,6/[-63-5Create Vendor (Accounting)L
-V 9?,6/[-63-5General Data >9.3=:6+C>2/03/6.=>+>?=L
.V 9?,6/[-63-5AddressL
/V 0Search Term 2 (B) =29A=3>=03/6.=>+>?=+=Suppress,>2/87+5/Search Term B +
</;?3</./8><C+8.=+@/>2//8><CL
0V 2/-5>2/=+7/3809<7+>39809<Change Vendor ><+8=+->398+8.-299=/BackL
1V 9?,6/[-63-5Change Vendor (Accounting)L
2V 9?,6/[-63-5General Data >9.3=:6+C>2/03/6.=>+>?=L
3V 9?,6/[-63-5AddressL
4V +5/=?</>2+>Search Term 2 (B) 3=+</;?3</./8><C+8.=+@/C9?</8><3/=L
"/=?6>N+>+-+889A,//8>/</.38>2/03/6.Search Term 2 (B) ,C+66>2/:+<>3-3:+8>=L
"/+=98N$2/./0383>39890>2/><+8=+->398[./:/8./8>03/6.=>+>?=3=89>=:/-303->9+
:+<>3-?6+<-97:+8C-9./L
38>N
9?,6/[-63-5Documentation 09<>2/Customizing +->3@3>C8/B>>9Define
Screen Layout per Activity (Vendors)L
L B:6+38A2C>2/=/+<-2>/<703/6.A+==?:</==/.L
+V #?::</==381+03/6.2+=>2/2312/=>:<39<3>CL$2/9<./<3=+=09669A=N
+V #?::</==
,V 3=:6+C
-V "/;?3</.
.V :>398+6
9669A3813=>2/</=?6>N
3/6.+7/9<+>+$C:/
&+6?/=
Account Group field status
5HTXLUHGHQWU\
Transaction field status
6XSSUHVV
Result
6XSSUHVV
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
Dual Control Principle
Figure 62: Dual Control Principle
--9<.381>9>2/.?+6-98><96:<38-3:6/M98/:/<=983=+669A/.>97+5/-2+81/=>9-?=>97/<9<
@/8.9<7+=>/<.+>+A236/+89>2/<3=</=:98=3,6/09<-9803<7381>2/=/-2+81/=L$23=3=?=?+66C
.98/09<-<3>3-+6-?=>97/<9<@/8.9<-2+81/=L
/09</+::6C381>2/.?+6:<38-3:6/M./038/>2/03/6.=09<.?+6-98><9638>2/-?=>97/<9<@/8.9<
7+=>/<</-9<.=38CustomizingL
0C9?./038/+03/6.38>2/-?=>97/<9<@/8.9<7+=>/<</-9<.+=SensitiveM>2/8>2/# " =C=>/7,69-5=>2/:+C7/8>=09<>2/-9<</=:98.381-?=>97/<9<@/8.9<30+8/8><C3=-2+81/.L
$2/# " =C=>/7986C</79@/=>23=,69-5A2/8+8+?>29<3D/.:/<=98-9803<7=9<</4/->=
>2/-2+81/L
)9?-+8-9803<7>2/-2+81/=09<+=3816/-?=>97/<9<@/8.9<L6>/<8+>3@/6CMC9?-+81/>+63=>
>9-9803<7>2/-2+81/=L
The following fields are available to restrict the confirm changes list:
Ɣ
?=>97/<9<@/8.9<
Ɣ
97:+8C-9./
Ɣ
--9?8>=89>C/>-9803<7/.
Ɣ
--9?8>=</4/->/.
Ɣ
--9?8>=>9,/-9803<7/.
)9?-+8.3=:6+C>2/-2+81/=7+./>9>2/-?=>97/<9<@/8.9<7+=>/<</-9<.09<+66+--9?8>=
?=381</:9<>="9<"L
How to Define Sensitive Fields (Customer)
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
L /038/Search Term 1 (A) +=+=/8=3>3@/03/6.L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺVendor AccountsĺMaster
RecordsĺPreparations for Creating Vendor Master DataĺDefine Sensitive Fields for
Dual Control (Vendors)L
,V 299=/New EntriesL
-V 63-5>2/38:?>2/6:38>2/Field Name 03/6.+8..9?,6/[-63-5search term 1 (A) (ADRCSORT1)L
.V 299=/SaveL
L %:.+>/C9?<@/8.9<7+=>/<</-9<.A3>2>2/8/A3809<7+>398L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster RecordsĺChangeL
,V %:.+>/>2/09669A381/8><3/=N
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
9HQGRU
Company Code
*5
Address
-V 299=/EnterL
.V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Search Term1
6XSSOLHV
Search Term2
*5
/V
</==$"L
0V
</==$"A2/8>2/7/==+1/+::/+<=09<C9?>9-9803<7-2+81/=L
1V 299=/SaveL
38>N
$2/7+=>/<</-9<.3=89A,69-5/.09<:+C7/8>L9A/@/<M>2/,69-53=89>
@3=3,6/38>2/7+=>/<</-9<.L8>2/69109<>2/+?>97+>3-:+C7/8>
:<91<+7M>2/09669A3817/==+1/+::/+<=Nc +C7/8>,69-5/..?/>9
?8-9803<7/.7+=>/<.+>+-2+81/=uL
L 9803<7>2/-2+81/=>2+>C9?7+./>9>2/@/8.9<7+=>/<</-9<.L
+V 9198>9>2/=C=>/7A3>2C9?<+..3>398+638=><?->9<?=/<L
,V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster DataĺConfirmation of ChangeĺSingleL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
-V %:.+>/>2/09669A381/8><3/=N
.V
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
9HQGRU
Company Code
*5
</==$"L
/V 299=/Changes to Sensitive Fields >9-2/-5>2/-2+81/=L
0V 9?,6/[-63-5>2/03/6.8+7/>9.3=:6+C./>+36/.3809<7+>398+,9?>>2/-2+81/=L
1V 299=/BackL
2V 299=/Confirm >9-9803<7C9?<8/312,9<t=-2+81/=L
3V 299=/SaveL
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/
131
Define Sensitive Fields
Business Example
$2/+--9?8>3817+8+1/<./-3./=>2+>>2/>C:/90@/8.9<=29?6.,/</-9<./.38>2/03<=>
=/+<-2>/<7L8>23=/B+7:6/M>2/@/8.9<>C:/=+</=?::63/=+8./;?3:7/8>A236/>2/=/-98.
=/+<-2>/<7=29?6.2+@/>2/-97:+8C-9./8?7,/<L#38-/>2/03<=>=/+<-2>/<73=+=/8=3>3@/
03/6.M>2/+--9?8>3817+8+1/<7?=>-9803<7+66>2/-2+81/=38>23=03/6.L
/038/Search Term 1 +=+=/8=3>3@/03/6.+8.?:.+>/>2/@/8.9<7+=>/<</-9<.L9803<7>2/
-2+81/=L
L /038/Search Term 1 +=+=/8=3>3@/03/6.L
L +5/C9?<@/8.9<7+=>/<</-9<.A3>2>2/8/A3809<7+>398L
L 9803<7>2/-2+81/=>2+>C9?<8/+</=>-6+==7+>/7+./>9>2/3<@/8.9<7+=>/<</-9<.L
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#96?>398
132
Define Sensitive Fields
Business Example
$2/+--9?8>3817+8+1/<./-3./=>2+>>2/>C:/90@/8.9<=29?6.,/</-9<./.38>2/03<=>
=/+<-2>/<7L8>23=/B+7:6/M>2/@/8.9<>C:/=+</=?::63/=+8./;?3:7/8>A236/>2/=/-98.
=/+<-2>/<7=29?6.2+@/>2/-97:+8C-9./8?7,/<L#38-/>2/03<=>=/+<-2>/<73=+=/8=3>3@/
03/6.M>2/+--9?8>3817+8+1/<7?=>-9803<7+66>2/-2+81/=38>23=03/6.L
/038/Search Term 1 +=+=/8=3>3@/03/6.+8.?:.+>/>2/@/8.9<7+=>/<</-9<.L9803<7>2/
-2+81/=L
L /038/Search Term 1 +=+=/8=3>3@/03/6.L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺVendor AccountsĺMaster
RecordsĺPreparations for Creating Vendor Master DataĺDefine Sensitive Fields for
Dual Control (Vendors)L
,V 299=/New EntriesL
-V 63-5>2/38:?>2/6:38>2/Field Name 03/6.+8..9?,6/[-63-5search term 1 (ADRCSORT1)L
.V 299=/SaveL
38>N
$2/./0383>39890=/8=3>3@/03/6.=3=89>-97:+8C-9./[=:/-303-L$2/</09</M
>23=03/6.7+C2+@/+6</+.C,//8=/>?:,CC9?<38=><?->9<9<+89>2/<
:+<>3-3:+8>L
L +5/C9?<@/8.9<7+=>/<</-9<.A3>2>2/8/A3809<7+>398L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺAccounts Payable ĺMaster Records ĺChangeL
,V %:.+>/>2/09669A381/8><3/=N
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
9HQGRU
Company Code
*5
Address
-V
</==$"L
.V 8>/<>2/09669A381@+6?/=N
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
3/6.+7/9<+>+$C:/
&+6?/=
Search Term1
6XSSOLHV
Search Term2
*5
/V
</==$"L
0V
</==$"A2/8>2/7/==+1/+::/+<=09<C9?>9-9803<7-2+81/=L
1V 299=/SaveL
L 9803<7>2/-2+81/=>2+>C9?<8/+</=>-6+==7+>/7+./>9>2/3<@/8.9<7+=>/<</-9<.L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster DataĺConfirmation of ChangeĺSingleL
,V %:.+>/>2/09669A381/8><3/=N
-V
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
9HQGRURI\RXUQHDUHVW
FODVVPDWH
Company Code
*5RI\RXUQHDUHVWFODVVPDWH
</==$"L
.V 299=/Changes to Sensitive Fields >9-2/-5>2/-2+81/=L
/V 9?,6/[-63-5>2/03/6.8+7/>9.3=:6+C./>+36/.3809<7+>398+,9?>>2/-2+81/=L
0V 299=/BackL
1V 299=/Confirm >9-9803<7C9?<-6+==7+>/t=-2+81/=L
2V 299=/SaveL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
Customer and Vendor Clearing
Figure 63: Customer and Vendor Clearing
0+-?=>97/<3=+6=9+@/8.9<9<+@/8.9<3=+6=9+-?=>97/<M>2/8>2/:+C7/8>+8.>2/
.?88381:<91<+7-+8-6/+<9:/83>/7=+1+38=>/+-29>2/<L$2/9:/83>/7=90>2/+==318/.
+--9?8>-+8+6=9,/.3=:6+C/.38>2/638/3>/7.3=:6+C+8.>2/9:/83>/7=/6/->398=-<//8=L
To clear open items:
L 8>/<>2/@/8.9<+--9?8>8?7,/<38>2/-?=>97/<+--9?8>+8.@3-/@/<=+L
L 9</+-2-97:+8C-9./M./-3./A2/>2/<C9?A+8>>9-6/+<9:/83>/7=,/>A//8-?=>97/<=
+8.@/8.9<=L0-6/+<3813=>9,/?=/.M=/6/->>2/Clearing with Vendor 03/6.38>2/-?=>97/<
+--9?8>9<>2/-9<</=:98.38103/6.38>2/@/8.9<+--9?8>L
)9?-+8=/>Account Control and Status ?8./<>2/Additional Selections =/->39838>2/</:9<>
09<>2/-?=>97/<9<@/8.9<63=>MRFDKVZ00 +8.RFKKVZ00M</=:/->3@/6CL'2/8C9?:<38>>2/
</:9<>MC9?A366=//>2/:+<>8/<</6+>398=23:=09<>2/</=:/->3@/-?=>97/<9<@/8.9<L
How to Activate Customer and Vendor Clearing
L </+>/+6385+>7+=>/<</-9<.6/@/6L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster DataĺChangeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
-V 299=/>2/General Data +</+L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
.V 299=/>2/Control Data >+,:+1/L
/V 8>/<38>2/ Vendo<03/6.L
0V 299=/Company Code DataL
1V $9/B>/8.>2/Automatic Payment TransactionsM-299=/>2/Payment Transactions >+,
:+1/L
2V #/6/->>2/Clearing with Vendor 03/6.L
+?>398N
$2/-6/+<38138.3-+>9<3=89>=/>38>2/-6/+<381+--9?8>L
3V 299=/SaveL
4V B>/8.>2/Clearing with Customer 03/6.38@/8.9<7+=>/<</-9<.8?7,/<1000 38
-97:+8C-9./1000 +--9<.3816CL
How to Display the Items of Customer and Vendor Account in One List
L 3=:6+C@/8.9<3>/7=38>2/-?=>97/<9:/83>/763=>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺAccountĺDisplay/Change Line ItemsL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
Field: Vendor Items
-V 299=/ExecuteL
+?>398N
0>/<C9?2+@/0383=2/.>2/./798=><+>398M</=/>+6690>2/-6/+<381
</6+>398=23:=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
Alternative Payer or Payees
Figure 64: Alternative Payer or Payee
)9?-+8/8>/<+8+6>/<8+>3@/:+C/<9<:+C//+>>2/-63/8>9<-97:+8C-9./6/@/6L8/8><C+>
>2/-97:+8C-9./6/@/62+=+2312/<:<39<3>C>2+8+8/8><C+>>2/-63/8>6/@/6L
$2/</+</=/@/<+69:>398=09<?=381>2/+6>/<8+>3@/:+C/<9<:+C//0?8->398A3>238>2/7+=>/<
</-9<.L)9?-+8=/>>2/Individual Entries 38.3-+>9<A2/8-</+>381+838@93-/L$23=:<9-/.?</
+669A=C9?>9/8>/<3809<7+>398+,9?>+838.3@3.?+6:+C/<9<:+C//09<+-?=>97/<9<@/8.9<
>2+>2+=89>,//8-</+>/.387C# " L
0>2/+6>/<8+>3@/:+C/<9<:+C//3=+8/B3=>381-?=>97/<9<@/8.9<M>2/8C9?-+8/8>/<>2/
-?=>97/<9<@/8.9<+--9?8>8?7,/<+=+:/<73>>/.:+C//9<:+C/<38>2/7+=>/<</-9<.L
?<38138@93-//8><CMC9?-+8-299=/98/90>2/=/:+C/<U=V9<:+C//U=V?=3817+>-2-9./=L
0C9?/8>/<+8+6>/<8+>3@/:+C/<M>2/8>2/+79?8>>9-6/+<>2/.?/9:/83>/7=38>2/+--9?8>
3=:+3.,C>2/+6>/<8+>3@/:+C/<L
Alternative Payee
0C9?/8>/<+8+6>/<8+>3@/:+C//M>2/+79?8>>2+>>2/-97:+8C2+=>9:+C>9-6/+<>2/9:/8
3>/7=.?/3=:+3.>9>2/+6>/<8+>3@/:+C//L9</B+7:6/M>2/:+C7/8>=>2+>89<7+66C19>9+
@/8.9<A9?6.89A19>9>2/,+85<?:>-C+.7383=><+>9<L
)9?-+8=/>>2/Payment Data 38.3-+>9<?8./<>2/Additional Selections =/->39838>2/</:9<>
09<>2/-?=>97/<9<@/8.9<63=>MRFDKVZ00 9<RFKKVZ00L'2/8C9?:<38>>2/</:9<>MC9?-+8
=//>2/+6>/<8+>3@/:+C/<09<>2/</=:/->3@/-?=>97/<9<>2/+6>/<8+>3@/:+C//09<>2/@/8.9<L
How to Maintain Alternative Payer at Client Level
L #29A>2/=/>>381=+>-63/8>6/@/6L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster DataĺChangeL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
,V 8>/<>2/09669A381@+6?/=N
-V
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
</==$"L
.V 299=/>2/General Data +</+L
/V 299=/Payment Transactions >+,L
0V 3=:6+C>2/Alternative Payer 03/6.38>2/Payment Transactions +</+L
+?>398N
0>/<C9?2+@/-97:6/>/.>2/./798=><+>398M</=/>+66>2/=/>>381=09<>2/
Alternative Payer /PayeeL
9>/N
$2/=/>>381=09<>2/+6>/<8+>3@/:+C//+</3./8>3-+6>9>2/=/>>381=09<>2/
+6>/<8+>3@/:+C/<L$2/</09</M986C98/./798=><+>3983=8/-/==+<CL
How to Maintain Alternative Payer at Company Code Level
L #29A>2/=/>>381=+>97:+8C-9./6/@/6L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster DataĺChangeL
,V 8>/<>2/09669A381@+6?/=N
-V
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
</==$"L
.V 299=/GotoĺCompany Code DataL
/V 299=/Payment Transactions >+,L
0V 3=:6+C>2/Alternative Payer 03/6.L
How to Maintain Allowed Payers at Client Level (for Document Entry)
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
L #29A>2/=/6/->39863=>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster DataĺChangeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
-V 299=/GotoĺGeneral DataL
.V 8>2/Alternative Payer 03/6.38Document +</+M-299=/>2/Payment Transactions >+,
:+1/L
/V 299=/Allowed PayerL
0V 8>/<>2/09669A381@+6?/=N
1V
3/6.+7/9<+>+$C:/
&+6?/=
Payer
Payer
</==$"L
2V 299=/SaveL
L #29A>2//00/->=90>2/=/6/->39863=>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
Customer
Invoice Date
?<</8>.+>/
Posting Date
?<</8>.+>/
Amount
Currency
(85
Calculate Tax
Tax Code
2 2XWSXWWD[ FRXUVH -V 299=/>2/Payment >+,:+1/L
.V 8>/<:+C/<L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
How to Maintain Settings (Individual) at Client Level (for Document Entry)
L #29A+838.3@3.?+6+6>/<8+>3@/:+C/<L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster DataĺChangeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
-V 299=/EnterL
.V 299=/GotoĺGeneral DataL
/V 299=/>2/Payment Transactions >+,:+1/L
0V #29A>2/Alternative Payer 38>2/Document +</+L
1V #/6/->>2/Alternative Payer 38>2/Document +</+L
2V 299=/SaveL
L #29A>2//00/->90>2/Individual Payee 03/6.L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Company code
Customer
Invoice Date
?<</8>.+>/
Posting Date
?<</8>.+>/
Amount
Currency
(85
Calculate Tax
Tax Code
2 2XWSXWWD[ FRXUVH -V 299=/>2/Payment >+,L
.V #/6/->>2/Individual Payee 03/6.L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
9>/N
$2//8><C=-<//809<>2/38.3@3.?+6:+C/<+::/+<=L
/V 8>2/Address and Bank Data.3+691,9BM/8>/<>2/NameMCountry+8.Bank KeyL
0V 299=/Bank dataL
1V "/>?<8>9>2/7+387/8?L
Head Office and Branch Accounts
Figure 65: Head Office and Branch
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:+C7/8>=09<>2/38@93-/=-/8><+66C0<97>2/2/+.9003-/L8=?-2-+=/=M>2/069A90199.=+8.
-+=2.300/<=0<97>2+>90>2/./-/8><+63D/.:<9-/==L)9?-+8</06/->>23=38>2/# " =C=>/7?=381>2/2/+.9003-/+8.,<+8-2+--9?8>=L
663>/7=+</:9=>/.>9+,<+8-2+--9?8>+</+?>97+>3-+66C><+8=0/<</.>9>2/2/+.9003-/
+--9?8>L?8838189>3-/=?=?+66C19>9>2/2/+.9003-/>2+>7+5/=+8.</-/3@/=:+C7/8>=L
9A/@/<M30C9?=/6/->>2/Decentralized Processing 03/6.38>2/2/+.9003-/7+=>/<</-9<.M
>2/8>2/.?88381+8.:+C7/8>:<91<+7=?=/>2/,<+8-2+--9?8>L
)9?-+8=/>>2/Account Control and Status 38.3-+>9<?8./<>2/Additional Selections =/->398
38>2/</:9<>09<>2/-?=>97/<9<@/8.9<63=>MRFDKVZ009<RFKKVZ00M</=:/->3@/6CL'2/8
C9?:<38>>2/</:9<>MC9?A366=//>2/:9==3,6/2/+.9003-/=09</+-290>2/,<+8-2/=L
If you want to temporarily cancel central processing, you can activate the field Decentralized
Processing for the head office. This is located on the Correspondence tab.
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381?=>97/<+8.&/8.9<--9?8>=
How to Activate Head Office or Branch
L #29A>2/=/>>381=+>>2/7+=>/<.+>+6/@/6L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster DataĺChangeL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
-V 299=/GotoĺCompany Code DataL
.V 8>2/Account Management >+,:+1/M/8>/<+=>2/@+6?/09<Head OfficeL
/V 299=/SaveL
0V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster Data ĺDisplayL
1V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
2V 299=/GotoĺCompany Code DataL
9>/N
8>2/Account Management >+,:+1/M>2/Head Office 03/6.3=23../809<
>2/2/+.9003-/3>=/60L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N+=>/<+>+
LESSON SUMMARY
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%83>
139
Learning Assessment
L -2+<>90+--9?8>=7?=>,/+==318/.>9/@/<C-97:+8C-9./09<A23-2+--9?8>=+</>9,/
=/>?:L
Determine whether this statement is true or false.
X
$<?/
X
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L '23-290>2/09669A3813809<7+>3983=/8>/</.38>2/-2+<>90+--9?8>==/17/8>90+l
+--9?8>TT
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X
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X
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X
98=963.+>39803/6.=
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L $9?=/+8+--9?8>0<97>2/+==318/.-2+<>90+--9?8>=38C9?<-97:+8C-9./MC9?7?=>
-</+>/+-97:+8C-9./=/17/8>09<>2/+--9?8>L
Determine whether this statement is true or false.
X
$<?/
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L 8+,+6+8-/=2//>+--9?8>M>2/,+6+8-/3=-+<<3/.09<A+<.>9+</>+38/./+<8381=+--9?8>
+8.>2/,+6+8-/=2//>+--9?8>3==/>>9D/<9L
Determine whether this statement is true or false.
X
$<?/
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%83> N/+<8381==/==7/8>
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"/;?3</./8><C
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3./
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L 66:9=>381=>9>2/=?,6/.1/<+--9?8>=+</+?>97+>3-+66C:9=>/.>9>2/+==318/.
</-98-363+>398+--9?8>=L
Determine whether this statement is true or false.
X
$<?/
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L '2/8C9?-</+>/+1/8/<+66/.1/<+--9?8>M>2/# " =C=>/7?=/=>2/-97:+8C-9./
69-+6-?<</8-C+=>2/./0+?6>+--9?8>-?<</8-CL
Determine whether this statement is true or false.
X
$<?/
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L '23-290>2/09669A3819:>398=-+8C9??=/>9-2+81/>2/1/8/<+66/.1/<+--9?8>7+=>/<
.+>+?=381-966/->3@/:<9-/==381T
Choose the correct answers.
X
2+81/-2+<>90+--9?8>=.+>+
X
2+81/-97:+8C-9./.+>+
X
2+81/-63/8>6/@/6.+>+
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L 300/</8>+--9?8>=9098/9:/<+>398+6-2+<>90+--9?8>=-+8</0/<>9>2/=+7/1<9?:
+--9?8>L
Determine whether this statement is true or false.
X
$<?/
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-2+<>90+--9?8>=/17/8>L
Determine whether this statement is true or false.
X
$<?/
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L )9?-+8=+@/+=/17/8>38>2/7+=>/<.+>+90+:<903>-/8>/<L
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X
$<?/
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L 87+8C,?=38/==-+=/=M:+<>3-?6+<6C386913=>3-=MC9?2+@/>9/8>/<>2/=/17/8>7+8?+66CL
Determine whether this statement is true or false.
X
$<?/
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L $2/:<903>-/8>/<3=>2/,/=>9,4/->0<97A23-2=/17/8>=-+8,/?8309<76C./<3@/.L
Determine whether this statement is true or false.
X
$<?/
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143
Learning Assessment - Answers
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=/>?:L
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UNIT 3
Document Control
Lesson 1
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Lesson 2
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Lesson 3
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Lesson 4
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UNIT OBJECTIVES
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148
Configuring the Header and Line Items of FI
Documents
LESSON OVERVIEW
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Business Example
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For the demonstrations in this lesson, you have to make the following settings:
1. Post a customer invoice (Customer 1000) in Company Code 1000, document number
_________.
LESSON OBJECTIVES
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Document Structure
Figure 66: Document in SAP ERP Financials Solution
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Documents in SAP ERP Financials solutions contain the following details:
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Control Keys
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There are two important control keys:
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How to Display FI Documents
For the demonstrations in this lesson, post a customer invoice, customer 1000, in company
code, 1000, document number: ______________.
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Document Number
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Company Code
Fiscal Year
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How to Display an FI Document Using a Different Menupath
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Company Code
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Document Type
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Create and Maintain Document Types
Figure 67: Document Types
The document type is the key that differentiates the business transactions to be posted.
Document types are defined at the client level and are therefore valid for all company codes.
For example, the document type provides information about whether the document is a
vendor invoice or a customer invoice. Posting documents are classified by document types.
There are different types of business transactions.
The document type controls the document header and defines the account types to be
posted to along with the assignment of the document number.
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Document types define the following elements:
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Important Standard Document Types
Figure 68: Important Standard Document Types
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USV986CL
To transfer billing documents from the SAP ERP billing application, you need one of the
following document types:
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Ɣ
Ɣ
"&N$2/./0+?6>.9-?7/8>>C:/09<#+6/=<./<+8+1/7/8>,366381.9-?7/8>=U-?=>97/<
38@93-/=VL
"N$2/./0+?6>.9-?7/8>>C:/09<+>/<3+6=+8+1/7/8>,366381.9-?7/8>=U@/8.9<
38@93-/=VL
'3>238>/<8+68?7,/<+==3187/8>M>2/# " +::63-+>398+==318=+8/A8?7,/<>9/+-2
.9-?7/8>38>2/38+8-3+6--9?8>381-97:98/8>L'3>2/B>/<8+68?7,/<+==3187/8>M>2/
+::63-+>398><+8=0/<=>2/,366381.9-?7/8>8?7,/<>9>2/+--9?8>381.9-?7/8>M:<9@3./.>2+>
>23=8?7,/<2+=89>+6</+.C,//8+==318/.L
$2/:+C7/8>:<91<+7?=/=>2/.9-?7/8>>C:/* 09<79=>903>=+?>97+>3-:9=>381=L
In new General Ledger Accounting with activated document splitting, you have to make an
additional setting in Customizing for new document types.
A business transaction variant must be assigned to each document type to enable the
application to determine the splitting rule.
How to Display Document Types
It is not possible to assign an external document number on reversed documents. For this
reason, a reversal document type must be specified for all document types where an external
document number has been assigned. This reversal document type then works with internal
number assignment.
L 3=:6+C=>+8.+<..9-?7/8>>C:/=L
+V 8?=>973D381M-299=/Financial Accounting (New)ĺFinancial Accounting Global
Settings (New)ĺDocumentĺDocument TypesĺDefine Document Types for Entry
ViewL
,V 9?,6/[-63-5>2/.9-?7/8>>C:/DR >9/B:6+38>2/-98>/8>L
-V 299=/BackL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381>2//+./<+8.38/>/7=909-?7/8>=
Document Number Ranges
Figure 69: Document Number Ranges
$2/.9-?7/8>8?7,/<<+81/./038/=>2/<+81/908?7,/<=>2+>3=+==318/.>9.9-?7/8>
8?7,/<=L$2/=/8?7,/<<+81/=7?=>89>9@/<6+:L
The following types of number assignments are possible in the SAP ERP application:
Ɣ
8>/<8+68?7,/<381
8>23=>C:/908?7,/<381M>2/# " +::63-+>398=+@/=>2/6+=>.9-?7/8>8?7,/<>+5/8
0<97>2/8?7,/<<+81/38>2/Current Number03/6.L$2/+::63-+>398>2/8+==318=>2/
8?7,/<09669A381>2/-?<</8>8?7,/<+=>2/8/B>.9-?7/8>8?7,/<L"/0/<>9>2/
/B+7:6/=+8.38>2/031?</L
Ɣ
B>/<8+68?7,/<+==3187/8>
8>23=>C:/908?7,/<381M>2/?=/</8>/<=>2/8?7,/<90>2/9<3138+6.9-?7/8>9<>2/
8?7,/<3=+?>97+>3-+66C><+8=0/<</.0<97+89>2/<=C=>/7L#38-/>2/8?7,/<=+</89>
+==318/.38=/;?/8-/M>2/# " +::63-+>398-+889>=>9</+-?<</8>8?7,/<+==29A838
/B+7:6/ 38>2/031?</L$2/8?7,/<381-+8,/+6:2+8?7/<3-L
$2/.9-?7/8>8?7,/<<+81/7?=>,/./038/.09<>2/C/+<38A23-23>3=?=/.L
Document Number Ranges (2)
The following options are available for defining the document range:
Ɣ
98>38?9?=
>>2/,/138838190+8/A03=-+6C/+<M>2/# " +::63-+>398-98>38?/=>9?=/>2/8?7,/<
+0>/<>2/-?<</8>8?7,/<+=>2/8/B>8?7,/<L$2/+::63-+>398.9/=89></=>+<>+>>2/03<=>
8?7,/<90>2/8?7,/<<+81/L
Ɣ
9</@/<C03=-+6C/+<
>>2/,/138838190+8/A03=-+6C/+<M>2/# " +::63-+>398=>+<>=A3>2>2/03<=>8?7,/<
90>2/8?7,/<<+81/L$23=/8=?</=>2+>>2/8?7,/<<+81/3==?003-3/8>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N9-?7/8>98><96
9>/N
0C9?7+:>2/6/.1/<=96?>398388/A/8/<+6/.1/<--9?8>381M>2/8.300/</8>
6/.1/<=-+8?=/.300/</8>03=-+6C/+<@+<3+8>=L
It is necessary to fix the following special settings for these ledgers in
Customizing:
Ɣ
9-?7/8>8?7,/<<+81/=+</=>9</.09<>2/1/8/<+66/.1/<@3/AL
Ɣ
$2/8?7,/<<+81/=+</+==318/.>9>2/.9-?7/8>>C:/=09<>2/1/8/<+66/.1/<
@3/AL
8>/<8+68?7,/<+==3187/8>7?=>,/=/>09<>2/=/8?7,/<<+81/=L
8?=>973D381M-299=/Financial Accounting (New)ĺFinancial Accounting Global Settings
(New)ĺDocumentĺDocument TypeĺDefine Document Types for Entry View in a LedgerL
8/8?7,/<<+81/-+8,/+==318/.>9=/@/<+6.9-?7/8>>C:/=L)9?-+8-9:C>2/38>/<@+6=90
.9-?7/8>8?7,/<<+81/=0<9798/-97:+8C-9./>9+89>2/<9<-9:C38>/<@+6=0<9798/
03=-+6C/+<>9+89>2/<L
)9?-+8?=/</:9<>RFBNUM00 >9038.1+:=38.9-?7/8>8?7,/<+==3187/8>L
How to Create a New Number Range and a New Document Type
Demonstrate the steps listed in the Create a New Number Range and a New Document Type
exercise.
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/
155
Create a New Number Range and a New
Document Type
Business Example
-97:+8C-</+>/=2?8.</.=90038+8-3+6.9-?7/8>=/@/<C.+CL$9=37:630C>2/3<=>9<+1/M>2/
.9-?7/8>=2+@/>9,/.3@3./.38>9.300/</8>-+>/19<3/=L
$2/38>/<8+6+?.3>9<=A9?6.635/+66.9-?7/8>=09<+?>29<3D/./B:/8=/=>9,/3./8>303/.,C+
?83;?/.9-?7/8>>C:/+8.>9?=/+=/:+<+>/8?7,/<<+81/L
$2/+?>29<3D+>3988?7,/<0<97>2/+--9?8>381/B/-?>3@/7?=>,//8>/</.38>2/.9-?7/8>
2/+./<L
</+>/+.9-?7/8>>C:/+8.+==318>2/8/A.9-?7/8><+81/>93>L
L </+>/+8?7,/<<+81/U O [ O38>/<8+68?7,/<+==3187/8>V
+8.-</+>/.9-?7/8>>C:/ǓǓ09<+?>29<3D/./B:/8=/.9-?7/8>=U=//,?=38/===-/8+<39M
8+7/N?>29<3D/.B:/8=/ǓǓVL$2/</@/<=+6.9-?7/8>>C:/3=L8+,6/:9=>381=98
@/8.9<7+=>/<</-9<.=+8.1/8/<+66/.1/<+--9?8>=L+5/>2/</0/</8-/03/6.38>2/
.9-?7/8>2/+./<+</;?3</./8><C03/6.L
L </+>/>2/8/A9-?7/8>$C:/+8.+==3183>>9.9-?7/8>8?7,/<<+81/ U [ V>9>2/8/A.9-?7/8>>C:/L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398
156
Create a New Number Range and a New
Document Type
Business Example
-97:+8C-</+>/=2?8.</.=90038+8-3+6.9-?7/8>=/@/<C.+CL$9=37:630C>2/3<=>9<+1/M>2/
.9-?7/8>=2+@/>9,/.3@3./.38>9.300/</8>-+>/19<3/=L
$2/38>/<8+6+?.3>9<=A9?6.635/+66.9-?7/8>=09<+?>29<3D/./B:/8=/=>9,/3./8>303/.,C+
?83;?/.9-?7/8>>C:/+8.>9?=/+=/:+<+>/8?7,/<<+81/L
$2/+?>29<3D+>3988?7,/<0<97>2/+--9?8>381/B/-?>3@/7?=>,//8>/</.38>2/.9-?7/8>
2/+./<L
</+>/+.9-?7/8>>C:/+8.+==318>2/8/A.9-?7/8><+81/>93>L
L </+>/+8?7,/<<+81/U O [ O38>/<8+68?7,/<+==3187/8>V
+8.-</+>/.9-?7/8>>C:/ǓǓ09<+?>29<3D/./B:/8=/.9-?7/8>=U=//,?=38/===-/8+<39M
8+7/N?>29<3D/.B:/8=/ǓǓVL$2/</@/<=+6.9-?7/8>>C:/3=L8+,6/:9=>381=98
@/8.9<7+=>/<</-9<.=+8.1/8/<+66/.1/<+--9?8>=L+5/>2/</0/</8-/03/6.38>2/
.9-?7/8>2/+./<+</;?3</./8><C03/6.L
+V 8?=>973D381M-299=/Financial Accounting (New)ĺFinancial Accounting Global
Settings (New)ĺDocumentĺDocument Number RangesĺDocuments in Entry
ViewĺDefine Document Number Ranges for Entry ViewL
,V 8>/<GR## +=>2/@+6?/09<Company CodeL
-V 299=/Change IntervalsL
.V 299=/EditĺInsert IntervalL
/V 8>/<>2/09669A381.+>+N
0V
3/6.+7/9<+>+$C:/
&+6?/=
NoL
Year
&XUUHQW<HDU
From Number
To Number
Current Number
ExtL
%ODQN
</==$"L
1V 299=/SaveL
2V 9803<7>2/7/==+1/98>2/.3+691,9BTransport Number Range Intervals A3>2ENTERL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381>2//+./<+8.38/>/7=909-?7/8>=
L </+>/>2/8/A9-?7/8>$C:/+8.+==3183>>9.9-?7/8>8?7,/<<+81/ U [ V>9>2/8/A.9-?7/8>>C:/L
+V 8?=>973D381M-299=/Financial Accounting (New)ĺFinancial Accounting Global
Settings (New)ĺDocumentĺDocument TypesĺDefine Document Types for Entry
ViewL
,V 299=/EditĺNew EntriesL
-V 8>/<>2/09669A381.+>+98>2/‘Change View Document Types: Overview’=-<//8N
3/6.+7/9<+>+$C:/
&+6?/=
Document Type
Number Range
Reverse Document Type
$%
--9?8>$C:/= /<73>>/.N
Assets
'RQRWVHOHFW
Customer
'RQRWVHOHFW
Vendor
√
Material
'RQRWVHOHFW
G/L account
√
"/;?3</..?<381.9-?7/8>/8><CN
Reference Number
√
.V 299=/SaveL
/V #/6/->>2/1<//8+<<9AL$23=A366>+5/C9?>9>2/:</@39?==-<//8L8>/<>2/8+7/
Authorized expense## 38>2/Description 03/6.L
0V 299=/SaveL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N9-?7/8>98><96
How to Classify the New Document Type for the Document Splitting
Demonstrate the steps from the Classify the New Document Type for Document Splitting
exercise.
