PURCHASE ORDER
Purchase Order Date: May 14, 2025
Purchase Order No.: 4561448331
Suplier Name:
Zinex Zign Express
Buyer Name:
PMG Integrated Communications Philippines, Inc.
2F FAMAC Building, Purol Petronex, Brgy. Poblacion, Ipil,
Zamboanga Sibugay
Ipil
3rd Floor 2270 Mirax Building, Don
Chino Roces Extension, Barangay
Magallanes, Makati City 1231
Contact Person: Jewel Reyes
Phone:
Email: iamjewelreyes40@gmail.com
Contact Person: Rose Ann Gonzales
Phone: +639398924922
Email: roseann.gonzales@pmgasia.com
Project Name: HALAL CORNER 2025 - Logistics Cost
Project Specifications
Unit
HALAL CORNER 2025 -Logistics
No.of.version
1
Specifications
Price/Unit
1 100,800.0000
₱
100,800.00
Zinex Logistics Cost
Payment Term: 120 days
Product Development Cost (if available):
Incoterm Applied: ___DDP ___FOB
Delivery Date:
Ship To:
Company Name:tbc
Address:TBC
Contact Person:
Tel no:TBC
Sub Total amount (exclusive of TAX)
Less: 2% Web Fee
Subtotal (Exclusive of Tax)
Tax Rate
Tax Amount
₱100,800.00
₱2,016.00
₱98,784.00
12%
₱11,854.08
Total Invoice Amount
₱110,638.08
AQL Standard:
Pre-Shipment Inspection Date:
Invoice To:
Company Name:PMG Integrated Communications
Philippines, Inc.
Address:3F Mirax Building, 2270 Don Chino Roces
Extension, Barangay Magallanes
Contact Person: Rose Ann Gonzales
Tel no:+639398924922
All Goods and Services are supplied to our Terms and Conditions
TERMS AND CONDITIONS
1.
AGREEMENT OF DOCUMENTS
Unless this Purchase Order ("PO") is issued under a written procurement agreement between the buyer company issuing this
PO ("Buyer") and Supplier, this PO and any attachments are the sole and exclusive agreement of Buyer and Supplier for the
products and services in this PO (“Products” and "Services"). If this PO is issued under a written procurement agreement, the
provisions of that agreement will control. Supplier’s acknowledgment of the PO or its commencement of performance shall
constitute to acceptance of all of the terms and conditions hereof. No other document, including Supplier’s proposal,
quotation, or acknowledgement form, will be part of this agreement, unless Buyer has specifically referenced the document
in this PO. Supplier’s general terms and conditions will not be applicable even if they are part of such document or reference
is made to them in such document. Upon Buyer’s request, Supplier will invoice Buyer electronically. These terms and
conditions, together with the purchase order, statement of work and any other documents specifically adopted by reference
in any such documents, constitute the entire agreement between the parties. This PO is effective upon Supplier’s
commencement of performance or the date of Supplier’s signature below, whichever is earlier.
2. RECEIPT OF PO
Supplier shall sign and return the signed Purchase Order within 24 hours upon receipt via email. Supplier must also ensure
that PO number is always shown on upper right hand of Supplier's Invoice, Packing List, etc.
3. QUANTITIES
The Purchase Order states item quantities required by Buyer. Buyer reserves the right to totally or partially reject any
shipment from Supplier that does not contain the exact quantity of items ordered for that shipment.
4. DELIVERY
Original shipping documents such as SHIPMENT INVOICE, PACKING LIST, BILL OF LADING, RE-EXPORT C.O., CHINA FORM A
AND EXPORT LICENSE if applicable, must be submitted within five (5) days after departure of carrying vessel.
5. DELIVERY SCHEDULE
Time is of the essence with respect to Supplier’s delivery of Products. If Supplier fails to deliver on time, Buyer may cancel
the PO and purchase replacements elsewhere and Supplier will be liable for actual and reasonable costs and damages
Buyer incurs. Buyer reserves the right to deduct the penalty of 10% of the bill value, upon failure to meet the deadline.
