Preparation of Project Management
Plan
Document No: CPD-GUD-005
Issue Date: 03-12-2024
Revision: 01
Classification: Restricted
Document security classification applies to this document. Please familiarize yourself to the
requirements
This document is the property of NWS. Neither the whole nor any part of this document may be published,
reproduced, stored in a retrieval system, or disclosed and/or transmitted to others in any form or by any
means without prior written consent of document owner.
i
Document Authorisation
This document is authorised for issue.
Reviewed by
Approved by
Name: Mohammed Al -Makhmari
Name: Moosa Al -Hanshi
Date: 02-12-2024
Date: 03-12-2024
Signature:
Signature
ii Revision History
The following is a brief summary of the most recent revisions to this document. Details of all
revisions prior to these are held on file by the issuing department.
Revision
No.
01
Date
28-11-2024
Author
Scope / Remarks
Najiya Al Siyabi
Integrate the following documents into one
due to the merge between Haya and Diam:
- Project Management Plan Template
- GUD-PRJ-014 Preparation of Project
Management Plan (PMP) by Consultant
/Contractor for Haya Water Infrastructure
Projects
Document No: CPD-GUD-005
Revision: 01
Classification: R
TABLE OF CONTENTS
i
Document Authorisation ............................................................................................................... 2
ii
Revision History ............................................................................................................................... 2
1.
Introduction ................................................................................................................................. 4
1.1.
Objective .................................................................................................................................. 4
1.2.
Scope ......................................................................................................................................... 4
1.3.
Distribution/Target Audience ............................................................................................. 4
1.4.
Review and Improvement ................................................................................................... 4
1.5.
Definitions ................................................................................................................................ 4
1.6.
Abbreviations .......................................................................................................................... 5
2.
Project Management Plan (PMP) Format and Submittal................................................. 5
2.1.
Introduction (Executive Summary) ................................................................................... 5
2.2.
Project Scope Management Plan....................................................................................... 6
2.3.
Project Schedule Management Plan................................................................................. 6
2.4.
Project Cost Management Plan .......................................................................................... 7
2.5.
Project Quality Management.............................................................................................. 8
2.6.
Project Health, Safety, and Environment (HSE) Management .................................. 8
2.7.
Project Human Resources Management ......................................................................... 8
2.8.
Project Communication Management ............................................................................. 9
2.9.
Project Risk Management .................................................................................................. 10
2.10.
Project Issue Management............................................................................................ 10
2.11.
Project Procurement Management ............................................................................. 10
2.12.
Project Change Management....................................................................................... 11
2.13.
Document Control Management................................................................................. 11
2.14.
Project Closing Management ....................................................................................... 11
3.
Associated Document Information...................................................................................... 12
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Preparation of Project Management Plan
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1. Introduction
1.1. Objective
The Project Management Plan (PMP) summarizes the project undertaken and defines organization,
processes, roles and responsibilities that govern the project team. The processes described in the PMP
are required to monitor and report progress in integrated approach utilizing cost, time, quality, health
and safety, and document management parameters.
This document serves.
•
To formalize the requirements in the preparation and production of Project Management Plan
(PMP) by the Consultant/Contractor
•
To assist Nama Water Services (NWS) project managers and others with delegated
responsibility for managing NWS projects
•
To ensure consistency management practices across all projects of NWS
1.2. Scope
The scope of this document covers external consultants hired by NWS to manage projects in its behalf
and contractors contracted by NWS to execute/construct the works in accordance with the contractual
requirements.
1.3. Distribution/Target Audience
All NWS project employees involved with the management of projects, consultants/contractors, and
stakeholders (as applicable).
1.4. Review and Improvement
This document shall be reviewed in line with Control of Documented Information Procedure (QHSSEPRO-001)
1.5. Definitions
Consultant
the party contracted by NWS to manage the design and/or construction of Project/s in
on its behalf.
Contractor
the party contracted by NWS to execute/construct the works in accordance with the
contractual requirements.