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/
159
Classify the New Document Type for
Document Splitting
</:+</>2/.9-?7/8>>C:/09<.9-?7/8>=:63>>381L
L $2/8/A.9-?7/8>>C:/ǓǓ7?=>-6+==303/.09<.9-?7/8>=:63>>381>9/8+,6/:9=>381L9<
>23=M+8+..3>398+6?=>973D381=/>>3813=</;?3</.388/A/8/<+6/.1/<--9?8>381L
9>/N
9<79</3809<7+>398+,9?>.9-?7/8>=:63>>381M</0/<>9>2/-9<</=:98.381
6/==9838>2/ 9=>38198><96?83>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398
Classify the New Document Type for
160
Document Splitting
</:+</>2/.9-?7/8>>C:/09<.9-?7/8>=:63>>381L
L $2/8/A.9-?7/8>>C:/ǓǓ7?=>-6+==303/.09<.9-?7/8>=:63>>381>9/8+,6/:9=>381L9<
>23=M+8+..3>398+6?=>973D381=/>>3813=</;?3</.388/A/8/<+6/.1/<--9?8>381L
9>/N
9<79</3809<7+>398+,9?>.9-?7/8>=:63>>381M</0/<>9>2/-9<</=:98.381
6/==9838>2/ 9=>38198><96?83>L
+V 8?=>973D381M-299=/Financial Accounting (New)ĺGeneral Ledger Accounting
(New)ĺBusiness TransactionsĺDocument SplittingĺClassify Document Types for
Document SplittingL
,V 299=/Position >9=/6/->.9-?7/8>>C:/ǓǓL
-V 8>/<>2/09669A381@+6?/=98>2/‘Change View Document Types: Overview’=-<//8N
3/6.+7/9<+>+$C:/
&+6?/=
Activity/Transaction
YHQGRULQYRLFH Variant
.V 299=/SaveL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381>2//+./<+8.38/>/7=909-?7/8>=
Posting Keys
Figure 70: Functions of the Posting Keys
#3736+<>9.9-?7/8>>C:/=M:9=>3815/C=+</+6=9./038/.+>-63/8>6/@/6L
In addition to the control functions mentioned in the figure, the posting key also specifies
the following features:
'2/>2/<>2/638/3>/73=-988/->/.>9+:+C7/8>><+8=+->398L)9?A3668//.>23=
3809<7+>398>9+8+6CD/>2/:+C7/8>23=>9<C+8.-</+>/:+C7/8>89>3-/=L
Ɣ
'2/>2/<>2/:9=>3813==+6/=[</6/@+8>+8.>2/=+6/=031?</90>2/+--9?8>A366,/?:.+>/.,C
>2/><+8=+->398L9</B+7:6/M,C>2/:9=>38190+-?=>97/<38@93-/L
Ɣ
The following default values for posting keys are provided in Customizing for the SAP
ERP application:
Ɣ
9<+--9?8>:9=>381N/,3>3=:9=>3815/C40M-</.3>3=:9=>3815/C50L
Ɣ
9<-?=>97/<38@93-/=N/,3>3=:9=>3815/C01M-</.3>3=:9=>3815/CL
Ɣ
9<-?=>97/<38@93-/=N/,3>3=:9=>3815/C21M-</.3>3=:9=>3815/C L
How to Analyze Posting Keys
A posting key is a two-digit numeric key that controls how the line items can be entered
or processed as follows:
Ɣ
Debit or Credit posting
The side of an account that an entry can be posted to.
Ɣ
Account Type
The type of account that can be posted with a particular posting key [Customer–D,
Vendor–K, G/L account–S, Asset–A, or Material–M].
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N9-?7/8>98><96
Ɣ
Field status on screen
The fields that are displayed on the screen during document entry.
Ɣ
The reversal posting key
L 3=:6+C>2/:9=>3815/C=L
+V 8?=>973D381M-299=/Financial Accounting (New)ĺFinancial Accounting Global
Settings (New)ĺDocumentĺDefine Posting KeyL
,V 9?,6/[-63-5:9=>3815/C01L
9>/N
B:6+38>2/09669A381-2/-5,9B/=N
Ɣ
#+6/=[</6+>/.-2/-5,9B
0C9?=/6/->>23=-2/-5,9BM>2/638/3>/7=/8>/</.A3>2>23=:9=>3815/C+</
38-6?./.38>2/=+6/=-+6-?6+>398L
Ɣ
#:/-3+6l-2/-5,9B
0C9?=/6/->>23=-2/-5,9BM>2/:9=>3815/C3=?=/.09</8>/<381=:/-3+6l
><+8=+->398=U=?-2+=.9A8:+C7/8>=+8.,36690/B-2+81/:9=>381=VL
Ɣ
+C7/8>><+8=+->398-2/-5,9B
#/6/->>23=-2/-5,9B09<>2/:9=>3815/C=09<38-97381:+C7/8>=M9?>19381
:+C7/8>=M:+C7/8>.300/</8-/=U</=3.?+63>/7=VM+8.:+C7/8>-6/+<381L
Document Field Status and Field Status Groups
Figure 71: Document Field Status
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381>2//+./<+8.38/>/7=909-?7/8>=
'2/8C9?/8>/<.9-?7/8>=M>2/# " +::63-+>398.3=:6+C==/@/<+603/6.=L$2/03/6.=
.3=:6+C/../:/8.98>2/><+8=+->398+8.>2/+--9?8>=>2+>C9?+</?=381L9</B+7:6/MA2/8
C9?:9=>/B:/8=/=MC9?2+@/>9=:/-30C>2/-9=>-/8>/<+8.>+B.+>+L8-98><+=>MC9?.989>
8//.>9=:/-30C>23=3809<7+>398A2/8C9?:9=>-+=2L$2/03/6.=>+>?=-98><96=>2/3809<7+>398
>9,//8>/</.+8..3=:6+C/.A2/8+.9-?7/8>3=:<9-/==/.L
=A3>2>2/03/6.=>+>?=/=./038/.09<03/6.=38l+--9?8>=M>2/03/6.=>+>?=A3>2>2/2312/<
:<39<3>C3=?=/.L$2/:<39<3>C3==29A838>2/031?</L
The following exceptions are applicable to this rule:
0,?=38/==+</+=+</?=/.M>2/business area03/6.7?=>,/</+.C09<38:?>L)9?-+8+->3@+>/
3>,C/8+,6381,?=38/==+</+038+8-3+6=>+>/7/8>=09<>2/-97:+8C-9./L)9?-+8986C?=/
>2/03/6.=>+>?=>9./038/A2/>2/<>2/03/6.3=+</;?3</.9<+89:>398+6/8><C03/6.L
Ɣ
Ɣ
8><3/=38>+B03/6.=+</986C:9==3,6/30>2/1/8/<+66/.1/<+--9?8>3=</6/@+8>09<>+BL
$2/Hide 03/6.=>+>?=-+889>,/-97,38/.A3>2>2/Required Entry 03/6.=>+>?=L$23=
-97,38+>398-+?=/=+8/<<9<L
Field Status Groups
Figure 72: Field Status Groups
9</+-21<9?:901/8/<+66/.1/<+--9?8>=U=?-2+=-+=2+--9?8>=+8./B:/8=/+--9?8>=V
C9?8//.>9./038/>2/=>+>?=90/@/<C.9-?7/8>/8><C03/6.L'2/8C9?/8>/<>2/.9-?7/8>=
09<>2/=/1/8/<+66/.1/<+--9?8>=MC9?7?=>./-3./30>2/>/B>03/6.3=</;?3</.M9:>398+6M9<
23../8L#3736+<6CMA2/8C9?/8>/<>2/.9-?7/8>=09<1/8/<+66/.1/<+--9?8>=MC9?8//.>9
./-3./30>2/cost center03/6.3=</;?3</.M9:>398+6M9<23../8L
$2/# " +::63-+>398.3@3./=>23=3809<7+>39838>903/6.=>+>?=1<9?:=09</+-21<9?:90
1/8/<+66/.1/<+--9?8>=L
)9?+==31803/6.=>+>?=1<9?:=>9>2/</=:/->3@/1/8/<+66/.1/<+--9?8>=38>2/1/8/<+66/.1/<
+--9?8>=7+=>/<</-9<.=L
$2/03/6.=>+>?=1<9?:=+</=?77+<3D/.3898/03/6.=>+>?=@+<3+8>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N9-?7/8>98><96
$2/03/6.=>+>?=@+<3+8>3=+==318/.>9C9?<-97:+8C-9./U=VL)9?-+889>7+5/+:9=>381?8>36
>2/03/6.=>+>?=@+<3+8>3=-97:6/>/L$C:3-+66CMC9?+==318>2/=+7/03/6.=>+>?=@+<3+8>>9+66
C9?<-97:+8C-9./==9>2+>>2/=+7/03/6.=>+>?=3809<7+>398+::63/=+-<9==>2/-97:+8C
-9./=L
&+<39?=03/6.=>+>?=1<9?:=+</+@+36+,6/38>2/=>+8.+<.# " +::63-+>398L>3=
</-977/8./.>2+>C9?-9:C>2/=>+8.+<.03/6.=>+>?=1<9?:=+8.79.30C>2/7+=8/-/==+<CL
0+.9-?7/8>3=:9=>/.>9+=?,6/.1/<+--9?8>M>2/03/6.=>+>?=1<9?:90>2/</-98-363+>398
+--9?8>3=?=/.L
Standard Posting Keys
Figure 73: Standard Posting Keys
# </-977/8.=>2+>C9??=/>2/=>+8.+<.:9=>3815/C=./63@/</.L0C9?-2+81/>2/79<
./038/8/A:9=>3815/C=M+8C>+,6/=-98>+38381+</0/</8-/>9>2/=/5/C=7?=>+6=9,/
?:.+>/.L
9=>3815/C=09<+==/>=+8.7+>/<3+6=7+C986C,/?=/.30>2/-9<</=:98.381# -97:98/8>=
+</-98031?</.L
)9?-+8-2+81/>2/03/6.=>+>?=./0383>398=90:9=>3815/C=+8.>2/03/6.=>+>?=1<9?:>97+5/
>2/03/6.=>+>?=><+8=+->398[./:/8./8>9<+--9?8>[./:/8./8>L#38-/=?,6/.1/<+--9?8>=.9
89>2+@/+03/6.=>+>?=1<9?:M:9=>381=+</.300/</8>3+>/.,C7/+8=90.300/</8>:9=>3815/C=L
9<>23=</+=98M>2/</+</8?7/<9?=:9=>3815/C=09<=?,6/.1/<+--9?8>=L
9=>381=>91/8/<+66/.1/<+--9?8>=+</.300/</8>3+>/.,C7/+8=90.300/</8>03/6.=>+>?=
1<9?:=L=+</=?6>M986C>A9:9=>3815/C=M40+8.50M+</</;?3</.09<1/8/<+66/.1/<+--9?8>
:9=>381=L
In addition to the account and posting key-dependent field statuses for postings, the SAP
ERP application centrally controls mandatory fields, such as Segment and Profit Center, for
document splitting objects. This is done when document splitting is used. This is explained in
detail in the Document Splitting (posting control) unit.
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/==98N98031?<381>2//+./<+8.38/>/7=909-?7/8>=
How to Maintain the Field Status Through the Field Status Group
L 3=:6+C>2/03/6.=>+>?=1<9?:388/A1/8/<+66/.1/<+--9?8>381L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺMaster DataĺG/L AccountsĺIndividual processingĺIn Company CodeL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
G/L acct
Company code
9<*5
-V 299=/>2/Create/Bank/Interest>+,L
.V 8>2/Control of Document Creation Company Code ,9BM38>2/Field Status GroupM
89>/>2//8><CG005 U+85--9?8>=,631+>9<C&+6?/+>/VL
/V 9?,6/[-63-5>2/03/6.-98>+38381G005L
0V A38.9A9:/8=A3>2Display Field Status Group Overview A3>2>2/>2<//<9A=38>2/
Select Group>+,23126312>/.L
1V 9?,6/[-63-5Payment TransactionsL
2V 8>2/8/B>=-<//8Display Field Status Group–Payment TransactionsMC9?A366=//
+1+38=>Value date Row Column Req. Entry 3=<+.39,?>>98/.L
$2/+,9@/7/+8=A2/8C9?:/<09<7+8C><+8=+->398=09<+--9?8> M>2/&+6?/
.+>/03/6.7?=>,/0366/.L
L
9=>><+8=+->398=09<1/8/<+66/.1/<+--9?8> +8../798=><+>/>2/@+6?/.+>/
</;?3</7/8>L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺDocument Entry ĺGeneral PostingL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Field acctL
-V 299=/ContinueL
.V 8>2/Enter G/L account document=-<//8M/8>/<09<AmountL
/V $2/=C=>/7.3=:6+C=+8/<<9<7/==+1/NAn entry is required in Value date field for
account 113100L
0V =:/<>2/03/6.==>+>?=./038/.09<1/8/<+66/.1/<+--9?8>113100M>2/=C=>/7+=5=09<
+Value date 09<+--9?8>113100L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N9-?7/8>98><96
For the value date field to not be automatically filled with the current date, you must make the
following changes:
1. In Customizing, choose Financial Accounting (New) ĺFinancial Accounting Global
setting (New) ĺGlobal Parameter for Company Code ĺEnter Global Parameter:
execute.
2. On the "Change View Company Code Global data": Over View screen, select company
code 1000 or GR## and use the magnifying glass on the menu bar or double-click the line
of your company code.
3. On the ‘Change View Company Code Global data’: Details screen, in the Processing
Parameter box, deselect the Define Default Value date box if it is selected.
4. Then proceed with the following steps (step 2 as above):
a. Perform the transactions for general ledger account 113100 and demonstrate the
value date requirement.
b. On the SAP Easy Access screen, choose Accounting ĺ Financial Accounting ĺ
Document Entry ĺ General Posting.
How to Assign a Company Code to a Field Status Variant
L ==318+-97:+8C-9./>9+03/6.=>+>?=@+<3+8>L
+V 8?=>973D381M-299=/Financial Accounting (New) ĺFinancial Accounting Basic
Settings (New) ĺLedgers ĺFields ĺAssign Company Code to Field Status VariantL
,V #/6/->-97:+8C-9./GR00 >923126312>>2/+==3187/8>>9field status group 1000L
-V 299=/BackL
How to Create a New Field Status Group and Assign it to a General Ledger Account
/798=><+>/>2/=>/:=38>2/</+>//A3/6.#>+>?=<9?:+8.==3183>>9+/8/<+6
/.1/<--9?8>/B/<-3=/L
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165
Create a New Field Status Group and Assign it
to a General Ledger Account
Business Example
$9><+-5>2/>C:/=90-+<=>2+>+</</8>/.MC9?8//.>97+5/>2/$/B>03/6.+</;?3</./8><C09<
638/3>/7=09<>2/Sports Car Rental /B:/8=/+--9?8>L</+>/>2/8/A03/6.=>+>?=1<9?:#ǓǓ
A3>2>2/./=-<3:>398?>29<3D/.B:/8=/=ǓǓL
</+>/>2/8/A03/6.=>+>?=1<9?:M7+5/>2/Text03/6.+</;?3</./8><CM+8.+==318>2/03/6.
=>+>?=1<9?:>9>2/1/8/<+66/.1/<+--9?8>L
L </+>/>2/8/A03/6.=>+>?=1<9?:FS## ,C-9:C38103/6.=>+>?=1<9?:G001 3803/6.=>+>?=
@+<3+8>1000L
L +5/>2/Text field +</;?3</./8><CL2+81/>2/03/6.=>+>?=38>2/03/6.=>+>?=1<9?:L
L ==318>2/03/6.=>+>?=1<9?:>9>2/1/8/<+66/.1/<+--9?8>09<#:9<>=+<"/8>+6B:/8=/
ǓǓL
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%83>
#96?>398
166
Create a New Field Status Group and Assign it
to a General Ledger Account
Business Example
$9><+-5>2/>C:/=90-+<=>2+>+</</8>/.MC9?8//.>97+5/>2/$/B>03/6.+</;?3</./8><C09<
638/3>/7=09<>2/Sports Car Rental /B:/8=/+--9?8>L</+>/>2/8/A03/6.=>+>?=1<9?:#ǓǓ
A3>2>2/./=-<3:>398?>29<3D/.B:/8=/=ǓǓL
</+>/>2/8/A03/6.=>+>?=1<9?:M7+5/>2/Text03/6.+</;?3</./8><CM+8.+==318>2/03/6.
=>+>?=1<9?:>9>2/1/8/<+66/.1/<+--9?8>L
L </+>/>2/8/A03/6.=>+>?=1<9?:FS## ,C-9:C38103/6.=>+>?=1<9?:G001 3803/6.=>+>?=
@+<3+8>1000L
+V 8?=>973D381M-299=/Financial Accounting (New) ĺFinancial Accounting Global
Settings (New) ĺGlobal Parameters for Company Code ĺEnter Global ParametersL
U6>/<8+>3@/6CN8?=>973D381M-299=/Financial Accounting (New) ĺFinancial
Accounting Global Settings (New) ĺLedgers ĺFields ĺAssign Company Code to
Field Status VariantsLV
,V 9?,6/[-63-5C9?<-97:+8C-9./L
-V '<3>/[.9A8>2/03/6.=>+>?=@+<3+8>+==318/.>9C9?<-97:+8C-9./L
.V 8?=>973D381M-299=/Financial Accounting (New) ĺFinancial Accounting Global
Settings (New) ĺLedgers ĺFields ĺDefine Field Status VariantsL
/V #/6/->>2/03/6.=>+>?=@+<3+8>+==318/.>9C9?<-97:+8C-9./L
0V 8>2/.3+691=><?->?</M.9?,6/[-63-5Field Status Groups +8.=/6/->G001L
1V 299=/Edit ĺCopy asL
2V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Field Status Group
)6
Text
$XWKRUL]HG([SHQVHV
3V 299=/EnterL
4V 299=/SaveL
9>/N
989>/B3>>23==-<//8C/>L
L +5/>2/Text field +</;?3</./8><CL2+81/>2/03/6.=>+>?=38>2/03/6.=>+>?=1<9?:L
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/==98N98031?<381>2//+./<+8.38/>/7=909-?7/8>=
+V 9?,6/[-63-5FS##L
,V 9?,6/[-63-5General DataL
-V #/6/->Req. entry 09<TextL
.V 299=/#+@/L
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ǓǓL
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺMaster Data ĺG/L Accounts ĺIndividual Processing ĺIn
Company CodeL
9>/N
6>/<8+>3@/6CMC9?-+8-299=/><+8=+->398-9./NFS00L
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3/6.+7/9<+>+$C:/
&+6?/=
G/L acct
$(
Company code
*5
-V 299=/G/L Account ĺChangeL
.V #/6/->>2/Create/Bank/Interest >+,:+1/L
/V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Field Status Group
)6
0V 299=/SaveL
9>/N
)9?2+@/-</+>/.+8/A03/6.=>+>?=1<9?:+8.+==318/.3>>9C9?<Sports
Car Rental Expense +--9?8>L
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LESSON SUMMARY
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98031?</>2/03/6.=>+>?=90638/3>/7=38.9-?7/8>=
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169
Maintaining Posting Periods
LESSON OVERVIEW
$23=6/==98/B:6+38=29A>9-98031?</:9=>381:/<39.=L
Business Example
$2/+--9?8>381./:+<>7/8>./>/<738/=>2+>>2/=?,6/.1/<=+</-69=/.+>>2//8.90+:9=>381
:/<39.L9A/@/<M>2/1/8/<+66/.1/<+--9?8>==>+C9:/86981/<>9</-98-36/>2/1/8/<+6
6/.1/<=3838+8-3+6--9?8>381+8.98><96638109<>2/6+=>:/<39.L9<>23=</+=98MC9?</;?3</
>2/09669A381589A6/.1/N
Ɣ
8?8./<=>+8.381909:/8+8.-69=/:9=>381:/<39.=
Ɣ
8?8./<=>+8.38190@+<3+8>9:/8+8.-69=/:9=>381:/<39.=09<.300/</8>+--9?8>>C:/=
Note the following points:
1. In the demo for creating the posting period variant, opening and closing the posting
periods, and assigning to the company code, follow the detailed exercise or solution.
2. The posting date in the document header determines the posting period in which the
postings will take place. The SAP ERP application proposes the current date as the
posting date.
Posting periods are defined in the fiscal year variant. The posting periods are derived from
the month of the posting date.
To enable posting, the posting period must be open. You can open the posting period by
entering a time range, which is the time range of the posting period. Posting periods can be
opened or closed in Customizing or from the application.
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
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%8./<=>+8.>2/0?8->398+63>C90:9=>381:/<39.@+<3+8>=+8.:9=>381:/<39.=
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Maintaining Posting Period Variants
Figure 74: Posting Periods
For each posting period variant, you need an entry + that is valid for all account types. The
columns for the account number interval must be empty.
The period intervals, which are defined for the + entry, specify the posting periods that may
be posted in a variant.
When you enter the posting date in the document header, the SAP ERP application uses the
entry for the account type + to check whether the period determined can be posted to. If all
account types are to be open at the same time, the minimum entry + is sufficient.
You can define whether periods can be posted to differently by account type (A, D, K, M, S, or
V) and by account interval. If you do not enter G/L account numbers for the account
intervals, you must enter ‘ZZZZZZZZZZ’ as the account number upper limit.
For each account type within a posting period variant, you need to specify the posting
periods that are open for posting. Two time intervals, Period 1 and 2, are available.
For each interval, you need to specify the following details:
Ɣ
A period lower limit
Ɣ
A period upper limit
Ɣ
A fiscal year
You close periods by selecting the period details such that the periods to be closed are no
longer contained.
Special periods have no start date or end date. They are assigned to the last posting period.
For posting in special periods, the following conditions must be true:
Ɣ
The posting date must be the last day of the year of posting.
Ɣ
The special period must be open and entered in the document during posting.
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7+8C:9=>381:/<39.=9:/8+=./=3</.L
?<38103=-+6C/+<-69=381MC9?-+89:/8=:/-3+6:/<39.=09<-69=381:9=>381=L
Maintenance of a Posting Period Variant
Figure 75: Posting Period Variant
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/8+,6/=+1<9?:[A3./:9=>381-69=381A3>273837+6</;?3</7/8>907+8:9A/<L
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Period Checks by Account Type
Figure 76: Period Checks by Account Type
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džL0>2/:9=>381:/<39.=09<.300/</8>+--9?8>>C:/=+</+66>9,/2+8.6/.38>2/=+7/A+CM
-98><96,C7/+8=90>2/dž/8><C3==?003-3/8>L
9=>381:/<39.=-+8,/2+8.6/..300/</8>6C09<.300/</8>+--9?8>>C:/=L9<+-/<>+38:9=>381
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/==98N+38>+38381 9=>381 /<39.=
First Two Period Intervals
Figure 77: First Two Period Intervals
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+--9?8>+8>=MA29+</38@96@/.38>2/-69=381M>9:9=>38>2/=:/-3+6:/<39.=L
$2/?=/<7?=>2+@/>2/+?>29<3D+>39809<>2/+?>29<3D+>3989,4/->F_BKPF_BUP U+--9?8>381
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group +=38>2/:9=>381:/<39.>+,6/L
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:/<39.=+</=>9</.09<>2/</+6[>37/38>/1<+>398CO ĺFIL
$2/>23<.38>/<@+6-98><96=A2/>2/<:9=>381=><311/</.0<97+</+669A/.>9,/:9=>/.38
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Determination of Posting Periods
Figure 78: Determination of Posting Periods During Posting
'2/8/8>/<381+.9-?7/8>MC9?/8>/<>2/:9=>381.+>/L$2/# " +::63-+>398
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/8>/</.L
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09</+-2:9=>381:/<39.L
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How to Check Posting Periods
L >>/7:>:9=>381=38-69=/.:9=>381:/<39.=L
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺDocument Entry ĺGeneral PostingL
,V 8>2/Enter G/L Account Posting: Header Data=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Date
+=>.+>/90-?<</8>C/+<dž
Posting Date
+=>.+>/90-?<</8>C/+<dž
Period
Company code
Currency
(85
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/==98N+38>+38381 9=>381 /<39.=
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Pstky
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Assistant.3+691,9BL
/V 8>2/Enter G/L Account Posting: Header Data=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Date
+=>.+>/90-?<</8>C/+<
Posting Date
+=>.+>/90-?<</8>C/+<
Period
Company code
Currency
(85
Pstky
0V 299=/EnterL
1V 2/-5>2/7/==+1/Specify account number+8.-69=/>2/Performance Assistant
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L 2/-5>2/:9=>381:/<39.=38@+<3+8>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺEnvironmentĺCurrent SettingsĺOpen and Close Posting PeriodsL
,V 8>2/Change View "Posting Periods: Specify Time Intervals": Overview=-<//8M-2/-5
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-V "/>?<8>9>2/7+387/8?L
How to Create Posting Period Variants and Maintain Posting Periods
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173
Create Posting Period Variants and Maintain
Posting Periods
Business Example
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1/8/<+66/.1/<3838+8-3+6--9?8>381>9,/</-98-36/.A3>298><96638109<>2/:/<39.L
</+>/+:9=>381:/<39.@+<3+8>L
L </+>/+:9=>381:/<39.@+<3+8>PP## A3>2>2/8+7/Posting Periods GR##L?60366>2/
</;?3</7/8>=90>2/+--9?8>381./:+<>7/8>>2+>>2/=?,6/.1/<=+</986C9:/809<>2/
-?<</8>798>2MA236/>2/1/8/<+66/.1/<3=9:/809<,9>2>2/-?<</8>798>2+8.>2/
:</@39?=798>2L
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#96?>398
174
Create Posting Period Variants and Maintain
Posting Periods
Business Example
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:</@39?=798>2L
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Settings (New) ĺLedgers ĺFiscal Year and Posting Periods ĺPosting Periods
ĺDefine Variants for Open Posting PeriodsL
,V 299=/Edit ĺNew EntriesL
-V 8>/<>2/09669A381.+>+98>2/‘Change view “Posting Periods: Define Variants”
Overview’=-<//8N
3/6.+7/9<+>+$C:/
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Variant
33
Name
3RVWLQJSHULRGV*5
.V 299=/SaveL
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(New) ĺFinancial Accounting Global Settings (New) ĺLedgers ĺFiscal Year and
Posting Periods ĺPosting Periods ĺOpen and Close Posting PeriodsL
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0V 299=/Edit ĺNew EntriesL
1V 8>/<>2/09669A381.+>+98>2/‘Change view “Posting Periods: Specify Time Intervals”
Overview’=-<//8N
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1st Item
Var.
33
A
YDOLGIRUDOODFFRXQWV
From Account
%ODQN
To Account
%ODQN
From Period 1
3UHYLRXVPRQWK
Year
3UHYLRXVPRQWK¶V\HDU
To Period 1
&XUUHQWPRQWK
Year
&XUUHQW\HDU
3/6.+7/9<+>+$C:/
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2nd Item
Var.
33
A
'
From Account
(PSW\
To Account
==========
From Period 1
&XUUHQWPRQWK
Year
&XUUHQW\HDU
To Period 1
&XUUHQWPRQWK
Year
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3rd Item
Var.
33
A
.
From Account
(PSW\
To Account
==========
From Period 1
&XUUHQWPRQWK
Year
&XUUHQWILVFDO\HDU
To Period 1
&XUUHQWPRQWK
Year
&XUUHQW\HDU
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Settings (New) ĺLedgers ĺFiscal Year and Posting Periods ĺPosting Periods
ĺAssign Variants to Company CodeL
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Period Variants”: Overview’=-<//8N
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33
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LESSON SUMMARY
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178
Maintaining Posting Authorizations
LESSON OVERVIEW
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Business Example
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LESSON OBJECTIVES
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Posting Authorization
Figure 79: Maximum Amounts
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1<9?:=L
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Define the maximum tolerance for payment differences to determine the following
aspects during a transaction posting and processing clearing transactions:
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You must assign accounting employees to a separate tolerance group in case you want to
define special tolerances for them.
Each company code must always have a Blank tolerance group. This is the default tolerance
group for employees who are not explicitly assigned to any other tolerance group.
You can assign only one tolerance group to an employee. However, you can assign a
tolerance group to one or more company codes.
The following upper limits are applicable within the tolerance group:
Ɣ
Amount per document
This is the maximum posting amount per document and includes all the debit or credit
items.
Ɣ
Amount per open item
This is the maximum posting amount per customer or vendor item and does not apply to
automatically created line items (for example, line items generated through an automatic
payment program).
Assigning Posting Authorizations
Figure 80: Assigning Posting Authorizations
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1<9?:L)9?-+8>2/8+==318>2/=:/-3+61<9?:>9>2/3<?=/<69198=L
How to Create a New Tolerance Group and Assign it to a User
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How to Test the User’s Posting Authorization
Do not forget to delete the SUPV tolerance limit for your user master record before the next
lesson.
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+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺGeneral Ledger ĺPosting ĺEnter G/L Account DocumentL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
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Company Code
*5 FKHFN Document Date
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Posting Date
&XUUHQWGDWH
G/L Account
D/C
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Amount
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181
Create a New Tolerance Group and Assign it to
Your User
Business Example
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8/A>96/<+8-/1<9?:MSUPVM09<>2/+--9?8>381=?:/<@3=9<L)9?8//.>9-98=3./<>2/.+>+
38>2/,?=38/===-/8+<39L9.30CBlank >96/<+8-/1<9?:L
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9>/N
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>2/@+<3+8>:<38-3:6/L
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#96?>398
182
Create a New Tolerance Group and Assign it to
Your User
Business Example
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8/A>96/<+8-/1<9?:MSUPVM09<>2/+--9?8>381=?:/<@3=9<L)9?8//.>9-98=3./<>2/.+>+
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ĺFinancial Accounting Global Settings (New) ĺDocument ĺTolerance Groups
ĺDefine Tolerance Groups for EmployeesL
,V 9?,6/[-63-5C9?<-97:+8C-9./MGR##L
-V 8>/<>2/09669A381.+>+98>2/‘Change View “FI Tolerance Groups For Users”:
Overview’=-<//8N
3/6.+7/9<+>+$C:/
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Amount per Document
Amount per Open Item
Cash Discount per Line Item
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=-<//8N
3/6.+7/9<+>+$C:/
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Group
6839
Company Code
*5
Amount per Document
Amount per Open Item Account Item
Cash Discount per Line Item
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3V 299=/SaveL
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ĺAssign User/Tolerance GroupsL
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3/6.+7/9<+>+$C:/
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User Name
<RXUXVHUQDPH
Tolerance Group
6839
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LESSON SUMMARY
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185
Creating Simple Documents in Financial
Accounting
LESSON OVERVIEW
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Business Example
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9?>L9<>23=</+=98MC9?</;?3</>2/09669A381589A6/.1/N
8?8./<=>+8.3819029A>9:9=>=37:6/.9-?7/8>=3838+8-3+6--9?8>381
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The ENJOY postings in the general ledger, customer, and vendor areas are single-screen
transactions. You can enter documents with a minimum number of entries on one screen.
You can enter the general data for the document in the upper pane of the screen. This is the
data that you want to enter or process along with the customer or vendor item data.
Important fields are on the initial tab while the less frequently used fields and detailed
information are on subsequent tabs.
In the lower pane of the screen, you can enter the invoice or line items in a table. After making
the entries, you can check, hold, or post the document. The SAP ERP application uses the
check, proposal, and posting logic of the following existing entry transactions:
Ɣ
Invoice
Ɣ
Credit memo fast entry
Ɣ
Standard document entry
The ENJOY transactions are offered parallel to the standard transactions.
To access the standard transactions (general or complex posting screens), use the following
navigation path:
Ɣ
Ɣ
On the SAP Easy Access screen, choose Accounting ĺFinancial Accounting
ĺAccounts Receivable/Accounts Payable ĺDocument Entry ĺInvoice ĺGeneral/
Credit Memo ĺGeneral.
On the SAP Easy Access screen, choose Accounting ĺFinancial Accounting ĺGeneral
Ledger ĺPosting ĺGeneral Posting.
You can use some of the menu options to branch out into the complex postings from the
easy transactions (for example, asset purchase from vendor).
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You cannot return to the initial screen from this complex posting transaction.
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The user-specific editing options enable you to individually control the following aspects:
Ɣ
Display and entry of the document type
Ɣ
Posting period
LESSON OBJECTIVES
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Simple FI Documents
Figure 81: Simple Postings in SAP ERP Financials
The SAP Financial Accounting component uses one posting transaction for the following
types of postings:
Ɣ
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Using the ENJOY Posting Screen
Figure 82: ENJOY Posting Screen – Header and First Line Item
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For example, you can enter the following fields in the document header:
Ɣ
8@93-/.+>/
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You can use the Tree pushbutton to access and select the following templates:
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ENJOY Posting Screen – Additional Line Items
Figure 83: ENJOY Posting Screen – Additional Line Items
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Once the balance is zero, you can select one of the following tasks to complete the
document entry transaction:
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9>/N
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How to Post FI Documents
/798=><+>/>2/=>/:=90>2/ 9=>9-?7/8>=/B/<-3=/L
Ensure the following preparations are complete before performing the exercise:
Verify the details for the fiscal year variant, posting period variant, field status variant, and
workflow variant.
1. In Customizing, choose Financial Accounting (New) ĺFinancial Accounting Global
Settings (New) ĺGlobal Parameters for Company Code ĺEnter Global Parameters.
2. Enter the following data:
Field Name or Data Type
Values
CoCd
Company Name
,'($6$*
City
)UDQNIXUW
Country
'(
Crcy
(85
Language
'(
3. Choose Display.
4. On the Change View screen, verify the following details:
Field Name or Data Type
Values
Fiscal Year Variant
.
Field Status Variant
Pstng Period Variant
Workflow Variant
How to Post FI Documents (Classic Posting)
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Company Code
Currency/Rate
(85
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189
Post FI Documents
Business Example
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191
Post FI Documents
Business Example
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ĺGeneral Ledger ĺDocument Entry ĺEnter G/L Account DocumentL
,V 8>/<>2/09669A381.+>+98>2/Enter G/L Account Document=-<//8N
9>/N
0:<97:>/.M/8>/<C9?<-97:+8C-9./M*5M>2/8-299=/EnterL
3/6.+7/9<+>+$C:/
&+6?/=
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Document Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
3<=>>/7
ŀ9:C<312>L66<312>=</=/<@/.L
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G/L Account
D/C
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Amount in Doc. Curr.
Profit center
#/-98.>/7
G/L Account
D/C
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Amount in Doc. Curr.
Profit center
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0V 299=/Post >9=+@/>2/.9-?7/8>L
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U&/8.9<ǓǓVL299=/>2/Calculate Tax9:>398L%=/>2/>+B-9./6U38:?>>+BU-9?<=/V
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ǓǓV38>2/</;?3</.Text entry03/6.38>2/638/3>/7L
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38>N
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Editing Options :?=2,?>>98+8.?8./<>2/Doc. Type 9:>398M-299=/Entry
with Short Name.
+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺAccounts Payable ĺDocument Entry ĺInvoiceL
,V 8>/<>2/09669A381.+>+98>2/Enter Vendor Invoice=-<//8N
3/6.+7/9<+>+$C:/
&+6?/=
+=3-+>+
Vendor
9HQGRU
Invoice Date
&XUUHQWGDWH
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N</+>381#37:6/9-?7/8>=3838+8-3+6--9?8>381
3/6.+7/9<+>+$C:/
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Reference
$
Posting Date
&XUUHQWGDWH
Document Type
$XWKRUL]HGH[SHQVHV0>2/
.9-?7/8>>C:/3=89></+.C09<38:?>M
>2/8-299=/>2/Editing options
:?=2,?>>98+8.=/6/->Entry with short
name?8./<9-L>C:/9:>398VL
Amount
Currency
&RPSDQ\FRGHFXUUHQF\
Calculate Tax
6HOHFW
Tax Code
O LQSXWWD[FRXUVH >/7=
G/L Acct
$(
D/C
'HELW
Amount in Doc. Curr.
Tax Code
O LQSXWWD[FRXUVH Text
&RQIHUHQFH
Profit Center
35
-V 299=/Document ĺSimulateL
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0V 299=/Post >9=+@/>2/.9-?7/8>L
1V +5/+89>/90>2/.9-?7/8>8?7,/<L
38>N
089:<903>-/8>/<3==:/-303/.,C9<./<3@/.,C+-98><9663819,4/->09<+8
+00/->381+--9?8>M38>2/#=C=>/7>2/./0+?6>:<903>-/8>/<NGL_4020
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ĺAccounts Receivable ĺDocument Entry ĺInvoiceL
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<RXUFXVWRPHU
Invoice Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Currency
&RPSDQ\FRGHFXUUHQF\
Calculate Tax
6HOHFW
Tax code
2 2XWSXWWD[ FRXUVH >/7=
G/L Acct
D/C
&UHGLW
Amount in Doc. Curr.
Tax Code
2 2XWSXWWD[ FRXUVH Profit Center
35
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ĺAccounts Receivable ĺDocument Entry ĺCredit MemoL
,V 8>/<>2/09669A381.+>+98>2/Enter Customer Credit Memo=-<//8N
3/6.+7/9<+>+$C:/
&+6?/=
+=3-+>+
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<RXUFXVWRPHU
Invoice Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Currency
&RPSDQ\FRGHFXUUHQF\
Calculate Tax
6HOHFW
Tax Code
2 2XWSXWWD[ FRXUVH >/7=
G/L Acct
D/C
&UHGLW
Amount in Doc. Curr.
Tax Code
2 2XWSXWWD[ FRXUVH Profit Center
35
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,V 8>/<>2/09669A381.+>+98>2/Vendor Line Item Display=-<//8U9<>2/Customer Line
Item Display=-<//8VN
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Customer or Vendor Account
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LESSON SUMMARY
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199
Learning Assessment
L 03=-+6C/+<@+<3+8>./038/=>2/8?7,/<90:/<39.=38>2/03=-+6C/+<L
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X
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X
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L 9<1/8/<+66/.1/<+--9?8>:9=>381MA23-298/90>2/09669A381=>+8.+<.:9=>3815/C=3=09<
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X
X
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Determine whether this statement is true or false.
X
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X
+6=/
L >3=:9==3,6/09<=/@/<+6-97:+8C-9./=>9?=/>2/=+7/:9=>381:/<39.@+<3+8>L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L 0C9?.989>+==318?=/<=>9+8C=:/-3+6>96/<+8-/1<9?:M>2/8>2//8><3/=38>2/./0+?6>
>96/<+8-/1<9?:+</@+63.09<>2/7L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L )9?-+8-</+>/+=7+8C>96/<+8-/1<9?:=+=C9?8//.L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N/+<8381==/==7/8>
L '23-290>2/09669A381>96/<+8-/1<9?:7?=>/@/<C-97:+8C-9./+6A+C=2+@/T
Choose the correct answer.
X
6+85
X
#:/-3+6
X
/038/.
X
+7/.
L )9?-+8986C-97:6/>/>2/.9-?7/8>/8><C><+8=+->39898-/>2/+--9?8>,+6+8-/3=D/<9L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
202
Learning Assessment - Answers
L 03=-+6C/+<@+<3+8>./038/=>2/8?7,/<90:/<39.=38>2/03=-+6C/+<L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L 9-?7/8>>C:/=+</-</+>/.98-97:+8C-9./6/@/6L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L '23-290>2/09669A381=>+>/7/8>=3=-9<</->09</B>/<8+68?7,/<+==3187/8>T
Choose the correct answer.