Supplier must promptly notify Buyer if it is unable to comply with the delivery date specified in this PO. In case Supplier takes
any other method written in the PO, Supplier must consult Buyer. With Buyer's approval, Supplier shall take alternative
delivery method at Supplier's cost. Upon delivery, a Daily Dispatch Report must be submitted via email by 11am. Invoice No.,
LR No., Transporter Name, Vehicle Number & Driver's contact details should be reflected.
6. PRICE AND PAYMENT TERMS
The prices stated in the PO shall apply throughout the performance of this agreement. The price of the Goods or the Services
is the price stated on the face of this PO and it shall include all charges for production, packing and loading, Pre-shipping
inspection including the accommodation, products testing cost and any other related charges as per the applicable
Incoterms. The Buyer shall not be responsible for any expenses, charges or price other than those set out in the Purchase
Order. No price changes will be accepted unless authorized in writing by the Buyer prior to shipment of Goods or
performance of Services. Buyer shall pay Supplier in the manner of Payment Terms shown on this PO.
7. QUALITY
Supplier will carry out quality assurance testing and pre-shipping inspection of the Goods in accordance with the quality
standards and issue certificates of conformity or analysis as required by Buyer, or as otherwise agreed in writing with Buyer.
Supplier will submit to Buyer, free of charge, such samples of the Goods, ingredients, and packaging materials to be used in
the manufacturing and packaging of the Goods as Buyer may reasonably require from time to time in order to allow Buyer to
monitor the compliance by Supplier with its obligations. In the event that Supplier becomes aware of the existence of any
quality or technical problem relating to any Goods within the control of Supplier, Supplier will ensure that the Goods affected
or believed to be affected by the problem are kept separate from all other Goods, and are not allowed to leave Supplier's
premises without the prior consent of Buyer. Supplier will establish (with Buyer's previous approval) reporting procedures
with a view to identifying the nature and extent of, and resolving the problem in question, and keeping the appropriate Buyer
representatives informed of all progress being made in these areas. For international shipments, Supplier shall be liable to
pay a re-Pre-shipment Inspection (PSI) charge for a second quality control inspection plus all related transportation and
accommodation expenses.
8. PACKAGING, STORAGE AND TRANSPORTATION
a. The goods shall be properly packed, marked, loaded and shipped as required by this Agreement and by the transporting
carrier. Unless Buyer instructs otherwise, the goods shall be shipped in a manner that this PO indicates. Supplier shall
reimburse Buyer for all expenses incurred due to improper packing, marking, loading or routing. Buyer will not accept any
Goods with damaged or stained package without mentioning of any defective items caused during packaging, storage, and
transportation.
b. Supplier accepts full responsibility for the completeness and accuracy of all transport and customs documentation
(“Shipping Documents”) provided to Buyer. If not otherwise specified, all Goods shall be shipped to Buyer DDP (Incoterms
2010). For products that will be imported into any other country, Supplier will comply with all import laws and administrative
requirements, including the payment of all associated duties, taxes and fees. Supplier accepts any liabilities resulting from
incomplete or inaccurate data on Shipping Documents or failure to comply with any import or export requirements.
9. DOCUMENTATION REQUIREMENT
PO number must be shown on all containers, papers, packing slips, invoices and other correspondence or documents
related to this PO. Supplier and its affiliates are responsible for any and all duties, filings, documentation and record
keeping, applicable custom application.
