� 👩💼 Objective:
Create a digital checklist system in Microsoft Teams that:

Allows each cleaner to check off daily tasks at set times

Sends reminders at 4 fixed times (8:30, 10:30, 1:30, 3:30)

Alerts the supervisor to review completed checklists daily
✅ Step 1: Create a Team and Channel
1. Open Microsoft Teams
2. Go to Teams > Create a Team
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Name: Cleaners Monitoring
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Type: Private (add your 5 cleaners and their supervisor)
3. Inside the Team, create a Channel called Daily Checklist
📋 Step 2: Add Microsoft Lists for Checklist Tracking
1. Inside the Daily Checklist channel, click the "+" (Add a tab) at the top
2. Choose Microsoft Lists
3. Click “Create a list” > “Blank List”
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Name: Daily Cleaning Checklist
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Add these columns:
Column Name
Type
Notes
Cleaner Name
Person
Choose person from team
Area Checked
Choice
(Room, Corridor, Lunch Area, Toilet)
Check Time
Choice
(8:30, 10:30, 1:30, 3:30)
Items Verified
Multiple lines of text e.g. lights, aircon, board, tissue
Status
Choice
(Completed, Not Done, Issue Found)
Column Name
Type
Notes / Issues
Multiple lines of text If something needs fixing
Supervisor Reviewed Yes/No
Notes
Supervisor ticks this after review
4. Click Create
Now your staff can enter entries every time they do the check.
⏰ Step 3: Set Automated Reminders Using Power Automate
Go to Power Automate
Create 4 Flows (For 8:30, 10:30, 1:30, 3:30)
For each:
1. New Flow > Scheduled cloud flow
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Name: Reminder 8:30 Check
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Time: Daily at 8:30 AM (choose your time zone)
2. Add step: Send message in Teams
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Message: Hi Team, please complete your 8:30 AM checklist now.
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Channel: Cleaners Monitoring > Daily Checklist
Repeat for 10:30, 1:30, 3:30.
👀 Step 4: Set End-of-Day Summary Alert for Supervisor
Create another scheduled flow:
1. New Flow > Scheduled cloud flow
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Name: Supervisor Summary 4:45 PM
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Time: Daily at 4:45 PM
2. Add Get items from Microsoft Lists (choose your Daily Cleaning Checklist list)
3. Filter today's entries
4. Add Condition:
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If any item is Not Done or Issue Found
5. If true:
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Send message to Supervisor in Teams:
"Reminder: Some checklist items were not completed or had issues today.
Please review."
👨💼 Step 5: Supervisor Review Process

Supervisor opens the List tab in the channel

Reviews each row, and marks Supervisor Reviewed as Yes

Can leave comments in the Notes section for staff follow-up
� Optional: Use Forms or Power Apps for Cleaner Input

If your cleaners prefer mobile-friendly input, you can build a simple Power App
or Microsoft Form that feeds into the same List.
🔒 Bonus Tip: Set Permissions

Cleaners: Can edit and add rows

Supervisor: Full control (view, edit, review all)

HR/Admin: View-only
Would you like me to prepare a ready-made template for the Microsoft List and Power
Automate flows to help you get started faster?
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