X
$2/8?7,/<3=>2/6+=>.9-?7/8>8?7,/<L
X
$2/8?7,/<3=+?>97+>3-+66C+==318/.L
X
$2/8?7,/<3=/8>/</.,C>2/?=/<L
X
$2/8?7,/<7?=>,/+==318/.38+=/;?/8-/L
L 8/B>/<8+68?7,/<+==3187/8>M>2/8?7,/<3817?=>,/8?7/<3-L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N/+<8381==/==7/8>[8=A/<=
L 8?7,/<<+81/-+8986C,/+==318/.>9+=3816/.9-?7/8>>C:/L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L 9<1/8/<+66/.1/<+--9?8>:9=>381MA23-298/90>2/09669A381=>+8.+<.:9=>3815/C=3=09<
./,3>T
Choose the correct answer.
X
X
X
X
L )9?-+8?=/:9=>3815/C=09<+==/>=+8.7+>/<3+6=986C30>2/-9<</=:98.381# -97:98/8>=+</38=>+66/.L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L >3=:9==3,6/09<=/@/<+6-97:+8C-9./=>9?=/>2/=+7/:9=>381:/<39.@+<3+8>L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L 0C9?.989>+==318?=/<=>9+8C=:/-3+6>96/<+8-/1<9?:M>2/8>2//8><3/=38>2/./0+?6>
>96/<+8-/1<9?:+</@+63.09<>2/7L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N/+<8381==/==7/8>[8=A/<=
L )9?-+8-</+>/+=7+8C>96/<+8-/1<9?:=+=C9?8//.L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
L '23-290>2/09669A381>96/<+8-/1<9?:7?=>/@/<C-97:+8C-9./+6A+C=2+@/T
Choose the correct answer.
X
6+85
X
#:/-3+6
X
/038/.
X
+7/.
L )9?-+8986C-97:6/>/>2/.9-?7/8>/8><C><+8=+->39898-/>2/+--9?8>,+6+8-/3=D/<9L
Determine whether this statement is true or false.
X
$<?/
X
+6=/
ŀ9:C<312>L66<312>=</=/<@/.L
UNIT 4
Posting Control
Lesson 1
8+6CD3819-?7/8>#:63>>381
B/<-3=/N 9=>+9-?7/8>A3>29-?7/8>#:63>>381
Lesson 2
+38>+38381/0+?6>&+6?/=
B/<-3=/N+38>+38/0+?6>&+6?/=
Lesson 3
98031?<3812+81/98><96
B/<-3=/ N+38>+38>2/2+81/98><9609<8/3/6.
Lesson 4
98031?<3819-?7/8>"/@/<=+6
B/<-3=/ N 9=>+9-?7/8>"/@/<=+6+8.98><96>2/#C=>/7#/>>381=
Lesson 5
98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
B/<-3=/ N+38>+38+/A +C7/8>$/<7M==3183>>9+&/8.9<M+8. 9=>+88@93-/
Lesson 6
%8./<=>+8.381+8.+38>+38381$+B/=+8.$+B9./=
B/<-3=/ N</+>/+/A$+B9./+8.%=/3>>9 9=>+?=>97/<8@93-/
Lesson 7
+38>+38381+8. 9=>381<9==[97:+8C9./$<+8=+->398=
B/<-3=/ N98031?</+8. 9=><9==[97:+8C9./$<+8=+->398=
B/<-3=/ N 9=>+8.3=:6+C<9==[97:+8C9./$<+8=+->398=
Lesson 8
98031?<381"/+6[$37/8>/1<+>398
B/<-3=/ N98031?</+"/+6[$37/8>/1<+>398&+<3+8>+8.==3183>>9+97:+8C
9./
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
B/<-3=/ N8>/<+9=>/8>/<"/:9=>381M2/-5>2/</+>/.9-?7/8>=U+8.
VM+8.2/-5>2/91U"/+6[$37/8>/1<+>398V
UNIT OBJECTIVES
Ɣ
8+6CD/.9-?7/8>=:63>>381
Ɣ
+38>+38./0+?6>@+6?/=
Ɣ
98031?</-2+81/-98><96
Ɣ
98031?</.9-?7/8></@/<=+6
Ɣ
98031?</:+C7/8>>/<7=
Ɣ
</:+</-+=2.3=-9?8>=
Ɣ
</:+</>+B/=
Ɣ
98031?</>+B-9./=
Ɣ
98031?</,+=3-=/>>381=09<-<9==[-97:+8C-9./><+8=+->398=
Ɣ
Ɣ
Ɣ
9=>-<9==[-97:+8C-9./><+8=+->398=
98031?</</+6[>37/38>/1<+>398
9=>.9-?7/8>=?=381</+6[>37/38>/1<+>398
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
/==98
207
Analyzing Document Splitting
LESSON OVERVIEW
$23=6/==98/B:6+38=>2/-98-/:>90.9-?7/8>=:63>>381L
Business Example
)9?8//.>9+8+6CD/.9-?7/8>=:63>>381L)9?+6=98//.>9:9=>.9-?7/8>=A3>2.9-?7/8>
=:63>>381L9<>23=</+=98MC9?</;?3</>2/09669A381589A6/.1/N
Ɣ
8?8./<=>+8.38190>2/-98-/:>90.9-?7/8>=:63>>381388/A/8/<+6/.1/<--9?8>381L
Ɣ
8?8./<=>+8.38190>2/.300/</8-/,/>A//8+->3@/+8.:+==3@/.9-?7/8>=:63>>381L
Ɣ
8?8./<=>+8.3819029A>9/8>/<.9-?7/8>=:63>>38138?=>973D381L
The settings for document splitting can be made quickly. However, since these settings
cannot be changed after they have been implemented (as described in Note 891144), they
impact the entire project.
Base the demos in this lesson on the exercises and extensive solution descriptions.
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
Ɣ
8+6CD/.9-?7/8>=:63>>381
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
Views in New General Ledger Accounting
Figure 84: Entry View and General Ledger View (in New General Ledger Accounting)
3=:6+C381+.9-?7/8>38>2/8><C&3/A+8.>2//8/<+6/.1/<&3/A3=./038/.388/A
/8/<+6/.1/<--9?8>381+8.-+889>,/=A3>-2/.989<900?=381?=>973D381L
8-6+==3-/8/<+6/.1/<--9?8>381MC9?-+8.3=:6+C+.9-?7/8>3898/@3/A986CMA23-2
-9<</=:98.=>9>2/8><C&3/A908/A/8/<+6/.1/<--9?8>381L
Document Splitting
Figure 85: Document Splitting
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N8+6CD3819-?7/8>#:63>>381
You can display the profit and loss statement using the following objects:
Ɣ
<903>-/8>/<
Ɣ
?=38/==+</+
Ɣ
#/17/8>
38/3>/7=+</89>.3=:6+C/.=:63>38>2/8><C&3/AL
$2/638/3>/7=+</.3=:6+C/.=:63>38>2//8/<+6/.1/<&3/AMA2/8?=381.9-?7/8>=:63>>381L
9>/N
9-?7/8>=:63>>3813=986C09<-?=>97/<=A292+@/>99<A+8>>9/8>/<+0?<>2/<
-2+<+->/<3=>3-L9</B+7:6/M+-?=>97/<7+CA+8>>9/8>/<+=/17/8>98>2/
,+6+8-/=2//>38+..3>398>9>2/-97:+8C-9./L
Document Splitting – Active Split
Figure 86: Document Splitting – Active Split
$2//8>3>3/=./038/.+==:63>>381M-2+<+->/<3=>3-=+</382/<3>/.38:9=>381638/=A2/</>2/
-2+<+->/<3=>3-=A2/</8t>=:/-303/.L8>2/031?</M>2/,+6+8-/90>2/:<903>-/8>/<+8.=/17/8>
-2+<+->/<=>3-=3=D/<9L
$2/031?</+6=9=29A=>2/@/8.9<+8.>+B638/=38>2//8/<+6/.1/<&3/AL$2/@/8.9<+8.>+B
638/=U3>/7=+8. V+</=:63>38+--9<.+8-/A3>2>2//B:/8=/638/=U3>/7= +8. M+8.
/B:/8=/+--9?8>= +8. VL
9-?7/8>=:63>>381M+6=9589A8+=+898638/=:63>M/8+,6/=-97:+83/=>9-</+>/-97:6/>/
,+6+8-/=2//>=09<9,4/->=L
0C9?.989>+->3@+>/.9-?7/8>=:63>>381M>2/8>2/</3=89.300/</8-/,/>A//8>2/8><C&3/A
+8.>2//8/<+6/.1/<&3/AL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
Document Splitting in Customizing
Figure 87: Activating Document Splitting
)9?+->3@+>/.9-?7/8>=:63>>38138?=>973D381L
On the Customizing screen, choose Financial Accounting (New)ĺGeneral Ledger
Accounting (New)ĺBusiness TransactionsĺDocument SplittingĺActivate Document
Splitting.
$2/# " +::63-+>398:<9@3./==:63>>3817/>29.0000000012 +=>2/./0+?6>:<9-/.?</>9
7+5/79.303-+>398=MC9?-9:C>2/./0+?6>:<9-/.?</>9+-?=>97/8><CM=?-2+=Z000000012L
9>/N
)9?+->3@+>/.9-?7/8>=:63>>38109</+-2-63/8>+8../+->3@+>/3>09</+-2-97:+8C
-9./L9A/@/<M>2/./-3=398>9=:63>.9-?7/8>=3=7+./+>-97:+8C-9./6/@/6L66
-97:+8C-9./=90+-63/8>-+8986C?=/>2/=+7/.9-?7/8>=:63>>381:<9-/.?</L
Inheritance and Default Account Assignment Concepts
You can enable the following settings when you activate document splitting:
98-/:>
/=-<3:>398
82/<3>+8-/
0+8+--9?8>+==3187/8>9,4/->3=?83;?/M
>2/9,4/->3=382/<3>/.98638/38+6673==381
:9=3>398=L$2/38.3-+>9<09<382/<3>+8-/
=29?6.+6A+C=,/=/>A2/8+->3@+>381
.9-?7/8>=/>>381L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N8+6CD3819-?7/8>#:63>>381
98-/:>
/=-<3:>398
/0+?6>--9?8>==3187/8>
0089@+6?/3=/8>/</.9<./<3@/.09<+
=:63>>381-2+<+>/<3=>3-.?<381.9-?7/8>
:9=>381O>2/8+./0+?6>@+6?/M=?-2+=+:<903>
-/8>/<9<=/17/8>M-+8,/=/>+?>97+>3-+66CL
$9?=/./0+?6>+--9?8>+==3187/8>MC9?
7?=>03<=>./038/+-98=>+8>38?=>973D381L
Implementation Guide (IMG): Financial Accounting (New), General Ledger Accounting
(New), Business TransactionsĺDocument SplittingĺEdit Constants for Non-assigned
Processes.
9>/>2+>?=381+./0+?6>@+6?/-+8</.?-/.+>+;?+63>CL'2/8C9??=/+./0+?6>@+6?/M>2/
-98=>+8></:6+-/=/@/<C73==3819,4/->+8.>2/38-9<</->.9-?7/8>=:63>>381<?6/=+</2+<.>9
3./8>30C389<./<>9-9<</->L$9?=/./0+?6>+--9?8>+==3187/8>M-+<<C9?>+>/=>A3>29?>
./0+?6>@+6?/=L$23=A3662/6:C9?69-+>/+8C:9==3,6//<<9<=L
Steps in Document Splitting
Figure 88: Steps Involved in Document Splitting (+ Note)
$2/09669A381=>/:=9--?<38>2/.9-?7/8>=:63>>381:<9-/==N
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
#:63>$C:/
/=-<3:>398
B+7:6/
+==3@/
?<381-6/+<381M>2//8>3>3/=M
=?-2+==/17/8>=90>2/
.9-?7/8>,/381-6/+</.M+</
-9:3/.>9>2/-6/+<381
.9-?7/8>A3>29?>+8C
-2+81/L
?<381+:+C7/8>M+8
38-9738138@93-/3=+==318/.
>97?6>3:6/+--9?8>=L$2/
38-9738138@93-/3=.3@3./.
9@/<>A9=/17/8>=M+8.M
38>2/:<9:9<>398 N L
?<381-6/+<381M>2/:+C7/8>
3==:63> N 9@/<>2/
=/17/8>=L$23=3==//8986C38
>2//8/<+6/.1/<&3/AL
->3@/
9<.9-?7/8>=>2+>.989>
838-9738138@93-/+==318/.
=29A-6/+<381MC9?-+8-</+>/ >97?6>3:6/+--9?8>=L
38.3@3.?+6.3=><3,?>398<?6/=38
?=>973D381L)9?-+8-</+>/
<?6/=>9=:/-30C>2/:9<>398=
90+.9-?7/8>>2+>A366,/
.3@3./.+--9<.381>9-/<>+38
,+=3-:9=3>398=L$2/
.9-?7/8>>C:/3=>2/,+=3=
09<>2/<?6/L
</+>381-6/+<381638/=9<
D/<9,+6+8-/09<7+>398
$23=0?8->3983=?=/.30M38
+..3>398>9>2/>9>+6
.9-?7/8>M>2/9,4/->=>9,/
,+6+8-/.A3>238>2/
.9-?7/8>U09</B+7:6/M
:<903>-/8>/<9<=/17/8>V
2+@/>9,/,+6+8-/.>9D/<9L
'3>29?>>23=0?8->398M+
><+8=0/<:9=>3810<97
=/17/8>>9=/17/8>98
>2/=+7/+--9?8>-</+>/=
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09<7+>398-</+>/=>A90?<>2/<
-6/+<381638/=L
+?>398N
9>/ ./=-<3,/=.9-?7/8>=:63>>38138./>+36+8.-98>+38=@+<39?= +>>+-27/8>=A3>2/B+7:6/=L)9?-+8+->3@+>/.9-?7/8>=:63>>381=?,=/;?/8>6C
,C731<+>381>2//B3=>381.+>+U=-/8+<39 VL
9-?7/8>=:63>>381=/>>381=-+889>,/-2+81/.+0>/<>23=L$23=3809<7+>3983=
7/8>398/.389>/ N/Al9-?7/8>#:63>>381N"3=5=90#?,=/;?/8>
2+81/=L8-98><+=>>99>2/<>9:3-=38+--9?8>381M3>3=89>:9==3,6/>97+5/+
-9<</->398?=381+:<91<+7.?/>9>2/-97:6/B=>9<+1/903809<7+>398387?6>3:6/
>+,6/=MFAGLFLEX* +8.FAGL_SPLINFO U>9>+6=>+,6/M9,4/->=>+,6/=M+8.=:63>
>+,6/VL
How to Post a Document with Document Splitting
Demonstrate the steps from the Post a Document With Document Splitting exercise.
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/
213
Post a Document with Document Splitting
Business Example
89?>1938138@93-/3=.3@3./.+8.+==318/.>9.300/</8>9,4/->=U>A9:<903>-/8>/<=A3>2
@+<39?==/17/8>=VL)9?</;?3</>2/</-/3@+,6/=+8.>+B>9,/=:63>+--9<.381>9>2/</@/8?/
638/=L
L 8>/<+-?=>97/<38@93-/09<>2/</@/8?/=L%=/>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
*5
Customer
<RXUFXVWRPHU
Invoice Date
&XUUHQWGDWH
Amount
Calculate Tax
'HVHOHFW
Tax Amount
Tax Code
2 2XWSXWWD[ Text
2WKHUVDOHVJURXS
l--9?8>>/7
G/L acct
Amount in doc.curr.
CO-relevant account assignment: Profit
center
35 6HJPHQW6(59 l--9?8>>/7 G/L acct
Amount in doc.curr.
CO-relevant account assignment: Profit
center
6HJPHQW&216 /09</=+@381M=37?6+>/C9?<.9-?7/8>N
'3>2>2/-6+==3-=37?6+>3989:>398MC9?-+8=//>2/=?,=/;?/8>8><C&3/A09<>2/
.9-?7/8>L%=/>2/Simulate:?=2,?>>9898>2/Application>996,+<>9=//>2/@3/AL
$2/8M=37?6+>/>2//8/<+6/.1/<&3/AU/8?NDocumentSimulate General LedgerVL$2/
-2+<+->/<3=>3-=Profit Center+8.Segment7?=>,/@3=3,6/38+66>2/.9-?7/8>638/=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
+@31+>/0<97>2/1/8/<+66/.1/<=37?6+>398>9/B:/<>79./Uexpertmode:?=2,?>>98V
+8.038.>2/09669A381:+<+7/>/<=+8.3809<7+>398N
Ɣ
9-?7/8>>C:/?=/.
Ɣ
?=38/==><+8=+->398?=/.
Ɣ
?=38/==><+8=+->398@+<3+8>?=/.
Ɣ
>/7>C:/90>2//B:/8=/3>/79<,+=/3>/7
Ɣ
$2/:9=>3813>/7,+=/.98A23-2>2/</-/3@+,6/=+79?8>UNJnj+--9?8> V3==:63>L
/+@//B:/<>79./+8.>2/1/8/<+66/.1/<=37?6+>398+8.:9=>C9?<.9-?7/8>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398
215
Post a Document with Document Splitting
Business Example
89?>1938138@93-/3=.3@3./.+8.+==318/.>9.300/</8>9,4/->=U>A9:<903>-/8>/<=A3>2
@+<39?==/17/8>=VL)9?</;?3</>2/</-/3@+,6/=+8.>+B>9,/=:63>+--9<.381>9>2/</@/8?/
638/=L
L 8>/<+-?=>97/<38@93-/09<>2/</@/8?/=L%=/>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
*5
Customer
<RXUFXVWRPHU
Invoice Date
&XUUHQWGDWH
Amount
Calculate Tax
'HVHOHFW
Tax Amount
Tax Code
2 2XWSXWWD[ Text
2WKHUVDOHVJURXS
l--9?8>>/7
G/L acct
Amount in doc.curr.
CO-relevant account assignment: Profit
center
35 6HJPHQW6(59 l--9?8>>/7 G/L acct
Amount in doc.curr.
CO-relevant account assignment: Profit
center
6HJPHQW&216 /09</=+@381M=37?6+>/C9?<.9-?7/8>N
'3>2>2/-6+==3-=37?6+>3989:>398MC9?-+8=//>2/=?,=/;?/8>8><C&3/A09<>2/
.9-?7/8>L%=/>2/Simulate:?=2,?>>9898>2/Application>996,+<>9=//>2/@3/AL
$2/8M=37?6+>/>2//8/<+6/.1/<&3/AU/8?NDocumentSimulate General LedgerVL$2/
-2+<+->/<3=>3-=Profit Center+8.Segment7?=>,/@3=3,6/38+66>2/.9-?7/8>638/=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
+@31+>/0<97>2/1/8/<+66/.1/<=37?6+>398>9/B:/<>79./Uexpertmode:?=2,?>>98V
+8.038.>2/09669A381:+<+7/>/<=+8.3809<7+>398N
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9-?7/8>>C:/?=/.
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?=38/==><+8=+->398?=/.
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?=38/==><+8=+->398@+<3+8>?=/.
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$2/:9=>3813>/7,+=/.98A23-2>2/</-/3@+,6/=+79?8>UNJnj+--9?8> V3==:63>L
/+@//B:/<>79./+8.>2/1/8/<+66/.1/<=37?6+>398+8.:9=>C9?<.9-?7/8>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceL
,V 8>/<>2/38@93-/?=381>2/.+>+:<9@3./.38>2//B/<-3=/L
-V #37?6+>/>2/.9-?7/8>?=381>2/-6+==3-=37?6+>3989:>398L%=/Simulate 38>2/
Application >996,+<L
.V #37?6+>/>2//8/<+6/.1/<&3/AL299=/DocumentĺSimulate General Ledger L$2/
-2+<+->/<3=>3-=Profit Center+8.Segment7?=>,/@3=3,6/38+66>2/.9-?7/8>638/=L
/V #/6/->>2/Amount -96?78+8.?=/Display Sum >9-</+>/+89@/<+66>9>+6L$2/8M=/6/->
>2/Segment -96?78+8.?=/Subtotal >9-</+>/+=?,>9>+6L
0V %=/SettingsĺLayoutĺSave >9=+@/>23=38.3@3.?+66CL
1V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Save Layout
*5
Description
6XEWRWDOIRUHDFKVHJPHQW
2V #+@/>2/User-specific +8.Default =/>>381=L
3V )9?A366</-/3@/>2/3809<7+>398./>+36/.,/69A0<97>2/=37?6+>39838/B:/<>79./L=
+8/B+7:6/MC9?-+8=29A>2/Item Category +8.Assignment Origin 03/6.=L
4V #29A>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Document type used
&,
Business transaction used
?=>97/<38@93-/
Business transaction variant used
=>+8.+<.
Item category of the revenue item/base
item
</@/8?/
Posting items on which the receivables
account (Account 14000) is Split?
5HYHQXH +8.WD[
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/==98N8+6CD3819-?7/8>#:63>>381
LESSON SUMMARY
)9?=29?6.89A,/+,6/>9N
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218
Maintaining Default Values
LESSON OVERVIEW
$23=6/==98/B:6+38=29A>97+38>+38./0+?6>@+6?/=L
Business Example
'2/8/B/-?>381# ><+8=+->398>2/?=/<.9/=89>A+8>>9-98=>+8>6C/8>/<>2/=+7/.+>+L
$2/</09</MC9?=29A>2/729A>9=/>./0+?6>@+6?/=09<03/6.=38>2/# " +::63-+>398L9<
>23=</+=98MC9?</;?3</>2/09669A381589A6/.1/N
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8?8./<=>+8.3819029A>9-98031?</?=/<[=:/-303-./0+?6>@+6?/=
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Every user can enter values in the master record to simplify document entry. When you log
on to the SAP ERP application, the default values defined in the user master record fill the
memory. This data in the memory is relevant only to the individual user and not to the
complete SAP ERP application.
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
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+38>+38./0+?6>@+6?/=
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Default Values
Figure 89: Default Values for User Settings
+<+7/>/<=+669A?=/<=>9=/>./0+?6>@+6?/=09<03/6.=A29=/@+6?/=.989>-2+81/90>/8M
=?-2+=-97:+8C-9./+8.-?<</8-C03/6.=L'2/8C9?/B/-?>/+><+8=+->398M>2/./0+?6>
@+6?/=+?>97+>3-+66C+::/+<38>2/3<-9<</=:98.38103/6.=LC.3=:6+C381:</[./038/.@+6?/=
38=>/+.907+8?+66C/8>/<381>2/7MC9?-+8:</@/8>38:?>/<<9<=L
You can use the editing options to configure the following areas on screen:
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"/-/3:>/8><C
%=/<=-+8hide-/<>+3803/6.=>2+>7+C89>,/</;?3</.M=?-2+=03/6.=09<09</318-?<</8-C
+8.-<9==[-97:+8C-9./><+8=+->398=L)9?-+8+6=9?=/=:/-3+6/.3>3819:>398=09<=3816/
=-<//8><+8=+->398=L
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9-?7/8>.3=:6+C
%=/<=-+8?=/>2/3=>&3/A/<>9=/6/->.300/</8>.3=:6+C9:>398=>9.3=:6+C>2/3<
.9-?7/8>=L
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:/83>/7=
%=/<=-+8-299=/638/6+C9?>.3=:6+C=+8.:9=>3819:>398=>9:<9-/==9:/83>/7=L9<
/B+7:6/M>2/C-+8/8>/<+:+<>3+6:+C7/8>9<>2/,+6+8-/90>2/8/A9:/83>/7L
'2/8?=/<=69198>9>2/# " +::63-+>398M=:/-303-:<9:/<>3/=+::6C>9>2/3<?=/<=
>2<9?129?>>2/+::63-+>398L
Some examples of user-specific properties are as follows:
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91986+81?+1/
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+>/09<7+>
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/-37+689>+>398
%=/<=-+8+6=9-98031?</+./0+?6>:<38>/<09<>2/7=/6@/=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
To simplify user maintenance, perform the following steps:
L </+>/+.?77C?=/<L
L +38>+38>2/@+6?/=38+--9<.+8-/A3>2>2/+--9?8>381</;?3</7/8>=L
L 9:C>23=?=/<L
System and Accounting Defaults
Figure 90: System and Accounting Defaults
$2/# " +::63-+>398:<9@3./=,+=3-./0+?6>@+6?/=09<.9-?7/8>/8><CL9</B+7:6/M
.?<381.9-?7/8>/8><CM>2/+::63-+>398:<9:9=/=>2/-?<</8>.+>/+=>2/:9=>381.+>/L
==?7/>2+>C9?2+@/+6</+.C/8>/</.+.9-?7/8>+8.2+@/?=/.+=:/-303--97:+8C-9./L
9<>2/8/B>.9-?7/8>M>2/# " +::63-+>398:<9:9=/=>2/=+7/-97:+8C-9./>2+>C9?
/8>/</.38>2/6+=>.9-?7/8>L
$2/# " +::63-+>398A9<5=98>2/,+=3=90>2/Document Principle: All documents must
balance before they can be posted to L
When you enter different business transactions in accounting, the SAP ERP application
offers predefined values for the following fields:
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9-?7/8>>C:/=
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9=>3815/C=
9</B+7:6/MA2/8+@/8.9<38@93-/2+=.9-?7/8>>C:/KR M>2/-</.3>:9=>3813=-+<<3/.9?>
A3>2:9=>3815/C L
Proposed Fiscal Year
8>2/# " +::63-+>398MC9?-+8-98><96A2/>2/<>2/03=-+6C/+<3=:<9:9=/.A2/8C9?
.3=:6+C9<-2+81/.9-?7/8>=L0>2/03=-+6C/+<3=:<9:9=/.38-97:+8C-9./=A3>2C/+<[
=:/-303-.9-?7/8>8?7,/<+==3187/8>M>2/8>2/# " +::63-+>398:<9:9=/=>2/
.9-?7/8>8?7,/<90>2/6+=>:<9-/==/..9-?7/8>+8.>2/</6/@+8>03=-+6C/+<L)9?-+8+6=9
:<9:9=/>2/ %.+>/+=>2/@+6?/.+>/L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381/0+?6>&+6?/=
At company code level, you can enter the maximum permitted difference between the
following exchange rates:
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$2//B-2+81/<+>/38>2/.9-?7/8>2/+./<90+,?=38/==><+8=+->398
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$2//B-2+81/<+>/38>2//B-2+81/<+>/>+,6/
$2/# " +::63-+>3983==?/=+A+<83817/==+1/303>./>/<738/=>2+>>2/7+B37?7
:/<-/8>+1/.300/</8-/,/>A//8>2//B-2+81/<+>/=2+=,//8/B-//./.L$23=2/6:=C9?>9
</-9183D/38-9<</->/8><3/=L
How to Set User Parameters
L #/>>381?:?=/<[=:/-303-/.3>3819:>398=L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺEnvironmentĺUser ParametersĺEditing OptionsL
,V 299=/>2/Document entry >+,:+1/L
-V &3/A>2/09669A38103/6.=N
3/6.+7/9<+>+$C:/
/=-<3:>398
Documents in local currency only
)9?-+823./03/6.=09<.9-?7/8>/8><C38
09</318-?<</8-C2/</L
Documents not cross-company code
)9?-+823.//8><C03/6.=09<-<9==[
-97:+8C-9./.9-?7/8>/8><C2/</L
Calculate taxes on net base
)9?-+8=:/-30C>2//8/<+6/.1/<
--9?8>+79?8>+=a8/>b30C9?8//.>9
-+6-?6+>/>2/>+B+79?8>=L>2/<A3=/M>2/
=C=>/7+==?7/=>2+>>2/1/8/<+66/.1/<
+--9?8>+79?8>=/8>/</.-98>+38>2/>+B
>9,/./>/<738/.L
.V 299=/>2/Document display >+,:+1/L)9?-+8-299=/,/>A//8.300/</8>.3=:6+C
@+<3+8>=09<.9-?7/8>=L
/V 299=/>2/Open items >+,:+1/L#/6/->>2/Selected items initially inactive 38.3-+>9<L
#/6/->381>23=38.3-+>9<3=37:9<>+8>A2/8-6/+<3819:/83>/7=L
0V 299=/>2/Line items >+,:+1/L)9?-+8./-3./,/>A//8>2/&-6+==3-63=>+8.1<3.
-98><96L
How to Set Default Values in the System
Note the following guideline when defining default values: If you use a customer number for a
master data display and then proceed to a different transaction code to display line items or
for other functions, the system proposes the same customer number.
L /038/1/8/<+6./0+?6>@+6?/=38Customizing L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺDocumentĺDefault ValuesĺDefine Default
ValuesL
,V /038/>2/./0+?6>.9-?7/8>>C:/+8.:9=>3815/C09</+-2,?=38/==><+8=+->39838L
L />/<738/>2/6+=>03=-+6C/+<?=/.L
+V 299=/Default ValuesĺEnable Fiscal Year DefaultL
,V />/<738/>2/6+=>03=-+6C/+<?=/.+8.>2/98/:<9:9=/.09<>2/><+8=+->398=Display
Document +8.Change Document L
L #:/-30C>2/-?<</8>.+>/9< %.+>/:<9:9=/.+=>2/@+6?/.+>/L
+V 299=/DocumentĺDefault ValuesĺDefine Default ValuesL
,V #:/-30C>2/-?<</8>.+>/+=>2/@+6?/.+>/A2/8C9?/8>/<638/3>/7=L
L 98><9629A=C=>/77/==+1/=+</.3=:6+C/.L
+V 299=/Default ValuesĺChange Message Control for Document ProcessingL
,V 8>/<)+=>2/::63-+>3986/@/6@+6?/L
9>/N
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-2+81/=C=>/77/==+1/=L
L /038/+:/<-/8>+1/<+>/09<>2/7+B37?7/B-2+81/<+>/.300/</8-/L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺGlobal Parameters for Company
CodeĺCurrenciesĺMaximum Exchange Rate DifferenceĺDefine Maximum
Exchange Rate Difference per Company Code/per Foreign CurrencyL
,V /038/>2/:/<-/8>+1/<+>/09<>2/7+B37?7/B-2+81/<+>/.300/</8-/L
How to Maintain Default Values
Demonstrate the steps to maintain default values from the Maintain Default Values exercise.
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223
Maintain Default Values
Business Example
$2/?=/<.9/=8t>A+8>>92+@/>9/8>/<.+>+>A3-/L)9?>2/</09</A+8>>9./038/./0+?6>@+6?/=
38>2/=C=>/7L
8=A/<>2/09669A381;?/=>398=+8.-98031?</>2/-9<</=:98.381./0+?6>@+6?/=38>2/=C=>/7L
L 3=>=97/./0+?6>=C=>/7@+6?/=09<.9-?7/8>/8><CL
L 0>2/?=/<=A+8>>97+5/=?</>2+>>2/C.989>+--3./8>+66C-2+81/>2/.9-?7/8>>C:/
.?<381.9-?7/8>/8><CMA2/</-+8>2/C7+5/>2+>=/>>381T
L $2/@+6?/.+>/3=8/-/==+<C09<</06/->381>2/><+8=+->39838+=2+8+1/7/8>L->3@+>/
>2/0?8->398>2+>:<9:9=/=>2/@+6?/.+>/A2/8:<9-/==381+.9-?7/8>L
L $2/7+B37?7/B-2+81/<+>/@+<3+8-/3=ǖL$2/038+8-3+6+--9?8>+8>2+=/B:</==/.
-98-/<8>2+>>23=:/<-/8>+1/3=>992312L)9?+</</;?3</.>9=/>>2/7+B37?7/B-2+81/
<+>/@+<3+8-/09<C9?<-97:+8C>9 ǖL
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#96?>398
224
Maintain Default Values
Business Example
$2/?=/<.9/=8t>A+8>>92+@/>9/8>/<.+>+>A3-/L)9?>2/</09</A+8>>9./038/./0+?6>@+6?/=
38>2/=C=>/7L
8=A/<>2/09669A381;?/=>398=+8.-98031?</>2/-9<</=:98.381./0+?6>@+6?/=38>2/=C=>/7L
L 3=>=97/./0+?6>=C=>/7@+6?/=09<.9-?7/8>/8><CL
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.?<381.9-?7/8>/8><CMA2/</-+8>2/C7+5/>2+>=/>>381T
+V 8>2/G/LMA/PMor A/R document entry =-<//8M=/6/->>2/Editing Options ,?>>98L
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Type Option
'RFXPHQWW\SHKLGGHQ
-V #+@/>2//8><3/=L
L $2/@+6?/.+>/3=8/-/==+<C09<</06/->381>2/><+8=+->39838+=2+8+1/7/8>L->3@+>/
>2/0?8->398>2+>:<9:9=/=>2/@+6?/.+>/A2/8:<9-/==381+.9-?7/8>L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺDocumentĺDefault ValuesĺDefault Value
DateL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
*5
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/==98N+38>+38381/0+?6>&+6?/=
3/6.+7/9<+>+$C:/
&+6?/=
Default Value Date
#/6/->
-V #+@/>2//8><3/=L
L $2/7+B37?7/B-2+81/<+>/@+<3+8-/3=ǖL$2/038+8-3+6+--9?8>+8>2+=/B:</==/.
-98-/<8>2+>>23=:/<-/8>+1/3=>992312L)9?+</</;?3</.>9=/>>2/7+B37?7/B-2+81/
<+>/@+<3+8-/09<C9?<-97:+8C>9 ǖL
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺGlobal Parameters for Company
CodeĺCurrenciesĺMaximum Exchange Rate DifferenceĺDefine Maximum
Exchange Rate Difference per Company CodeL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
*5
Max. Exch. Rate Diff.
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9>/N
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><+8=+->398=L
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LESSON SUMMARY
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227
Configuring Change Control
LESSON OVERVIEW
$23=6/==98/B:6+38=29A>9-98031?</-2+81/-98><96L
Business Example
8-/+.9-?7/8>2+=,//8:9=>/.38>2/# " +::63-+>398M>2/+--9?8>3817+8+1/<.9/=
89>A+8>?=/<=>9,/+,6/>979.30C-/<>+3803/6.=L9<>23=</+=98MC9?</;?3</>2/09669A381
589A6/.1/N
Ɣ
8?8./<=>+8.38190>2/<?6/=19@/<8381-2+81/=>9.9-?7/8>=
Ɣ
8?8./<=>+8.3819029A>9-2+81/.9-?7/8>=
Ɣ
8?8./<=>+8.3819029A>9+8+6CD/-2+81/=>9.9-?7/8>=
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
Ɣ
98031?</-2+81/-98><96
Change Control
Figure 91: Changing Documents
All changes are logged, not just the last one. If a field has been changed several times, the
SAP ERP application lists all the changes one beneath the other. The changed document
does not receive a new document number.
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%83> N 9=>38198><96
You can use report RFBABL00, the Report of document changes, to view all the document
changes.
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<?6/=M?=/<=7+C,/+,6/>9986C-2+81/-/<>+3803/6.=L
The following fields can be changed in a document:
Ɣ
9-?7/8>2/+./<
"/0/</8-/8?7,/<+8..9-?7/8>2/+./<>/B>
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38/3>/7=
Assignment03/6.MText03/6.M+8. +C7/8>$/<7=
9>/N
$2/+79?8>M:9=>3815/CM+--9?8>M9<+8C9>2/<03/6.=>2+>+00/->>2/</-98-363+>398
90+:9=>381-+889>,/-2+81/.L
As users make changes to documents, the SAP ERP application logs the following
information:
Ɣ
$2/03/6.>2+>A+=-2+81/.
Ɣ
$2/8/A+8.96.@+6?/=
Ɣ
$2/?=/<A297+./>2/-2+81/
Ɣ
$2/>37/+8..+>/90>2/-2+81/
Document Change Rules
Figure 92: Document Change Rules
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/==98N98031?<3812+81/98><96
The change reports are the following:
Change Report
Description
RFDABL00
Customer master records
RFKABL00
Vendor master records
RFBKABL0
Bank master data
RFDKLIAB
Credit management
RFSABL00
G/L account master data
RFBABL00
Documents
You can use the following criteria to differentiate between document change rules:
Ɣ
--9?8>>C:/
$2/+--9?8>>C:/+669A=?=/<=>9./038/<?6/=09<-?=>97/<M@/8.9<M+8.1/8/<+66/.1/<
+--9?8>=L
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$<+8=+->398-6+==
$2/><+8=+->398-6+==3=986C?=/.09<>2/=:/-3+61/8/<+66/.1/<><+8=+->398=M=?-2+=,366=
90/B-2+81/+8..9A8:+C7/8>=L
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97:+8C-9./
0>2/-97:+8C-9./3=6/0>,6+85M>2/-2+81/<?6/+::63/=>9/@/<C-97:+8C-9./38>2/
-63/8>L
You can change a field under the following conditions:
Ɣ
$2/:9=>381:/<39.3==>3669:/8L
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$2/638/3>/73=89>C/>-6/+</.L
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$2/638/3>/73=/3>2/<+./,3>38+-?=>97/<+--9?8>9<+-</.3>38+@/8.9<+--9?8>L
Ɣ
$2/.9-?7/8>3=89>+-</.3>7/7909<+838@93-/L
Ɣ
$2/.9-?7/8>3=89>+-</.3>7/790<97+.9A8:+C7/8>L
)9?-+8?=/</:9<>RFBABL00>9.3=:6+C>2/.9-?7/8>-2+81/=09<+66.9-?7/8>=L
This report provides the following selection options for documents that have changed:
Ɣ
97:+8C-9./
Ɣ
9-?7/8>8?7,/<=
Ɣ
3=-+6C/+<
Ɣ
2+81/.+>/
Ɣ
%=/<8+7/90>2/:/<=987+5381>2/-2+81/
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
How to Change Posted Documents
In this lesson, you demonstrate changes to fields in the document header and in the line
items. To do this, you have to post a customer invoice with terms of payment Due
Immediately.