10. WARRANTIES
a. Supplier hereby warrants to Buyer that, in addition to any and all express and implied warranties provided in this PO or
applicable Laws, the Goods or Services to be supplied to this PO are: (i) shall be provided in a competent, professional
manner and in accordance with the highest standards and best practices of Supplier’s industry; (ii) shall be free from defects
in materials and workmanship, and shall be merchantable and fit for their particular purpose; (iii) shall conform to and
perform in accordance with all specifications, drawings, samples and other requirements referred to in the Order and
provided by Supplier; (iv) when shipped shall be free from all liens, security interests and encumbrances of any type
whatsoever; and (v) shall be manufactured, produced, labeled, furnished and delivered to Buyer in full and complete
compliance with all applicable laws and regulations, any laws regarding slavery and human trafficking in any country in
which Supplier is doing business, and all rules, regulations, standards and rulings promulgated or issued thereunder, as
from time to time amended, modified and/or superseded. Supplier agrees to cooperate with any audit conducted by Buyer or
at Buyer’s direction to confirm that the Materials are being generated without reliance on child labor, slave labor or human
trafficking. Furthermore, as requested by Buyer, Supplier agrees to execute and provide any and all information, documents
and certifications reasonably required by Buyer pursuant to subsection (v) above, and use due diligence protocols, standards
and procedures in its supply chain as are necessary to comply with its obligations herein.
b. Supplier shall give Buyer reasonable advance written notice of any production change related to the Goods, including but
not limited to any change in the manufacturing process, formulation, raw materials or production location. For any change
that could affect performance of the Materials, Supplier shall complete any reasonable qualification processes of Buyer and
address Buyer’s concerns about the change.
11. INSPECTION AND REJECTION
Payment will not be deemed acceptance of Products- and such Products will be subject to inspection and rejection. Buyer
may reject Products that do not comply with Buyer's acceptance criteria or applicable specifications or instructions.
Acceptance of any part of the PO shall not bind Buyer to accept future shipments of non-conforming Products, nor deprive it
of the right to return non-conforming Products. At Buyer's option, it may cancel the PO for rejected Products, obtain a refund,
or require Supplier to repair or replace such Products or re-perform such services without charge and in a timely manner.
Supplier shall be liable for all costs incurred by Buyer to return rejected Products. Any variation on the declared dimension or
weight for shipments will cause penalty at Supplier's account.
12. TRACEABILITY OF INGREDIENTS AND GOODS
Supplier will at all times be able to provide details and data regarding the exact origin of the ingredients used to produce the
Goods and the movement of the Goods, in order to, in the event of quality issues, respectively, ensure traceability of
ingredients used and guarantee an efficient recall action of Goods.
13. PRODUCT RECALL
In the event that Supplier becomes aware of the existence of any non-conformity or defect relating to any Goods, which have
left the control of Supplier, and Supplier reasonably believes that such defect or non-conformity either creates or is likely to
give rise to a risk to the health or safety of consumers, Supplier will immediately notify Buyer.
14. INTELLECTUAL PROPERTY
Supplier grants Buyer all rights and licenses necessary for Buyer (including Buyer's parent, subsidiaries, and other related
legal entities), to use, transfer, pass-through, and sell the Products and to exercise the rights granted under this PO. In
addition, Buyer will be the exclusive owner of all deliverables created by Supplier in connection with or during the
performance of services provided pursuant to a PO, any works based on or derived from such deliverables ("Derivatives"),
and any ideas, concepts, inventions or techniques that Supplier may conceive or first reduce to practice in connection with
developing the Deliverables ("Deliverable Concepts") (the deliverables, Derivatives, and Deliverable Concepts are collectively
referred to as, "Buyer Materials") and all intellectual property rights therein, including patents, copyrights, trade secrets,
trademarks, moral rights, and similar rights of any type under the laws of any governmental authority (collectively,
"Intellectual Property Rights"). All copyrightable Buyer Materials shall be prepared by Supplier as a "work made for hire" for
Buyer, and Buyer shall be considered the author of the Buyer Materials for purposes of copyright. To the extent that the
Buyer does not acquire ownership of such copyrights as a work made-for-hire, and with respect to all other rights, Supplier
hereby assigns and agrees to assign upon creation to Buyer all right, title and interest in and to the Buyer Materials and all
Intellectual Property Rights therein. To the extent such assignment of rights and ownership is invalid or any of the foregoing
rights, including so-called "moral rights" or rights of "droit moral," may be inalienable, Supplier agrees to waive and agrees
not to exercise such rights, and if such waiver and agreement are deemed invalid, to grant to Buyer and its designees the
exclusive, transferable, perpetual, irrevocable, worldwide and royalty free right to make, use, market, modify, distribute,
transmit, copy, sell, practice, and offer for sale and import the Buyer Materials and any process, technology, software, article,
equipment, system, unit, product or component part covered by the Deliverable Concepts or a claim of any patent in any part
of the Deliverable Concepts. At Buyer’s request, Supplier will obtain the execution of any instrument, including from any
employee or contractor, that may be appropriate to assign these rights under this paragraph to Buyer or perfect these rights
in Buyer’s name. Supplier agrees that any copyrightable material prepared for Buyer shall carry on the face thereof in legible
form a copyright notice identifying Buyer and the year of publication.
