Down Payment process in
SAP S/4 Hana
A Down payment is an advance payment received from a customer or an advance
payment made to supplier, part of full payment and rest of money paid later, to
fulfill order before the actual sale/purchase.
 STEP 1 : Create G/L for Advance from Customer (Liability) and Advance to
Vendors ( Assets) with Account type X
 STEP 2 : Go to Transaction Code OBYR (Vendor) or OBXR (Customer) for special
G/L configuration, then Select Special G/L Indicator : "A" for Actual Down
Payment, "F" for Down Payment Request.
 STEP 3 : Enter Reconciliation Account against Advance from customer ( Debtor)
and Advance to Vendor ( Creditor)
(Special G/L indicators are special transactions in accounts receivable and accounts payable
that are displayed separately in the general ledger and the subledger which is necessary for
reporting or for internal reasons. For example, down payments.)
 STEP 4 : Go to Transaction Code F-47 for creating a Down Payment Request
,Enter Document date, Posting date, Vendor A/c, Target Special G/L as "A",
Advance Amount, Due on date and then click on Post.
(Document Posted seen below shows that the Down Payment Request with Special G/L Indicator 'F' which
created only a single line of entry this doesn't effect Vendor G/L balance)
 STEP 5 : Go to Transaction Code F-48 to Post Down-Payment, Enter Document
date, Posting date, Vendor A/c, Special G/L Indicator as 'A', Bank fields and click
on Requests ,then Select the Down Payment Request created and then click on
Post.
 STEP 6 : Go to Transaction Code FB60 to create Vendor Invoice
 STEP 7 : Go to Transaction Code F-54 to Clear Vendor Down Payment against
Invoice ,Select the Document number of Down payment made and then click on
Post.
 STEP 8 : Go to Transaction Code F-53 to make remaining payment of 75,000 to
vendor.
Steps
Vendor
Customer
1
Down Payment Request
F-47
F-37
2
Post Down Payment
F-48
F-29
3
Invoice Creation
FB60
FB70
4
Clear Down Payment
F-54
F-39
5
Final Payment
F-53
F-28
6
Account clearing
F-44
F-32