For the demonstrations in this lesson, you have to make the following settings:
1. On the SAP Easy Access screen, choose AccountingĺFinancial AccountingĺAccounts
ReceivableĺDocument EntryĺInvoice.
2. Enter the following values:
Field Name or Data Type
Values
Company Code
Customer
Invoice Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Currency
Local currency
Calculate Tax
Tax Code
2XWSXWWD[ FRXUVH Tab Page Payments
Terms of Payment
Items
G/L Account
Amount in doc. curr.
3. Post the document and make a note of the number.
L ==318+</0/</8-/8?7,/<L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentĺChangeL
,V 9?,6/[-63-5Document NumberL
-V 8>2/Change Document =-<//8M-299=/Display Document HeaderL
.V 8>/<>2/</0/</8-/8?7,/<38>2/Reference 03/6.L
/V 299=/ContinueL
L 8+,6/+.9-?7/8>-2+81/<?6/L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<3812+81/98><96
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺDocumentĺRules for Changing
DocumentsĺDocument Change Rules, Document HeaderL
,V 8>2/Change View "Rules for Changing Documents": Overview =-<//8M=/6/->BKPFXBLNR +8.-299=/DetailsL
-V #/6/->Field Can Be ChangedL
.V 9,+-5L
L 2+81/>2/:+C7/8>>/<7=L
+V 8>2/Change Document =-<//8M.9?,6/[-63-5>2/03<=>-96?78?8./<DescriptionL
,V 8>2/Payt Terms 03/6.M-2+81/>2/@+6?/>9ZB00L
-V 9,+-5L
.V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)Financial Accounting
Global Settings (New)DocumentRules for Changing DocumentsDocument Change
Rules, Line ItemL
/V 63-5Position +8./8>/<>2/field name %6(*=7(50L
0V 299=/ContinueL
1V 299=/Field Label Terms of PaymentL
2V 299=/Details +8.38>2/Stipulations for changing and Possibility for changing the field
=/->398M?8-2/-5+66>2/-2/-5,9B/=L
3V #+@/>2/=/>>381=L
4V "/>?<8>9>2/7+387/8?L
L 3=:6+C>2/-2+81/..9-?7/8>=L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺInformation SystemĺGeneral Ledger Reports
(New)ĺGeneralĺS_ALR_87012293L
,V 299=/SystemĺStatusL
-V &/<30C>2/Program 03/6.+8.-299=/ExitL
.V 2+81/Fiscal Year >9&XUUHQW\HDUL
/V 299=/ExecuteL
9>/N
$2/Display of Changed Documents =-<//8A366,/.3=:6+C/.L
How to Display Document Changes
L #29A29A>9><+-/-2+81/=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentĺDisplay ChangesL
,V 9?,6/[-63-5Terms of Payment KeyL
How to Maintain Change Rules for the Document Header
L /038/.300/</8><?6/=09<37:6/7/8>381-2+81/=38:9=>/..9-?7/8>2/+./<=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺDocumentĺRules for Changing
DocumentsĺDocument Change Rules, Document HeaderĺNew EntriesL
,V #+@/>2//8><3/=M30+8CL
How to Maintain Change Rules for the Line Items
L /038/<?6/=09<-2+81381.9-?7/8>=>2+>2+@/+6</+.C,//8:9=>/.09<03/6.=38>2/638/
3>/7=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺDocumentĺRules for Changing
DocumentsĺDocument Change Rules, Line ItemL
,V %=/Position >9=/6/->+--9?8>>C:/D +8.03/6.8+7/#[*$"Uterms of
paymentVL
-V />/<738/>2/03/6.8+7/BSEG-ZTERML 6+-/>2/-?<=9<38>2/Terms of payment 03/6.
38>2/.9-?7/8>M:</==M+8.>2/8-63-598>2/Technical Information 3-98L
How to Cancel Changeability (for Line Items)
L /+->3@+>/>2/-2+81/+,363>C9003/6.=38>2/.9-?7/8>2/+./<+8.38>2/638/3>/7=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺDocumentĺRules for Changing
DocumentsĺDocument Change Rules, Line ItemL
,V #/6/->+--9?8>>C:/D +8.>2/03/6.8+7/BSEG-ZTERM. $2/8M./+->3@+>/>2/
-2+81/+,363>C+8.+6690>2/</6+>/.:</</;?3=3>/=L
-V $9-9803<7M-+66+.9-?7/8>C9?:9=>/.+8.><C>9-2+81/3>,C.9?,6/[-63-5381>2/03<=>
3>/7L)9?-+8896981/<-2+81/>2/>/<7=90:+C7/8>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/ 231
Maintain the Change Control for One Field
Business Example
$2/+==3187/8>03/6../>/<738/=A23-2.9-?7/8>38=+6/=9<./<7+8+1/7/8>09<7=>2/,+=3=
09<>2/+--9?8>381.9-?7/8>L8>/<8+6+?.3>9<=2+@/</;?/=>/.>2+>>2/+==3187/8>03/6.
=29?6.89>,/-2+81/.+0>/<+><+8=+->3983=:9=>/.L
2/-530+8+==3187/8>03/6.3=79.303+,6/L0>2/03/6.-+8,/79.303/.M+6>/<>2/-2+81/<?6/=
=9>2+>3>896981/<-+8,/L
L 2/-5A2/>2/<>2/+==3187/8>03/6.BSEG-ZUONR -+8,/-2+81/.3898/90>2/
.9-?7/8>=C9?:9=>/.38>2/:</@39?=/B/<-3=/L
L 0>2/+==3187/8>03/6.-+8,/-2+81/.M+6>/<>2/-2+81/<?6/=09<+--9?8>>C:/=SMDM+8.
K >9:</@/8>0?<>2/<-2+81/=>9>2/+==3187/8>03/6.L
L 2/-5A2/>2/<>2/+==3187/8>03/6.BSEG-ZUONR 3=896981/<79.303+,6/L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398 232
Maintain the Change Control for One Field
Business Example
$2/+==3187/8>03/6../>/<738/=A23-2.9-?7/8>38=+6/=9<./<7+8+1/7/8>09<7=>2/,+=3=
09<>2/+--9?8>381.9-?7/8>L8>/<8+6+?.3>9<=2+@/</;?/=>/.>2+>>2/+==3187/8>03/6.
=29?6.89>,/-2+81/.+0>/<+><+8=+->3983=:9=>/.L
2/-530+8+==3187/8>03/6.3=79.303+,6/L0>2/03/6.-+8,/79.303/.M+6>/<>2/-2+81/<?6/=
=9>2+>3>896981/<-+8,/L
L 2/-5A2/>2/<>2/+==3187/8>03/6.BSEG-ZUONR -+8,/-2+81/.3898/90>2/
.9-?7/8>=C9?:9=>/.38>2/:</@39?=/B/<-3=/L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentĺChangeL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Number
)URPSUHYLRXVXQLW
Company Code
*5
Fiscal Year
&XUUHQW\HDU
-V 299=/ContinueL
.V 9?,6/[-63-5>2/-?=>97/<638/3>/7+8.89>/>2+>>2/+==3187/8>03/6.-+8,/
-2+81/.L
L 0>2/+==3187/8>03/6.-+8,/-2+81/.M+6>/<>2/-2+81/<?6/=09<+--9?8>>C:/=SMDM+8.
K >9:</@/8>0?<>2/<-2+81/=>9>2/+==3187/8>03/6.L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺDocumentĺRules for Changing
DocumentsĺDocument Change Rules, Line ItemĺNew EntriesL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Field Name
%6(*=8215
Account Type
6
Transaction Class
%/$1.
Company Code
*5
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<3812+81/98><96
3/6.+7/9<+>+$C:/
&+6?/=
Field is Modifiable
%/$1.
-V #+@/>2//8><3/=L
.V #/6/->>2/1<//8+<<9A>9</>?<8>9>2/9@/<@3/A=-<//8L
/V 3126312>>2/<?6/C9?4?=>-</+>/.L
0V 299=/Edit ĺCopy AsL
1V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Field Name
%6(*=8215
Account Type
'
Transaction Class
%/$1.
Company Code
*5
Field is Modifiable
%/$1.
2V 3126312>>2/<?6/C9?4?=>-</+>/.L
3V 299=/EditĺCopy AsL
4V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Field Name
%6(*=8215
Account Type
.
Transaction Class
%/$1.
Company Code
*5
Field is Modifiable
%/$1.
5V #+@/>2//8><3/=L
L 2/-5A2/>2/<>2/+==3187/8>03/6.BSEG-ZUONR 3=896981/<79.303+,6/L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentĺChangeL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Number
)URPSUHYLRXVXQLW
Company Code
*5
Fiscal Year
&XUUHQW\HDU
-V 299=/ContinueL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
.V 9?,6/[-63-5>2/-?=>97/<638/3>/7+8.89>/>2+>>2/+==3187/8>03/6.3=896981/<
79.303+,6/L
9>/N
)9?2+@/-</+>/.+.9-?7/8>-2+81/<?6/>2+>=>+>/=>2+>09<-?=>97/<M
@/8.9<M+8.1/8/<+66/.1/<:9=>381=M>2/+==3187/8>03/6.3=89>79.303+,6/
+0>/<:9=>381L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<3812+81/98><96
LESSON SUMMARY
)9?=29?6.89A,/+,6/>9N
Ɣ
98031?</-2+81/-98><96
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
/==98
236
Configuring Document Reversal
LESSON OVERVIEW
$23=6/==98/B:6+38=29A>9-98031?</.9-?7/8></@/<=+6L
Business Example
#97/>37/=M?=/<=/8>/<.+>++8.:9=>.9-?7/8>=38-9<</->6CL8=?-2+-+=/M>2/.9-?7/8>
2+=>9,/</@/<=/.+8.</[/8>/</.-9<</->6CL$2/7+8+1/7/8>A+8>=>9,/+,6/>9-9<</->
><+8=+->398031?</=,C</@/<=381.9-?7/8>=L9<>23=</+=98MC9?</;?3</>2/09669A381
589A6/.1/N
Ɣ
8?8./<=>+8.3819029A>9</@/<=/.9-?7/8>=
Ɣ
8?8./<=>+8.3819029A>9038.</@/<=+6</+=98=38?=>973D381
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
Ɣ
98031?</.9-?7/8></@/<=+6
Maintain Document Reversal
Figure 93: Reversal Documents
%=/<==97/>37/=7+5//<<9<=A2/8/8>/<381.9-?7/8>=L=+</=?6>M>2/-</+>/..9-?7/8>=
-98>+3838-9<</->3809<7+>398+8.8//.>9,/79.303/.L$9691>2/+.4?=>7/8>=7+./>9>2/
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<3819-?7/8>"/@/<=+6
.9-?7/8>=MC9?03<=>8//.>9</@/<=/>2/38-9<</->.9-?7/8>L$2/8MC9?-+8:9=>>2/
.9-?7/8>+1+38A3>2-9<</->/8><3/=L
$2/# " +::63-+>398:<9@3./=+0?8->398>2+>2/6:=C9?</@/<=/1/8/<+66/.1/<
.9-?7/8>=M-?=>97/<.9-?7/8>=M+8.@/8.9<.9-?7/8>=38.3@3.?+66C9<+=+1<9?:L$23=
7+==</@/<=+60?8->398+669A=</@/<=+6=90+6+<1/<+81/90.9-?7/8>=>2+>+?=/</8>/<=L$2/
0?8->398+6=9+669A=C9?>9?=/>2/=+7/><+8=+->398+8.</@/<=/98/.9-?7/8>L
You can reverse a document by using either of the following methods:
9<7+6</@/<=+6:9=>381
Ɣ
Ɣ
/1+>3@/:9=>381
9<7+6</@/<=+6:9=>381/B/-?>/=+838@/<=/:9=>381,C38-</+=381>2/><+8=+->398031?</=L
/1+>3@/:9=>381M98>2/9>2/<2+8.M:/<09<7=+838@/<=/:9=>381,C</=/>>381>2/><+8=+->398
031?</=L)9?-+8?=/8/1+>3@/:9=>381>9+@93.+8?88/-/==+<C38-</+=/38>2/><+8=+->398
031?</=L$23=0?8->398A+=./@/69:/.>97//>-?=>97/<</;?3</7/8>=+8.3=9:>398+6
'2/8C9?</@/<=/+.9-?7/8>MC9?2+@/>9/8>/<+</@/<=+6</+=98>9/B:6+38>2/</@/<=+6L
$2/</@/<=+6</+=98=/>>381=-+8,/-98031?</.>9+669AC9?>9/8>/<+</@/=+6.+>/.300/</8>>9
>2/9<3138+6:9=>381.+>/L
)9?-+889></@/<=/.9-?7/8>=>2+>-98>+38-6/+</.3>/7=L)9?8//.>9</=/>>2/.9-?7/8>
,/09</</@/<=3813>L
Normal Reversal Posting and Negative Posting
Figure 94: Normal Reversal Posting and Negative Posting
To see if negative posting was used, select a line item in the reversal document. Then, click
on ExtrasĺMore Data in the menu bar.
9<7+6</@/<=+6:9=>381-+?=/=>2/# " +::63-+>398>9:9=>>2/38-9<</->./,3>+=+
-</.3>+8.>2/38-9<</->-</.3>+=+./,3>L$23=09<790:9=>381-+?=/=+838-</+=/38>2/
><+8=+->398031?</=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
/1+>3@/:9=>381+6=9:9=>=>2/38-9<</->./,3>+=+-</.3>+8.>2/38-9<</->-</.3>+=+./,3>L
'3>28/1+>3@/:9=>381M>2/:9=>/.+79?8>3=89>+../.>9>2/><+8=+->398031?</=M,?>3=
=?,><+->/.0<97>2/><+8=+->398031?</=98>2/9>2/<=3./90>2/+--9?8>L$23==/>=>2/
><+8=+->398031?</=,+-5>9A2+>>2/CA/</,/09</>2/38-9<</->:9=>381L
$2/# " +::63-+>398?=/=89<7+6</@/<=+6:9=>381>9</@/<=/.9-?7/8>=L
To enable negative postings, the following prerequisites must be fulfilled:
Ɣ
$2/-97:+8C-9./7?=>:/<73>8/1+>3@/:9=>381=L
$2/</@/<=+6</+=987?=>,/-98031?</.>9+669A8/1+>3@/:9=>381=L
Ɣ
)9?-+8+6=9?=/8/1+>3@/:9=>381=>9:/<09<7><+8=0/<:9=>381=9038-9<</->638/3>/7=L$2/
3>/73=</79@/.0<97>2/A<981+--9?8>,C?=3818/1+>3@/:9=>381M38A23-2>2/><+8=+->398
031?</=+</</=/>L$2/3>/73=>2/8:9=>/.>9>2/-9<</->+--9?8>,C?=381+89<7+6:9=>381L
$23=-+8986C,/.98/A3>2+.9-?7/8>>C:/>2+>/B:63-3>6C+669A=8/1+>3@/:9=>381=L
How to Conduct a Document Reversal with Normal Reversal
L
3-5+.9-?7/8>0<97--9?8>3=:6+C+8.89>/>2/.9-?7/8>8?7,/<L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺAccountĺDisplay Balances(New)L
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
G/L acct
Company code
Fiscal year
&XUUHQW\HDU
-V 299=/ExecuteL
.V 9?,6/[-63-520,000.00 38>2/Debit -96?78L
/V 9>/>2/.9-?7/8>8?7,/<38>2/Document No. -96?78L
0V 9,+-5L
L +<<C9?>89<7+6</@/<=+6L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺDocumentĺReverseĺIndividual ReversalL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/=
Document Number
(QWHUWKHGRFXPHQWQXPEHU
SUHYLRXVO\QRWHG
Company code
Fiscal year
&XUUHQW\HDU
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<3819-?7/8>"/@/<=+6
3/6.+7/9<+>+$C:/
&+6?/=
Reversal Reason
-V #+@/>2//8><3/=L
.V 299=/Close 38>2/Enter Bar Code .3+691,9BL
/V 299=/Close 38>2/Performance Assistant .3+691,9BL
0V 9,+-5L
L 3=:6+C.9-?7/8></@/<=+6L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺAccountĺDisplay Balances(New)L
,V 8>2/G/L Account Balance Display =-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
G/L acct
Company code
Fiscal year
&XUUHQW\HDU
-V 299=/ExecuteL
.V 9?,6/[-63-520,000.00 38>2/Credit -96?78L
/V #/6/->>2/@+6?/38>2/Document No. 03/6.+8.-299=/DisplayL
0V 299=/OverviewL
1V 299=/Reversal DocumentL
2V 299=/DisplayL
How to Permit Negative Postings and Conduct a Document Reversal with Negative
Posting
Demonstrate negative postings and conduct a document reversal with negative posting by
executing the exercise Post a Document Reversal and Control the System Setting.
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/ Post a Document Reversal and Control the
239
System Settings
Business Example
#97/>37/=M?=/<=/8>/<+8.:9=>+.9-?7/8>38-9<</->6CL8=?-2+-+=/M>2/.9-?7/8>8//.=
>9,/</@/<=/.+8.</[/8>/</.-9<</->6CL$2/7+8+1/7/8>A+8>=>9,/+,6/>9-9<</->
><+8=+->398031?</=L
98031?</>2/-97:+8C-9./>9+669A8/1+>3@/:9=>381=+8.</@/<=/.9-?7/8>=L
L +7/>A9:9==3,6/A+C=09<</@/<=381+.9-?7/8>38>2/# " 38+8-3+6==96?>398L
L '2+>+</>2/>A9:</</;?3=3>/=09<:<9-/==3818/1+>3@/:9=>381=T
L 2/-5A2/>2/<C9?<-97:+8C-9./+669A=8/1+>3@/:9=>381=L669A8/1+>3@/:9=>381=38
>2/-97:+8C-9./L
L 2/-5>2/</+=98=09<</@/<=+6>2+>-+8,/?=/.>9:/<09<7</@/<=+6,C8/1+>3@/:9=>381=L
L 2/-5>2/,+6+8-/90C9?<-+=2+--9?8>U100000 V0<97>2//B/<-3=/Simple Documents in
Financial AccountingL3=:6+CC9?<:9=>/..9-?7/8>=+8.7+5/+89>/90>2/.9-?7/8>
>C:/+8..9-?7/8>8?7,/<?=/.L3=:6+C>2/+--9?8>,+6+8-/M.9-?7/8>>C:/M+8.
.9-?7/8>8?7,/<L
L "/@/<=/>2/1/8/<+66/.1/<.9-?7/8>C9?4?=>.3=:6+C/.+8.>2/8</@3/A>2/+--9?8>
,+6+8-/>9=//>2/37:+->90+8/1+>3@/</@/<=+6L /<09<7+8/1+>3@/</@/<=+6L
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%83>
#96?>398 Post a Document Reversal and Control the
240
System Settings
Business Example
#97/>37/=M?=/<=/8>/<+8.:9=>+.9-?7/8>38-9<</->6CL8=?-2+-+=/M>2/.9-?7/8>8//.=
>9,/</@/<=/.+8.</[/8>/</.-9<</->6CL$2/7+8+1/7/8>A+8>=>9,/+,6/>9-9<</->
><+8=+->398031?</=L
98031?</>2/-97:+8C-9./>9+669A8/1+>3@/:9=>381=+8.</@/<=/.9-?7/8>=L
L +7/>A9:9==3,6/A+C=09<</@/<=381+.9-?7/8>38>2/# " 38+8-3+6==96?>398L
+V 9<7+6</@/<=+6:9=>381
,V "/@/<=+6,C8/1+>3@/:9=>381
L '2+>+</>2/>A9:</</;?3=3>/=09<:<9-/==3818/1+>3@/:9=>381=T
+V $2/-97:+8C-9./7?=>+669A8/1+>3@/:9=>381=L
,V $2/</@/<=+6</+=987?=>,/./038/.09<8/1+>3@/</@/<=+6L
L 2/-5A2/>2/<C9?<-97:+8C-9./+669A=8/1+>3@/:9=>381=L669A8/1+>3@/:9=>381=38
>2/-97:+8C-9./L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺGeneral Ledger
Accounting (New)ĺBusiness TransactionsĺAdjustment Posting/ReversalĺPermit
Negative PostingL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
*5
Negative Postings Permitted
-V 8>2/Change View “Maintain Negative Postings in Company Code”: Overview=-<//8M
-299=/>2/Position:?=2,?>>98L
.V 8>2/Another entry.3+691,9BM/8>/<GR##38>2/Company code03/6.L
/V 299=/ContinueL
0V #/6/->>2/Negative Postings Permitted-2/-5,9B
1V #+@/>2//8><3/=L
L 2/-5>2/</+=98=09<</@/<=+6>2+>-+8,/?=/.>9:/<09<7</@/<=+6,C8/1+>3@/:9=>381=L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<3819-?7/8>"/@/<=+6
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺGeneral Ledger
Accounting (New)ĺBusiness TransactionsĺAdjustment Posting/ReversalĺDefine
Reasons for ReversalL
,V 2/-5</+=98-9./=L
-V $2/Neg. postng 38.3-+>9<3==/>09<</@/<=+6</+=98=03M04M05M06M07M+8.REL
L 2/-5>2/,+6+8-/90C9?<-+=2+--9?8>U100000 V0<97>2//B/<-3=/Simple Documents in
Financial AccountingL3=:6+CC9?<:9=>/..9-?7/8>=+8.7+5/+89>/90>2/.9-?7/8>
>C:/+8..9-?7/8>8?7,/<?=/.L3=:6+C>2/+--9?8>,+6+8-/M.9-?7/8>>C:/M+8.
.9-?7/8>8?7,/<L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺAccountĺDisplay BalancesL
,V 8>2/G/L Account Balance Display=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
G/L account
Company code
*5
Fiscal year
&XUUHQW\HDU
-V 299=/ExecuteL
.V "/-9<.>2/,+6+8-/=09<>2/-?<</8>:/<39.L
/,3>N\\\\\\\\\\\\\\\
</.3>N\\\\\\\\\\\\\
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,+6+8-/+</.3=:6+C/.L
L "/@/<=/>2/1/8/<+66/.1/<.9-?7/8>C9?4?=>.3=:6+C/.+8.>2/8</@3/A>2/+--9?8>
,+6+8-/>9=//>2/37:+->90+8/1+>3@/</@/<=+6L /<09<7+8/1+>3@/</@/<=+6L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺDocumentĺReverseĺIndividual ReversalL
,V 8>2/Reverse Document: Header Data=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Number
1RWHGQXPEHURIWKH*/DFFRXQW
GRFXPHQW
Company Code
*5
Fiscal Year
&XUUHQW\HDU
Reversal Reason
-V 299=/GotoĺDisplay before reversalL
.V #/6/->>2/1<//8+<<9A>9</>?<8>9>2/9@/<@3/A=-<//8L
/V #/6/->Post >9=+@/C9?<.9-?7/8>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
0V $9-2/-5>2/,+6+8-/38>2/+--9?8>M19,+-5>9>2/SAP Easy Access=-<//8+8.
-299=/AccountingĺFinancial AccountingĺGeneral LedgerĺAccountĺDisplay
BalancesL
1V 8>2/G/L Account Balance Display=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
G/L account
Company code
*5
Fiscal year
&XUUHQW\HDU
2V 299=/ExecuteL
3V "/-9<.>2/,+6+8-/=09<>2/-?<</8>:/<39.L
/,3>
</.3>
97:+</>2/=/@+6?/=>9>2/,+6+8-/=</-9<./.,/09</>2/</@/<=+6L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<3819-?7/8>"/@/<=+6
LESSON SUMMARY
)9?=29?6.89A,/+,6/>9N
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98031?</.9-?7/8></@/<=+6
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
/==98
Configuring Payment Terms and Cash
244
Discounts
LESSON OVERVIEW
$23=6/==98/B:6+38=29A>9-98031?</:+C7/8>>/<7=+8.-+=2.3=-9?8>=L
Business Example
$2/-97:+8C?=/=.300/</8>>/<7=90:+C7/8>L+=2.3=-9?8>=+</>9,/:9=>/.+?>97+>3-+66C
,C>2/=C=>/7L$2/-97:+8C-98>38?+66C8/19>3+>/=8/A>/<7=90:+C7/8>=A3>2@/8.9<=M+8.
>2/=/+</>9,/</06/->/.38>2/=C=>/7L9<>23=</+=98MC9?</;?3</>2/09669A381589A6/.1/N
8?8./<=>+8.3819029A>9./038/>2/>/<7=90:+C7/8>
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8?8./<=>+8.3819029A>9:/<09<7+--9?8>./>/<738+>39809<+?>97+>3-:9=>381=90-+=2
.3=-9?8>
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The payment conditions for clearing invoices are known as terms of payment in SAP ERP.
These conditions include the due date and the cash discount that can be granted if the
invoice is paid within a certain time.
The SAP ERP application contains a number of predefined standard terms of payment.
However, you can also define new terms of payment if necessary.
The terms of payment are used to calculate the cash discount and the due date for paying
the invoice.
The terms of payment have the following characteristics:
Ɣ
They are defined in the vendor and customer master record.
Ɣ
They are proposed when you post a document.
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They can be entered manually.
The dunning program and the payment program use the terms of payment.
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
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98031?</:+C7/8>>/<7=
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</:+</-+=2.3=-9?8>=
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
Payment Terms
Figure 95: Terms of Payment
$/<7=90:+C7/8>+</-98.3>398=+1<//.?:98,C,?=38/==:+<>8/<=09<>2/:+C7/8>90
38@93-/=L
Terms of payment define the following parameters:
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?/.+>/
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+=2.3=-9?8>900/</.09<:+C7/8>90>2/38@93-/A3>238+-/<>+38:/<39.
#97/>/<7=90:+C7/8>+</:</./038/.38>2/# " +::63-+>398L)9?-+8+6=9+..8/A
>/<7=90:+C7/8>30</;?3</.L
Terms of payment enable the SAP ERP application to calculate the following fields:
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+=2.3=-9?8>
Ɣ
8@93-/.?/.+>/
To calculate the cash discount and invoice due date fields, the SAP ERP application needs
the following data:
Ɣ
+=/638/.+>/
$2/.+>/0<97A23-2>2/.?/.+>/3=./<3@/.
Ɣ
+=2.3=-9?8>>/<7=
$2/>/<7=98A23-2>2/-+=2.3=-9?8>-+8,/+::63/.
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+=2.3=-9?8>:/<-/8>+1/<+>/
$2/<+>/?=/.>9-+6-?6+>/>2/-+=2.3=-9?8>
'2/8C9?:<9-/==+.9-?7/8>MC9?8//.>9/8>/<>2/>/<7=90:+C7/8>09<>2/# " +::63-+>398>9-+6-?6+>/>2/</;?3</.-98.3>398=90:+C7/8>L
8>2/7+=>/<</-9<.90+-?=>97/<9<+@/8.9<M>2/>/<7=90:+C7/8>+</=>9</.L$2/C
,/-97/>2/./0+?6>>/<7=A2/8:9=>381><+8=+->398=L9A/@/<M+?=/<-+8-2+81/>2/=/
>/<7=M308//./.L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
Terms of Payment in Invoices
Figure 96: Terms of Payment in Invoices
)9?-+8/8>/<>2/>/<7=90:+C7/8>38>2/97:+8C-9./M=+6/=+</+M+8.:?<-2+=381
9<1+83D+>398=/17/8>=90+-?=>97/<9<@/8.9<7+=>/<</-9<.L
$2/>/<7=90:+C7/8>>2+>+</./0+?6>/.A2/8:9=>381+838@93-/./:/8.98A2/</>2/
38@93-/3=-</+>/.L
The invoice can be created in any one of the following locations:
#C=>/79-+>398
#>+>?=
38+8-3+6=
$2/>/<7=90:+C7/8>0<97>2/-97:+8C
-9./=/17/8>+</./0+?6>/.L
#+6/=9<./<7+8+1/7/8>
$2/>/<7=90:+C7/8>0<97>2/=+6/=+</+
=/17/8>+</./0+?6>/.L'2/8C9?:9=>>2/
38@93-/38=+6/=[9<./<7+8+1/7/8>M>2/
>/<7=90:+C7/8>+</-9:3/.>9>2/
38@93-/MA23-23=-</+>/.+?>97+>3-+66CL
?<-2+=381+8+1/7/8>
$2/>/<7=90:+C7/8>0<97>2/:?<-2+=381
9<1+83D+>398=/17/8>+</./0+?6>/.L'2/8
C9?:9=>>2/38@93-/38:?<-2+=381
7+8+1/7/8>M>2/>/<7=90:+C7/8>+</
+?>97+>3-+66C-9:3/.>9>2/+--9?8>381
.9-?7/8>L
'2/8C9?/8>/<+@/8.9<38@93-/MC9?-+8+6=9=/>+03B/.+79?8>+=+-+=2.3=-9?8>9<03B/.
-+=2.3=-9?8>:/<-/8>+1/<+>/L$2/-+=2.3=-9?8>3=38./:/8./8>90>2/:+C7/8>:/<39.9<
.+>/L$9=/>+03B/.-+=2.3=-9?8>9<03B/.-+=2.3=-9?8>:/<-/8>+1/<+>/MC9?7?=>7+5/>2/
+::<9:<3+>//8><C38>2/Cash Discount 03/6.L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
Terms of Payment in Credit Memos
Figure 97: Terms of Payment in Credit Memos
The following options are available for posting the terms of payment in credit memos:
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8@93-/[</6+>/.-</.3>7/79=
)9?-+86385>2/-</.3>7/79=>9>2/9<3138+638@93-/,C/8>/<381>2/38@93-/8?7,/<38>2/
Invoice Reference03/6..?<381.9-?7/8>/8><CL8>23=-+=/M>2/>/<7=90:+C7/8>+</
-9:3/.0<97>2/38@93-/>9>2/-</.3>7/79L9>2>2/38@93-/+8.>2/-</.3>7/79+</>2/8
.?/98>2/=+7/.+>/L
Ɣ
>2/<-</.3>7/79=
$2/>/<7=90:+C7/8>38-</.3>7/79=>2+>+</89>6385/.>9>2/3<9<3138+638@93-/=+</
3189</.L$2/=/-</.3>7/79=+</.?/98>2/,+=/638/.+>/L$9+->3@+>/>2/:+C7/8>>/<7=
98>2/=/898[38@93-/[</6+>/.-</.3>7/79=M/8>/<+938>2/Invoice Reference03/6.A2/8
/8>/<381>2/.9-?7/8>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
Terms of Payment: Basic Data
Figure 98: Terms of Payment – Basic Data
You can specify the following terms of payment for incoming invoices and incoming
credit memos:
3/6.+7/
/=-<3:>398
+C6373>
B:</==/=>2/-+6/8.+<.+C>9A23-2>2/
>/<7=90:+C7/8>+</@+63.L)9?-+8?=/>2/
.+C6373>>9=>9</=3816/9<7?6>3[:+<>>/<7=90
:+C7/8>38+>/<7=[90[:+C7/8>5/CL
/=-<3:>398
8-6?./=>2//B:6+8+>398>2+>>2/# " +::63-+>398+?>97+>3-+66C1/8/<+>/=L)9?-+8
</:6+-/>23=/B:6+8+>398A3>2C9?<9A8L>+6=9
38-6?./=>2/=+6/=9<./<7+8+1/7/8>>/B>09<
:<38>3819838@93-/=L
--9?8>>C:/
/038/=>2/=?,6/.1/<38A23-2>2/>/<7=90
:+C7/8>-+8,/?=/.L/038/=/:+<+>/>/<7=
90:+C7/8>09<@/8.9<=+8.-?=>97/<=+8.
986C?=/>2/709<98/+--9?8>>C:/L$23=
:</@/8>=+8C-2+81/>2+>C9?7+5/38>2/
>/<7=90:+C7/8>09<C9?<-?=>97/<=>+5381
/00/->09<>2/:9=>381=>9C9?<@/8.9<=L8
/B+7:6/3=-2+81381>2/-+=2.3=-9?8>
:/<-/8>+1/<+>/0<97 ǖ>9 ǖL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
Terms of Payment: Payment Controls
Figure 99: Terms of Payment – Payment Controls
'236/./038381>/<7=90:+C7/8>MC9?-+8-98><96:+C7/8>=,C?=381+,69-55/C+8./8>/<381
+:+C7/8>7/>29.L)9?-+8?=/>2/,69-55/CUNJ,69-5381</+=98V>9,69-5638/3>/7=09<
:+C7/8>.?<381:9=>381L$2/:+C7/8>:<91<+7-+8>2/88/3>2/<-966/->89<:+C09<>2/3>/7L
$23=3=:+<>3-?6+<6C?=/0?609<@/8.9<38@93-/=L/</M03<=>MC9?+6A+C==/>+:+C7/8>,69-5L
$2/8M+=/-98.:/<=98-2/-5=>2/38@93-/+8.</79@/=>2/:+C7/8>,69-5U.?+6-98><96
:<38-3:6/VL
$2/:+C7/8>7/>29../>/<738/=>2/:<9-/.?</>9,/?=/.09<:+C7/8>U-2/-5M><+8=0/<M+8.
,36690/B-2+81/VL$2/:+C7/8>7/>29.3=/8>/</.38>2/-?=>97/<9<@/8.9<7+=>/<</-9<.
+8.89>38>2/.9-?7/8>L
You can set the block key and the payment method in the following transactions:
?<381:9=>381
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Ɣ
8>2/-?=>97/<9<@/8.9<7+=>/<</-9<.U-97:+8C-9./=/17/8>V
Ɣ
8>2/>/<7=90:+C7/8>
$2/,69-55/C+8.>2/:+C7/8>7/>29../038/.38>2/>/<7=90:+C7/8>+</./0+?6>/.38>2/
638/3>/7A2/8>2/>/<7=90:+C7/8>+</?=/.L0C9?+</?=381=+6/=9<./<7+8+1/7/8>M</0/<
>989>/= +8. L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
Calculation of the Baseline Date
Figure 100: Baseline Date
$2/=C=>/7?=/=>2/,+=/638/.+>/.+>/>9-+6-?6+>/>2/.?/.+>/09<>2/38@93-/+8.>2/-+=2
.3=-9?8>>/<7=L$2/,+=/638/.+>/-+8/3>2/<,/:<9:9=/.9</8>/</.7+8?+66CL$2/09669A381
./0+?6>@+6?/=-+8,/+::63/.>9>2/,+=/638/.+>/N 9=>381.+>/M9-?7/8>.+>/M8><C.+>/L
To calculate the baseline date with the day limit, the SAP ERP application requires the
following information:
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3B/..+C
$23=3=+.+C>2+>-+8,/?=/.>99@/<A<3>/>2/-+6/8.+<.+C90>2/,+=/638/.+>/L9<
/B+7:6/M>2/03B/..+C-+8+6A+C=,/>2/ >290>2/798>2L
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?7,/<90+..3>398+6798>2=
$2/=/+</>2/798>2=>2+>8//.>9,/+../.>9>2/-+6/8.+<798>290>2/,+=/638/.+>/L
9<0?<>2/<3809<7+>398+,9?>>2/,/2+@39<90>2/# " +::63-+>398A3>2./0+?6>@+6?/=09<
>2/>/<7=90:+C7/8>,+=/638/.+>/+8.-2+81381>2/.+>/,C+..381798>2=M</0/<>989>/
L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
Cash Discount
Figure 101: Cash Discount
The number of days or fixed days and additional months determines the cash discounts
terms in days .
The fixed day refers to the fixed calendar day on which the first or second cash discount
terms apply or when the net due date is reached.
Additional months imply the number of months that you need to add to the baseline date to
determine the end of the first or second cash discount terms or the net due date.
$9-+6-?6+>/>2/-+=2.3=-9?8>M/8>/<+:/<-/8>+1/<+>/38>2/>/<7=90:+C7/8>L8>2/=+7/
638/MC9?+6=98//.>9/8>/<>2/8?7,/<90.+C=09<A23-2>2/:/<-/8>+1/3=@+63.L08//./.M
C9?-+8+..03B/..+C=+8.798>2=38>2/>/<7=90:+C7/8>638/L
$2/.+C=+8.798>2==:/-303/.38>2/>/<7=90:+C7/8>+</?=/.38-984?8->398A3>2>2/
,+=/638/.+>/>9-+6-?6+>/>2/-9<</->-+=2.3=-9?8>+79?8>09<>2/:+C7/8>.+>/L
)9?-+8/8>/<?:>9>2<//-+=2.3=-9?8>:/<39.=L
How to Show Terms of Payment in a Customer Master Record
L #29A>2/./0383>39890>2/>/<7=90:+C7/8>38>2/-?=>97/<7+=>/<</-9<.M>2/-97:+8C
-9./M+8.>2/=+6/=+</+=/17/8>=L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺMaster RecordsĺMaintain CentrallyĺDisplayL
,V #29A>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Customer
Company Code
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
3/6.+7/9<+>+$C:/
&+6?/=
Sales Organization
Distribution Channel
Division
-V 8>2/-97:+8C-9./=/17/8>98>2/Payment Transactions >+,:+1/M=29A>2//8><C
38>2/Terms of payment03/6.L
.V 8>2/=+6/=+</+=/17/8>98>2/Billing Documents >+,:+1/M=29A>2//8><C38>2/
Terms of payment03/6.L
How to Show Terms of Payment in a Vendor Master Record
Note that the system does not check whether the terms of payment in the different
segments agree.
When you post to a customer or vendor account, you need to enter a cash discount amount
or cash discount percentage rate.
L #29A>2/./0383>39890>2/>/<7=90:+C7/8>38>2/@/8.9<7+=>/<</-9<.M>2/-97:+8C
-9./M+8.>2/:?<-2+=3819<1+83D+>398=/17/8>=L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster RecordsĺMaintain CentrallyĺDisplayL
,V #29A>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
Company Code
Purchasing Organization
-V 9<>2/-?=>97/<M=29A>2/>/<7=90:+C7/8>/8><3/=38>2/-97:+8C-9./=/17/8>
+8.>2/:?<-2+=3819<1+83D+>398=/17/8>L
How to Maintain New Payment Term, Assign it to a Master Record, and Post an Invoice
Demonstrate the steps of the exercise Maintain a New Payment Term, Assign it to a Vendor,
and Post an Invoice.