External Interface
interface with local authorities, such as Ministry of Housing, MEDC, Ministry of
Regional Municipalities & Water Resources, Muscat Municipality for Landscaping Areas, Muscat
Municipality for Road, Dewatering by Ministry of Environment, Muscat Municipality for Excavation
Permit, Muscat Municipality for Building Permit, ROP, Omantel, Nawras, etc.
Internal Interface
interface with the other departments within NWS
Milestone
a significant point or event in the project
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Project Management Plan (PMP) is a framework that serves as the top-level document for the project
from which all other management and administrative documents are derived. The PMP also
communicates the overall management strategy and the responsibilities, authorities, and procedures
guiding all aspects of the Project and delineates the process by which project performance is
measured.
Project Manager
is the person assigned by the performing organization to achieve project
objectives.
Project Schedule
is the planned dates of performing scheduled activities and the planned date
of meeting the scheduled milestone.
Stakeholder person or organization that actively involved in the project, or whose interests may be
positively or negatively affected by execution or completion of the project. A stakeholder may also
exert influence over the project and its deliverables.
1.6. Abbreviations
CPD
Capital Projects Delivery
PMP
Project Management Plan
PM
Project Manager
WBS
Work Breakdown Structures
NWS
Nama Water Services company
2. Project Management Plan (PMP) Format and Submittal
The Consultant/Contractor shall prepare and submit a complete PMP to NWS for its review and
comment within the prescribed time, number, and type of copies required under the contract.
As required minimum, and unless otherwise approved by NWS, the Consultant’s/Contractor’s PMP
shall address, incorporate and/or capture the following major subjects/topics for design and
construction of projects:
2.1. Introduction (Executive Summary)
2.1.1.
Project Overview
Provide detailed project information, including:
•
•
•
•
•
•
Project Title
Client / Consultant / Contractor Names
Project Location
Project Contract Start and Completion Dates
Project Budget
Geographical Distribution of Works
(and any other relevant information)
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Describe the life cycle that will be used to accomplish the project. This may include phases,
timeframes within each phase, and specific deliverables for each phase.
2.2. Project Scope Management Plan
The project scope management plan is a component of the project management plan that describes
how the scope will be defined, developed, monitored, controlled, and verified throughout the project
lifecycle.
2.2.1.
Definition of Scope (Project Scope Statement)
Describe in brief the Project Scope with Key Attributes. That should include but not limited to the
following:
a) Project Objectives
b) Project Deliverables - List key Project Deliverables along with their acceptance criteria
c) Site Considerations
d) Project Assumptions
e) Project Constraints
2.2.2.
Scope Baseline
Work Breakdown Structures (WBS)
Insert the WBS and its dictionary or provide a reference to where it is stored.
2.2.3.
Scope Control (Verification)
Describe the Process of tracking the scope changes and how Changes to the detailed project
scope statement will be processed.
2.3. Project Schedule Management Plan
The project schedule management plan is a component of the project management plan that
establishes the activities for developing, monitoring, and controlling the project or program.
2.3.1.
Project Schedule Management Approach
A. Scheduling Tools and Techniques
Define Schedule Management approach in terms of
•
Identify the tools and techniques that will be used for schedule development and
management (e.g., Gantt charts, critical path method, project management software).
•
Level of Detail - Specify the level of detail to be included in the schedule
•
Units of measure - Define the units of measure for scheduling (e.g., hours, days,
weeks).
•
Organizational Procedures - Reference organizational procedures that will be followed
in development of schedule.
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B. Develop Schedule
2.3.2.
•
Schedule is developed based on CPD-GUD-001 Project Baseline Program
Submission Guideline
•
Insert the project’s schedule baseline or provide a reference to where it is stored.
Project Milestones
Insert the project’s milestone list or provide a reference to where it is stored.
Milestone
Milestone Description
Completion of Pipeline in Supply water in XXX area
XXX
2.3.3.