15. TERMINATION
Buyer may terminate this PO or any other PO between Buyer and Supplier for the following cause: (i) late delivery, (ii) delivery
of goods that are defective or that do not conform to this Agreement, or (iii) failure upon request to provide Buyer with
reasonable assurances of future performance. Additionally, Buyer may forthwith cancel this Agreement in the event of any of
the following: (i) insolvency of Supplier; (ii) the filing of an involuntary or voluntary petition of bankruptcy against Supplier; (iii)
the execution by Supplier of an assignment for the benefit of creditors; or (iv) the appointment of a receiver over Supplier's
assets.
16. INDEMNIFICATION
Supplier agrees to indemnify and hold Buyer harmless from and in respect of any damages, losses or expenses which Buyer
may suffer or incur (including reasonable attorneys’ fees) arising out of, relating to or concerning any claim, action or
allegation that any of the Goods (or the use of same in an intended manner) infringes any patent or intellectual property
rights claimed by any third party; provided that Buyer shall notify Supplier in writing of any such claim, act or allegation
promptly after learning of the same and shall assist and cooperate in the defense or settlement thereof. Such defense or
settlement shall be at Supplier’s sole expense, and Supplier shall pay all damages and costs finally awarded against Buyer
as a result of any such suit or proceeding.
17. INSURANCE
For the duration of this Agreement and for three years following its completion or termination, Supplier shall secure and
maintain in effect, at its own expense, by insurance companies rated A+ or better by Standard & Poor Global Rating, at least
the following insurance coverage that will fully protect both Supplier and Buyer: commercial general liability (including
product liability, completed operations liability and other insurance adequately covering Supplier's liability under this PO).
18. CONFIDENTIALITY
a. Supplier will furnish to Buyer, or another party designated by Buyer, without restrictions on use or disclosure, all
information and data Supplier acquires or develops during Supplier’s activities under this Agreement. At Buyer’s request,
Supplier also will discuss with Buyer or another party designated by Buyer, without restrictions on use or disclosure, any
potential design, quality or manufacturing problems or any issues experienced by Buyer relative to the goods or Buyer’s use
of the goods, including, without limitation, issues involving design, quality, functionality, interface or integration functionality,
application or manufacturing.
b. Unless otherwise indicated in writing by Buyer, Supplier will use reasonable care to prevent disclosing to others and will
use only for the benefit of Buyer, (i) the technical information and data furnished by Buyer or developed or acquired by
Supplier in its work under this Agreement, prior development agreement or early sourcing agreement for goods related to or
using such technical information or data, and (ii) information relating to any portion of Buyer’s business that Supplier may
acquire in the course of Supplier’s activities under this Agreement, prior development agreement or early sourcing
agreement. This obligation shall continue so long as any agreement related to or using such technical information or data is
in effect and for a period of two years thereafter. This obligation will not apply to information that is or becomes publicly
known through no fault of Supplier. Nevertheless, Supplier may disclose the information and data of subsections (F)(i) and
(F)(ii) hereof to third parties if this is required for Supplier to fulfill its duties under this Agreement and such third parties
have agreed to conditions at least as stringent as those contained herein.
c. All technical information and data disclosed heretofore and hereafter by Supplier to Buyer in connection with this
Agreement are disclosed on a nonconfidential basis.
