DEPED ORDER
NO. 11, S. 2018
Guidelines on the Preparation and
Checking of School Forms
Prepared by: Ivy F. Segovia
DepEd Order no. 11, s. 2018
I. Rationale
DepEd Order no. 11, s. 2018
II.Statement of Policy
DepEd Order no. 11, s. 2018
III.Scope of the Policy
DepEd Order no. 11, s. 2018
IV. Definition of Terms
DepEd Order no. 11, s. 2018
IV. Definition of Terms
DepEd Order no. 11, s. 2018
IV. Definition of Terms
DepEd Order no. 11, s. 2018
IV. Definition of Terms
DepEd Order no. 11, s. 2018
IV. Definition of Terms
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
1.At Division Level
Table 1. Composition of the DCC
Chair:
Chief of Curriculum Implementation Division (CID)
Vice Chair:
Chief of School Governance and Operations Division (SGOD) and
Public Schools District Supervisor
Members:
Education Program Supervisors(CID) to be identified by the chair
Senior Education Program Specialist for Planning and Research
(SGOD)
Division Planning Officer(SGOD)
Other Division or School Personnel to be identified by the Chair and
Vice Chair
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
1.2 ROLES AND FUNCTIONS OF THE DCC
CID - focus on the areas of enrollment eligibility and
assessment which include promotion/retention or
acceleration to ensure that the most recent policies
are strictly observe
SGOD- validate enrollment count, number of school
leavers,number of learners who transferred in/out,
were promoted/retained
- conduct spot checks or head count
- validate SF 1 and SF 5 with the actual
online record of the school in LIS
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
1.2 ROLES AND FUNCTIONS OF THE DCC
PSDS - shall provide technical assistance to all
schools within his/her jurisdiction
- shall be assinged as provisionary Vice Chair
of the DCC in his/her place of assignment to
provide general information about the schools and
coordinate the activity with the school heads
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
1.3 INITIAL TASK OF THE DCC
shall convene to agree on the specific tasks of
each member and the schedule of checking forms
schedule of quarterly examination as stipulated in
the school calendar shall be strictly observe
no internal advance schedule of examination shall
be given for graduating/moving up levels
instruction to announce the list of honors 15 days
prior graduation is NO LONGER applicable
(DO no.36, s. 2016)
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
2. AT THE SCHOOL LEVEL
Class Adviser
shall collect PSA Birth Certificate, Baptismal
Certificate or any equivalent document
for transferee learner-validate the authenticity of
learner's Permanent Academic Record (DO 54,s.2016)
observe due diligence in encoding learner's basic
information into the LIS to avoid issues in data and
reliability
generate SF 1 and SF 2 using his/her account
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
2. AT THE SCHOOL LEVEL
Class Adviser
shall transfer final grades from his/her class record
into SF 10( end of school year)
SF 10 SHOULD NOT be prepared quarterly to avoid
erasures in the document by ensuring that only final
grades are recorded (DO 58,s.2017 & DO 69,s.2016)
SF5K used for kindergarten as validated by the ECCD
Checklist post-test result and the Kindergarten
Progress Report.
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
2. AT THE SCHOOL LEVEL
Class Adviser
Kindergarten Adviser ARE NOT required to prepare
SF 10
SF 1, SF4(JUNE&JULY),SF5 and SF6 generated from
the LIS shall be the focus of checking and should be
supported by the appropriate documents
Kinder,Grades 6,10 & 12 shall prepare awards and/or
certificates in accordance with DO no. 36,s.2016
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
2.1 COMPOSITION OF THE SCHOOL CHECKING
COMMITTEE(SCC)
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
2.2 ROLES AND FUNCTIONS OF THE SCC
DepEd Order no. 11, s. 2018
V. Procedure(Before Checking of Forms)
B.During Reading and Checking of Forms
1.At the School Level
DepEd Order no. 11, s. 2018
1.At the School Level
DepEd Order no. 11, s. 2018
1.At the School Level
DepEd Order no. 11, s. 2018
1.At the School Level
DepEd Order no. 11, s. 2018
2.At the Division Level
2.1 Selection of Classes for Checking Forms
DepEd Order no. 11, s. 2018
2.At the Division Level
2.1 Selection of Classes for Checking Forms
DepEd Order no. 11, s. 2018
2.2 Paramount Considerations in Checking of
School Forms
unnecessary to retype/reformat the
name of learners
format/order of learner's names in the
LIS-generated SFs are final and official
modifications are not allowed
for printing, A4 or Long size white
bond paper(availability in school)
shall be printed in black ink
DepEd Order no. 11, s. 2018
The DCC shall focus on the following:
August 1 up to October 31
DepEd Order no. 11, s. 2018
Focus Areas for CID
DepEd Order no. 11, s. 2018
Focus Areas for CID
DepEd Order no. 11, s. 2018
Focus Areas for CID
DepEd Order no. 11, s. 2018
Focus Areas for SGOD
DepEd Order no. 11, s. 2018
Focus Areas for SGOD
DepEd Order no. 11, s. 2018
Fill out the School Forms Checking
Report(SFCR1)
DepEd Order no. 11, s. 2018
Flowchart 1. Standard Process and System Validation
DepEd Order no. 11, s. 2018
Post Checking
DepEd Order no. 11, s. 2018
Post Checking
DepEd Order no. 11, s. 2018
VI Other Provision
VII. MONITORING AND EVALUATION
VIII. EFFECTIVITY
DepEd Order no. 20, s. 2018
Amendment to DepEd Order 47, s.2016
Please take note:
DepEd Order 54,s. 2016
DepEd Order 58,s. 2016
Deped Order 36, s. 2016
DepEd Order 69, s. 2016
DepEd Order no. 20, s. 2018
(Amendment to DepEd Order 47, s.2016)
THANK YOU
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