Type
Milestone Dates
Mandatory
XX-XX-XXXX
Schedule Monitoring & Controlling
•
Rules of performance measurement (SV, SPI)
•
Explain how the schedule will be updated, what information is required to update and at
what frequency, how often you will be updating, etc.
•
Control thresholds (percentage deviations from the baseline)
•
How will you be dealing with variances to schedule?
•
How will you get back on schedule?
•
What is the process in case of changes, who has authority to approve changes?
2.3.4.
Reporting (Progress Reports)
List the Reports to be submitted and define the Report frequency
2.4. Project Cost Management Plan
The project cost management plan is a component of the project management plan that describes
how costs will be planned, structured, and controlled.
2.4.1.
Cost Management Approach
A. Cost estimate approach: to be prepared based on Project BOQ and assigned to the activities
in the project baseline program.
B.
Cost Baseline: Insert the project’s S-curve or provide a reference to where it is stored.
C.
Insert Planned yearly VOWD
2.4.2.
Cost Monitoring & Control
•
Rules of performance measurement (EVM, VOWD)
•
How will you be dealing with variances related to cost?
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•
What is the process in case of changes?
•
Who has authority to approve changes?
2.4.3.
Revision: 01
Classification: R
Reporting
List the Reports to be submitted and define the Report frequency
2.5. Project Quality Management
The project Quality management plan is a component of the project management plan that describes
how Quality will be planned, structured, and controlled.
Project Quality Plan to be submitted for approval from NWS’s QHSSE department and attached here.
Refer to QHSSE-SPC-003 Project Quality Management Plan.
2.6. Project Health, Safety, and Environment (HSE) Management
The project HSE management plan is a component of the project management plan that describes
how HSE will be planned, structured, and controlled. Project HSE Plan to be submitted for approval
from NWS’s HSE unit (Projects Development Division) and attached here. Refer to QHSSE-SPC-002
HSE Management Plan Specifications.
2.7. Project Human Resources Management
The Project Human-Resource Management Plan is a component of the Project Management Plan that
describes how the roles and responsibilities, reporting relationships, and staff management will be
addressed and structured.
2.7.1.
Project Organization Charts
2.7.2.
Personnel Roles and Responsibilities
(Role / Authority / responsibility / Competency should be addressed)
2.7.3.
Key Personnel Change Notification
2.7.4.
Responsibility Assignment Matrix RACI (As per project requirements)
List
Deliverables
of Project
Manager
Planner
Project Quantity Mechanical Electrical Quality Safety
Engineer Surveyor Engineer Engineer Engineer Engineer
*Key:
R – Responsible for completing the work
A – Accountable for ensuring task completion/sign off
C – Consulted before any decisions are made
I – Informed of when an action/decision has been made.
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2.8. Project Communication Management
This project communication management plan is a component of the project management plan that
describes how project communication will be planned, structured, monitored, and controlled.
A. The components of the Communication management Plan include:
•
•
•
•
•
•
•
•
•
•
Stakeholder communication requirements
Language, format, content, and level of detail
Time frame and frequency
Person responsible for communicating the information, authorizing release of
confidential information, receiving the information
Communication technologies
Resources allocated for communication activities, including time and budget
Escalation process
Method for updating and refining the communications management plan
Glossary of common terminology
Communication flowchart & constraints
B. Communication Matrix
The communication matrix to be included as below or as per the project requirements (the following
are some examples)
Communication
Type
Objective
Communication
Kickoff Meeting
Introduce the project
team and the project.
Review project
objective
Review status of the
project with the team.
Project Team
Meetings
Design Review
Meeting
Monthly Project
Status Meetings
Project Status
Reports
of Medium
Frequency
Audience
• Face to Face
Once
Project
• NWS
• Project Team Manager
• Agenda
• Meeting
Minutes
• Face to Face
• Conference
Call
• Face to Face
Weekly
• Project Team Project
Manager
As Needed
• Project
Technical
Staff
• Agenda
• Meeting
Minutes
• Agenda
• Meeting
Minutes
Monthly
Project
• CPD
management Manager
• PMO
Project
• Project
Manager
Sponsor
• Project Team
• PMO
Discuss and develop
technical design
solutions for the
project.