19. DATA PROTECTION
Supplier will comply with all applicable national and international laws, regulations and guidelines relating to protection of
the personal information. In the event that Supplier its agents, subcontractors or employees are permitted access to
personal data held by Buyer for any reason or are supplied with or otherwise provided personal data by for any purpose,
Supplier, its agents, subcontractors or employees shall: (i) use and/or hold such personal data only for the purposes and in
the manner directed by Buyer and shall not otherwise disclose, modify, amend or alter the contents of such personal data
unless specifically authorized in writing by Buyer and shall take all such steps as may be necessary to safeguard such
personal data from loss or disclosure; (ii) comply in all respects with the Directive, if applicable, as well as local applicable
law and shall not do or permit anything to be done which might jeopardize or contravene the terms of the other party’s
notification under the Directive or local applicable law; (iii) notify Buyer immediately if Supplier becomes aware of any
violation of this section, (iv) immediately cease to use and return to Buyer or at Buyer’s option, destroy any personal data of
Buyer, and (v) indemnify Buyer against all liability, damages, costs, claims and expense which it may incur by reason of any
default under this clause or any breach of the Directive (if applicable) or local applicable law caused, directly or indirectly, by
Supplier, its employees, agents or subcontractors. In the event Supplier discloses any personal data to Buyer hereunder,
Supplier hereby represents and warrants that it has the right to disclose such data to Buyer and Buyer shall have the right to
use such data in connection with its use of the Products as reasonably required.
20. AUDIT RIGHT
Buyer may inspect the goods during any stage of their manufacture, construction, preparation, delivery or completion. Buyer
shall have the right to enter onto Supplier’s premises at reasonable times to verify that the materials covered by this order
conform to all specified requirements and Supplier agrees to provide any and all supporting documentation required by
Buyer or Buyer’s customers in the course of such investigation. At Buyer's request, Supplier shall submit production and
quality test reports and related data.
21. CHANGES
Buyer shall have the right to make any changes, additions or alterations in the items, quantities, destination, specifications,
drawings, designs or delivery schedules. The parties will undertake to negotiate an appropriate adjustment in price and
terms where the Supplier's direct costs are materially affected by such changes. Any request by Supplier for an adjustment
in price or terms must be made within 30 days of any such change. All changes and adjustments, if any, must be in writing
and signed by a duly authorized representative of Buyer.
22. TAXES
Supplier is responsible for and will pay all applicable taxes, charges, fees, levies, or other assessments imposed or collected
by any governmental entity (or political subdivision thereof) or any other duties or fees related to any payment by Buyer to
Supplier for Goods and/or services provided to Buyer under or pursuant to this PO.
23. APPLICABLE LAW AND JURISDICTION
This PO is governed by the laws of the country where the Buyer is located.
Child Labor/Forced Labor
A. The Supplier shall not employ any person who is younger than the age of 15 or the applicable minimum employment age
or mandatory schooling age, whichever is higher.
B. The Supplier represents and warrants that a permitted employee under the age of 18 shall not be engaged in work that,
by its nature or the circumstances in which it is carried out, is likely to harm the health or safety of this employee. In addition,
the Supplier represents and warrants that the weekly and daily working schedules of permitted employees under the age of
18 shall comply with all applicable laws and regulations.
C. The Supplier shall not employ persons under conditions that this work or service is exacted from them under the menace
of any penalty and for which the said person has not offered himself voluntarily.
D. The Buyer, its employees and agents have the right, upon reasonable advance notice, and at the Buyer’s expense to audit
the Supplier’s books and premises with regard to the Supplier’s performance with the obligations above.
Prepared by:
RA Gonzales
Project Executive
Date:
Noted and
Approved by:
Kevin Pe Benito
SR. Project
Manager
Date:
Approved by:
Received and
confirmed by:
Rene Marasigan
Account Director
Name and
Signature
Date:
Date: