Payroll, Employee Self-Service &
Timekeeping
New Employee Welcome
EMPLOYEE SERVICE CENTER:
ESC PHONE NUMBER: 612-672-5050
PAYROLL EMAIL: DCORPESCPYROLL@FAIRVIEW.ORG
Agenda
1. Payroll Basics
• Timing
• Holidays and Paid Time Off (PTO)
• Safe and Sick Time
2. Lawson Employee Self Serve
• Pay Statements
• Direct Deposit
3. My Time
• Responsibilities
• Training/Resources
• Home Page
Agenda
1. Payroll Basics
• Timing
• Holidays and Paid Time Off (PTO)
• Safe and Sick Time
2. Lawson Employee Self Serve
• Pay Statements
• Direct Deposit
3. My Time
• Responsibilities
• Training/Resources
• Home Page
Pay Timing
• Fairview follows a
biweekly pay schedule
• Pay periods begin on a
Monday and run through
a Sunday for a two-week
period
Holidays and Paid Time Off (PTO)
• Designated Holidays: Easter, Memorial Day, Independence Day, Labor
Day, Thanksgiving, Christmas, New Year’s
• Observance: Designated holidays are observed on the actual date
regardless of whether it falls on a weekday, Saturday, or Sunday.
*Contract employees will need to refer to their contract for their disability plan specifics
Holidays and Paid Time Off (PTO)
• Designated Holidays: New Year’s, Easter, Memorial Day, Independence
Day, Labor Day, Thanksgiving, & Christmas
• Observance: Designated holidays are observed on the actual date
regardless of whether it falls on a weekday, Saturday, or Sunday.
• Holiday Pay:
– If you are required to work on a designated holiday, you will be eligible for
holiday pay on any Regular Straight Time hours, which is equivalent to 1.5x your
normal pay rate. You can also choose to match up to 8 worked hours with PTO.
– If a designated holiday falls on a day you would normally be working, but your
unit/dept is closed, then you can choose to use your PTO to get paid for the day
or you can choose to take the day as unpaid.
*Contract employees will need to refer to their contract for their disability plan specifics
Holidays and Paid Time Off
Find Your PTO
Accrual Rate
You will need to get the
following pieces of
information from your
Recruiter/HR Rep:
1.
2.
3.
PTO Category
Qualifying Years of
Service
Part Time / Full
Time
New in 2022
PTO will not have any
carryover limits from
year to year EXCEPT for
the Total Maximum
PTO Hours cap!
Did you know?
FTE means Full Time
Equivalency or the
number of hours you
work in a pay period.
1.0 FTE is full time
and this person works
80 hours per pay
period.
If you are a
rehire…
You must check with
your Recruiter/HR Rep
to see if any of your
past years of experience
follow you into your
role.
This is NOT guaranteed!
Safe and Sick Time (SST)
Eligibility
• Required for employees who work at least 80 hours or more in a reporting year in the
cities of Minneapolis or St. Paul
• Fairview has elected to apply this benefit to all employees working throughout the system
(not including affiliates Fairview Range or Grand Itasca)
Safe and Sick Time (SST)
Eligibility
• Required for employees who work at least 80 hours or more in a reporting year in the
cities of Minneapolis or St. Paul
• Fairview has elected to apply this benefit to all employees working throughout the system
(not including affiliates Fairview Range or Grand Itasca)
Use
• Sick and safe time includes illness or injury, medical treatment or preventative care,
domestic or sexual assault, and care of a family member
Safe and Sick Time (SST)
Eligibility
• Required for employees who work at least 80 hours or more in a reporting year in the
cities of Minneapolis or St. Paul
• Fairview has elected to apply this benefit to all employees working throughout the system
(not including affiliates Fairview Range or Grand Itasca)
Use
• Sick and safe time includes illness or injury, medical treatment or preventative care,
domestic or sexual assault, and care of a family member
Accrual/Carry Over
• Non-benefit-eligible employees will accrue 1 hour for every 30 hours worked
• Benefit-eligible employees will be provided with more time than the ordinances require so
these employees will not accrue any additional paid time off
• Employees may earn up to 48 hours in a year; the maximum carry over is 80 hours
Agenda
1. Payroll Basics
• Timing
• Holidays and Paid Time Off (PTO)
• Safe and Sick Time
2. Lawson Employee Self Serve
• Pay Statements
• Direct Deposit
3. My Time
• Responsibilities
• Training/Resources
• Home Page
Lawson Employee Self Service (ESS)
All employees have direct access to Lawson to easily view, update, and manage information:
Pay
• Direct Deposit
• Can add up to 5 accounts!