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251
Maintain a New Payment Term, Assign it to a
Vendor, and Post an Invoice
Business Example
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#96?>398
Maintain a New Payment Term, Assign it to a
252
Vendor, and Post an Invoice
Business Example
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+V 8>2/Customizing =-<//8M-299=/Financial Accounting(New)ĺAccounts Receivable
and Accounts PayableĺBusiness TransactionsĺIncoming Invoices/Credit
MemosĺMaintain Terms of PaymentL
,V 299=/EditĺNew EntriesL
-V 8>2/New Entries: Details of Added Entries=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Payt. Terms
$&
--9?8>$C:/
Customer
%/$1.
Vendor
Default for Baseline date
3RVWLQJ'DWH
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$/<7
Percentage
No. of days
%/$1.
$/<7 Percentage
No. of days
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No. of days
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+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺMaster RecordsĺChangeL
,V 8Change Vendor: Initial ScreenM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
9HQGRU
Company Code
*5
97:+8C9./+>+
Payment Transactions
-V 299=/>2/Next screen:?=2,?>>98L
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Payt Terms
$&
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+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺDocument EntryĺInvoiceL
,V 8>2/Enter Vendor Invoice: Company Code GR01=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
+=3-+>+
Vendor
9HQGRU
Invoice date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Currency
/RFDOFXUUHQF\
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Calculate tax
Tax Code
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G/L account
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Amount in doc. curr.
Item Text
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How to Post a Customer Invoice with Subsequent Credit Memo
L 385-</.3>7/79=>9>2/>/<7=90:+C7/8>09<>2/38@93-/?=381>2/invoice reference
03/6.L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceL
,V 8>/<>2/09669A381.+>+N
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&+6?/=
Company Code
Customer
Invoice Date
3UHYLRXVGD\
Posting Date
3UHYLRXVGD\
Amount
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Calculate tax
Tax Code
2 2XWSXWWD[FRXUVH Terms of Payment
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Amount in doc. curr.
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AccountingĺAccounts ReceivableĺDocument EntryĺCredit MemoL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
Customer
Document Date
3UHYLRXVGD\
Posting Date
3UHYLRXVGD\
Amount
XQLWVORFDOFXUUHQF\
Calculate tax
Tax Code
2 2XWSXWWD[FRXUVH Terms of Payment
=%
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Invoice Reference
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Amount in doc. curr.
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Day Limits
Figure 102: Day Limits
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)9?-+8./038/=/@/<+6@/<=398=90>2/>/<7=90:+C7/8>MA3>2/+-2@/<=3982+@381+.300/</8>
.+C6373>L
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90>2/798>2VMC9?-+8/8>/<>A9[:+<>>/<7=90:+C7/8>?8./<>2/=+7/>/<7=90:+C7/8>
5/CL$2//8><C09<>2/=:/-303/..+C6373>3=+../.>9>2/>/<7=90:+C7/8>5/CL$23=</=?6>=38
>A9/8><3/=A2/</.300/</8>>/<7=90:+C7/8>=-+8,/./038/.L
The following terms of payment require the specification of a day limit:
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>2/09669A381798>2L
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798>2+0>/<>2/09669A381798>2L
How to Maintain Day Limits for Terms of Payment
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2V 8>2/Enter Vendor Invoice=-<//8M/8>/<>2/09669A381.+>+N
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Invoice date
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Posting Date
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Amount
Currency
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Tax Amount
Tax code
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4V 8>2/Change View "Terms of Payment": Details=-<//8M-299=/Next page+8.>2/8
Previous page>9</0</=2>2/.+>+L9>/>2+>Day limit2+=,//8?:.+>/.>915+8.Fixed
day.3=:6+C=>930L8>2/Enter Vendor Invoice=-<//8M>2/BaselineDt03/6.2+=,//8
?:.+>/.+--9<.3816CL
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Installment Payments
Figure 103: Installment Payments
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Then, define the following items for each installment:
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$2/>/<7=90:+C7/8>09<>2/638/3>/7=+</>2/>/<7=90:+C7/8>./038/.09<>2/38.3@3.?+6
38=>+667/8>=L
How to Define Terms of Installment
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Receivable and Accounts PayableĺBusiness Transactions ĺIncoming Invoices/
Credit Memos ĺMaintain Terms of Payment L
,V 299=/>2/Position :?=2,?>>98+8./8>/<538>2/Payt terms 03/6.L
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+8.ZR03 L
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EntryĺInvoiceL
,V 8>2/Basic data >+,M/8>/<>2/09669A381@+6?/=N
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Vendor
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
3/6.+7/9<+>+$C:/
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Invoice Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Tax amount
G/L acct
Amount in doc.curr.
Cost center
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3/6.+7/9<+>+$C:/
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Payt Terms
=5
Days/percent
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Payt Terms
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Payt Terms
=5
Days/percent
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Cash Discounts (and Net Procedure)
Figure 104: Cash Discount Base Amount
Depending on the legal requirements of the country in question, the cash discount
base is calculated on the following values:
Ɣ
Net value (total of general ledger account items and asset items, tax on sales and
purchases not included)
Ɣ
Gross value (tax on sales and purchases included), for example, in Germany, Switzerland
For each company code or tax jurisdiction code, in Customizing, specify which value the
system is to use for the cash discount base (see Global Parameters).
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90+-97:+8C-9./L
First, decide when you want the cash discount to be deducted, when posting an invoice, (net
procedure) or when clearing the invoice (gross procedure).
Usually, you do not deduct a cash discount when you post a customer invoice, since you do
not know whether the customer will pay within the period allowed for cash discount. If the
customer does claim cash discount, the cash discount expense will arise during clearing. You
can, therefore, monitor the account for a cash discount expense and change the conditions if
necessary. For vendors, you can see the real expense (material price) here and the cash
discount revenue because the cash discount revenue arises when you clear a vendor invoice.
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%83> N 9=>38198><96
Posting Cash Discount: Gross Procedure
Figure 105: Posting Cash Discount – Gross Procedure
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+0>/<:9=>381>2/38@93-/L
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+?>97+>3-+66C:9=>=>2/+::63-+,6/-+=2.3=-9?8>>9+8+--9?8>09<-+=2.3=-9?8>/B:/8=/9<
-+=2.3=-9?8></-/3@/.L
)9?./038/>2/+--9?8>=09<-+=2.3=-9?8>/B:/8=/9<-+=2.3=-9?8></@/8?/38>2/
-98031?<+>398L
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/==98N98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
Net Procedure: Invoices and Payments
Figure 106: Net Procedure – Invoices and Payments
0C9?:9=>+@/8.9<38@93-/A3>2+.9-?7/8>>C:/09<>2/8/>:<9-/.?</M>2/# " +::63-+>398+?>97+>3-+66C</.?-/=>2/-+=2.3=-9?8>+79?8>0<97>2//B:/8=/9<,+6+8-/
=2//>+--9?8>L$2/+::63-+>398>2/8:9=>=>2/=+7/+79?8>>9+-+=2.3=-9?8>-6/+<381
+--9?8>>9-6/+<>2/:9=>381L
'2/8C9??=/>2/8/>:<9-/.?</M>2/-+=2.3=-9?8>+79?8>3=+?>97+>3-+66C:9=>/.+6981
A3>2>2/38@93-/L
'2/8>2/38@93-/3=:+3.M>2/# " +::63-+>398-+<<3/=9?>+-6/+<381:9=>381>9>2/-+=2
.3=-9?8>-6/+<381+--9?8>L
0>2/38@93-/3=:+3.+0>/<>2/-+=2.3=-9?8>./+.638/M>2/-+=2.3=-9?8>69==3=:9=>/.>9+
=/:+<+>/+--9?8>L
$2/-+=2.3=-9?8>-6/+<381+--9?8>7?=>,/7+8+1/.98+89:/83>/7,+=3=L
How to Define a Cash Discount Base for Outgoing Invoices
In Germany, the potential cash discount deduction is taxed when you post the document.
You then make a tax adjustment during payment clearing. In this case, the base amount for
calculating cash discount is the gross value, which includes the tax on sales and purchases.
L /038/>2/@+63.-+=2.3=-9?8>,+=/09<>2/-97:+8C-9././:/8./8>98>2/-9?8><C[
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Receivable and Accounts PayableĺBusiness TransactionsĺOutgoing Invoices/
Credit MemosĺDefine Cash Discount Base for Outgoing InvoicesL
ŀ9:C<312>L66<312>=</=/<@/.L
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How to Define Accounts for Cash Discount Expense and Revenue
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Receivable and Accounts PayableĺBusiness TransactionĺOutgoing
PaymentsĺOutgoing Payments Global SettingsĺDefine Accounts for Cash Discount
TakenL
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-V 8>/<38>2/Accounts -96?78+8.-299=/>2/Rules :?=2,?>>98L
.V &/<30C>2+>>2/><+8=+->3983=6.(L
/V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺBusiness TransactionĺIncoming
PaymentsĺIncoming Payments Global settingsĺDefine Accounts for Cash Discount
GrantedL
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2V &/<30C>2+>>2/><+8=+->3983=6.7L
How to Define the Vendor Net Document Type
In the vendor net procedure, assume that you can deduct a cash discount even though you
have not paid the invoice. Therefore, when you post using document type KN, the cash
discount is automatically posted as a debit to a cash discount clearing account.
L $9+::6C>2/@/8.9<8/>:<9-/.?</MC9?8//.>9./038/+=:/-3+6.9-?7/8>>C:/38
CustomizingL
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Accounting Global Settings (New)ĺDocumentĺDocument TypesĺDefine
Document Types for Entry ViewL
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/==98N98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
How to Define Cash Discount Clearing Accounts
Rules help you choose between separate accounts for debit and credit and accounts that are
dependent on the tax code. For invoices posted net, you can change the cash discount terms
in the document or the payment proposal in the same way as for invoices posted gross.
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+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺBusiness TransactionsĺIncoming Invoices/
Credit MemosĺDefine Account for Net ProcedureL
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How to Post Vendor Invoices with Document Type KN (Net Procedure)
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+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺDocument EntryĺInvoiceL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Company Code
Vendor
Document Type
.1
Invoice Date
&XUUHQWGDWHPLQXVGD\V
Posting Date
&XUUHQWGDWHPLQXVGD\V
Calculate tax
Tax Code
O LQSXWWD[FRXUVH Amount
$+,:+1/u +C7/8>=u
Terms of Payment U98 Payment >+,V
=%
>/7
G/L acct
Amount in doc. curr.
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3/6.+7/9<+>+$C:/
&+6?/=
Tax Code
,
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How to Deal with a Payment within the Cash Discount Period (Case 1)
The cash discount clearing account must be managed on an open item basis. When you clear
the invoice, the account is cleared automatically (set the indicator Post Automatically Only).
If the incoming invoice is posted without the cash discount, no cash discount revenue is
earned.
If the invoice is paid within the cash discount period, then the cash discount amount posted
from the incoming invoice is cleared.
L #29A>2/:9=>381</-9<.=09<:+C7/8>A3>238>2/-+=2.3=-9?8>:/<39.L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺDocument EntryĺOutgoing PaymentĺPostL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Date
&XUUHQWGDWH
Document Type
.=
Company Code
Posting Date
&XUUHQWGDWH
Currency
/RFDOFXUUHQF\
+85.+>+
Account
Amount
:/83>/7=/6/->398
Account
Account type
.
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:9=>/.L
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ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
How to Deal with a Payment after the Cash Discount Period (Case 2)
The cash discount clearing account must be managed on an open item basis. When you clear
the invoice, the account is cleared automatically (set the indicator Post Automatically Only).
If the incoming invoice is posted without the cash discount, no cash discount revenue is
earned.
If the invoice is paid after the cash discount period, then an amount less than the cash
discount amount posted from the incoming invoice is cleared. The cash discount loss is then
posted to the cash discount loss account.
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+.4?=>7/8>VL
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AccountingĺAccounts PayableĺDocument EntryĺOutgoing PaymentĺPostL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Document Date
&XUUHQWGDWH
Document Type
.=
Company Code
Posting Date
&XUUHQWGDWH
Currency
/RFDOFXUUHQF\
+85.+>+
Account
Amount
:/83>/7=/6/->398
Account
Account type
.
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U.9-?7/8>>C:/VL
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/V #37?6+>/+8.:9=>>2/.9-?7/8>L
How to Define the Cash Discount Loss Account
The account for cash discount loss must not contain a tax category in the master record,
since the cash discount is taxed when you enter the invoice.
ŀ9:C<312>L66<312>=</=/<@/.L
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If a cash discount loss arises, the original acquisition price is no longer correct and you
have to adjust it. In other words, you can capitalize the cash discount loss.
Use program SAPF181 to make an adjustment to the profit and loss statement.
9>/N
When you post cash discount loss, the business area is not used.
L 0>2/:+C7/8>3=7+./+0>/<>2/-+=2.3=-9?8>:/<39.MC9?2+@/>9:9=>+-+=2.3=-9?8>
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./>/<738+>398L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺBusiness TransactionsĺOutgoing
PaymentsĺOutgoing Payments Global SettingsĺDefine Accounts for Lost Cash
DiscountL
,V /038/>2/69=>-+=2.3=-9?8>L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N98031?<381 +C7/8>$/<7=+8.+=23=-9?8>=
LESSON SUMMARY
)9?=29?6.89A,/+,6/>9N
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98031?</:+C7/8>>/<7=
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/==98
Understanding and Maintaining Taxes and Tax
260
Codes
LESSON OVERVIEW
$23=6/==98/B:6+38=29A>9?8./<=>+8.+8.7+38>+38>+B/=+8.>+B-9./=L
Business Example
?/>9>37/-98=><+38>=M>2/7+8+1/7/8>2+=</;?/=>/.>2+>C9?:<9@3./>2/,+=3->+B
</;?3</7/8>=90C9?<-9?8><C09<>2/:<9>9>C:/L$2/C=?11/=>/.>2+>C9??=/C9?<-9?8><Ct=
# " >+B>/7:6+>/L9<>23=</+=98MC9?</;?3</>2/09669A381589A6/.1/N
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8?8./<=>+8.3819029A>+B/=+</2+8.6/.38>2/# " 38+8-3+6==96?>398
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8?8./<=>+8.3819029A>9-</+>/>+B-9./=+8../038/>+B+--9?8>=38>2/-98031?<+>398
LESSON OBJECTIVES
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</:+</>+B/=
98031?</>+B-9./=
Taxes
Figure 107: Taxes
The SAP ERP application supports the following tax systems:
$+B/=98=+6/=+8.:?<-2+=/=
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%L#L=+6/=>+B
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/==98N%8./<=>+8.381+8.+38>+38381$+B/=+8.$+B9./=
..3>398+6>+B/=U-9?8><C[=:/-303-M09</B+7:6/M38@/=>7/8>>+B389<A+CM+8.-6/+<381>+B
38/613?7V
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'3>2296.381>+B
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The following types of taxes can be processed in SAP ERP:
$+B/=A3>2?8309<76C./038/.<+>/=>2+>+</6/@3/.+>+8+>398+66/@/6
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$+B/=A3>2<+>/=./038/.,C+=>+>/9<4?<3=.3->398>2+>+</6/@3/.+>+=>+>/9<4?<3=.3->398+6
6/@/6
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?/>9>2/-97:63-+>398=</6+>/.>9>23=>C:/90>+B+>398M>23<.[:+<>C=90>A+</3=90>/8?=/.>9
./>/<738/>+B+669-+>398L9</B+7:6/M>2/</+</9@/< M:9==3,6/4?<3=.3->398=38>2/%L#L
# " :<9@3./=1/8/<3-38>/<0+-/=90>A+</>9=?::9<>>2/>+B/=./038/.,C/+-2=>+>/+8.
4?<3=.3->398L
8=97/-9?8><3/=M>+B/=+</6/@3/.98,9>26/@/6=LB+7:6/=90=?-2-9?8><3/=+</+8+.+M
8.3+M+8.<+D36L
%L#L=+6/=+8.?=/>+B/=+</>C:3-+6/B+7:6/=90>+B/=,/69A8+>398+66/@/6L
SAP ERP performs the following actions when dealing with taxes:
Ɣ
Checking the tax amounts entered using defined condition types and calculating the
amounts automatically
Ɣ
Posting the tax amounts to tax accounts
Ɣ
Performing tax adjustments for cash discounts and other forms of deductions
Ɣ
Creating tax returns, details for which are covered in course AC205
Tax Support
Figure 108: Tax Support
The system supports the treatment of taxes through the following actions:
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2/-5=>2/>+B+79?8>/8>/</.+8.+?>97+>3-+66C-+6-?6+>/=>2/>+B
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
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9=>=>2/>+B+79?8>>9>+B+--9?8>=
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/<09<7=>+B+.4?=>7/8>=09<-+=2.3=-9?8>=+8.9>2/<09<7=90./.?->398=
$2//B:/8=/9<</@/8?/+79?8>3=>2/,+=/+79?8>MA23-2-+8/3>2/<38-6?./9</B-6?./+
-+=2.3=-9?8>L8>2/09<7/<-+=/M>2/>+B,+=/3=>+5/8+=+1<9==@+6?/A236/38>2/6+>>/<
-+=/M3>3=>+5/8+=+8/>@+6?/L
$2/# +::63-+>398?=/=>2/>+B-9./>9./>/<738/>2/-+6-?6+>398=</;?3</.>9:/<09<7
>+B+>3980?8->398=L
National regulations define the base tax amount as one of the following amounts:
/>+79?8>
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$2/>+B+,6//B:/8=/9<</@/8?/3>/7=6/==+-+=2.3=-9?8>
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<9==+79?8>
$2/>+B+,6//B:/8=/9<</@/8?/3>/7=38-6?.381+-+=2.3=-9?8>
)9?-+8./038/A23-2+79?8>3=?=/.09</+-2-97:+8C-9./9<09<>2/2312/=>6/@/690>2/
4?<3=.3->398+6-9./L
Tax Calculation
Figure 109: Tax Calculation
8>2/# " +::63-+>398M+:</-98031?</.:<9-/.?</09<>+B-+6-?6+>398/B3=>=09</@/<C
-9?8><CL
The tax calculation procedure contains the following elements:
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#/;?/8-/90>2/=>/:=
$2/=/+</>2/=>/:=</;?3</.38>2/>+B-+6-?6+>398:<9-/.?</L$2/0<97=>/:38.3-+>/=>2/
:938>+>A23-2>2/=C=>/7-+66=>2/,+=/@+6?/09<>2/=>/:L
Ɣ
$+B>C:/=U-98.3>398>C:/=V
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N%8./<=>+8.381+8.+38>+38381$+B/=+8.$+B9./=
$2/=/+</>2/-98.3>398>C:/=+::63-+,6/>9+-9?8><CL$2/# " +::63-+>398-97/=
A3>2>2/-98.3>398>C:/=8/-/==+<C09</+-2>+B-+6-?6+>398L$2/>+B-+6-?6+>398:<9-/.?</
38>2/+::63-+>398-9@/<=>2/-9<</->-98.3>398>C:/=L98.3>398>C:/=+</>+B-+6-?6+>398=
>2+>+</@+63.09<+-9?8><CL$2/,+=/+79?8>3=+8/B:/8=/9<</@/8?/3>/7L
--9?8>5/C9<><+8=+->3985/C
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$23=5/C-9@/<=+..3>398+6=:/-303-+>398=+8.3=?=/.09<>2/+?>97+>3-+--9?8>
./>/<738+>39890>2/>+B/=-98-/<8/.L </./038/.+--9?8>5/C=+</38-6?./.38>2/# " +::63-+>398L>3=</-977/8./.>2+>C9??=/>2/=/=>+8.+<.+--9?8>5/C=L
For the U.S., the following tax calculation procedures are relevant:
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$(%#MA23-23=>2/=>+8.+<.>+B-+6-?6+>398:<9-/.?</>2+>38-6?./=>2/?=/90
4?<3=.3->398+6-9./=
$(%#(MA23-23=?=/.A2/8/7:69C381+8/B>/<8+6>+B:+-5+1/
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How to Check the Tax Calculation Procedure
Each country has one or more tax calculation procedures. These procedures are based on
the price determination procedure in sales order management.
In each company code, the calculation procedure assigned to the country is used. The tax
procedure contains the following elements:
Ɣ
Sequence of the steps
From level 100 means that the tax type is to be calculated on the entry in the column
“Level 100” (= base amount). The tax base amount corresponds to the expense or
revenue item.
Ɣ
Tax or condition types
The rules for calculating taxes are defined here. A three-digit account key is assigned to
each four-digit condition type.
Ɣ
Account or transaction key
This key is used to post to the correct tax accounts (automatic account determination).
The account key also creates tax items during posting.
The calculation procedures are defined in the system, so you do not have to maintain them. If
a new kind of tax is needed (not to be confused with a new rate), SAP is obliged to adjust the
calculation procedure due to legal requirements.
L #29A>2/>+B-+6-?6+>398:<9-/.?</09</<7+8CL
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺTax on Sales/PurchasesĺBasic
SettingsĺCheck Calculation ProcedureL
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.3+691=><?->?</L
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%83> N 9=>38198><96
How to Deal with Taxes in Financial Accounting
L
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+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺDocument EntryĺInvoiceL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
Vendor
Invoice date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Calculate tax
Tax code
,
G/L Account
D/C
'HELW
Doc. Currency
Cost center
-V 299=/DocumentĺSimulateL
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638/3>/7=+<//8>/</.N
3/6.+7/9<+>+$C:/
&+6?/=
Credit to Vendor
EUR 11000
Debit to G/L Account 470000
EUR 10000 (net of tax)
Debit to Input Tax
EUR 1000
/V 299=/Post>9/8>/<>2/.9-?7/8>L
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/==98N%8./<=>+8.381+8.+38>+38381$+B/=+8.$+B9./=
Tax Codes
Figure 110: Tax Code
'2/8C9?:9=>+.9-?7/8>MC9?+6=9/8>/<3>=>+B-9./L$2/>+B-9./-988/->=>2/.9-?7/8>
>9>2/>+B-+6-?6+>398L$23=-988/->398@+<3/=+--9<.381>9A2/>2/<>2/-9?8><C38;?/=>398
?=/=+>+B-+6-?6+>398:<9-/.?</./:/8./8>98>+B4?<3=.3->398-9./=9<89>L
The tax code is linked with one of the following values:
Ɣ
9?8><C5/C
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97,38+>39890-9?8><C5/C+8.>+B4?<3=.3->398-9./
$2/>+B-9./=A3>238+4?<3=.3->398+6>+B+>3987/>29.+</.+>/=:/-303-L8>2/-98031?<+>398M
C9?-+8-299=/A2/>2/<>2/.9-?7/8>.+>/9<>2/:9=>381.+>/3=@+63.09<>2/>+B-+6-?6+>398L
Tax rates are assigned to the tax types used in the tax calculation procedure.
Tax Rates
Figure 111: Tax Rates
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8+..3>398>99>2/<3809<7+>398M>2/>+B-9./+6=9-98>+38=>+B<+>/=L$+B<+>/=+</+==318/.>9
>2/>+B>C:/=?=/.38>2/>+B-+6-?6+>398:<9-/.?</L)9?-+8=/>[?:+>+B-9./A3>2=/@/<+6>+B
<+>/=/8>/</.09<.300/</8>>+B>C:/=U30+638/3>/73=>9,/>+B/.A3>2=/@/<+6>+B>C:/=VM,?>
?=?+66C986C98/>+B<+>/3=/8>/</.L
8/B+7:6/90+>+B-9./A3>279</>2+898/>+B<+>/3=>2/ǖ38:?>>+B98+83>/709<
A23-2 ǖ90>2/>+B+79?8>3=898./.?->3,6/L
9<>2/>+B<+>/M>23=/B+7:6/7/+8= ǖ38:?>>+B+8. ǖ898./.?->3,6/38:?>>+BL
Some postings to tax-relevant G/L accounts must have a tax rate of zero. This case
applies to the following items:
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=:/-3+6>+B-9./A3>2+>+B<+>/90D/<93=-</+>/.L
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199.=3==?/=L)9?7?=>+==318+=:/-3+6>+B-9./>9>2/=/><+8=+->398=L
$2/>+B>C:/./0383>398./>/<738/=30>2/,+=/+79?8>3=d:/<-/8>+1/38-6?./.d
9<d:/<-/8>+1/=/:+<+>/Ld
0>2/=C=>/7./>/->=+./@3+>398,/>A//8>2/>+B-+6-?6+>/.+8.>2/>+B+79?8>/8>/</.M3>
3==?/=/3>2/<+8/<<9<7/==+1/U-2/-538.3-+>9<=/>V9<+A+<83817/==+1/U-2/-538.3-+>9<
89>=/>VL$2/-2/-538.3-+>9<3=89>=/>09<38:?>>+B-9./=,/-+?=/>2/?=/<7?=>:9=>>2/>+B
+79?8>0<97>2/38@93-/M</1+<.6/==90A2/>2/<3>3=-9<</->9<89>L
Tax Postings
Figure 112: Tax Postings
Tax postings can be of the following types:
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=:/-3+6>+B+--9?8>L$23=3=>2/=>+8.+<.=-/8+<39L
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</6/@+8>/B:/8=/9<</@/8?/3>/7=M=?-2+=>2/-+=/90=+6/=>+B:+C+,6/=9<9>2/<
898./.?->3,6/38:?>>+B/=L
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/==98N%8./<=>+8.381+8.+38>+38381$+B/=+8.$+B9./=
Determination of Tax Accounts
Figure 113: Determining Tax Accounts
To enable the automatic determination of tax accounts, assign the following data to the
account or transaction keys that generate tax items during posting:
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$+B+--9?8>=
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"?6/=MA23-2./>/<738/03/6.=M=?-2+=>2/>+B-9./9<>2/+--9?8>5/CM98A23-2+--9?8>
./>/<738+>3983=,+=/.
'2/8/B-2+81/<+>/.300/</8-/=9--?<,/-+?=/90>+B+.4?=>7/8>=3809</318-?<</8-3/=M
>2/=/.300/</8-/=+</?=?+66C:9=>/.>9>2/89<7+6+--9?8>09</B-2+81/<+>/.300/</8-/=L
9A/@/<M09</+-2-97:+8C-9./MC9?-+8=:/-30C>2+>>2//B-2+81/<+>/09<>+B3>/7=-+8
+6=9,//8>/</.7+8?+66C9<,/./>/<738/.,C>2/:9=>3819<>2/.9-?7/8>.+>/L$2/
</=?6>381.300/</8-/=+</:9=>/.>9+=:/-3+6+--9?8>L
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Tax Accounts
Figure 114: Tax Accounts
In the account for output tax, you can use the Post automatically only field (on the Create or
Bank or Interest tab page) to prevent manual tax postings.
The Post automatically only indicator is selected only for output tax and not for input tax. If
you receive an invoice with an incorrect input tax amount, you still have to post this amount
manually.
You can define tax accounts, or accounts to which tax items are posted, in the Tax
Category field by entering one of the following signs:
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Nj09<38:?>>+B
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$2/:<9:/<>3/=90+>+B-9././038/>2/>+B:9=>/.+=+838:?>>+B9<+89?>:?>>+BL
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/==98N%8./<=>+8.381+8.+38>+38381$+B/=+8.$+B9./=
Other General Ledger Accounts
Figure 115: Other General Ledger Accounts
All other General Ledger Accounts may have one of the following entries in the Tax
Category field:
8>3>3/=
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-+6-?6+>398:<9-/.?</09<+4?<3=.3->398-9./>+B09<09</318-?=>97/<=A29.989>2+@/+
4?<3=.3->398-9./L
9>/N
--9?8>=09<-+=2.3=-9?8>=8//.+8/8><C38>2/Tax Category03/6.=9>2+>>2/
=C=>/7-+8:9=>>+B+.4?=>7/8>=L
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How to Provide Certain Tax Codes in the Input Help or Define Them as Default (Initial)
Values
L #29A29A>9./038/+>+B-9./+=+./0+?6>@+6?/38>2/38:?>2/6:09<849C:9=>381=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺBusiness TransactionsĺIncoming Invoices/
Credit MemosĺIncoming Invoices/Credit Memos - EnjoyĺDefine Tax Code per
TransactionL
,V #/>>2/>+B-9./>9initial=9>2+>3>+::/+<=03<=>38>2/38:?>2/6:A2/8C9?/8>/<
.9-?7/8>=?=381>2/849C><+8=+->398L
How to Define Tax Accounts
Several tax codes can use the same account or transaction key, for example, tax codes A1,
A2, and AN use the account key MWS.
If the Tax Code field is not selected for Accounts Assigned Dependent On, then the defined
tax account applies for all tax codes with a specific transaction key.
If the Tax Code field is not selected, you can create a separate tax account for each tax code.
Differences in exchange rates based on tax adjustments in foreign currencies are usually
posted to the normal account for exchange rate differences.
L #29AA2/</C9?./038/>+B+--9?8>=09<+?>97+>3->+B:9=>381L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺTax on Sales/PurchasesĺPostingĺDefine Tax
AccountsL
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-V 9?,6/[-63-5Input tax U><+8=+->398VSTV+8.-299=/chart of accounts INTL$2/
+--9?8> 2+=,//8./038/.+=>2/38:?>>+B+--9?8>L
How to Create a New Tax Code and Post a Customer Invoice Using the Code
Demonstrate the steps from the exercise Create a New Tax Code and Use it to Post a
Customer Invoice.
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B/<-3=/
Create a New Tax Code and Use it to Post a
269
Customer Invoice
Business Example
$2/7+8+1/7/8>2+=</;?/=>/.>2+>C9?:<9@3./>2/,+=3->+B</;?3</7/8>=90C9?<-9?8><C
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</+>/+8/A>+B-9./+8.:9=>+-?=>97/<38@93-/A3>2>+B/=L
L </+>/+8/A>+B-9./09<8984?<3=.3->398+6>+B/=L$2/0/./<+619@/<87/8>90C9?<-9?8><C
37:6/7/8>=+>+B</09<7+8.=/>=>2/@+6?/[+../.>+B<+>/+> ǖL</+>/+8/A9?>:?>
>+B-9./ǓǓ>9+.4?=>>9>2/8/A>+B</;?3</7/8>=L
L $/=>>2/8/A>+B-9./,C/8>/<381+-?=>97/<38@93-/L 9=>+-?=>97/<38@93-/09<
300000 ?83>=9069-+6-?<</8-C>9C9?<-?=>97/<+--9?8>L299=/Calculate Tax L%=/>2/
>+B-9./>2+>C9?-</+>/.+8.3>=4?<3=.3->398+6-9./30</;?3</.L 9=>>9>2/</@/8?/
+--9?8>800200 +8.:<903>-/8>/<PR## L
9>/N
"/-9<.>2/.9-?7/8>8?7,/<98C9?<.+>+=2//>L
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%83>
#96?>398
Create a New Tax Code and Use it to Post a
270
Customer Invoice
Business Example
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</+>/+8/A>+B-9./+8.:9=>+-?=>97/<38@93-/A3>2>+B/=L
L </+>/+8/A>+B-9./09<8984?<3=.3->398+6>+B/=L$2/0/./<+619@/<87/8>90C9?<-9?8><C
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>+B-9./ǓǓ>9+.4?=>>9>2/8/A>+B</;?3</7/8>=L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺTax on Sales and
PurchasesĺCalculationĺDefine Tax on Sales and Purchases Code L
,V 299=/Course country 09<CountryL
-V 299=/EnterL
.V 299=/## 09<Tax CodeL
/V
</==$"L
0V 8>/<>2/09669A381.+>+N
1V
3/6.+7/9<+>+$C:/
&+6?/=
Tax Code
Description
2XWSXWWD[
Tax Type
$
</==$"L
2V 8>/< 38>2/-96?7809<>+B:/<-/8>+1/<+>/M98>2/638/09<?>:?>$+B'#+8.
:</==$"L
3V $9+==318+>+B+--9?8>M-299=/>2/Tax Accounts :?=2,?>>98L
4V 8>2/-2+<>90+--9?8>=M/8>/<,17L
5V 299=/ContinueL
6V 8MWSM/8>/<+8.-299=/SaveL
L $/=>>2/8/A>+B-9./,C/8>/<381+-?=>97/<38@93-/L 9=>+-?=>97/<38@93-/09<
300000 ?83>=9069-+6-?<</8-C>9C9?<-?=>97/<+--9?8>L299=/Calculate Tax L%=/>2/
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/==98N%8./<=>+8.381+8.+38>+38381$+B/=+8.$+B9./=
>+B-9./>2+>C9?-</+>/.+8.3>=4?<3=.3->398+6-9./30</;?3</.L 9=>>9>2/</@/8?/
+--9?8>800200 +8.:<903>-/8>/<PR## L
9>/N
"/-9<.>2/.9-?7/8>8?7,/<98C9?<.+>+=2//>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
+=3-+>+
Customer
<RXUFXVWRPHU
Invoice Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Currency
/RFDOFXUUHQF\
Calculate Tax
Tax Code
<RXUQHZWD[FRGH >/7
G/L Account
D/C
&UHGLW
Amount in Document Currency
Tax Code
Profit center
35
-V 299=/DocumentĺSimulateL
.V 2/-5C9?<.9-?7/8>L
/V 299=/Post >9/8>/<C9?<.9-?7/8>L
9>/N
)9?2+@/.98/>2/09669A381N
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</+>/.+8/A>+B-9./
9=>/.+-?=>97/<38@93-/>9./798=><+>/+?>97+>3->+B:9=>381
%83> N 9=>38198><96
LESSON SUMMARY
)9?=29?6.89A,/+,6/>9N
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273
Maintaining and Posting Cross-Company Code
Transactions
LESSON OVERVIEW
$23=6/==98/B:6+38=29A>97+38>+38+8.:9=>-<9==[-97:+8C-9./><+8=+->398=L
Business Example
$2/7+8+1/7/8>A+8>=>9=/>?:+8+..3>398+6.97/=>3-=?,=3.3+<C+8.A98./<=A2/>2/<
# " -+82+8.6/-<9==[-97:+8C-9./:9=>381=L9<>23=</+=98MC9?</;?3</>2/09669A381
589A6/.1/N
Ɣ
8?8./<=>+8.38190-<9==[-97:+8C-9./><+8=+->398=
Ɣ
8?8./<=>+8.3819029A>9:9=>-<9==[-97:+8C-9./><+8=+->398=
LESSON OBJECTIVES
0>/<-97:6/>381>23=6/==98MC9?A366,/+,6/>9N
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98031?</,+=3-=/>>381=09<-<9==[-97:+8C-9./><+8=+->398=
9=>-<9==[-97:+8C-9./><+8=+->398=
Cross-Company Code Transactions
Figure 116: Cross-Company Code Transactions
-<9==[-97:+8C-9./><+8=+->39838@96@/=>A99<79</-97:+8C-9./=3898/,?=38/==
><+8=+->398L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N 9=>38198><96
Some examples of cross-company code transactions are as follows:
Ɣ
8/-97:+8C-9./7+5/=:?<-2+=/=09<9>2/<-97:+8C-9./=U/8><+6 <9-?</7/8>VL
Ɣ
8/-97:+8C-9./:+C=>2/38@93-/=09<9>2/<-97:+8C-9./=U/8><+6 +C7/8>VL
Ɣ
8/-97:+8C-9./=/66=199.=>99>2/<-97:+8C-9./=L
-<9==[-97:+8C-9./><+8=+->398:9=>=>9+--9?8>=38=/@/<+6-97:+8C-9./=L
$23=+->398-+889>,/.98/,C:9=>381986C98/.9-?7/8>,/-+?=/98/.9-?7/8>3=+==318/.
>9/B+->6C98/-97:+8C-9./L8=>/+.M>2/# " +::63-+>398-</+>/=+8.:9=>=+=/:+<+>/
.9-?7/8>09</+-2-97:+8C-9./38@96@/.L
$9,+6+8-/./,3>=+8.-</.3>=A3>238>2/.9-?7/8>=M>2/# " +::63-+>398+?>97+>3-+66C
1/8/<+>/=638/3>/7=+8.:9=>=>2/7>9-6/+<381+--9?8>=M09<:+C+,6/=9<</-/3@+,6/=L
-97798-<9==[-97:+8C-9./><+8=+->3988?7,/<6385=+66>2/.9-?7/8>=,/6981381>998/
-<9==[-97:+8C-9./><+8=+->398L
)9?-+8?=/</:9<>RFBVOR00 >9.3=:6+C-<9==[-97:+8C-9./><+8=+->398=L
How to Configure the Prerequisites for Cross-Company Code Posting
)9?2+@/>9./038/:</</;?3=3>/=38?=>973D381>9/8+,6/-<9==[-97:+8C-9./:9=>381L
L /038/-/<>+38:</</;?3=3>/=38?=>973D381>9/8+,6/-<9==[-97:+8C:9=>381L
+V 8>2/Customizing =-<//8M-299=/Enterprise StructureĺAssignmentĺFinancial
AccountingĺAssign Company Code to CompanyL
,V ==318Company Code *5>9Company GR00L
-V ==318Company Code >9+89>2/<-97:+8C>2+>3=89>,/381?=/.,C+.300/</8>
-97:+8C-9./L08/-/==+<CM-</+>/>2/8/A-97:+8C*5L
How to Configure Post Cross-Company Code Transactions
Demonstrate the steps from the exercise Configure and Post Cross-Company Code
Transactions.
