IFC Performance Assessment
This assessment includes material from officer manuals, awards criteria, examples from multiple campuses, and fraternity experts. A high-performing, “Aplus,” IFC would be able to check off each of the items that were identified. Read each item and check “yes, “no,” or “I don’t know.” In order to check
“yes,” the item should be a routine activity. If you did it once two years ago, it doesn’t count. Remember, this is rating current performance based on
previous leadership - it is not a reflection of your leadership - so be brutally honest in your assessment.
Chapter Services
Y
N
?
IFC creates and distributes a leadership directory to member chapters prior to each term
Y
N
?
IFC publishes a publically available and regularly updated calendar including academic deadlines and campus events
Y
N
?
IFC officers visit chapter meetings at least once per term to explain the council's work and listen to member needs
Y
N
?
IFC conducts and annual needs assessment of member chapters
Y
N
?
Each IFC officer can recite the priorities, issues, and concerns faced by member chapters
Y
N
?
Each IFC officer convenes educational sessions or roundtables for their corresponding chapter officers
Y
N
?
IFC provides officer transition and officer training education to chapters
Y
N
?
IFC officers regularly provide training, consultation, and assistance to struggling member chapters corresponding to their position
Y
N
?
Leaders of member chapters regularly seek out IFC for assistance and support
Finance
Y
N
?
Officers of member chapters can clearly explain IFC's budget, budgeting process, and financial priorities
Y
N
?
The IFC budget is approved annually by a vote of member chapters
Y
N
?
The IFC budget includes details about all expenses and revenue, with nothing missing
Y
N
?
IFC files tax returns in accordance with federal and state laws (only if needed)
Y
N
?
IFC financial officer provides receipts for every transaction and maintains invoices, receipts, and reports for the past 10 years
Y
N
?
The IFC financial officer has possession of the check register, receipt book, invoices, passwords, statements, and all materials
Y
N
?
All IFC checks require signatures from two IFC officers
Y
N
?
All IFC bills are paid on time and in full
Y
N
?
All IFC dues are collected from chapters in full and on time
Y
N
?
Financial statements are prepared monthly and distributed to member fraternities and the IFC advisor at the end of each term
Y
N
?
The IFC financial officer is familiar with member chapter financial concerns
Y
N
?
The IFC financial officer compiles and distributes resources for chapter financial officers
Y
N
?
The IFC financial officer completes a report of the cost of fraternity membership, including cost of competitive housing options
Judicial
Y
N
?
The IFC judicial board hosts regular meetings
Y
N
?
All judicial board members are appointed and trained before the semester begins
Y
N
?
IFC judicial board training includes participation from representatives of the campus conduct or judicial office
Y
N
?
IFC and the judicial board have clear and accessible bylaws and standards
Y
N
?
The judicial board has documented hearing procedures
2020 IFC Performance Assessment
Ó North American Interfraternity Conference
Y
N
?
The judicial board maintains 10 years of records on past cases
Y
N
?
Chapter presidents are trained on judicial procedures
Y
N
?
The IFC judicial board educates fraternities on the IFC constitution and bylaws, judicial processes, and risk management policies
Y
N
?
The IFC judicial board uses a sanction contract to explain the terms of each sanction and procedures for completing them
Y
N
?
The IFC judicial board monitors compliance with all IFC judicial actions imposed upon a member fraternity
Y
N
?
Member fraternities use the IFC judicial board to assist in conflict mediation
Y
N
?
The IFC judicial board issues sanctions that are educational, developmental, and consistent with the violation
Y
N
?
The IFC judicial board does not issue fines as a sanction unless the violation is financial in nature
Y
N
?
IFC judicial officers have a direct working relationship with campus conduct officials
Public Relations
Y
N
?
The IFC has an officer position responsible for marketing, communication, public relations, and community relations
Y
N
?
The IFC community relations officer distributes resources for chapter communications, marketing, and public relations officers
Y
N
?
IFC has a documented public relations and social media strategy that it follows consistently
Y
N
?
IFC officers have a direct working relationship with campus newspaper officials
Y
N
?
The IFC community relations officer has a direct working relationship with university communications and public relations office(s)
Y
N
?
IFC maintains an updated database of contact information for all relevant local media outlets
Y
N
?
Fraternity members know which IFC officer to direct media inquiries to.
Y
N
?
IFC uses a ready-made template for press releases
Y
N
?
IFC regularly sends press releases to a wide variety of media outlets about positive news in the fraternity/sorority community
Y
N
?
Media contacts in the student body, university, and surrounding community regularly seek out IFC for relevant news stories
Y
N
?
Major media contacts in the student body, university, and surrounding community know which IFC officer to contact with questions
Y
N
?
The IFC community relations officer compiles an annual report of accomplishments and concerns
Y
N
?
IFC collects and reports member fraternity community service hours, philanthropic dollars, and activities
Y
N
?
The IFC maintains a website with information for members, chapters, parents, university administrators, and potential members
Y
N
?
The IFC website contains no out-of-date information, broken links, or bugs
Y
N
?
The IFC maintains a current, active, and engaging presence on popular social media platforms
Y
N
?
The IFC enforces a written policy regarding inappropriate content on flyers, T-shirts, videos, social media, and other items
Recruitment
Y
N
?
IFC maintains a new member interest list
Y
N
?
IFC distributes promotional materials to all new and non-fraternity men on campus
Y
N
?
IFC uses technology regularly and effectively in recruitment and marketing efforts
Y
N
?
IFC conducts outreach to local high school students in order to promote the fraternity experience to college-bound students
Y
N
?
IFC actively partners with admissions, orientation, and residence hall staff fo introduce students to fraternity membership
Y
N
?
IFC partners with university staff to conduct summer recruitment activities in conjunction with orientation/admissions programs
Y
N
?
IFC sponsors informational programs about the fraternity/sorority community for parents
2020 IFC Performance Assessment
Ó North American Interfraternity Conference
Y
N
?
IFC has an academic policy that establishes a minimum grade requirement for membership
Y
N
?
The fraternity recruitment process is substance free in practice
Y
N
?
IFC recruitment officer develops and provides recruitment workshops for member chapters
Y
N
?
IFC adopts an open bidding policy that allows member fraternities to extend bids to interested men at any time
Y
N
?
IFC actively addresses restrictive policies on new member recruitment on campus
Y
N
?
The IFC recruitment officer compiles and distributes resources for chapter recruitment officers
Membership
Y
N
?
The IFC member development officer regularly provides support and advice to chapter member development officers
Y
N
?
The IFC member development officer researches and promotes educational programs on campus to member chapters
Y
N
?
The IFC member development officer collaborates with alumni, university departments and other student organizations to offer educational programs
for chapters
Y
N
?
The IFC member development officer creates and maintains a resource manual for officers of member chapters
Y
N
?
The IFC member development officer works with the IFC advisor to create and maintain a resource library
Y
N
?
The IFC member development officer organizes a new member orientation program
Y
N
?
The IFC member development officer assists with training new officers of member chapters
Y
N
?
The IFC member development officer leads an orientation workshop for all new IFC representatives and officers
Y
N
?
IFC sponsors and hosts educational programs for fraternity members, including IMPACT, LAUNCH, and other programs
Y
N
?
IFC sponsors chapter leaders’ attendance at national and regional conferences
Campus and Community Leadership
Y
N
?
The IFC president and designees sit on vital university and student committees on issues important to fraternal organizations
Y
N
?
IFC officers have a regular working relationship with city council/city staff
Y
N
?
IFC officers have a regular working relationship with neighborhood association leaders
Y
N
?
IFC officers have a regular working relationship with undergraduate student government, programming, and activities boards
Y
N
?
IFC officers have a regular working relationship with undergraduate residence hall leaders
Y
N
?
IFC officers have a regular working relationship with campus and local law enforcement agencies
Y
N
?
IFC officers have a working relationship and meet with the Dean of Students and/or Vice President of Student Affairs each term
Y
N
?
IFC is working in partnership with campus faculty, staff, and student groups to implement a strategy to address hazing
Y
N
?
IFC is working in partnership with campus faculty, staff, and student groups to implement a strategy to address sexual assault
Y
N
?
IFC is working with faculty, staff, and student groups to implement a strategy to make the fraternity community more inclusive
Y
N
?
IFC officers meet regularly with the IFC advisor
Y
N
?
IFC officers have a working relationship and meet weekly with officers from each council (NPHC, Panhellenic, MGC, etc.)
Y
N
?
The IFC president and other officers meet with university president annually
Y
N
?
IFC officers educate themselves and chapters about issues facing the university and fraternity/sorority communities nationally
Y
N
?
IFC participates in national legislative efforts to address issues related to fraternities and sororities
Y
N
?
Fraternity leaders, university administrators, and other student leaders look to IFC for its leadership on important campus issues
2020 IFC Performance Assessment
Ó North American Interfraternity Conference
Y
N
?
University administrators and other student leaders trust the IFC to take responsibility for addressing issues facing fraternities
Operations
Y
N
?
IFC officers have names and cell phone numbers of all fraternity leaders stored in their cell phone contacts
Y
N
?
What happens in IFC meetings is regularly communicated to all chapter members
Y
N
?