Report on the status of • Face to Face
the project to
• Conference
management.
Call
Report the status of the • Email,
project including
activities, progress,
costs and issues.
Daily
Weekly
Monthly
Owner
Technical
Lead
Deliverable
• Meeting
• Minutes
• Project Status
Report
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2.9. Project Risk Management
The project risk management plan is a component of the project management plan that describes how
risk management activities will be structured and performed.
2.9.1.
Methodology and Approach
Define processes how risk management will be conducted by referring existing NWS Risk & Issue
Management procedure. Define tools and data sources that will be used to perform risk
management on the project.
A. Risk Identification & Assessment
B. Risk Mitigation Plan
C. Risk Register
2.9.2.
Risk Management Procedure
CPD-PRO-007 NWS Risk Management of Infrastructure Projects Procedure
2.9.3.
Risk Monitoring & Controlling
Risk reviews will be conducted quarterly, and the Risk Register will be updated accordingly.
2.10. Project Issue Management
The project issue management plan is a component of the project management plan that describes
the process for identifying, documenting, tracking, and resolving project issues as they arise during the
project lifecycle. An issue is any obstacle or problem that, if not addressed, could affect project
progress, scope, cost, quality, or timelines.
2.10.1.
Methodology and Approach
A. Identifying Issue and Using Prescribed Form
B. Issue Mitigation Plan
C. Issue Log
2.10.2.
Issue Management Procedure
CPD-PRO-002 NWS Issue Management of Infrastructure Project Procedure
2.10.3.
Issue Monitoring & Controlling
Issues reviews will be conducted monthly, and the issue log will be updated accordingly. Special
follow-up for critical issues is crucial.
2.11. Project Procurement Management
The project procurement management plan is a component of the project management plan that
describes how the project team will acquire goods and services from outside the organization.
It describes how the procurement processes will be managed from developing procurement
documents through contract closure.
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•
Procurement Schedule
•
Material Approval Schedule
•
Storage Level and Location
•
Factory Acceptance Test
•
Site Acceptance Test
Revision: 01
Classification: R
2.12. Project Change Management
Describe how change will be managed throughout the Delivery Stage of this project by referring to the
CPD Change Management procedure. This should include Change Management processes, roles and
responsibilities, tools and techniques and reporting.
•
Change governance
•
Change identification and request management
•
Impact analysis
•
Change approval process
•
Change tracking log
2.13. Document Control Management
•
Control of Documented Information Procedure (QHSSE-PRO-001)
•
Document Control Log
•
Project Filing Structure
•
Electronic Document Management System (EDMS) Administration
2.14. Project Closing Management
The purpose of the project closing plan is to formalize the completion of the project by ensuring all
project objectives are met, deliverables are handed over, contractual obligations are fulfilled, and
project resources are released. It also ensures lessons learned are documented for future reference.
2.14.1.
Project Closure Activities
•
Completion of Deliverables
•
Contractual Closure
•
Administrative Closure
•
Resource Release
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2.14.2.
Revision: 01
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Lessons Learned
Document lessons learned throughout the project lifecycle.
2.14.3.
Final Project Reports
Prepare and distribute final project reports to all relevant stakeholders.
2.14.4.
Client Handover and Transition
A. Handover of Project Documents: Deliver all relevant project documents to the client,
including:
•
As-built drawings
•
Operations and Maintenance (O&M) manuals
•
Warranties and guarantees
•
Certificates of compliance
B. Training and Support
C. Warranty Period Monitoring
3. Associated Document Information
Up Stream documents
Document Title
Document Number
Responsibility
Document Title
Records
Document Number
Responsibility
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