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%83>
B/<-3=/
275
Configure and Post Cross-Company Code
Transactions
Business Example
$2/7+8+1/7/8>A+8>=>9=/>?:+09</318=?,=3.3+<C+8.3=A98./<381A2/>2/<>2/# " +::63-+>398-+82+8.6/-<9==[-97:+8C-9./:9=>381=L
98031?</+?>97+>3-:9=>38109<-<9==[-97:+8C-9./><+8=+->398=,/>A//8>A9-97:+83/=L
L 98031?</+?>97+>3-:9=>38109<-<9==[-97:+8C-9./><+8=+->398=,/>A//8C9?<
-97:+8C-9./"ǓǓ+8.>2/-97:+8C-9./90>2/38=><?->9<M"L/038/+--9?8>
09<C9?<-97:+8C-9./"ǓǓ+8.+--9?8>
09<>2/-97:+8C-9./90>2/
38=><?->9<L98031?<//+-2+--9?8>09<</-/3@+,6/=+8.:+C+,6/=L
9>/N
$23==/>>3813=+:</</;?3=3>/09<>2//B/<-3=/98</+6[>37/38>/1<+>398L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398
Configure and Post Cross-Company Code
276
Transactions
Business Example
$2/7+8+1/7/8>A+8>=>9=/>?:+09</318=?,=3.3+<C+8.3=A98./<381A2/>2/<>2/# " +::63-+>398-+82+8.6/-<9==[-97:+8C-9./:9=>381=L
98031?</+?>97+>3-:9=>38109<-<9==[-97:+8C-9./><+8=+->398=,/>A//8>A9-97:+83/=L
L 98031?</+?>97+>3-:9=>38109<-<9==[-97:+8C-9./><+8=+->398=,/>A//8C9?<
-97:+8C-9./"ǓǓ+8.>2/-97:+8C-9./90>2/38=><?->9<M"L/038/+--9?8>
09<C9?<-97:+8C-9./"ǓǓ+8.+--9?8>
09<>2/-97:+8C-9./90>2/
38=><?->9<L98031?<//+-2+--9?8>09<</-/3@+,6/=+8.:+C+,6/=L
9>/N
$23==/>>3813=+:</</;?3=3>/09<>2//B/<-3=/98</+6[>37/38>/1<+>398L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺGeneral Ledger
Accounting (New)ĺBusiness TransactionsĺPrepare Cross-Company Code
TransactionsL
8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Company Code 1
*5
Company Code 2
*5
,V 299=/ContinueL
-V +5/>2//8><3/=09<C9?<-97:+8C-9./GR## +>>2/>9:+8.>2//8><3/=09<>2/
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8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
97:+8C9./
Receivable - Debit Posting Key - Account
Debit
Payable - Credit Posting Key - Account
Credit
97:+8C9./ ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+38>+38381+8. 9=>381<9==[97:+8C9./$<+8=+->398=
3/6.+7/9<+>+$C:/
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Receivable - Debit Posting Key - Account
Debit
Payable - Credit Posting Key - Account
Credit
.V #+@/>2//8><3/=L
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%83> N 9=>38198><96
Cross-Company Code Transactions (Postings)
Figure 117: Central Procurement (Example)
$2/031?</=29A=+8/B+7:6/90+-<9==[-97:+8C-9./><+8=+->398L@/8.9<./63@/<==97/
199.=>9Company Code 1000+8.=97/9>2/<199.=>9Company Code 2000L$2/199.=
./63@/</.>9,9>2>2/-97:+8C-9./=+</.300/</8>L$2/@/8.9<>2/8=/8.=986C98/38@93-/09<
+66>2/199.=>9Company Code 1000L)9?/8>/<+:+<>90>2//B:/8=/+8.:9=>>2/38@93-/>9
>2/@/8.9<+--9?8>38Company Code 1000L'2/8/8>/<381>2/38@93-/MC9?2+@/>9:9=>>2/
=/-98.:+<>90>2//B:/8=/38Company Code 2000L$2/# " +::63-+>398+?>97+>3-+66C
-</+>/=>2/-6/+<381:9=>381=+8.>+B:9=>381=L$2/>+B3=89>.3=><3,?>/.,/>A//8>2/
-97:+8C-9./=+--9<.381>9>2/3</B:/8=/=L
Use this functionality only in one of the following cases:
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0>2/><+8=+->3983=89>>+B</6/@+8>
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0>2/-97:+8C-9./=09<7+=3816/>+B+,6//8>3>C
$2/# " +::63-+>398+6A+C=:9=>=>2/-+6-?6+>/.>+B>9>2/-97:+8C-9./90>2/03<=>
3>/7L$9/8=?</>2+>>2/+::63-+>398:9=>=>2/>+B>9>2/=+7/-97:+8C-9./>2+>>2/38@93-/
</0/</8-/=MC9?7?=>+6A+C=/8>/<>2/38@93-/3>/703<=>L$2/>+B</1?6+>398=90-9?8><3/==?-2
+=+:+8+8./87+<5</;?3</>2/>+B+79?8>=>9,/:9=>/.>9>2/-97:+8C-9./=38A23-2
>2//B:/8=/=9--?<</.L
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>+B/=L
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Clearing Accounts
Figure 118: Clearing Accounts
8>2/# " +::63-+>398M/@/<C-97:+8C-9./7?=>2+@/+-6/+<381+--9?8>L$2/-6/+<381
+--9?8>3=</;?3</.>9:/<09<7+-<9==[-97:+8C-9./><+8=+->398L
You can define the following types of clearing accounts:
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9</B+7:6/M>2<//-97:+8C-9./=A3668//. o NJ -6/+<381+--9?8>=L$9</.?-/>2/
8?7,/<90-6/+<381+--9?8>=MC9?-+8?=/4?=>98/-97:+8C-9./+=>2/-6/+<381-97:+8C
-9./L8>23=-+=/MC9?986C8//.>9+==318-6/+<381+--9?8>=>9/@/<C-97,38+>39890>2/
-6/+<381-97:+8C-9./+8.>2/9>2/<-97:+8C-9./=L
$2/>2<//-97:+8C-9./=8//. o NJ -6/+<381+--9?8>=L)9?7?=>+==318:9=>3815/C=>9
>2/-6/+<381+--9?8>=>93./8>30C>2/3<+--9?8>>C:/=L
ŀ9:C<312>L66<312>=</=/<@/.L
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Cross-Company Code Document Number
Figure 119: Cross-Company Code Document Number
Cross-company code transactions may be reversed. The SAP ERP application then carries
out one reversal posting for all the documents involved in this transaction. You can use
transaction )%8 to carry out separate reversal postings for each document.
The transaction numbers are managed in index table BVOR.
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3=+-97,38+>39890>2/.9-?7/8>8?7,/<90>2/03<=>-97:+8C-9./M>2/03<=>-97:+8C-9./
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-9./><+8=+->398=L
How to Post and Display Cross-Company Code Transactions
Demonstrate the steps from the exercise on posting and displaying cross-company code
transactions.
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281
Post and Display Cross-Company Code
Transactions
Business Example
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9=>+=+7:6/><+8=+->39809<-/8><+6:?<-2+=381+8.-2/-5>2/-<9==[-97:+8C-9./
.9-?7/8>L
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7+>/<3+609<>2/38=><?->9<t=-97:+8C-9./L%=/>2/>+B-9./6U38:?>>+BU-9?<=/VǖVL
9=>+-<9==[-97:+8C-9./38@93-/>9/8>/<>2/3809<7+>3980<97>2/38@93-/09<C9?<
-97:+8C-9./+8.>2/-9=>=0<97>2/38@93-/09<>2/38=><?->9<t=-97:+8C-9./U/B:/8=/
+--9?8>09<,9>2-97:+8C-9./=470000VL$2/-9=>-/8>/<3=COCE##UC9?<-97:+8C
-9./V+8.>2/9>2/<-9=>-/8>/<3=COCE00U-97:+8C-9./90>2/38=><?->9<VL"/-9<.C9?<
.9-?7/8>8?7,/<U=VL
Delete your user assignments to tolerance group SUPV; otherwise, you will not be
authorized to post in the course instructor's company code. You can find your user
assignments to the tolerance group in Customizing under Financial Accounting
(New)ĺFinancial Accounting Global Settings (New)ĺDocumentĺTolerance
GroupĺAssign User/Tolerance Groups.
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ŀ9:C<312>L66<312>=</=/<@/.L
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#96?>398
Post and Display Cross-Company Code
282
Transactions
Business Example
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.9-?7/8>L
L )9?</-/3@/+838@93-/0<97C9?<@/8.9<09<55,000?83>=38>2/69-+6-?<</8-C09<7+>/<3+6
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7+>/<3+609<>2/38=><?->9<t=-97:+8C-9./L%=/>2/>+B-9./6U38:?>>+BU-9?<=/VǖVL
9=>+-<9==[-97:+8C-9./38@93-/>9/8>/<>2/3809<7+>3980<97>2/38@93-/09<C9?<
-97:+8C-9./+8.>2/-9=>=0<97>2/38@93-/09<>2/38=><?->9<t=-97:+8C-9./U/B:/8=/
+--9?8>09<,9>2-97:+8C-9./=470000VL$2/-9=>-/8>/<3=COCE##UC9?<-97:+8C
-9./V+8.>2/9>2/<-9=>-/8>/<3=COCE00U-97:+8C-9./90>2/38=><?->9<VL"/-9<.C9?<
.9-?7/8>8?7,/<U=VL
Delete your user assignments to tolerance group SUPV; otherwise, you will not be
authorized to post in the course instructor's company code. You can find your user
assignments to the tolerance group in Customizing under Financial Accounting
(New)ĺFinancial Accounting Global Settings (New)ĺDocumentĺTolerance
GroupĺAssign User/Tolerance Groups.
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺDocument EntryĺInvoiceL
8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
+=3-+>+
Vendor
9HQGRU
Invoice date
&XUUHQW'DWH
Posting Date
&XUUHQW'DWH
Amount
Curr/Exch Rate
/RFDO&XUUHQF\
Calculate Tax
'RQRWVHOHFW&KHFNER[
Tax Amount
Tax Id
OO LQSXWWD[ ŀ9:C<312>L66<312>=</=/<@/.L
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3/6.+7/9<+>+$C:/
&+6?/
>/7=[=>>/79<<9A
G/L acct (Expense Account)
D/C
6'HELW
Amount in Doc. curr.
Company Code
<RXU&RPSDQ\&RGH
Cost center
&2&(
>/7=[ 8.3>/79<<9A
G/L acct (Expense Account)
D/C
6'HELW
Amount in Doc. curr L
Company Code
,QVWUXFWRU¶VFRPSDQ\FRGH
QRUPDOO\ *5 Cost center
&2&(
,V 299=/DocumentĺSimulateL
-V $9-2/-5>2/.9-?7/8>M.9?,6/[-63-5+638/3>/7>9.3=:6+C9<-2+81/.+>+L299=/>2/
Next item,?>>98>9.3=:6+C+66638/3>/7=M>2/819,+-5>9>2/9@/<@3/AL9>3-/>2/
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.V 299=/Post >9=+@/>2/.9-?7/8>L
/V "/-9<.>2/.9-?7/8>8?7,/<L
L 2/-5C9?<:9=>381L995+>C9?<-<9==[-97:+8C-9./.9-?7/8>+1+38L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts PayableĺDocumentĺCross-Company Code
TransactionĺDisplayL
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You have just performed the following tasks:
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98031?</.>2/+?>97+>3-:9=>381=09<-<9==[-97:+8C-9./-6/+<381
A3>2C9?<38=><?->9<t=-97:+8C-9./
9=>/.+-<9==[-97:+8C-9./.9-?7/8>
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LESSON SUMMARY
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285
Configuring Real-Time Integration
LESSON OVERVIEW
$23=6/==98/B:6+38=29A>9-98031?</</+6[>37/38>/1<+>398L
Business Example
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09669A381589A6/.1/N
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In the new General Ledger Accounting, real-time integration replaces the reconciliation
ledger in classic General Ledger Accounting. Real-time integration saves time in closing
processing.
LESSON OBJECTIVES
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Real-Time Integration (Configuration)
Figure 120: Real-Time Integration CO and FI
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87+8C98><966381:9=>381=M>2/# " +::63-+>398+..</==/=038+8-3+6+--9?8>381
9,4/->=L$2/=/-+=/=+</37:6/7/8>/.?=381</+6[>37/38>/1<+>398COĺFI 38038+8-3+6
+--9?8>381L&+<3+8>=./038/.38?=>973D381+</?=/.>9./>/<738/>2/9,4/->=09<A23-2=?-2
:9=>381=7?=>,/-</+>/.L
Real-time integration affects the following cases:
L 9=>381,/>A//8-98><9663819,4/->=A3>2.300/</8>+--9?8>3819,4/->=7+38>+38/.U:<903>
-/8>/<M=/17/8>M,?=38/==+</+M9<0?8->398+6+</+VL
L 9=>=+</:9=>/.+-<9==-97:+8C-9./=38-<9==[-97:+8C-9./-9=>+--9?8>381L8=?-2
-+=/=M:9=>381=7?=>+6=9,/-9<</=:98.3816C7+::/.38+--9?8>381L
Cross-company cost flows in Controlling are only possible if taxation does not have to be
taken into consideration. Frequently, such processes are mapped with the normal billing
processes, such as incoming and outgoing invoices.
Information for SAP customers still using classic General Ledger Accounting:
In classic General Ledger Accounting, this function is performed using a separate
reconciliation ledger, which forms the basis for summary reconciliation postings at the end of
the period (transaction .$/&).
Variants for CO ĺFI Real-Time Integration
Figure 121: Variants for CO ĺFI Real-Time Integration
)9?-+8./038/>2/@+<3+8>=09<</+6[>37/38>/1<+>398COĺFI 38CustomizingL
8+8+..3>398+6=>/:MC9?-+8>2/8+==318>2/@+<3+8>=>9+-97:+8C-9./L
On the Customizing screen, choose Financial Accounting (New)ĺFinancial Accounting
Global Settings (New)ĺLedgersĺReal-Time Integration of Controlling with Financial
AccountingĺDefine Variants for Real-Time Integration.
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/==98N98031?<381"/+6[$37/8>/1<+>398
To determine the characteristic changes that will generate real time FI line items, use the
following actions:
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#/6/->-2+<+->/<3=>3-=>2+>C9?2+@/+==318/.>9+>6/+=>98/6/.1/<38>2/=-/8+<39=L
$2/5/C.+>/+->3@+>398./038/=A2/8U0<97A23-2:9=>381.+>/90>2/CO .9-?7/8>VCO-FI
</-98-363+>3983=:9==3,6/A3>2</+6[>37/38>/1<+>398L
)9?-+8+6=9-</+>/38+8-3+6--9?8>381.9-?7/8>=09<+66>2/CO .9-?7/8>=/8>/</.,/09</
C9?+->3@+>/.>2/8/A1/8/<+66/.1/<L
To transfer secondary cost elements from CO to FI, you have to define an account
assignment. You define account determination under CustomizingĺFinancial Accounting
(New)ĺFinancial Accounting Global Settings (New)ĺLedgersĺReal-Time Integration of
Controlling with Financial AccountingĺAccount Determination for Real-Time Integration.
To transfer secondary cost elements from CO to FI, you must define account determination
in Customizing.
You define account determination under CustomizingĺFinancial Accounting
(New)ĺFinancial Accounting Global Settings (New)ĺLedgers ĺReal-Time Integration of
Controlling with Financial AccountingĺAccount Determination for Real-Time Integration.
You can also transfer primary costs to FI through account determination by using the original
cost elements.
The transfer posting is performed from Cost Center 1000 (CoCd 1000) to Cost Center
COCE00 (CoCd GR00).
An amount of EUR 1000 is transfer posted.
How to Configure a Real-Time Integration Variant and Assign it to a Company Code
Demonstrate the steps from the exercise Configure a Real-Time Integration Variant and
Assign it to a Company Code.
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%83> N 9=>38198><96
ŀ9:C<312>L66<312>=</=/<@/.L
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287
Configure a Real-Time Integration Variant and
Assign it to a Company Code
Business Example
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>23=>+=5M./038/C9?<9A8@+<3+8>09<</+6[>37/38>/1<+>398A3>2>2/&ǓǓL8=?</>2+>
</+6[>37/38>/1<+>3983=+->3@/0<97>2/,/138838190>2/-?<</8>C/+<+8.>2+>+--9?8>
./>/<738+>3983=+->3@/L%=/>2/.9-?7/8>>C:/+8.38-6?./>2/6/.1/<1<9?:UVM
-<9==[-97:+8C-9./M:<903>-/8>/<M+8.=/17/8>L'<3>/+691U><+-/V+8.:</:+</+
=?77+<C90>2/.9-?7/8>=L
+?>398N
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+->3@+>/3>MA2/8/@/<</;?3</.L
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ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398
Configure a Real-Time Integration Variant and
288
Assign it to a Company Code
Business Example
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>23=>+=5M./038/C9?<9A8@+<3+8>09<</+6[>37/38>/1<+>398A3>2>2/&ǓǓL8=?</>2+>
</+6[>37/38>/1<+>3983=+->3@/0<97>2/,/138838190>2/-?<</8>C/+<+8.>2+>+--9?8>
./>/<738+>3983=+->3@/L%=/>2/.9-?7/8>>C:/+8.38-6?./>2/6/.1/<1<9?:UVM
-<9==[-97:+8C-9./M:<903>-/8>/<M+8.=/17/8>L'<3>/+691U><+-/V+8.:</:+</+
=?77+<C90>2/.9-?7/8>=L
+?>398N
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+->3@+>/3>MA2/8/@/<</;?3</.L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺLedgersĺReal-Time Integration of Controlling
with Financial AccountingĺDefine Variants for Real-Time IntegrationL
,V 299=/New EntriesL8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
R.-Time Integ: Active
6HWIODJ
Key Date: Active from
&XUUHQWILVFDO\HDU
Acct Deter: Active
6HWIODJ
Document Type
&2
Ledger Group (FI)
/
Text
9DULDQWIRUUHDOWLPH
LQWHJUDWLRQ*URXS
#-<//8+</+NSelection of Document Lines
for Real-Time Integration COĺFI
Use Checkboxes
6HWIODJ
Cross-Company Code
6HWIODJ
Cross-Profit Center
6HWIODJ
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/==98N98031?<381"/+6[$37/8>/1<+>398
3/6.+7/9<+>+$C:/
&+6?/
Cross-Segment
6HWIODJ
#-<//8+</+Technical settings
Trace Active (log)
6HWIODJ
Do Not Summarize Documents
'RQRWVHWIODJ
-V #+@/>2//8><3/=L
L ==318</+6[>37/38>/1<+>398@+<3+8>&ǓǓ>9-97:+8C-9./"ǓǓL
+V 8>2/Customizing=-<//8M-299=/Financial Accounting (New)ĺFinancial
Accounting Global Settings (New)ĺLedgersĺReal-Time Integration of Controlling
with Financial AccountingĺAssign Variants for Real-Time Integration to Company
CodesL
,V 8>2/Change View “Assignment of Variants for Real-Time Integration” for CoCo
=-<//8M-299=/>2/Position:?=2,?>>98L8>/<*538>2/Another entry03/6.L299=/
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Real-Time Integration (Postings)
Figure 122: Real-Time Integration CO ĺFI: Example Figures
$2/031?</./798=><+>/=COĺFI </+6[>37/38>/1<+>398,+=/.98>2/Functional Area
characteristic +8.entityL
9>/N
$2/profit centerMsegmentM+8.business area -2+<+->/<3=>3-=2+@/,//86/0>9?>90
>2//B+7:6/09<-6+<3>CL
The financial accounting document has the following features:
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>2/+->3@3>C38+8+1/7/8>--9?8>3819<CO U V</=?6>=38+-2+81/90+,+6+8-381/8>3>CL
>3=:9==3,6/>98+@31+>/0<97>2/</+6[>37/09669A[9838+8-3+6--9?8>381.9-?7/8>>9
>2/+8+1/7/8>--9?8>381.9-?7/8>U or 2aV+8.@3-/@/<=+L
How to Enter a Reposting (Cost Center)
Demonstrate the steps from the exercise Enter a Cost Center Reposting, Check the Created
Documents (CO and FI), and Check the Log (Real-Time Integration).
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B/<-3=/ 291
Enter a Cost Center Reposting, Check the
Created Documents (CO and FI), and Check
the Log (Real-Time Integration)
Business Example
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292
Created Documents (CO and FI), and Check
the Log (Real-Time Integration)
Business Example
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295
Learning Assessment
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300
Learning Assessment - Answers
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UNIT 5
Clearing
Lesson 1
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Lesson 2
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Lesson 3
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UNIT OBJECTIVES
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306
Performing Open Item Clearing
LESSON OVERVIEW
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Business Example
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For the demonstrations in this lesson, you have to perform the following actions:
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Create a master record for a customer.
Post invoices and a credit memo to this customer to show the transactions Clear Account
and Post with Clearing according to the examples shown in the graphics.
Create a customer master record.
1. On the SAP Easy Access screen, choose AccountingĺFinancial AccountingĺAccounts
ReceivableĺMaster RecordsĺCreate.
2. Enter the following values:
Field Name or Data Type
Value
Account Group
.81$ *HQHUDO&XVWRPHU Customer
&XVWRPHU
Company Code
General Data: Address
Title
&RPSDQ\
Name
0D[0LOOHU
Search Term 1
$&
Street
0DLQ6WUHHW
Number
Postal code
City
:DOOGRUI
Country
'(
Reconciliation Account
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
Field Name or Data Type
Value
Terms of Payment
GXHLPPHGLDWHO\ 3. Choose Save.
Post the required invoices to the customer.
1. On the SAP Easy Access screen, choose AccountingĺFinancial AccountingĺAccounts
ReceivableĺDocument EntryĺInvoice.
2. Enter the following values:
Field Name or Data Type
Value
Customer
&XVWRPHU
Company Code
Invoice Date
7RGD\ VGDWH
Posting Date
7RGD\ VGDWH
Amount
XQLWVLQORFDOFXUUHQF\
Calculate tax
Tax code
2 2XWSXWWD[ FRXUVH Items
G/L Account
Amount in Document Currency
3. Post the document.
Follow steps 1 and 2 to post invoices for the following amounts:
Ɣ
3,000 units in local currency
Ɣ
200 units in local currency
Ɣ
300 units in local currency
Enter a credit memo for 500 units of local currency for customer77.
1. On the SAP Easy Access screen, choose AccountingĺFinancial AccountingĺAccounts
ReceivableĺDocument EntryĺCredit Memo.
2. Enter the following values:
Field Name or Data Type
Value
Customer
&XVWRPHU
Company code
Invoice Date
7RGD\ VGDWH
Posting Date
7RGD\ VGDWH
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
Field Name or Data Type
Value
Amount
XQLWVLQORFDOFXUUHQF\
Calculate tax
Tax code
2 2XWSXWWD[ FRXUVH Items
G/L Account
Amount in Document Currency
3. Post the document.
LESSON OBJECTIVES
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9=>A3>2-6/+<381
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/<09<738-97381+8.9?>19381:+C7/8>=
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Open Items
Figure 123: Open Item Clearing
You can use the following options in the SAP ERP application to clear open items:
Ɣ
Account clearing (subsequent)
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/==98N /<09<7381:/8>/76/+<381
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Posting with clearing (during posting)
:/83>/7=M=?-2+=38@93-/=>2+>2+@/89>,//8:+3.M+</38-97:6/>/><+8=+->398=L
$9-97:6/>/M>2/><+8=+->398=>2/C8//.>9,/-6/+</.L><+8=+->3983=-6/+</.A2/8+
-6/+<381:9=>3813=-+<<3/.9?>09<+83>/79<1<9?:903>/7=M=9>2+>>2/</=?6>381,+6+8-/90
>2/3>/7=3=D/<9L
)9?-+889>+<-23@/.9-?7/8>=A3>29:/83>/7=L$2/.9-?7/8>==>+C38>2/# " +::63-+>398?8>36+669:/83>/7=+</-6/+</.L
An example of post with clearing is as follows:
838@93-/3=:9=>/.>9+-?=>97/<+--9?8>L$23=38@93-/3=</1+<./.+=+89:/83>/7
,/-+?=/+>>23=:938>3>3=?8:+3.L
Ɣ
Ɣ
$2/-?=>97/<:+C=>2/38@93-/+8.>2/:+C7/8>3=+==318/.>9>2/9:/83>/7L
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$2/38@93-/3=-6/+</.A3>2>2/:+C7/8>+8.>2/</=?6>381,+6+8-/3=D/<9L
8>23=-6/+<381:<9-/.?</MC9?7+8?+66C=/6/->9:/83>/7=>2+>,+6+8-/>9D/<90<97+8
+--9?8>LB+7:6/=90=3>?+>398=A2/</C9?-+<<C9?>-6/+<3817+8?+66C+</+=09669A=N
Ɣ
9<,+85=?,+--9?8>=+8.-6/+<381+--9?8>=
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9<=3>?+>398=A2/</C9?2+@/+1<//.?:98+./,3>7/79:<9-/.?</
Ɣ
9<</0?8.=0<97+@/8.9<
-6/+<381><+8=+->398+6A+C=-</+>/=+-6/+<381.9-?7/8>L
Post with Clearing
Figure 124: Post with Clearing
'2/8?=381>2/:9=>A3>2-6/+<3810?8->398M/8>/<>2/-6/+<381.9-?7/8>+79?8>+8.=/6/->
>2/9:/83>/7=>2+></;?3</-6/+<381L0>2/>9>+6+79?8>90=/6/->/.9:/83>/7=/;?+6=>2/
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
+79?8>90>2/-6/+<381.9-?7/8>M# " -6/+<=>2/9:/83>/7=,C-</+>38198/9<79</
-6/+<3813>/7=L0>2/>9>+6+79?8>90=/6/->/.9:/83>/7=.9/=89>/;?+6>2/+79?8>90>2/
-6/+<381.9-?7/8>M# " +669A=C9?>9:9=>>2/.300/</8-/L
The following options are available for clearing open items:
Ɣ
6/+<=/@/<+6+--9?8>=+8.+--9?8>>C:/=L
Ɣ
6/+<3>/7=38+8C-?<</8-CL
9=>.300/</8-/=>2+></=?6>0<97+==3183813>/7=>9/+-29>2/<L
Ɣ
8>/<+8C8?7,/<90+..3>398+6638/3>/7=U09</B+7:6/M,+85-2+<1/=VL
Ɣ
:9=>A3>2-6/+<381><+8=+->398-+8,/:/<09<7/./3>2/<7+8?+66C9<+?>97+>3-+66C?=381>2/
+?>97+>3-:+C7/8>:<91<+7+8.>2/+?>97+>3--6/+<381:<91<+7LL
The account clearing transaction clears Clearing Accounts because the debit and credit
items usually balance to zero. Using this transaction, choose the open items from an account
that balance to zero. The system marks them as cleared and creates a clearing document.
The clearing document number and clearing date are entered in the cleared items. The
clearing date can be the current date or a date that the user determines.
The account clearing transaction works for any account that is managed on an open item
basis in the general ledger and sub-ledgers.
You can choose how to treat payment differences when you post and clear items. If the
payment difference is too high, process it manually by posting the payment as a partial
payment. The payment difference can also be posted in the following ways:
Ɣ
Ɣ
Ɣ
Post as a residual item.
Post to an account assigned to a reason code or write off the difference by manually
entering a new posting item.
Treat it as a payment on account.
You can use the account clearing transaction to clear one or more items or an entire account
by manually assigning postings and offsetting postings.
Manual clearing is relevant while clearing intermediary accounts, such as bank subaccounts,
GR/IR clearing accounts, and payroll clearing accounts, and an open invoice with a related
debit memo or repayment from a vendor.
The Account Clearing function may be performed manually or automatically by running the
Automatic Clearing Report (SAPF124).
How to Post with Clearing
Make the settings described in the instructor note at the beginning of this lesson.
9=>+838-97381:+C7/8>>9./798=><+>/>2/:9=>A3>2-6/+<381><+8=+->398L
L 8>2/SAP Easy Access=-<//8M-299=/Accounting -> Financial Accounting -> Accounts
Receivable -> Document Entry -> Incoming Payments.
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
L 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Document Date
7RGD\ VGDWH
Document Type
'=
Company Code
Posting Date
7RGD\ VGDWH
Currency
/RFDOFXUUHQF\
+85+>+
Account
Amount
XQLWVRIORFDOFXUUHQF\
:/8>/7#/6/->398
Account
&XVWRPHU
Account Type
'
L 299=/Process open items.
L #/6/->ActivateL
L 9?,6/[-63-5>2/3>/7=A3>2 +8. >9+==318>2/7L
L 299=/DocumentĺSimulateL
L
9=>>2/.9-?7/8>L
How to Display the Posting Keys for Clearing Open Items
L 8>2/Customizing=-<//8M-299=/Financial AccountingĺAccounts Receivable and
Accounts PayableĺBusiness TransactionĺOpen Item ClearingĺDefine Posting Key for
Clearing Open ItemsL
L 299=/>2/Details:?=2,?>>98L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
Account Clearing
Figure 125: Account Clearing
%=381>2/Clear Account0?8->398M>2/=C=>/7-69=/=>2/9:/83>/7=>2+>2+@/D/<9,+6+8-/
,/>A//8>2/7A3>238+8+--9?8>L$2/# " +::63-+>398+?>97+>3-+66C7+<5=>2/=/9:/8
3>/7=+=-6/+</.+8.-</+>/=+-6/+<381.9-?7/8>L
Each cleared item contains the following information:
Ɣ
6/+<381.9-?7/8>8?7,/<
Ɣ
6/+<381.+>/
$2/-6/+<381.+>/-+8,//3>2/<>2/-?<</8>.+>/9<+.+>/./038/.,C>2/?=/<L
$2/Clear Account0?8->398-+8,/?=/.98+8C+--9?8>7+8+1/.98+89:/83>/7,+=3=38>2/
1/8/<+66/.1/<+8.>2/=?,6/.1/<=L
How to Clear an Account
#29A>2/=/-98.-6/+<3819:>398?=381>2/6/+<--9?8>><+8=+->398L
L 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺAccounts
ReceivableĺAccountĺClearL
L 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Account
&XVWRPHU
Clearing Date
7RGD\ VGDWH
Company code
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
3/6.+7/9<+>+$C:/
&+6?/
Currency
/RFDOFXUUHQF\
L 9?,6/[-63-5>2/./,3>3>/7=09< +8. 69-+6-?<</8-C?83>=+8.>2/-</.3>3>/709<
69-+6-?<</8-C?83>=L$23=+->398+->3@+>/=>2/3>/7=+8.+==318=>2/7>9/+-29>2/<L
L 299=/DocumentĺSimulateL
L
9=>>2/.9-?7/8>L
How to Display Cleared Items
You can use the Clear Account transaction to clear items from several accounts.
The line item display shows both items as cleared.
The clearing document has the following features:
Ɣ
Ɣ
Ɣ
It normally does not contain line items. This is because it does not need postings to clear
items within an account.
It does not appear in the line item display, neither with the cleared nor with the open
items.
The invoice and the credit memo they have the same clearing document number.
The clearing document contains items if any of the following condition applies:
Ɣ
Ɣ
Ɣ
Ɣ
Document splitting is activated in new General Ledger Accounting.
Items to be cleared belong to different business areas. The SAP ERP application then has
to perform offsetting postings to bring the balance to zero for each business area. This is
done using the transaction Transfer Posting with Clearing.
An invoice is cleared with a credit memo, minus the cash discount. The clearing document
then contains the cash discount posting. The clearing date is either the current date or a
date that you define.
Exchange rate differences need to be posted.
3=:6+C>2/-6/+</.3>/7=>9-2/-5:9=>381=+8.-6/+<381><+8=+->398=L
L 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺAccounts
ReceivableĺAccountĺDisplay/Change Line Items ĺCleared ItemsL
L 299=/Environment +8.>2/8.3=:6+CClearing transactionsL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
ŀ9:C<312>L66<312>=</=/<@/.L
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B/<-3=/ 309
Clear an Account
Business Example
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-6/+<381+8.:9=>A3>2-6/+<381L8>23=/B/<-3=/C9?A366?=/>2/+--9?8>-6/+<3810?8->398L
L
9=>+-?=>97/<38@93-/+8.+-</.3>7/7909< ?83>=90>2/69-+6-?<</8-CL'2/8
/8>/<381>2/-?=>97/<38@93-/M-2+81/>2/:<9:9=/.>/<7=90:+C7/8>5/C>9U.?/
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>2/7?=381+8C90>2/09669A3817/>29.=N
+V 9?,6/[-63-5>2/+79?8>90/+-23>/7L
,V 299=/Select All38>2/69A/<:+<>90>2/=-<//8+8.>2/8
-299=/Deactivate Items>9./+->3@+>/+663>/7=
-V 299=/>2/Editing Options,?>>98L#/6/->>2/Selected Items Initially
Inactive38.3-+>9<=9>2+>+66>2/3>/7=+</./+->3@+>/.>2/8/B>>37/>2/
,?=38/==><+8=+->3983=:<9-/==/.L
L 3=:6+C>2/638/3>/7=38C9?<-?=>97/<+--9?8>L
L 6/+<>2/3>/7=A3>2>2/-</.3>7/79>2+>C9?-</+>/.09<>2/=+7/+79?8>+=>2/
-?=>97/<38@93-/09< ?83>=90>2/69-+6-?<</8-CL
L 2/-5>2/638/3>/7=38>2/-?=>97/<+--9?8>,/09</+8.+0>/<-6/+<381L
ŀ9:C<312>L66<312>=</=/<@/.L
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#96?>398 310
Clear an Account
Business Example
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-6/+<381+8.:9=>A3>2-6/+<381L8>23=/B/<-3=/C9?A366?=/>2/+--9?8>-6/+<3810?8->398L
L
9=>+-?=>97/<38@93-/+8.+-</.3>7/7909< ?83>=90>2/69-+6-?<</8-CL'2/8
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-299=/Deactivate Items>9./+->3@+>/+663>/7=
-V 299=/>2/Editing Options,?>>98L#/6/->>2/Selected Items Initially
Inactive38.3-+>9<=9>2+>+66>2/3>/7=+</./+->3@+>/.>2/8/B>>37/>2/
,?=38/==><+8=+->3983=:<9-/==/.L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceL8>/<>2/09669A381
@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Basic Data
Customer
<RXUFXVWRPHU
Invoice Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Currency
/RFDOFXUUHQF\
Calculate Tax
Tax ID
2 2XWSXWWD[ FRXUVH Terms of Payment
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
3/6.+7/9<+>+$C:/
&+6?/
>/7=[=>./>+36638/
G/L Account
D/C
&UHGLW
Amount in doc. curr.
Tax ID
2 2XWSXWWD[ FRXUVH Profit center
35
,V 299=/DocumentĺSimulateL
-V 299=/PostL
.V </+>/+-</.3>7/79A3>2>2/=+7/./>+36=L<97>2/# +=C--/===-<//8M
-299=/AccountingĺFinancial AccountingĺAccounts ReceivableĺDocument
EntryĺCredit Memo.
L 3=:6+C>2/638/3>/7=38C9?<-?=>97/<+--9?8>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺAccountĺDisplay/Change Line ItemsL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Customer
<RXUFXVWRPHU
Company Code
*5
Line Item Selection
6HOHFW$OO,WHPV
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-?=>97/<38@93-/09< ?83>=90>2/69-+6-?<</8-CL
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺAccountĺClearL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Customer
<RXUFXVWRPHU
Company Code
*5
-V 299=/Process open itemsL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
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?83>=+8.>2/-</.3>7/79VN
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299=/Deactivate Items >9./+->3@+>/+663>/7=L
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299=/>2/Selected Items Initially Inactive 38.3-+>9<=9>2+>+663>/7=
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Discount 03/6.L
.V 299=/PostL
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+V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
ĺAccounts Receivable ĺAccount ĺDisplay/Change Line Items L
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
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Customer
<RXUFXVWRPHU
Company Code
*5
Line Item Selection
6HOHFW$OO,WHPV
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Clearing Program
Figure 126: Specifics of the Clearing Program
The Automatic Clearing Program (SAPF124) summarizes open items from the selected
accounts in groups and clears them if they have the same company code, account type,
account number, reconciliation account number, currency code, and special G/L indicator.
The program also uses a maximum of five additional user criteria from the document
header/ line items to create groups. The criteria are selected from the fields of tables BKPF
and BSEG and are also contained in tables BSIS, BSID, and BSIK. If the balance of the items
in a group is zero, these items are cleared and a clearing document is created. It is important
to note that clearing only takes place if the balance of the selected group is zero. If the
balance is not zero, the system sends an error message. The account is blocked during
clearing because the system performs automatic clearing if the balance of the items in
accounts is zero.
The SAP ERP application can also create automatic postings, such as cash discounts,
exchange rate differences, and taxes.
The following items are not cleared by the application:
Ɣ
Held items
Ɣ
Statistical postings
Ɣ
Special general ledger transactions, such as down payments and bills of exchange
Ɣ
Items with withholding tax
The following prerequisites need to be fulfilled for automatic clearing:
Ɣ
The account is managed on an open item basis.
Ɣ
No special general ledger transactions are cleared.
You can use the automatic clearing program to clear open items for the following
accounts:
Ɣ
/8/<+66/.1/<
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%83> N6/+<381
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The automatic clearing program groups items within an account that have the same
entries in the following fields:
Ɣ
97:+8C9./
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--9?8>$C:/
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--9?8>?7,/<
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$2/</:9<>+6=9?=/=+7+B37?79003@/+..3>398+6?=/<-<3>/<3+0<97>2/.9-?7/8>2/+./<l
638/3>/7=>9-</+>/>2/1<9?:=L
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+?>97+>3-+66C-6/+<=>2/7+8.-</+>/=-6/+<381.9-?7/8>=L66+--9?8>=</;?3<381+?>97+>3-
-6/+<3817?=>,/./038/.38?=>973D381L
The automatic clearing program does not clear the following items:
Ɣ
9>/.3>/7=
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#>+>3=>3-+6:9=>381=+8.-/<>+38=:/-3+61/8/<+66/.1/<><+8=+->398=</6+>381>9,366=90
/B-2+81/
9A8:+C7/8>=
9A8:+C7/8>=-+8986C,/-6/+</.30.9A8:+C7/8>-6/+<3813>/7=90>2/=+7/+79?8>
2+@/+6</+.C,//8:9=>/.
