MS Word Activity Worksheet
Part 1: Shortcut Keys
Objective: Learn and practice using shortcut keys in MS Word.
1. Match the Shortcut Key to Its Function:
Shortcut Key
Function
Ctrl + C
a) Save document
Ctrl + V
b) Bold text
Ctrl + X
c) Copy selected text
Ctrl + S
d) Cut selected text
Ctrl + B
e) Paste copied text
Ctrl + Z
f) Undo last action
Ctrl + Y
g) Redo last undone action
Ctrl + P
h) Print document
Ctrl + F
i) Find text in the document
Ctrl + A
j) Select all text
Ctrl + N
k) Open a new document
2. Fill in the Blank:
o
To quickly save your document, use the shortcut key ________.
o
To select all text in a document, press ________.
o
To undo your last action, the shortcut is ________.
3. True or False:
o
Pressing Ctrl + B will italicize the text.
o
Ctrl + F opens the Find and Replace dialog box.
o
Ctrl + P is used to print a document.
Part 2: Mail Merge Activity
Objective: Practice creating a Mail Merge in MS Word.
1. Instructions:
a. Prepare Your Document:
o
Open MS Word and create a new document.
o
Write a short letter inviting parents to a school event. Include placeholders for their name, address,
and the date of the event.
b. Create a Data Source:
o
Open a new Excel file and create a data source with the following fields: First Name, Last Name,
Address, and Date.
o
Save the file as MailMergeData.xlsx.
c. Start the Mail Merge:
o
In MS Word, go to the Mailings tab and select Start Mail Merge. Choose Letters.
o
Select Recipients and choose your Excel file as the data source.
o
Insert the placeholders into your document (e.g., <<First Name>>, <<Last Name>>, etc.).
d. Preview the Results:
o
Use the Preview Results button to see how your letter will look for each recipient.
e. Complete the Mail Merge:
o
Choose Finish & Merge and select whether to print the letters or save them as individual
documents.
2. Reflection Questions:
o
What are the steps to start a mail merge in MS Word?
o
How does using mail merge improve productivity?
o
Describe a scenario where you could use mail merge in your work or studies.
Submission Instructions:

Complete the worksheet and submit your responses in the provided format.

Save your mail merge document as YourName_MailMerge.docx and submit it along with the worksheet.
MS Office Activity Worksheet
Part 1: Microsoft Word
Objective: Explore and apply advanced features in MS Word.
1. Using Styles:
o Open a new document and type a short article (about 200 words) on any topic of your choice.
o Apply different Styles (e.g., Heading 1, Heading 2, Normal) to the text.
o Modify one of the styles to change its font size and color.
2. Inserting and Formatting Tables:
o Create a table with 3 columns and 5 rows.
o Enter data related to a weekly schedule (e.g., tasks, deadlines).
o Format the table by changing the border style, shading, and aligning the text.
3. Adding References:
o Insert a footnote or endnote to explain a term in your article.
o Add a citation using the References tab and include a bibliography at the end of the
document.
Part 2: Microsoft Excel
Objective: Learn to utilize Excel’s data management and analysis tools.
1. Data Entry and Formatting:
o Enter data into a spreadsheet related to monthly expenses (e.g., Rent, Utilities, Groceries).
o Format the data by applying currency formatting and adjusting column widths.
2. Using Formulas and Functions:
o Calculate the total monthly expenses using the SUM function.
o Use the AVERAGE function to find the average expense per category.
3. Creating Charts:
o Create a bar chart to visually represent your monthly expenses.
o Customize the chart by adding a title, changing colors, and labeling the axes.
4. Conditional Formatting:
o Apply conditional formatting to highlight expenses that are above a certain amount (e.g.,
more than $500).
Part 3: Microsoft PowerPoint
Objective: Design a professional presentation using PowerPoint’s features.
1. Slide Design:
o Create a 5-slide presentation on a topic of your choice.
o Apply a theme and use different slide layouts (e.g., Title Slide, Title and Content, Section
Header).
2. Inserting Media:
o Insert an image and a video on two different slides.
o Resize and position the media appropriately.
3. Using Animations and Transitions:
o Apply animations to bullet points on one slide.
o Add slide transitions to your presentation, ensuring they are smooth and professional.
4. Adding SmartArt and Charts:
o Insert a SmartArt graphic to organize information visually.
o Include a chart that represents data related to your presentation topic.
Part 4: Integration Activity
Objective: Combine skills from Word, Excel, and PowerPoint.
1. Linking Data:
o Create a report in Word that includes text, tables, and charts. Use data from your Excel
spreadsheet.
o Link the Excel chart to your Word document so that it updates automatically if the data in
Excel changes.
2. Embedding Objects:
o Embed your PowerPoint presentation into the Word document.
o Test the embedded presentation to ensure it opens and plays correctly.
3. Final Task:
o Create a professional document that includes content from Word, Excel, and PowerPoint.
Ensure all elements are well-integrated and formatted consistently.
Submission Instructions:


Complete each activity and save your files with appropriate names (e.g., YourName_Word.docx,
YourName_Excel.xlsx, YourName_PowerPoint.pptx).
Submit all files in a compressed folder labeled YourName_MSOfficeActivities.zip.
Advanced MS Word Features Activity Worksheet
Part 1: AutoCorrect
Objective: Explore and customize the AutoCorrect feature.
1. Exploring AutoCorrect:
o Open a new Word document and type the following:
 "recieve"
 "adress"
o Observe how AutoCorrect automatically changes these to the correct spelling.
2. Customizing AutoCorrect:
o Access AutoCorrect Options through File > Options > Proofing > AutoCorrect Options.
o Add a custom entry:
 Replace: omw
 With: on my way
o Test it by typing omw in your document.
3. Task:
o Add three more custom AutoCorrect entries that you might use frequently.
o Provide a screenshot of your AutoCorrect entries.
Part 2: AutoFormat
Objective: Learn to use AutoFormat for consistent document styling.
1. Using AutoFormat:
o Open a new document and type a paragraph.
o Go to File > Options > Proofing > AutoCorrect Options > AutoFormat.
o Enable options such as "Replace straight quotes with smart quotes" and "Apply bulleted
lists."
2. Task:
o Type the following in your document and observe the changes:
 Use "..." to create ellipses.
 Start a line with an asterisk (*) to create a bulleted list.
o Provide a screenshot showing the AutoFormat changes.
Part 3: Grammar Checker
Objective: Utilize the Grammar Checker to improve writing quality.
1. Using Grammar Checker:
o Write a paragraph with intentional grammar mistakes (e.g., subject-verb agreement, incorrect
punctuation).
o Highlight the text and run the Grammar Checker through Review > Spelling & Grammar.
2. Task:
o Correct the identified errors and compare the before and after versions.
o Provide a screenshot of the Grammar Checker dialog box with suggestions.
Part 4: Template
Objective: Create and use templates for repetitive tasks.
1. Using a Template:
o
o
Open Word and choose a template (e.g., a business letter or invoice).
Customize the template with your own information.
2. Creating a Custom Template:
o Design a template for a meeting agenda or any other document you frequently use.
o Save it as a Word Template (.dotx).
3. Task:
o Use your custom template to create a new document.
o Save and submit both the template and the new document.
Part 5: Thesaurus
Objective: Improve your writing using the Thesaurus.
1. Using the Thesaurus:
o Write a short paragraph and select a word.
o Open the Thesaurus by right-clicking the word and selecting Synonyms or using Review >
Thesaurus.
2. Task:
o Replace three words in your paragraph with synonyms found using the Thesaurus.
o Provide a screenshot showing the Thesaurus in use.
Part 6: Tables
Objective: Learn to create and format tables effectively.
1. Creating a Table:
o Insert a table with 3 columns and 4 rows.
o Enter data such as task names, deadlines, and status.
2. Formatting the Table:
o Apply a table style, merge cells, and adjust column widths.
o Add a header row and apply bold formatting.
3. Task:
o Save the document with the completed and formatted table.
o Provide a screenshot showing the table with all formatting applied.
Part 7: Text Wrap
Objective: Practice using text wrapping options for images and objects.
1. Inserting and Wrapping Text Around an Image:
o Insert an image into your document.
o Use the Layout Options to wrap text around the image (e.g., Square, Tight, Behind Text).
2. Task:
o Insert an image and apply different text wrapping options.
o Save the document with the wrapped text and provide screenshots showing the different text
wrap styles.
Submission Instructions:


Complete each activity and save your files as YourName_AutoCorrect.docx,
YourName_AutoFormat.docx, YourName_GrammarChecker.docx, YourName_Template.docx,
YourName_Thesaurus.docx, YourName_Tables.docx, and YourName_TextWrap.docx.
Submit all files in a compressed folder labeled YourName_AdvancedWordFeatures.zip.