• Takes 1-2 Pay Periods to verify w/ Bank
• Pay Statements
• Access online pay stubs (and print one, if desired)
• Tax Withholding
• W-4 information
• W2
• Opt-in for on-line delivery of W-2
Personal Information
• Emergency Contacts
• Be sure to list at least one
• Home Address
• This is where FV will send all mailings including (but not limited to) benefit
information, tax information, and paychecks!
• Manage/Update License Renewal
• Education – Add/Update Degree Information
• Required for all hospital-based patient care RN’s and RN Leaders
Pro-tip!
• Your first check will most likely come
via a paper check in the mail
 Verify your mailing address is
correct in Lawson
 No pick-up option, only via mail
Lawson Login Screen
• To login to Lawson, enter your
Fairview login credentials.
•These would be the same credentials used to sign into
a workstation or to check your e-mail.
•Should you not remember your password, you can
click the Forgot Password? link in order to reset it.
Pay
Statements
• Upon clicking “Pay
Statements”, you will be
given a list of pay periods
for which a check was
generated.
• The system will keep up to
one year’s worth of pay
stubs for you to view, print,
or save.
• Click on a Pay Period to
review more details.
• Left Side of Pay Statements Screen
• Payments Tab
•
Easily navigate between pay periods
• Summary Window
•
Gross Wages
•
Net Pay
•
Pay Date & Pay Period End Date
•
Bank Information
• Right Side of Pay Statements Screen
• Wages
• Taxes
• Pretax Deductions
• Aftertax Deductions
• Company Taxes
• Company Deductions
Direct Deposit
1. Click magnifying glass
2
3
2. Type in routing number
3. Click on <Filter>
Fill in:
 Description
 Effective Date
 Choose Account Type
 Routing Number
 Account Number
1
 Choose Flat Amount or
Percent of Net (default
must be 100%)
Lawson Resources
eLearning & User Guides
• Employee Self Service
• Manager Self Service
Pay Statement Resources
• Step-by-step instructions
• Pay statement tour
• Viewing and printing your pay stub
Lawson Login Instructions
• Offered in 9 languages
Agenda
1. Payroll Basics
• Timing
• Holidays and Paid Time Off (PTO)
• Safe and Sick Time
2. Lawson Employee Self Serve
• Pay Statements
• Direct Deposit
3. My Time
• Responsibilities
• Training/ Resources
• Home Page
My Time
• All employees record in a system called “My Time”
– Hourly
– Exempt (salaried)
– Remote
• May access from:
– Time clocks
– Intranet
– Mobile App
• All employees are assigned an LMS lesson with training videos and activities for your
review.
SharePoint Page with Training
Timecard Responsibilities
Employee
Manager
Review Recording of Time policy
Review Recording of Time policy
Using My Time or badge readers, record
hours worked
Reconcile employee time in My Time.
Have follow-up conversations if needed
Using My Time or badge readers, record other
paid time (e.g. STO/vacation)
Approve electronic timecards by 5 p.m. on
the Monday preceding payday
(Exempt Only) Approve timecard by Monday
morning on the Monday preceding payday
Designate time-keepers for your area, if
needed. Always have 1-2 back-ups
How to use the Time Clock
What can I do at the Time Clock?
Home
Page
Tiles
• “Punch” Tile
•
Select Punch Type:
•
•
Shift In, Shift Out, or Meal Out-Meal In
(If applicable) Add Transfer
•
Transfer to different department, job, or
work rule (Orientation, Preceptor, Charge, Lead, etc.)
•
Click Submit!
•
You can also see your last punch date/time!
Home
Page
Tiles
• “My Timecard” Tile
•
Review total number of exceptions on your timecard
•
Actual Hours Worked
•
Scheduled Hours
•
Week to Date Hours
Home
Page
Tiles
• “My Time Off” Tile
•
From the dropdown, you can select the correct pay code you
want to use. (You will see your balances as well!)
•
Select the date(s) that you want to request off.
•
Click the calendar icon to see a 6-week view to request date
range.
•
Click Advanced Options to see a multi-month calendar view
to request date range.
•
Click Submit to send request to your leader!
• “My Schedule” Tile
• See a 7-day “At-a-Glance” view of your schedule.
• Click the arrow in the upper-right corner to view
your full schedule.
•
Review current pay period, previous pay period, or
any custom date ranges.
Home
Page
Tiles
• “My Notifications” Tile
• Review notifications that you will need to look
at, which are divided into three categories:
• My Requests
• Timekeeping
• Tasks
• Click the “>” arrow to view those items.
Pro-tip!
• Be sure to verify the accuracy of your
timecard!
• Get into the habit NOW of reviewing
your timecard after each shift to ensure
accuracy.
Employee Service Center
ESC Hours of Operation
Monday – Friday from 8 AM – 4:30 PM
ESC Phone Number
612-672-5050
Payroll Department Email
DCORPESCPYROLL@Fairview.org