Ɣ
>/7=A3>2A3>2296.381>+B/8><3/=
The application automatically fills the assignment field for a line item when you post
according to the Sort field entry in the master record.
How to Run the Clearing Program
L 2/-5>2/Customizing=-<//809<+?>97+>3--6/+<381L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (New)ĺAccounts
Receivable and Accounts PayableĺBusiness TransactionĺOpen Item
ClearingĺPrepare Automatic ClearingL
,V 2/-5>2//8><3/=98>2/Change view“Additional Rules for Automatic Clearing”:
Overview=-<//8+8.19,+-5L
L 2/-5+1/8/<+66/.1/<+--9?8>-98>+383819:/83>/7=>2+>2+@/>2/=+7/+==3187/8>
8?7,/<L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺAccountĺDisplay/Change Items (New)L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
G/L Account
Company Code
-V 299=/ExecuteL
.V 2/-5>2/9:/83>/7=>2+>2+@/>2/=+7/+==3187/8>8?7,/<L
/V 9,+-5L
L 2/-5>2/-6/+</.3>/7=L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺPeriodic ProcessingĺAutomatic ClearingĺWithout Specification of
Clearing CurrencyL
,V 8>2/System: statusA38.9AM-9803<7>2+>>2/:<91<+78+7/3=SAPF124L
-V 69=/>2/A38.9A+8./8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Company Code
G/L accounts
#/6/->
G/L accounts
Test Run
#/6/->
.V #/6/->+669:>398=38>2/Output Control>+,:+1/L
/V 299=/ExecuteL
0V 2/-5>2//8><C09<AssignmentMAmountMM+8.Clearing dateL
1V 9,+-5+8../=/6/->Test runL
2V 299=/ExecuteL
3V 8>2/Background Print Parameters =-<//8M-299=/ContinueL
4V 8>2/Start Time A38.9AM-299=/ImmediateL
5V 299=/#+@/+8.19,+-5>9>2/SAP Easy Access Main=-<//8L
6V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺAccountĺDisplay/Change Items (New)L
7V 8=?</>2+>Company code +8.G/L Accounts +</=:/-303/.L
8V 8>/<Clearing Date+=>2/-?<</8>.+>/+8.-299=/Cleared ItemsL
9V 299=/Execute.
9>/N
2/-5>2/</:9<>09<>2/3>/7=-6/+</.L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
Use of the Assignment Field as a Sort Field
Figure 127: Assignment Field as a Sort Field
$2/# " +::63-+>398+?>97+>3-+66C0366=>2/assignment03/6.09<+638/3>/7A2/8C9?:9=>
3>/7=+--9<.381>9>2/Sort03/6./8><C38>2/7+=>/<</-9<.L
$2/+==3187/8>03/6.-+8,/+-97,38+>39890?:>909?<03/6.=A3>2+7+B37?790
-2+<+->/<=L9</B+7:6/M>9.3=:6+C>2/.9-?7/8>8?7,/<A3>2-2+<+->/<=+8.>2/:9=>381
.+>/A3>2=3B-2+<+->/<=M>2/# " +::63-+>39838-6?./=>2/738>2/./0383>39890>2/
+==3187/8>03/6.L
#3736+<6CM30>2/=9<>5/C3==/>>9>2/:?<-2+=/9<./<8?7,/<38>2/,?=38/==:+<>8/<7+=>/<
</-9<.M>2/8>2/# " +::63-+>3980366=>2/assignment03/6.38>2/,?=38/==:+<>8/<638/
3>/7A3>2>2/:?<-2+=/9<./<8?7,/<L
0>2/=9<>5/C3==/>>9>2/-9=>-/8>/<38+1/8/<+66/.1/<7+=>/<</-9<.M>2/8>2/# " +::63-+>3980366=>2/+==3187/8>03/6.38>2/1/8/<+66/.1/<638/3>/7A3>2>2/8?7,/<90>2/-9=>
-/8>/<L
Line Item Sorting
38/3>/7=9<>38138>2/638/3>/7.3=:6+C+8.-6/+<3810?8->398=3=,+=/.98>2/+==3187/8>
03/6.L9</B+7:6/MA2/8+838@93-/3=:9=>/.38=+6/=9<./<7+8+1/7/8>M+8+--9?8>381
.9-?7/8>3=-</+>/.3838+8-3+6--9?8>381L$2/.9-?7/8>2+=+.9-?7/8>8?7,/<>2+>3=
.300/</8>>9>2/8?7,/<90>2/=+6/=9<./<7+8+1/7/8>38@93-/L)9?-+8?=/>2/</0/</8-/
+8.+==3187/8>38>2/#+6/=<./<+8+1/7/8>,366381.9-?7/8>>9><+-/>2/.9-?7/8>38
=+6/=9<./<+8+1/7/8>>2+>>2/+--9?8>381.9-?7/8>3=,+=/.98L$2/</0/</8-/+8.
+==3187/8>38>2/+--9?8>381.9-?7/8>+</-9:3/.0<97>2/</0/</8-/+8.+==3187/8>38>2/
=+6/=9<./<7+8+1/7/8>,366381.9-?7/8>L
)9?-+8./038/A23-28?7,/<=U:?<-2+=/9<./<M9<./<M./63@/<CM9<,366381.9-?7/8>8?7,/<V
+</-9:3/.38>9>2/=+6/=9<./<7+8+1/7/8>.9-?7/8>+=</0/</8-/+8.+==3187/8>+8.>2/8
><+8=0/<</.>938+8-3+6--9?8>381L)9?-+8>2/8?=/>2/=/03/6.=+==/6/->398-<3>/<3+38
38+8-3+6--9?8>381L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
How to Display the Sort Key Field in the Master Record
3=:6+C>2/:9==3,6//8><C@+6?/=38>2/Sort Key03/6.+=09669A=N
L 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺAccounts
ReceivableĺMaster RecordsĺG/L AccountsĺIndividual ProcessingĺIn Company
CodeL
L 8>2/Account Management>+,:+1/M.3=:6+C>2/Sort Key03/6.L
L
</== >9=//+66:9==3,6//8><3/=L
How to Configure the Sort Key Field
L
9=>+1/8/<+66/.1/<+--9?8>+8.-2/-5>2/+==3187/8>03/6.=+=09669A=N
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺDocument EntryĺEnter G/L Account DocumentL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Document Date
?<</8>.+>/
Posting Date
?<</8>.+>/
G/L acct
D/C
Amount in doc.curr.
+&UHGLW
6'HELW
-V 299=/Post>9/8>/<>2/.9-?7/8>L
.V 8>2/Display Document: Data Entry View =-<//8M-299=/>2/Layout :?=2,?>>98+8.
=/6/->Change LayoutL
/V 299=/Assignment 0<97>2/ColumnSet +8.-299=/>2/6/0>+<<9A:?=2,?>>98L
0V 299=/ContinueL$2/Assignment >+,:+1/3=@3=3,6/98Display Document: Data Entry
View =-<//8L
1V </+>/+8/A=/==398L
L 2/-5>2/1/8/<+66/.1/<+--9?8>09<=9<>5/C@+6?/=L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
Ledger ĺMaster RecordsĺG/L AccountsĺIndividual Processing ĺCentrallyL
,V 8>2/Display G/L Account Centrally =-<//8M/8>/<G/L account +8.Company
Code L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
-V 299=/>2/Control Data >+,:+1/+8.-9803<7>2+>>2/Sort key 3=005 ULocal Currency
AmountVL
.V 2/-538>2/03<=>=/==3989:/809<G/L Account 113108 >2+>>2/Assignment 03/6.2+=
>2/69-+6-?<</8-C+=>2/03/6.@+6?/L
/V "/>?<8>9>2/8/A=/==398L8>2/Display G/L Account Centrally =-<//8M-2+81/>2/
G/L Account Entry >9+8.:</==$"L9>/>2+>>2/Sort Key 03/6.3=003
(posting date)L
0V 2/-538>2/03<=>=/==3989:/809<G/L Account 1000000 >2+>>2/Assignment 03/6.2+=
>2/Posting Date +=>2/03/6.@+6?/L
L %=/?=>973D381>9><+8=0/<,366381.9-?7/8>=>9>2/finance - assignment 03/6.L
+V 8>2/Customizing =-<//8M-299=/Sales and DistributionĺBillingĺBilling
DocumentsĺMaintain Copying Control For Billing DocumentsL
,V 9?,6/[-63-5Copying control: Sales document to billing documentL
-V 299=/>2/Position :?=2,?>>98L
.V 8>/<)38Billing Type +8.2538SalesDoc TypeL
/V 2/-5>2/.<9:[.9A863=>09<Assignment Number 03/6.9:>398=M=?-2+=Sales order
number +8.Purchase order number.
Manual Payment Process
Figure 128: Manual Payment Process
7+8?+6:+C7/8>3=+><+8=+->398>2+>-6/+<=+89:/83>/7M=?-2+=+838@93-/L$2/7+8?+6
:+C7/8>+==318=+-6/+<381.9-?7/8>7+8?+66CL
838-97381:+C7/8>MA23-23=?=/.38+--9?8>=</-/3@+,6/M-6/+<=+89:/8./,3>+79?8>L
89?>19381:+C7/8>MA23-23=?=/.38+--9?8>=:+C+,6/M-6/+<=+89:/8-</.3>+79?8>L
To process a manual payment, proceed as follows:
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
L 8>/<.+>+38>2/.9-?7/8>2/+./<L
L #/6/->>2/9:/83>/7=>9,/-6/+</.L
L #+@/>2/><+8=+->398L
Document Header – Payment Header
Figure 129: Document Header – Payment Header
$2/.+>+/8>/</.38>2/.9-?7/8>2/+./<3==3736+<>9>2/.+>+/8>/</.A2/8:9=>38138@93-/=L
The document header consists of the following sections:
$2/:+C7/8>2/+./<
Ɣ
Ɣ
+85.+>+
Ɣ
#/6/->398909:/83>/7=
Enter the following information in the payment header section of the document header:
Ɣ
Ɣ
Ɣ
Ɣ
Ɣ
Ɣ
$2/.9-?7/8>.+>/
$2/.9-?7/8>>C:/M:<9:9=/.,C>2/# " +::63-+>398+8.,+=/.98>2/><+8=+->398
-+66/.
$2/-97:+8C-9./M3089-9./3=:<9:9=/.
$2/:/<39.=:/-303-+>398=38-6?./>2/:9=>381.+>/+8.>2/:9=>381:/<39.L$2/-?<</8>.+>/
3=>2/./0+?6>:9=>381.+>/M+8.>2/:9=>381:/<39.3=./<3@/.0<97>2/:9=>381.+>/L
$2/-?<</8-C=:/-303-+>398=MA23-238-6?./>2/-?<</8-C-9./M>2//B-2+81/<+>/M+8.>2/
.+>/09<-?<</8-C><+8=6+>398L8>2/+,=/8-/90+8/B-2+81/<+>/9<><+8=6+>398.+>/M>2/
+::63-+>398?=/=>2//B-2+81/<+>/0<97>2//B-2+81/<+>/>+,6/98>2/:9=>381.+>/L
8C</0/</8-/=8//./.>93./8>30C>2/38-97381:+C7/8>M=?-2+=>2/</0/</8-/.9-?7/8>
8?7,/<M.9-?7/8>2/+./<>/B>M+8.-6/+<381>/B>03/6.=L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
Document Header – Bank Data
Figure 130: Document Header – Bank Data
The value date is the date on which the actual cash transfer takes place.
The Text field is an optional description of the item. If you start the line with *, you can also
print the text on external correspondence, such as dunning notices and payment advice
notes.
The SAP ERP application automatically creates the assignment number, based on the sort
key.
You can also manually enter the assignment number.
Enter the following data in the Bank Data section of the document header:
Ɣ
$2/l+--9?8>8?7,/<09<38-973819<9?>19381:+C7/8>=
Ɣ
Ɣ
Ɣ
Ɣ
Ɣ
$2/>9>+6:+C7/8>+79?8>
$2/,+85-2+<1/=09<=/<@3-/=L$2/# " +::63-+>398+?>97+>3-+66C:9=>=>2/=/
-2+<1/=>9+=:/-3+6/B:/8=/+--9?8>L
$2/@+6?/.+>/MA23-23=>2/.+>/?=/.>9/@+6?+>/>2/:9=3>39838-+=27+8+1/7/8>L>7+C
,/>2/-?<</8>.+>/MA23-23=>2/./0+?6>.+>/38>2/=C=>/7L
$2/Text03/6.MA23-23=+89:>398+6./=-<3:>39890>2/3>/7L#>+<>>2/638/A3>2uou>9/8+,6/
>2/>/B>>9,/:<38>/.98/B>/<8+6-9<</=:98./8-/>99L)9?-+8+6=9A9<5A3>2>/B>
>/7:6+>/=>9=/6/->+8/8><C0<97+63=>90=>+8.+<.>/B>=L
$2/+==3187/8>8?7,/<38>2/Assignment03/6.MA23-23=-</+>/.,C>2/# " +::63-+>3989</8>/</.7+8?+66CL
The SAP ERP application references the following information when calculating post
charges:
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
8-97381:+C7/8>=
Ɣ
$2/+::63-+>398+..=>2/,+85-2+<1/=>9>2/:+C7/8>+79?8>>909<7>2/-6/+<381
+79?8>L
?>19381:+C7/8>=
Ɣ
$2/+::63-+>398=?,><+->=>2/,+85-2+<1/=0<97>2/:+C7/8>+79?8>>9./>/<738/>2/
-6/+<381+79?8>L
Document Header – Open Item Selection
Figure 131: Document Header – Open Item Selection
Define the selection of open items by entering the following information in the
Selection of Open Items section of the document header:
Ɣ
Enter the account number of the business partner in the Account field. For the Account
Type you can make your selection using the F4 help, for example, D and K.
Ɣ
Ɣ
Ɣ
Ɣ
Ɣ
Select open items with a special G/L indicator and/or normal open items.
Enter the payment advice note number to ease the selection of the items to be cleared. By
specifying additional accounts, you can also select and clear items from other accounts.
If you select the Distribute by Age indicator, the items to be cleared are selected
automatically. The items with most days in arrears are cleared first (or assigned)
automatically and the system creates a payment on account for the residual amount.
In the automatic search, the system tries to find a combination of open items whose total
comes closest to the amount entered. If the amount is only partially found, you can accept
or reject the proposal in an additional dialog box.
You use the Additional Selections to restrict the open items. Use “Other” to access more
selection options.
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
If you only know the document numbers to which an incoming payment refers, but not the
customer, you can select the open items without specifying the customer by using
Additional Selections to select using document numbers. If an incoming payment refers
to several invoices, you can enter additional customers from the menu path EditĺSelect
More after you have processed the open items.
Ɣ
Ɣ
The SAP ERP application automatically searches for a combination of open items whose
total comes closest to the amount entered. If only part of the amount is found, you can
either accept or reject the proposal in an additional dialog box.
Use Additional Selections to restrict the open items. Use Others to access more selection
options.
Enter the following open item selection data in the next section of the document header:
Ɣ
--9?8>+8.--9?8>$C:/
)9?8//.>2/Account+8.Account Type03/6.=>9./>/<738/>2/+--9?8>>2+>-98>+38=>2/
9:/83>/7=L8>23=+</+MAccount</0/<=>9>2/+--9?8>8?7,/<90>2/,?=38/==:+<>8/<+8.
>2/+--9?8>>C:/09<>23=+--9?8>L
Ɣ
9<7+69:/83>/7=+8.l9<=:/-3+61/8/<+66/.1/<><+8=+->398=
)9?-+8=/6/->89<7+69:/83>/7=+8.l9<=:/-3+61/8/<+66/.1/<><+8=+->398=09<
:<9-/==381L
Ɣ
+C7/8>+.@3-/89>/8?7,/<
)9?-+8?=/>2/8?7,/<90+:+C7/8>+.@3-/89>/MA23-23=/3>2/</8>/</.7+8?+66C9<
-</+>/.,C>2/# " +::63-+>398M>9=/6/->>2/9:/83>/7=L
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>2/<+--9?8>=
)9?-+8=/6/->9>2/<+--9?8>=+8.:<9-/==>2/3<9:/83>/7=+>>2/=+7/>37/L
Ɣ
..3>398+6=/6/->398=
)9?-+8?=/+..3>398+6=/6/->398-<3>/<3+./038/.38>2/-98031?<+>398>9=/6/->>2/9:/8
3>/7=L)9?-+8?=/>2/Distribute acc. to age9<Auto Search0?8->398=>9=://.?:>2/
=/6/->398:<9-/==L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
Processing of Open Items
Figure 132: Processing of Open Items
During open item processing, you can enter the gross amount, which is then assigned to the
appropriate line items and the cash discount. You must activate the line items before
assigning them.
Post the document if the amount entered is the same as the amount assigned. Highlighted
items are active and can be assigned to the amount as a total.
$2/Post Incoming Payments: Process open items=-<//863=>=+6690>2/?8+==318/.9:/8
3>/7=L
%8+==318/.9:/83>/7=-+838-6?./:+C7/8>=M./,3>9<-</.3>7/79=M+8.38@93-/=L
/:/8.38198>2/# " +::63-+>398=/>>381=M>2/=>+>?=09<+663>/7=-+8/3>2/<,/+->3@/9<
38+->3@/L
)9?-+8:9=>>2/.9-?7/8>30>2/Amount Entered03/6.3=>2/=+7/+=>2/Assigned03/6.L
$2/-+=2.3=-9?8>1<+8>/.3=./>/<738/.,C>2/>/<7=90:+C7/8>90>2/638/3>/7L$2/# " +::63-+>398-+6-?6+>/=>2/+==318/.+79?8>,+=/.98>2/-+=2.3=-9?8>L
$9-2+81/>2/-+=2.3=-9?8>M/3>2/<9@/<A<3>/>2/+,=96?>/-+=2.3=-9?8>9<-2+81/>2/-+=2
.3=-9?8>:/<-/8>+1/<+>/L$2/.3=-9?8>7?=>89>/B-//.>2/=/>>96/<+8-/6373>=L
2/-5>2/.9-?7/8>C9?2+@//8>/</.L
%=381DocumentĺSimulateM.3=:6+C+6690>2/3>/7=38-6?.381>29=/-</+>/.+?>97+>3-+66CL
0>2/./,3>=+8.>2/-</.3>=7+>-2MC9?-+8:9=>>2/-97:6/>/..9-?7/8>L
0C9?=?,=/;?/8>6C.3=-9@/<>2+>>2/.9-?7/8>-98>+38=+8/<<9<M</=/>>2/-6/+</.3>/7=M
</@/<=/>2/.9-?7/8>M+8.</[/8>/<>2/9<3138+6:9=>381-9<</->6CL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N6/+<381
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/ 321
Post with Clearing
Business Example
?=>97/<=:+C9:/838@93-/=>9>+5/+.@+8>+1/90-+=2.3=-9?8>=L9<>23=</+=98MC9?8//.
>9589A29A>9:9=>+838-97381:+C7/8>A3>2+-+=2.3=-9?8>L
L )9?2+@/</-/3@/.+:+C7/8>90 M ?83>=90>2/69-+6-?<</8-C0<97C9?<-?=>97/<>9
-6/+<>2/9:/83>/790 ?83>=>2+>C9?:9=>/.38>2/6/==98#37:6/9-?7/8>=38
>2/# " 38+8-3+6==96?>398L0C9?.3.89>1<+8>+-+=2.3=-9?8>A2/8C9?/8>/</.>2/
38@93-/M7+8?+66C/8>/< M ?83>=-+=2.3=-9?8>L%=/,+85-6/+<381+--9?8> L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398 322
Post with Clearing
Business Example
?=>97/<=:+C9:/838@93-/=>9>+5/+.@+8>+1/90-+=2.3=-9?8>=L9<>23=</+=98MC9?8//.
>9589A29A>9:9=>+838-97381:+C7/8>A3>2+-+=2.3=-9?8>L
L )9?2+@/</-/3@/.+:+C7/8>90 M ?83>=90>2/69-+6-?<</8-C0<97C9?<-?=>97/<>9
-6/+<>2/9:/83>/790 ?83>=>2+>C9?:9=>/.38>2/6/==98#37:6/9-?7/8>=38
>2/# " 38+8-3+6==96?>398L0C9?.3.89>1<+8>+-+=2.3=-9?8>A2/8C9?/8>/</.>2/
38@93-/M7+8?+66C/8>/< M ?83>=-+=2.3=-9?8>L%=/,+85-6/+<381+--9?8> L
+V 8>2/SAP Easy Access=-<//8M-299=/Accounting ĺ Financial Accounting ->
Accounts Receivable -> Document Entry -> Incoming Payments Accounting.
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
9-?7/8>/+./<
Document Date
&XUUHQW'DWH
Document Type
'=
Company Code
*5
Posting Date
&XUUHQW'DWH
Currency
/RFDO&XUUHQF\
+85+>+
Account
Amount
Value Date
&XUUHQW'DWH
:/8>/7#/6/->398
Account
<RXU&XVWRPHU
-V 299=/Process open itemsL
.V #/6/->>2/38@93-/09<220000-?<</8-C?83>=+8./8>/<+-+=22.3=-9?8>90
?83>=L
/V '2/8>2/Not assigned@+6?//;?+6=D/<9M-299=/Document ĺSimulateL
0V 299=/Post>9=+@/>2/.9-?7/8>
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N /<09<7381:/8>/76/+<381
Automatic Postings for Clearing Open Items
Figure 133: Automatic Postings for Clearing Open Items
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You cannot directly reverse a clearing document that is created using the Clear account and
Post with clearing transactions.
The same applies to a cleared document. To reverse a clearing or cleared document, you
have to reset clearing.
How to Define Cash Discount Expense and Revenue Accounts
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How to Define Cash Discount Clearing Accounts
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How to Define the Cash Discount Loss Account
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Reset of Clearing
Figure 134: Resetting Clearing
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How to Reset Clearing
In the Reset Cleared items transaction, you can choose between “Reset only” and “Reset and
Reserve”. When you reset clearing, the clearing data is removed from the items and the
clearing document becomes an open item. All changes are logged and displayed.
If you reverse the clearing document, it becomes a cleared item. The system also creates a
reversal document. The cleared document becomes an open item again.
In Accounts Receivable, the payment history and the credit limit are corrected, if applicable.
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LESSON SUMMARY
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Analyzing and Posting Payment Differences
LESSON OVERVIEW
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Business Example
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To show the scenarios for incoming payments with payment differences in this lesson, post
seven customer invoices each for 1000 units of the local currency and with the terms of
payment ZB01.
The steps to post these customer invoices are as follows:
1. On the SAP Easy Access screen, choose AccountingĺFinancial AccountingĺAccounts
ReceivableĺDocument EntryĺInvoice.
2. Enter the following values:
Field Name or Data Type
Values
Customer
Company Code
Invoice Date
&XUUHQW'DWH
Posting Date
&XUUHQW'DWH
Amount
XQLWVLQORFDOFXUUHQF\
Calculate Tax
Tax Code
2XWSXWWD[ FRXUVH Terms of Payment
=%
Items
G/L Account
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Field Name or Data Type
Amount in Doc. curr.
Values
3. Post the document.
+?>398N
Check tolerance group BLANK for employees and tolerance group 1000
for customers in company code 1000. The tolerance groups need to be
entered in the master record of customer 1000.
4. Tolerance group BLANK contains the following entries under Permitted Payment
Differences:
Revenue:
Amount: 1,000
Percent: 10
Cash Discount Adj.
to 10
Expense:
Amount: 1,000
Percent: 10
Cash Discount Adj.
to 10
5. Tolerance group 1000 for customers must have the following settings:
Revenue:
Amount: 30
Percent: 2
Cash Discount Adj.
to 2
Expense:
Amount: 10
Percent: 0.5
Cash Discount Adj.
to 2
LESSON OBJECTIVES
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Tolerance Groups
Figure 135: Tolerance Groups
When payment differences occur, the SAP ERP application can handle them automatically or
you can handle them manually.
Differences in payment can be handled as follows:
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Automatic clearing
If the payment difference is small, the SAP ERP application can handle it automatically.
SAP ERP conducts automatic clearing by adjusting the cash discount and writing off the
difference to a special account. You can use tolerance groups to define the limits up to
which a difference is considered immaterial.
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Manual clearing
If the payment difference is too high to be considered inconsequential, you must process
it manually. Use the following methods to conduct manual clearing:
Adjusting the cash discount manually
Posting the payment as a partial payment
Posting the payment difference as a residual item or a difference posting
In accounting, tolerances are divided into the following groups:
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The employee tolerance group controls the following factors:
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:9=>381><+8=+->398=L
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The customer/vendor tolerance groups provide specifications for the following
procedures:
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Permitted Payment Differences
Figure 136: Permitted Payment Differences
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Consider the following example of the treatment of payment differences:
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A payment difference normally occurs during open item clearing. The difference is then
compared to tolerance limits of the employee and the customer/vendor and is handled
accordingly.
If the payment difference is within the tolerance for cash discount adjustment (posting to the
account for cash discount expense/revenue), the application performs a cash discount
adjustment automatically. Otherwise, the application checks whether the payment difference
is within the tolerances for unauthorized deductions. If the payment difference is within the
tolerance for unauthorized deductions, SAP ERP automatically posts the payment difference
as an unauthorized customer deduction (account for over or underpayment).
You can also perform manual processing by using the employee tolerance group for the Cash
discount for Line Item.
Treatment of Payment Differences
Figure 137: Payment Differences
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7+8?+66CL
You want to use automatic postings within tolerances to reduce the manual work required.
If the payment difference is outside the tolerances, it has to be processed manually.
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To process a payment difference manually, proceed as follows:
1. Adjust the cash discount manually if necessary.
2. Post the payment as partial payment.
3. Post the payment difference as a residual item.
4. Write off the difference, which is manual account assignment, by entering a reason code
for each sales deduction and posting on account. Writing off the difference is useful if you
specify a reason code that can be used for the evaluation. A specific text is defined for the
reason code in the correspondence type. The reason code may also control the account
to which the difference is written off.
In the case of a partial payment, the SAP ERP application creates an invoice reference
between the partial payment and the invoice.
When you create residual items, you can transfer the terms of payment from the invoice.
A posting to an expense account is a difference posting. In such cases, the SAP ERP
application grants the complete cash discount.
An employee can only carry out a manual cash discount adjustment within the defined
tolerances for the employee.
How to Maintain Tolerances (Customers)
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PaymentsĺDefine Tolerances (Customers)L
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How to Enter the Tolerance Group in the Master Record
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Company Code
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Automatic Processing of Payment Differences
Figure 138: Processing Payment Differences
If the payment difference is immaterial, the SAP ERP application may process it
automatically by performing the following steps:
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Partial and Residual Payments
Figure 139: Partial and Residual Payments
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To manually process the payment difference, proceed as follows:
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The customer or vendor tolerance groups contain entries that control the residual items
and specify the following conditions:
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You can assign reason codes to the following items:
Difference postings
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Partial payments
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Residual items
How to Post Incoming Payments with Difference
Use the instructor note at the beginning of this lesson for preparation.
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Company Code
Posting Date
&XUUHQW'DWH
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/RFDO&XUUHQF\
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Account
Account Type
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Account Type
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?83>=90-?<</8-CU ?83>=-+=2.3=-9?8>VL
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L +<1/.300/</8-/09<-6/+<381
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺIncoming PaymentsL
,V 8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/=
9-?7/8>/+./<
Document Date
&XUUHQW'DWH
Company Code
Posting Date
&XUUHQW'DWH
Currency
/RFDO&XUUHQF\
+85+>+
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/==98N8+6CD381+8. 9=>381 +C7/8>300/</8-/=
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:/8>/7#/6/->398
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Account Type
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-V ==318>2/38-97381:+C7/8>09< ?83>=90-?<</8-C>9+-?=>97/<38@93-/09<
?83>=90-?<</8-CU ?83>=-+=2.3=-9?8>VL
.V 299=/DocumentĺSimulateL
/V $2/Difference too large for clearing7/==+1/.3=:6+C=L
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How to Define Accounts for Automatic Account Determination
L /038/+8+--9?8>09<-+=2.3=-9?8>/B:/8=/L
+V 8>2/Customizing =-<//8M-299=/Financial AccountingĺAccounts Receivable and
Accounts PayableĺBusiness TransactionsĺIncoming PaymentsĺIncoming
Payments Global SettingsĺDefine Accounts for Cash Discount GrantedL
,V 299=/Chart of Accounts: INTL
L /038/+8+--9?8>09<-+=2.3=-9?8></@/8?/L
+V 8>2/Customizing =-<//8M-299=/Financial AccountingĺAccounts Receivable and
Accounts PayableĺBusiness TransactionsĺOutgoing PaymentsĺOutgoing
Payments Global SettingsĺDefine Accounts for Cash Discount TakenL
,V 299=/Chart of Accounts: INTL
L /038/+8+--9?8>09<9@/<9<?8./<:+C7/8>U38-97381:+C7/8>VL
+V 8>2/Customizing =-<//8M-299=/Financial AccountingĺAccounts Receivable and
Accounts PayableĺBusiness TransactionsĺIncoming PaymentsĺIncoming
Payments Global SettingsĺDefine Accounts for Overpayments/UnderpaymentsL
,V 299=/Chart of Accounts: INTL
L /038/+8+--9?8>09<9@/<9<?8./<:+C7/8>U9?>19381:+C7/8>VL
+V 8>2/Customizing =-<//8M-299=/Financial AccountingĺAccounts Receivable and
Accounts PayableĺBusiness TransactionsĺOutgoing PaymentsĺOutgoing
Payments Global SettingsĺDefine Accounts for Overpayments/UnderpaymentsL
,V 299=/Chart of Accounts: INTL
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How to Post Incoming Payments (Manual Cash Discount Adjustment)
L #29A29A/7:69C//=-+8-+<<C9?>+7+8?+6-+=2.3=-9?8>+.4?=>7/8>L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺIncoming PaymentsL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
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9-?7/8>/+./<
Document Date
&XUUHQW'DWH
Company Code
Posting Date
&XUUHQW'DWH
Currency
/RFDO&XUUHQF\
+85+>+
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Amount
:/8>/7#/6/->398
Account
Account Type
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How to Post a Partial Payment
In case of a partial payment, the invoice and the partial payment are managed as open items.
Both have the same assignment. If you double-click the partial payment, SAP ERP shows
that the payment is for the invoice. The invoice and the partial payment are not cleared until
the payment is cleared.
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L 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺAccounts
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L 8>/<>2/09669A381.+>+N
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9-?7/8>/+./<
Document Date
&XUUHQW'DWH
Company Code
Posting Date
&XUUHQW'DWH
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/RFDO&XUUHQF\
+85+>+
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Amount
:/8>/7#/6/->398
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Account Type
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L #/6/->>2/ Partial Payment >+,:+1/L
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L 9?,6/[-63-5>2/Payment Amount 03/6.L
L 299=/DocumentĺSimulateL
L
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How to Post a Residual Payment for a Partial Payment
The SAP ERP application does not post cash discount as a partial payment. Instead, it
calculates the cash discount on the complete invoice amount during clearing. If the invoice
clearing exceeds the cash discount terms agreed in the terms of payment for the invoice, the
cash discount is reduced. After clearing, the invoice, partial payment, and clearing payment
are cleared items and have the same clearing document number.
When you create a residual item, the SAP ERP application performs the following
steps:
Ɣ
It posts the payment difference as a residual item, which then remains in the account.
Ɣ
It clears the original document and the payment.
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It creates a new document number with reference to the original document.
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L 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺAccounts
ReceivableĺDocument Entry Incoming PaymentsL
L 8>/<>2/09669A381@+6?/=N
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9-?7/8>/+./<
Document Date
&XUUHQW'DWH
Company Code
Posting Date
&XUUHQW'DWH
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/RFDO&XUUHQF\
+85+>+
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:/8>/7#/6/->398
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L 299=/SettingĺLine Layout >9=/6/->>2/@+<3+8>Assignment/DocumentL
L #29AA23-2:+<>3+6:+C7/8>,/6981>9A23-29:/83>/7=L
How to Post Residual Items
Posting converts the original receivable into a cleared item. A new receivable or residual item
is created for the remaining amount (72.16). When you double-click the partial payment, it
appears as a residual item for the invoice.
The partial granting of cash discount (900=97%) lowers the cash discount and raises the
residual item.
Only 70 units are required for clearing because the cash discount is also granted on the
residual item. If payment takes place after the first cash discount deadline, the SAP ERP
application automatically reduces the cash discount during open item processing.
You can specify a reason code for partial payments as well as the creation of residual
items in the following locations:
Ɣ
Text field in the document
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N8+6CD381+8. 9=>381 +C7/8>300/</8-/=
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Open item display
Both the partial payment difference and the residual item can be posted to a separate
expense account dependent on the reason code.
The customer and vendor tolerance groups and the following considerations control
the treatment of residual items:
Ɣ
Whether the terms of payment from the invoice or the same fixed terms of payment are
valid
Ɣ
Ɣ
Whether cash discount is granted partially (only for the payment amount) or for the whole
amount
Whether the residual item has a maximum dunning level and is to be printed separately by
using a dunning key
9>/N
If a dunned open item with dunning level 1 is cleared by the creation of residual
items, the residual item also has dunning level 1 if, according to the customer
tolerance group, the terms of payment from the invoice apply. However, no
date of last dunning is entered in the residual item. If a partial payment is
received for a dunned open item with dunning level 1, the dunning level of the
partial payment is 0 and no date of last dunning is entered.
If, according to the tolerance limit for the residual item specific terms of
payment always apply, then the baseline date is the same as the posting date
of the residual item. The payment periods start on the day when the residual
item was created, even if the invoice that was cleared with the residual item
was already overdue. The residual item has dunning level 0 and no date of last
dunning.
During a dunning run, a partial payment is cleared with the invoice so that only
the difference is dunned.
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L 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial AccountingĺAccounts
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L 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
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Document Date
&XUUHQW'DWH
Company Code
Posting Date
&XUUHQW'DWH
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/RFDO&XUUHQF\
+85+>+
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L 9?,6/[-63-5>2/Residual Items 03/6.L
L 299=/DocumentĺSimulateL
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Reason Codes
Figure 140: Reason Codes
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>2+898/</+=98-9./>9+:+C7/8>.300/</8-/M-Distribute DifferenceL
Reason codes can be assigned to the following items:
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300/</8-/:9=>381=
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+<>3+6:+C7/8>=
"/=3.?+63>/7=
"/+=98-9./=-+8,/?=/.>9+8+6CD/+8.:9=>:<9-/==:+C7/8>.300/</8-/=L
Reason codes also have the following additional optional functions:
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/==98N8+6CD381+8. 9=>381 +C7/8>300/</8-/=
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98><9690>2/>C:/90:+C7/8>89>3-/=/8>>9+-?=>97/<
Ɣ
98><9690>2/+--9?8>A2/</+</=3.?+63>/73=:9=>/.
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?>97+>3-:9=>38190+</=3.?+63>/7>9+=:/-303/.l+--9?8>
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B-6?=39890.3=:?>/.</=3.?+63>/7=0<97-</.3>6373>-2/-5=
The following explanation applies to individual columns that are displayed:
Ɣ
CorrT
Correspondence Type
Ɣ
W
Written off to a separate account
Ɣ
D
Disputed item, which does not increase the total receivables from a customer in Credit
Management
Ɣ
T
Reason code text that is not transferred to the segment text of the residual item or the
partial payment
Ɣ
D
Payment differences with the reason code that create outstanding receivables/residual
items. However, the tolerance limit for differences in the payment advice note item is not
exceeded
You can define one joint G/L account for all reason codes. A Special G/L account can also be
defined for each reason code (Select column A for reason codes).
The correspondence type determines the payment notification sent to the customer. With
SAP50 (cash discount difference), for example, the customer receives a payment
notification. The print request is not automatically placed in the spool. The command to print
is requested automatically, but executed with a special report.
How to Define Reason Codes
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Accounts PayableĺBusiness TransactionsĺIncoming PaymentsĺIncoming Payments
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L 8>/<>2/</+=98-9./L
How to Define Accounts for Payment Differences
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L 8>2/Customizing =-<//8M-299=/Financial AccountingĺAccounts Receivable and
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DifferencesĺChart of Accounts: INTL
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Handle Payment Differences
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Handle Payment Differences
Business Example
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7?=>,/:9=>/.38>2/+--9?8>=</-/3@+,6/+--9?8>L
8>/<+:+<>3+6:+C7/8>M-</+>/+</+=98-9./09<.+7+1/.199.=M+8.:9=>+838-97381
:+C7/8>A3>2+-+=2.3=-9?8>+8.+</+=98-9./L
L -?=>97/<2+=-+=2069A:<9,6/7=+8.-+889>:+C+838@93-/380?66L
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C9?<-?=>97/<+--9?8>L
3=:6+CC9?<-?=>97/<t=638/3>/7=>9-2/-5>2/:9=>381=C9?2+@/7+./L
+V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Company Code
*5
Customer
<RXUFXVWRPHU
Invoice Date
&XUUHQWGDWH
Posting Date
&XUUHQWGDWH
Amount
Calculate Tax
Tax Code
2 2XWSXWWD[ FRXUVH >/7=
G/L account (sales revenue account)
Amount in Doc. curr.
Tax Code
2 2XWSXWWD[ FRXUVH ŀ9:C<312>L66<312>=</=/<@/.L
/==98N8+6CD381+8. 9=>381 +C7/8>300/</8-/=
3/6.+7/9<+>+$C:/
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Profit Center
35
-V 299=/PostL
.V 8>2/SAP Easy Access =-<//8M-299=/Accounting ĺFinancial Accounting
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09669A381@+6?/=N
3/6.+7/9<+>+$C:/
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9-?7/8>/+./<
Document Date
&XUUHQWGDWH
Company Date
*5
Posting Date
&XUUHQWGDWH
Currency
/RFDOFXUUHQF\
+85+>+
Account (G/L account/bank clearing
account):
Amount
Value Date
&XUUHQWGDWH
:/8>/7#/6/->398
Account
<RXUFXVWRPHU
/V 299=/Process open itemsL
0V 299=/>2/9:/83>/709<?83>=L
1V 299=/>2/Partial Payment >+,:+1/L
2V 9?,6/[-63-5>2/+79?8>38>2/Payment Amount 03/6.>9?:.+>/>2/@+6?/A3>2>2/
:+<>3+6:+C7/8>+79?8>L
3V 299=/PostL
4V 8>2/SAP Easy Access =-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺAccountĺDisplay/Change Line ItemsL
5V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Customer account
<RXUFXVWRPHU
Company code
*5
38/3>/7=/6/->398
Open item
ŀ9:C<312>L66<312>=</=/<@/.L
6HOHFW
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Open at key date
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03/6.L
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during transport dMZ## M>9A<3>/900>23=.300/</8-/L
+V 8>2/Customizing =-<//8M-299=/Financial Accounting (new)ĺAccounts Receivable
and Accounts PayableĺBusiness TransactionsĺIncoming PaymentsĺIncoming
Payments Global SettingsĺOverpayment/UnderpaymentĺDefine Reason CodesL
,V 8>/<*5+=>2/-97:+8C-9./L
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.V 299=/EditĺNew EntriesL
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RCd
=
Short Text
'DPDJHLQWUDQVLW
Long Text
*RRGVGDPDJHGLQWUDQVLW
Column C (payment differences charged
off through a separate G/L account)
'RQRW6HW&KHFN%R[
0V #+@/C9?</8><3/=L
L )9?<2+@/</-/3@/.+:+C7/8>90 ?83>=90>2/69-+6-?<</8-C0<97C9?<-?=>97/<
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+V &3/A38-97381:+C7/8>=A3>2.300/</8-/=L8>2/SAP Easy Access =-<//8M-299=/
AccountingĺFinancial AccountingĺAccounts ReceivableĺDocument
EntryĺIncoming PaymentsL
,V 8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
9-?7/8>/+./<
Document Date
&XUUHQWGDWH
Company Code
*5
Posting Date
&XUUHQWGDWH
Currency
/RFDOFXUUHQF\
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N8+6CD381+8. 9=>381 +C7/8>300/</8-/=
3/6.+7/9<+>+$C:/
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Bank Data
Account
Amount
Value Date
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Account
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339
Dealing with Exchange Rate Differences
LESSON OVERVIEW
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Business Example
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LESSON OBJECTIVES
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Exchange Rate Differences
Figure 141: Exchange Rate Differences
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The exchange rate difference key is in the master record of the G/L account (company code
segment, tab page Control). It is used for foreign currency valuation on closing.
Account Determination
Figure 142: Account Determination
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You can assign one gain or loss account to the following currencies and currency types:
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How to Post Exchange Rate Differences
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Company Code
Customer
Invoice Date
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Posting Date
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Amount
Currency
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Calculate Tax
Tax Code
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Exchange Rate
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Account
Amount in Doc. curr.
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Company Code
Posting Date
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Exchange Rate
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How to Assign Accounts for Realized Exchange Rate Differences
Exchange rate differences are also posted when open items are evaluated for financial
statements (for example, according to the lowest value principle). All open items in foreign
currency are valuated as part of the foreign currency valuation as follows:
The open items of an account in foreign currency form the basis of the valuation, that is,
every open item of the account is valuated individually.
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The total difference from all the open items in an account is posted to a financial
statement adjustment account.
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The exchange rate profit or loss from the valuation is posted to a separate expense or
revenue account for exchange rate differences as an offsetting posting.
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PaymentsĺIncoming Payments Global SettingsĺDefine Accounts for Exchange Rate
DifferencesĺChart of Accounts: INTL
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LESSON SUMMARY
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341
Learning Assessment
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344
Learning Assessment - Answers
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UNIT 6
Parking Documents
Lesson 1
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B/<-3=/ N96.+8. +<59-?7/8>=
Lesson 2
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Lesson 3
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UNIT OBJECTIVES
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Managing Document Parking (Basics) and Hold
348
Documents
LESSON OVERVIEW
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Business Example
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LESSON OBJECTIVES
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Basics of Document Parking versus Hold Document
Figure 143: Scenarios for Entering Documents
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Holding or Parking Documents as Possible Solutions
Figure 144: Holding or Parking Documents as Possible Solutions
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Holding Documents
Figure 145: An overview of Holding Documents
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How to Enter, Complete, Delete, and Change Held Documents
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)9?2+@/2/6.+89>2/<.9-?7/8>L?/>98/A3809<7+>398MC9?A+8>>9./6/>/>23=.9-?7/8>
38=>/+.90:9=>3813>L
L 8>/<+-?=>97/<38@93-/A3>2>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
Posting Date
?<</8>.+>/
Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
Tax Code
2 FRXUVHRXWSXWWD[
Text
+ROG
$2/:<9-/==09<296.381+.9-?7/8>3=+=09669A=N
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceU)%VL
,V 8>2/Customer Invoice: Company Code AC##=-<//8M/8>/<>2/.+>+:<9@3./.L
-V 299=/>2/Hold:?=2,?>>98L
9>/N
=+8+6>/<8+>3@/>9-299=381>2/96.:?=2,?>>98M-299=/
DocumentĺHoldL
.3+691,9B:<97:>=C9?>9/8>/<+@+6?/38>2/Temporary document number03/6.L
.V 8>/<>2/>/7:9<+<C.9-?7/8>8?7,/<+=L
/V 299=/>2/Hold document:?=2,?>>98L
0V 299=/EnterL
L 3=:6+C>2/2/6..9-?7/8>L
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+8+13819-?7/8> +<5381U+=3-=V+8.96.9-?7/8>=
9>/N
$2/</+</>A9A+C=90.3=:6+C381+2/6..9-?7/8>0<97A3>238>2/:9=>381
=-<//8L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceU)%VL
,V 8>2/Enter Customer Invoice=-<//8M-299=/EditĺSelect Held DocumentL
9>/N
6>/<8+>3@/6CMC9?-+8-299=/TemplatesĺHeld DocumentsL$23=9:>398
.3=:6+C=+-97:6/>/63=>902/6..9-?7/8>=L
-V 8>2/Select Held Document.3+691,9BM/8>/<38>2/Held document03/6.L
.V 299=/Continue.
L +66>2/.9-?7/8>0<97>2/:9=>381><+8=+->398+8.-97:6/>/>2/2/6..9-?7/8>,/09</
:9=>3813>L
+V 8>2/3>/7=>+,6/M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
G/L acct
Amount in doc. curr.
,V 299=/DocumentĺPost>9/8>/<>2/.9-?7/8>L$2/09669A3817/==+1/+::/+<=38
>2/=>+>?=,+<N
'RFXPHQW[[ZDVSRVWHGLQFRPSDQ\FRGH$&
L 8>/<+.9-?7/8>+8.296.3>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceU)%VL
,V 8>2/Enter Customer Invoice=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
Posting Date
?<</8>.+>/
Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
Tax Code
2 FRXUVHRXWSXWWD[
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N +<53819-?7/8>=
3/6.+7/9<+>+$C:/
&+6?/
Text
+ROG
-V 299=/>2/Hold:?=2,?>>98L
9>/N
=+8+6>/<8+>3@/>9-299=381>2/296.,?>>98MC9?-+8-299=/
DocumentĺHoldL
.V 8>2/Hold Document.3+691,9BM/8>/<38>2/Temporary document number
03/6.L
/V 299=/>2/Hold Document:?=2,?>>98L
9>/N
=+8+6>/<8+>3@/>9-299=381>2/96.9-?7/8>:?=2,?>>98M-299=/
EnterL
L +66>2/2/6..9-?7/8>+1+38+8../6/>/3>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceU)%VL
,V 8>2/Enter Customer Invoice=-<//8M-299=/>2/Tree on:?=2,?>>98L
-V B:+8.>2/Held Documents096./<+8..9?,6/[-63-5C9?<2/6..9-?7/8>8?7,/<L
.V 299=/EditĺDelete Held DocumentL
/V 8>2/Delete Held Document.3+691,9BM/8>/<>2/8+7/9<8?7,/<90>2/2/6.
.9-?7/8>L
9>/N
</== 09<2/6:L
0V 299=/ContinueL
1V 299=/>2/Refresh tree:?=2,?>>98L0>/<>2/</0</=2M>2/./6/>/..9-?7/8>3=89
6981/<.3=:6+C/.?8./<Held DocumentsL
2V 299=/DocumentĺExitL
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+8+13819-?7/8> +<5381U+=3-=V+8.96.9-?7/8>=
Parking Documents
Figure 146: An Overview of Parking Documents
9-?7/8>:+<5381/8+,6/=C9?>9/8>/<38-97:6/>/.9-?7/8>=38>2/# " +::63-+>398L
'3>2.9-?7/8>:+<5381MC9?.989>2+@/>9<?8/B>/8=3@/38:?>-2/-5=9838-97:6/>/
.9-?7/8>=L'2/8:+<5381.9-?7/8>=M>2/# " +::63-+>398+==318=+.9-?7/8>8?7,/<
?=381>2/.9-?7/8>>C:/38>2/=+7/A+C+=A3>289<7+6:9=>381=L)9?7?=>:+==98>2/
.9-?7/8>8?7,/<303>2+=,//8+==318/./B>/<8+66CL
Some companies use the terms parking and holding documents synonymously.
Nonetheless, these terms refer to two different functions in the SAP ERP application. Be sure
to mention this during the course to avoid potential confusion.
+<5/..9-?7/8>=-+8,/=?::6/7/8>/.M-2/-5/.M+8.:9=>/.6+>/<98L9.+>+M=?-2+=
><+8=+->398031?</=M-+8,/?:.+>/.A2/8:+<5381.9-?7/8>=L+>+0<97:+<5/..9-?7/8>=
3=+@+36+,6/>9>2/=C=>/709<</+6[>37//@+6?+>398=L=+</=?6>M09</B+7:6/M+79?8>=0<97
:+<5/..9-?7/8>=-+8,/?=/.09<>2/+.@+8-/</>?<809<>+B98=+6/=l:?<-2+=/=L
Data can be parked for accounts receivable, accounts payable, general ledger accounts, and
assets. However, you can only enter receipts for assets. Postings for down payments cannot
be parked.
$2/ +<59-?7/8>0?8->3983=+@+36+,6/09<-98@/8>398+6:9=>381=+8.>2/8/A:9=>381
=-<//8L
You cannot update data such as transaction figures when parking documents. The only
exception to this is cash management.
The tax amounts calculated based on the parked document can be used to assert claims with
regard to tax in due time at the tax authorities. On the SAP Easy Access screen, choose
AccountingĺFinancial AccountingĺGeneral LedgerĺReportingĺTax
ReportsĺGeneralĺInput Tax from Parked Documents.
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N +<53819-?7/8>=
Additional Park Document Functions
Figure 147: Additional Park Document Functions
+<5/..9-?7/8>=-+8,/-97:6/>/.M-2+81/.M:9=>/.M+8../6/>/.+>+6+>/<:938>38>37/L
+<5/..9-?7/8>=7?=>,/-97:6/>/389<./<>9>?<8>2/738>9-9<</->:9=>381=L)9?8//.
>9./6/>/>2/:+<5/..9-?7/8>=>2+>+</896981/<</;?3</.L
$2/.9-?7/8>:+<53810/+>?</.9/=89>=?::9<>=?,=>3>?>398=L0C9?8//.>9?=/
=?,=>3>?>398=A3>2:+<5/..9-?7/8>=MC9?7?=>03<=>>?<8>2/738>9+--9?8>381.9-?7/8>=L
$2/ +<59-?7/8>0?8->398=+</79<//00/->3@/>2+8>2/96.9-?7/8>0?8->398=L+8C
-97:+83/=?=/.9-?7/8>:+<5381>937:6/7/8>>2/.?+6[-98><96:<38-3:6/L?>29<3D+>398=
+669AC9?>979./6+</+=90</=:98=3,363>CL
How to Park, Display, Complete, and Post Parked Documents
+<5+-?=>97/<38@93-/98-?=>97/<+--9?8> [ǓǓ38-97:+8C-9./ǓǓL
L 8>/<+-?=>97/<38@93-/L%=/>2/.9-?7/8>:+<5381><+8=+->398M)9UAccounts
ReceivableĺDocument EntryĺDocument ParkingĺPark/Edit InvoiceVL
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
Posting Date
?<</8>.+>/
Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+8+13819-?7/8> +<5381U+=3-=V+8.96.9-?7/8>=
3/6.+7/9<+>+$C:/
&+6?/
Tax Code
2 FRXUVHRXWSXWWD[
Text
'RFXPHQWSDUNLQJ
)9?+</38>/<<?:>/.+8../-3./>9:+<5>2/.9-?7/8>L
'<3>/.9A8>2/.9-?7/8>8?7,/<90>2/:+<5/..9-?7/8>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺDocument ParkingĺPark/
Edit InvoiceU)9VL
,V 8>2/Park Customer Invoice=-<//8M-299=/>2/Tree off:?=2,?>>98L
-V 8>2/Park Customer Invoice=-<//8M/8>/<>2/.+>+:<9@3./.L
.V 299=/DocumentĺPark>9:+<5>2/.9-?7/8>L)9?A366=//+7/==+1/38>2/=>+>?=
,+<N
'RFXPHQW[\$&ZDVSDUNHG
9>/>2/.9-?7/8>8?7,/<L
38>N
)9?-+8+6=919.3</->6C>9>2/.9-?7/8>.3=:6+C,C-299=381
DocumentĺDisplayL$23=.3=:6+C=>2/:+<5/..9-?7/8>U$3>6/,+<N
Display parked customer invoice 18000000xy AC## 20XXVL
L 3=:6+C>2/:+<5/..9-?7/8>U>23=>37/89>.3</->6C98>2//8><C=-<//8VL
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentĺParked DocumentsĺDisplay
U)%9VL
,V 8>2/Display Parked Document: Initial ScreenM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Company Code
$&
Doc. Number
[[
Fiscal Year
[[
9>/N
6>/<8+>3@/6CMC9?-+819>9>2/.9-?7/8>63=>+8.699509<>2/.9-?7/8>L
-V 299=/EnterL$23=.3=:6+C=>2/9@/<@3/A09<>2/:+<5/..9-?7/8>L
L 97:6/>/>2/:+<5/..9-?7/8>,/09</:9=>3813>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentsĺParked DocumentsĺPost/
Delete: Single Screen TransactionL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N +<53819-?7/8>=
,V 8>2/Park Customer Invoice=-<//8M-299=/>2/Tree on:?=2,?>>98L
-V B:+8.>2/Parked documents096./<+8..9?,6/[-63-5C9?<:+<5/..9-?7/8>L
.V 97:6/>/C9?<.9-?7/8>A3>2>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
G/L acct
Amount in doc. curr.
/V 299=/DocumentĺPostL$23=.3=:6+C=>2/09669A3817/==+1/38>2/=>+>?=,+<N
'RFXPHQW[[ZDVSRVWHGLQFRPSDQ\FRGH$&
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
B/<-3=/ 353
Hold and Park Documents
Business Example
7:69C//=7+C,/38>/<<?:>/..?<381>2/:<9-/==90:9=>381.9-?7/8>=M6/+@381>2/
.9-?7/8>=38-97:6/>/M+8.>2/</09</?8+,6/>9,/:9=>/.L$9:</@/8>>2//8>/</..+>+0<97
,/38169=>M>2/.+>+-+8,/=+@/.A3>29?>:9=>3813>?=381>2/96.9-?7/8>9< +<5
9-?7/8>0?8->398=L$2/-97:6/>//8><C9<:9=>381-+8,/7+./6+>/<L
96.+8. +<59-?7/8>=
)9?+<//8>/<381+.9-?7/8>A2/8+8?<1/8>-+660<97C9?<,9==38>/<<?:>=C9?,/09</C9?
-+80383=2>2/><+8=+->398M=9C9??=/>2/96.9-?7/8>0?8->39838>2/=C=>/7>9=+@/>2/
/8>/</..+>+,/09</2?<<C381>9>2/7//>381L0>/<</>?<8381>9C9?<./=5MC9?-97:6/>/>2/
.9-?7/8>+8.>2/8:9=>3>L
L 8>/<+-?=>97/<38@93-/A3>2>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
Posting Date
?<</8>.+>/
Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
Tax Code
2 FRXUVHRXWSXWWD[
Text
+ROG
$2/:<9-/==09<296.381+.9-?7/8>3=+=09669A=N
L 3=:6+C>2/2/6..9-?7/8>L
9>/N
$2/</+</>A9A+C=90.3=:6+C381+2/6..9-?7/8>0<97A3>238>2/:9=>381
=-<//8L
L +66>2/.9-?7/8>0<97>2/:9=>381><+8=+->398+8.-97:6/>/>2/2/6..9-?7/8>,/09</
:9=>3813>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N +<53819-?7/8>=
)9?2+@/2/6.+89>2/<.9-?7/8>L?/>98/A3809<7+>398MC9?A+8>>9./6/>/>23=.9-?7/8>
38=>/+.90:9=>3813>L
L 8>/<+.9-?7/8>+8.296.3>+=./=-<3,/.38>2/:</@39?=>+=5L
L +66>2/2/6..9-?7/8>+1+38+8../6/>/3>L
+<5+-?=>97/<38@93-/98-?=>97/<+--9?8> [ǓǓ38-97:+8C-9./ǓǓL
L 8>/<+-?=>97/<38@93-/L%=/>2/.9-?7/8>:+<5381><+8=+->398M)9UAccounts
ReceivableĺDocument EntryĺDocument ParkingĺPark/Edit InvoiceVL
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
Posting Date
?<</8>.+>/
Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
Tax Code
2 FRXUVHRXWSXWWD[
Text
'RFXPHQWSDUNLQJ
$2/:<9-/==09<:+<5381+.9-?7/8>3=+=09669A=N
'<3>/.9A8>2/.9-?7/8>8?7,/<90>2/:+<5/..9-?7/8>L
L 3=:6+C>2/:+<5/..9-?7/8>U>23=>37/89>.3</->6C98>2//8><C=-<//8VL
L 97:6/>/>2/:+<5/..9-?7/8>,/09</:9=>3813>L
ŀ9:C<312>L66<312>=</=/<@/.L
%83>
#96?>398 355
Hold and Park Documents
Business Example
7:69C//=7+C,/38>/<<?:>/..?<381>2/:<9-/==90:9=>381.9-?7/8>=M6/+@381>2/
.9-?7/8>=38-97:6/>/M+8.>2/</09</?8+,6/>9,/:9=>/.L$9:</@/8>>2//8>/</..+>+0<97
,/38169=>M>2/.+>+-+8,/=+@/.A3>29?>:9=>3813>?=381>2/96.9-?7/8>9< +<5
9-?7/8>0?8->398=L$2/-97:6/>//8><C9<:9=>381-+8,/7+./6+>/<L
96.+8. +<59-?7/8>=
)9?+<//8>/<381+.9-?7/8>A2/8+8?<1/8>-+660<97C9?<,9==38>/<<?:>=C9?,/09</C9?
-+80383=2>2/><+8=+->398M=9C9??=/>2/96.9-?7/8>0?8->39838>2/=C=>/7>9=+@/>2/
/8>/</..+>+,/09</2?<<C381>9>2/7//>381L0>/<</>?<8381>9C9?<./=5MC9?-97:6/>/>2/
.9-?7/8>+8.>2/8:9=>3>L
L 8>/<+-?=>97/<38@93-/A3>2>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
Posting Date
?<</8>.+>/
Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
Tax Code
2 FRXUVHRXWSXWWD[
Text
+ROG
$2/:<9-/==09<296.381+.9-?7/8>3=+=09669A=N
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceU)%VL
,V 8>2/Enter Customer Invoice=-<//8M/8>/<>2/.+>+:<9@3./.L
-V 299=/>2/Hold:?=2,?>>98L
9>/N
6>/<8+>3@/6CM-299=/DocumentĺHoldL
.3+691,9B:<97:>=C9?>9/8>/<+@+6?/38>2/Temporary document number03/6.L
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N +<53819-?7/8>=
.V 8>/<>2/>/7:9<+<C.9-?7/8>8?7,/<+=L
/V 299=/>2/Hold document:?=2,?>>98L
0V 299=/EnterL
L 3=:6+C>2/2/6..9-?7/8>L
9>/N
$2/</+</>A9A+C=90.3=:6+C381+2/6..9-?7/8>0<97A3>238>2/:9=>381
=-<//8L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceU)%VL
,V 8>2/Enter Customer Invoice=-<//8M-299=/EditĺSelect Held DocumentL
9>/N
6>/<8+>3@/6CMC9?-+8+6=9-299=/TemplatesĺHeld DocumentsL$23=
9:>398.3=:6+C=+-97:6/>/63=>902/6..9-?7/8>=L
-V 8>2/Select Held Document.3+691,9BM/8>/<38>2/Held document03/6.L
.V 299=/ContinueL
L +66>2/.9-?7/8>0<97>2/:9=>381><+8=+->398+8.-97:6/>/>2/2/6..9-?7/8>,/09</
:9=>3813>L
+V 8>2/3>/7=>+,6/M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
G/L acct
Amount in doc. curr.
,V 299=/DocumentĺPost>9/8>/<>2/.9-?7/8>L$2/09669A3817/==+1/+::/+<=38
>2/=>+>?=,+<N
'RFXPHQW[[ZDVSRVWHGLQFRPSDQ\FRGH$&
)9?2+@/2/6.+89>2/<.9-?7/8>L?/>98/A3809<7+>398MC9?A+8>>9./6/>/>23=.9-?7/8>
38=>/+.90:9=>3813>L
L 8>/<+.9-?7/8>+8.296.3>+=./=-<3,/.38>2/:</@39?=>+=5L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceU)%VL
,V 8>2/Enter Customer Invoice=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
ŀ9:C<312>L66<312>=</=/<@/.L
/==98N+8+13819-?7/8> +<5381U+=3-=V+8.96.9-?7/8>=
3/6.+7/9<+>+$C:/
&+6?/
Posting Date
?<</8>.+>/
Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
Tax Code
2 FRXUVHRXWSXWWD[
Text
+ROG
-V 299=/>2/Hold:?=2,?>>98L
9>/N
6>/<8+>3@/6CMC9?-+8-299=/DocumentĺHoldL
.V 8>2/Hold Document.3+691,9BM/8>/<38>2/Temporary document number
03/6.L
/V 299=/>2/Hold Document:?=2,?>>98L
9>/N
6>/<8+>3@/6CM-299=/EnterL
L +66>2/2/6..9-?7/8>+1+38+8../6/>/3>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺInvoiceU)%VL
,V 8>2/Enter Customer Invoice=-<//8M-299=/>2/Tree on:?=2,?>>98L
-V B:+8.>2/Held Documents096./<+8..9?,6/[-63-5C9?<2/6..9-?7/8>8?7,/<L
.V 299=/EditĺDelete Held DocumentL
/V 8>2/Delete Held Document.3+691,9BM/8>/<>2/8+7/9<8?7,/<90>2/2/6.
.9-?7/8>L
9>/N
6>/<8+>3@/6CM:</== 09<2/6:L
0V 299=/Continue.
1V 299=/>2/Refresh:?=2,?>>98L0>/<>2/</0</=2M>2/./6/>/..9-?7/8>3=896981/<
.3=:6+C/.?8./<Held DocumentsL
2V 299=/DocumentĺExitL
+<5+-?=>97/<38@93-/98-?=>97/<+--9?8> [ǓǓ38-97:+8C-9./ǓǓL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N +<53819-?7/8>=
L 8>/<+-?=>97/<38@93-/L%=/>2/.9-?7/8>:+<5381><+8=+->398M)9UAccounts
ReceivableĺDocument EntryĺDocument ParkingĺPark/Edit InvoiceVL
3/6.+7/9<+>+$C:/
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Customer
$&
Invoice date
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Posting Date
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Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
Tax Code
2 FRXUVHRXWSXWWD[
Text
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'<3>/.9A8>2/.9-?7/8>8?7,/<90>2/:+<5/..9-?7/8>L
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AccountingĺAccounts ReceivableĺDocument EntryĺDocument ParkingĺPark/
Edit InvoiceU)9VL
,V 8>2/Park Customer Invoice=-<//8M-299=/>2/Tree off:?=2,?>>98L
-V 8>2/Park Customer Invoice=-<//8M/8>/<>2/.+>+:<9@3./.L
.V 299=/DocumentĺPark>9:+<5>2/.9-?7/8>L)9?A366=//+7/==+1/38>2/=>+>?=
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DocumentĺDisplayL$23=.3=:6+C=>2/:+<5/..9-?7/8>U$3>6/,+<N
Display parked customer invoice 18000000xy AC## 20XXVL
L 3=:6+C>2/:+<5/..9-?7/8>U>23=>37/89>.3</->6C98>2//8><C=-<//8VL
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AccountingĺAccounts ReceivableĺDocumentĺParked DocumentsĺDisplay
U)%9VL
,V 8>2/Display Parked Document: Initial ScreenM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
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Company Code
$&
Doc. Number
[[
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/==98N+8+13819-?7/8> +<5381U+=3-=V+8.96.9-?7/8>=
3/6.+7/9<+>+$C:/
&+6?/
Fiscal Year
[[
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-V 299=/EnterL$23=.3=:6+C=>2/9@/<@3/A09<>2/:+<5/..9-?7/8>L
L 97:6/>/>2/:+<5/..9-?7/8>,/09</:9=>3813>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentsĺParked DocumentsĺPost/
Delete: Single Screen TransactionL
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3/6.+7/9<+>+$C:/
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G/L acct
Amount in doc. curr.
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'RFXPHQW[[ZDVSRVWHGLQFRPSDQ\FRGH$&
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LESSON SUMMARY
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361
Processing Parked Documents
LESSON OVERVIEW
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Business Example
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Describe the document parking function in detail to the participants.
LESSON OBJECTIVES
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Further Processes of Parked Documents
Figure 148: Further Processing of Parked Documents
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Uses of Document Parking
The following are the areas of use of document parking:
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+8.+::<9@+6:<9-/.?</=V
'9<5+==3187/8>?=381A9<563=>=U=></+76383819<+--/6/<+>39890A9<5069A=V
Ways of using document parking:
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>2/8:9=>>2/7M+=8/-/==+<CL)9?-+8./6/>/:+<5/..9-?7/8>=986C38/B-/:>398+6-+=/=L
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Edit Parked Documents
Figure 149: Edit Parked Documents
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Post Parked Documents
Figure 150: Post Parked Documents
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Conversion of Parked Document into Proper Document
The following actions take place when a parked document is converted into a proper
document:
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$2/:/<=98A297+./>2//8><3/=3=89>/.38>2/.9-?7/8>2/+./<90>2/.9-?7/8>L
Figure I-2: Posting Date of Parked Document – Posting FI Documents
You need to pay particular attention to the posting date when parking documents in the past.
It is possible to change the posting date of parked documents within the Enjoy posting mask.
This was not the case for conventional postings. With conventional postings, a question soon
arose : How to post a parked document with a posting period that is closed for posting.
Preassignments can be defined in Customizing for this purpose.
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You were able to determine whether the posting date, for example, would be overwritten by
the system date.
This is no longer necessary, since the posting date of parked documents can also be changed
in conventional postings.
Delete Parked Documents
Figure I-3: Delete Parked Documents
You can delete parked documents that you do not want to post in the SAP ERP application.
Note that it is not possible to reuse the document number of the deleted document in such
cases.
The document has a Z status that is the document was deleted.
Parked Documents and Reporting
Figure 151: Parked Documents and Reporting
9-?7/8>:+<53813=6385/.>9>2/+--9?8>.3=:6+C+8.</:9<>3810?8->398=38L?7/<9?=
</:9<>=-+8/@+6?+>/:+<5/..9-?7/8>=L)9?-+838-6?./:+<5/..9-?7/8>=38>2/.9-?7/8>
49?<8+6+8.@3/A>2/738>2/638/3>/7.3=:6+CL
The following table lists the differences between parked documents and documents
posted properly:
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9=>9-?7/8>9< 9=>/.
9-?7/8>
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9
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79?8>=M+--9?8>8?7,/<=M 9
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How to Create, Change, Delete, and Post Parked Documents
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9>/N
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ReceivableĺDocument EntryĺDocument ParkingĺPark/Edit InvoiceVL
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺDocument ParkingĺPark/
Edit InvoiceU)9VL
,V 8>2/Park Customer Invoice=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
Posting Date
?<</8>.+>/
Company Code
$&
Amount
Currency
(85
Calculate tax
#/6/->
Tax Code
2 FRXUVHRXWSXWWD[
G/L acct
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3/6.+7/9<+>+$C:/
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Amount in doc. curr.
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9>/N
6>/<8+>3@/6CMC9?-+8-299=/Save parked documentL
$2/=>+>?=,+<.3=:6+C=>2/09669A3817/==+1/N
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9>/>2/.9-?7/8>8?7,/<L
L 2+81/>2/.9-?7/8>>2+>C9?4?=>:+<5/.L$2/:9=>381.+>/=29?6.,/>2/-?<</8>.+>/
:6?=L8>/<>2/A9<.&KDQJH38>2/>/B>90>2/-?=>97/<3>/7L#+@/C9?<.9-?7/8>+1+38
38:+<5/.=>+>?=L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentĺParked DocumentsĺChange
U)%9VL
,V 8>2/Change Parked Document: Initial ScreenM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Company Code
$&
Doc. Number
9-?7/8>8?7,/<-</+>/.
Fiscal Year
?<</8>C/+<
-V 299=/EnterL
.V 8>2/Edit Parked Customer Invoice=-<//8M/8>/<>2/09669A381@+6?/=N
3/6.+7/9<+>+$C:/
&+6?/
Posting Date
?<</8>.+>/dž
Text
&KDQJH
/V 299=/Save parked documentL
9>/N
6>/<8+>3@/6CMC9?-+8-299=/DocumentĺParkL
$2/=>+>?=,+<.3=:6+C=>2/09669A3817/==+1/N
3UHOLPLQDU\SRVWHGGRFXPHQW[[$&ZDVFKDQJHG
L 3=:6+C>2/-2+81/=>9C9?<:+<5/..9-?7/8>L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentĺParked DocumentsĺDisplay
ChangesU)%9VL
ŀ9:C<312>L66<312>=</=/<@/.L
%83> N +<53819-?7/8>=
,V 8>2/Parked Document Changes: Initial ScreenM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Company Code
$&
Document number
[[
Fiscal Year
?<</8>C/+<
-V 299=/EnterL
.V 8>2/Parked Document: Changed Fields=-<//8MC9?-+8@3/A>2/-2+81/=7+./>9
>2/:+<5/..9-?7/8>L
L 3=:6+C+63=>90+66-2+81/=7+./>9:+<5/..9-?7/8>=38-97:+8C-9./=>9 L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial AccountingĺGeneral
LedgerĺInformation SystemĺGeneral Ledger Reports
(New)ĺDocumentĺGeneralĺDisplay of Changed DocumentsL
,V 8>2/Display of Changed Documents=-<//8M=/6/->Parked DocumentsL
-V %8./<General selectionsM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Company Code
$&>9$&
Changed on
?<</8>.+>/
.V %8./<Further selectionsM/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Document Header Data
#/6/->
Line Item Data
#/6/->
/V B/-?>/>2/</:9<>L$23=.3=:6+C=>2/-2+81/=L
L
+<5+.9-?7/8>U-?=>97/<38@93-/V38C9?<-97:+8C-9./A3>2+8C@+6?/=L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺDocument ParkingĺPark/
Edit InvoiceL
,V 8>2/Park Customer Invoice=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
?<</8>.+>/
Posting Date
?<</8>.+>/
Amount
Currency
(85
Calculate tax
#/6/->
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3/6.+7/9<+>+$C:/
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Tax Code
FRXUVHRXWSXWWD[
Text
2SWLRQDO
G/L account
Amount in doc. curr.
-V 299=/DocumentĺParkL
.V 299=/DocumentĺExitL
L
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>23=:+<5/..9-?7/8>L
+V "/0/<>9>2/:</@39?=>+=5>9:+<5+.9-?7/8>L
,V 0>/<:+<5381+.9-?7/8>M98>2/SAP Easy Access=-<//8M-299=/
AccountingĺFinancial AccountingĺAccounts ReceivableĺDocumentĺParked
DocumentsĺPost/Delete Single Screen TransactionU)9VL
-V 8>2/Park Customer Invoice=-<//8M-299=/>2/Tree on:?=2,?>>98L
.V B:+8.>2/Parked documents096./<L
/V 9?,6/[-63-5>2/./=3</..9-?7/8>>9=/6/->3>0<97>2/>/7:6+>/=L
0V 299=/DocumentĺDelete parked documentL
1V 9803<7>2/7/==+1/,C-299=381YesL$2/=>+>?=,+<.3=:6+C=>2/09669A3817/==+1/N
3DUNHGGRFXPHQW[[$&[[GHOHWHG
L 3=:6+C+./6/>/..9-?7/8>+0>/<,/381:+<5/.L
$2/?=/<./:+<>7/8>A+8>=>9589AA2/>2/<./6/>381+:+<5/..9-?7/8></=?6>=38+1+:
38>2/.9-?7/8>8?7,/<<+81/L#29A>2+>>23=3=89>>2/-+=/L
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocumentĺParked DocumentsĺDisplay
U)%9VL
,V 8>2/Display Parked Document: Initial ScreenM/8>/<>2/.9-?7/8>8?7,/<90>2/
./6/>/..9-?7/8>L
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ReceivableĺDocument EntryĺDocument ParkingĺPark/Edit InvoiceVL
+V 8>2/SAP Easy Access=-<//8M-299=/AccountingĺFinancial
AccountingĺAccounts ReceivableĺDocument EntryĺDocument ParkingĺPark/
Edit InvoiceU)9VL
,V 8>2/Park Customer Invoice=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
&+6?/
Customer
$&
Invoice date
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Posting Date
?<</8>.+>/
Company Code
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Amount
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(85
Calculate tax
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Amount in doc. curr.
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LedgerĺInformation SystemĺGeneral Ledger Reports
(New)ĺDocumentĺGeneralĺDisplay of Changed DocumentsL
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AccountingĺAccounts ReceivableĺDocument EntryĺDocument ParkingĺPark/
Edit InvoiceU)9VL
,V 8>2/Park Customer Invoice=-<//8M/8>/<>2/09669A381.+>+N
3/6.+7/9<+>+$C:/
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$&
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LESSON SUMMARY
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373
Managing Document Parking and Workflow
LESSON OVERVIEW
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Business Example
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Use user WF-FI-1 and password as WELCOME for the demo and exercise.
LESSON OBJECTIVES
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Workflow Processes
Figure 152: Workflow at a Glance
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Five Essential Questions
Figure 153: Five Essential Questions on Every Business Process
The SAP Business Workflow has the following process dimensions:
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Benefits of SAP Business Workflow
Figure 154: Benefits of SAP Business Workflow
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Workflow Management Architecture
Figure 155: Workflow Management Architecture
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The three-tier architecture of SAP Business Workflow is explained as follows:
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Workflow Design and Process Flow
Figure 156: Workflow – Design and Process Flow
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Figure I-4: Workflow – Design and Process Flow II
The business process is stored in the workflow definition. The event-driven process chain
(EPC) is used to display the process. Single-step tasks are essential elements of the workflow
definition.
Single-step tasks:
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Every single-step task uses precisely one method
The SAP Business Workflow is based on an object-oriented structure. Objects are defined in
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Object methods:
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Help encapsulate the functions
The processors responsible for a specific activity in the workflow are defined either by their
assignment to an object of the organizational structure or by means of a rule. Rules are used
to dynamically determine the responsible processors. This is independent of information that
is only available at runtime.
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Workflow for a Parked Document
Figure 157: Designing the Workflow for a Parked Document
Questions for a Business Step
For every business step, ask yourself the following questions:
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Application Areas
Figure 158: Workflow – Application Areas
Workflow-related tasks:
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Figure I-5: Workflow Definition – Workflow Builder
The Workflow Builder is the main tool of the WebFlow Engine. The Workflow Builder allows
workflow definitions to be created, changed, tested, and displayed.
Task Definition – Possible Processors
Figure 159: Task Definition – Possible Processors
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To define the possible processors, choose Additional DataĺStore Processor Assignment.
In the definition, you can select Properties and create a general task, or you can establish a
link to an organizational object with Processor AssignmentĺCreate. Any user in the system
can perform general tasks. You do not need to use human resources (HR) to link up to
organizational objects. These functions are provided together with the Basis module.
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Workflow Steps and Responsible Processors
Figure 160: Workflow Steps and Responsible Processors
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Business Workplace User Interface
Figure 161: User Interface – Inbox in the SAP System
The Business Workplace consists of the following screen areas:
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Figure 162: Inbox
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Workflow Process for Accounting Documents
Figure 163: Assigning Workflow Variants to Company Codes
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You can find out the workflow templates that are delivered in the accounts payable
accounting document of the FI documentation. You can obtain more information on workflow
under Cross-Application Functions in the SAP Business Workflow document.
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The workflow variant and the corresponding company codes must have the same currency.
FACILITATED DISCUSSION
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How to Demonstrate the Parking of Documents Using Workflow
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Configuration of Document Parking Using Workflow
Figure 164: Calculation of the Release Approval Path
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Assignment of Subworkflows
Figure 165: Assignment of Subworkflows
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How to Configure Financial-Specific Items
Show company code AC00 in the exercise as an example of the sequence of a workflow. You
can show the Customizing settings for the workflow in Financial Accounting before showing
the application side.
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Release Approval Procedure for Parking DocumentsL
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LESSON SUMMARY
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Learning Assessment - Answers
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ŀ9:C<312>L66<312>=</=/<@/.L