IFC maintains record-keeping system that includes all correspondence and is updated regularly
Y
N
?
IFC meets weekly for at least 30 minutes, uses parliamentary procedure, follows set agendas, and each officer has a robust report
Y
N
?
Chapter Presidents attend IFC meetings
Y
N
?
The IFC executive team meets weekly outside IFC council meetings
Y
N
?
IFC delegates receive training about their role, responsibilities, and IFC policies and procedures
Y
N
?
IFC constitution, bylaws, and other important policies are made available online to member chapters and the public
Y
N
?
IFC officers are in regular communication with their corresponding chapter officers
Y
N
?
Fraternity members feel well-informed and can speak intelligently about current issues facing the fraternity community
Y
N
?
IFC uses mediation, consultation, or removal from office when council officers’ grades fall below expectations
Y
N
?
All IFC officers have possession of current versions of the constitution, officer job descriptions, position statements and resolutions
Y
N
?
A majority of elected IFC leaders are former chapter presidents
Y
N
?
IFC has academic policies requiring minimum academic performance for council officers
Y
N
?
IFC officer elections are organized and well-managed
Y
N
?
IFC elections are competitive and multiple officers run for each position
Y
N
?
IFC has a documented transition plan that is carried out consistently and thoroughly
Y
N
?
IFC officers memorize statistics on membership, academics, new member retention, graduation rates, and campus involvement
Y
N
?
IFC officers attend national and regional conferences
Y
N
?
The IFC works regularly with a high-functioning Alumni IFC for their campus
Y
N
?
The IFC maintains an updated contact list of chapter advisory board, alumni association, and housing corporation representatives
Y
N
?
The IFC communicates regularly with member chapters' advisory boards, alumni associations, and housing corporations
Y
N
?
The IFC holds a current and active insurance policy
Y
N
?
IFC has a position responsible for planning and implementing risk management, risk prevention, and student safety efforts.
Y
N
?
The IFC risk prevention officer has a regular working relationship with campus and local law enforcement agencies
Y
N
?
The IFC risk prevention officer has a regular working relationship with campus wellness, counseling, and risk prevention offices
Y
N
?
The IFC risk prevention officer serves on university workgroups addressing hazing, alcohol, drugs, sexual assault, and other issues
Y
N
?
IFC collaborates with multiple offices on campus to address high risk behavior, including campus and local police, risk prevention staff, senior
administrators, student conduct officials, and relevant task forces
Y
N
?
The IFC risk prevention officer works with campus administrators to monitor and use data about high-risk behavior in fraternities
Y
N
?
The IFC has and follows a formal strategy for preventing and reducing high risk behavior in the fraternity community
Y
N
?
The IFC risk prevention officer compiles and distributes resources for chapter risk management officers and housing officers
Safety
2020 IFC Performance Assessment
Ó North American Interfraternity Conference
Y
N
?
IFC sponsors educational programs for fraternity members on alcohol, hazing, sexual misconduct, and self-governance
Y
N
?
New fraternity members are initiated within 12 weeks or less and the fraternity new member education process is substance free
Y
N
?
IFC has adopted and enforces written position statements, resolutions, or policies prohibiting use of chapter funds to purchase alcohol, illegal use of
alcohol, hazing, use of illegal substances, sexual assault and harassment, and the presence of alcohol.
Y
N
?
IFC has documented crisis management procedures in place for multiple scenarios
Y
N
?
IFC officers are trained on crisis management procedures
Scholarship
Y
N
?
The IFC scholarship officer builds and maintains relationships with faculty, academic offices, and academic honorary societies
Y
N
?
IFC has a faculty member who serves as an academic advisor to the IFC
Y
N
?
The IFC scholarship officer collects data about grade point averages and retention rates for new members and members
Y
N
?
IFC personally and publicly recognizes individual fraternity members for multiple forms of academic performance each year
Y
N
?
The IFC scholarship officer recognizes fraternity members who are inducted into professional and academic honor societies
Y
N
?
IFC recognizes chapters for outstanding scholarship programs and performance
Y
N
?
IFC coordinates a process for regularly recognizing outstanding faculty members
Y
N
?
The IFC scholarship officer distributes information about campus academic services to member chapters
Y
N
?
The IFC scholarshop officer publishes a resource directory of relevant information for scholarship chairs
Y
N
?
The IFC scholarship officer offers a scholarship workshop semesterly for all scholarship chairs and new member educators
Y
N
?
The IFC scholarship officer works with scholarship chairs of member fraternities below the all-men’s grade point average
Y
N
?
The IFC scholarship officer identifies fraternity members willing to provide tutoring and distributes information to member chapters
Y
N
?
IFC maintains a policy for minimum standards of academic performance for fraternity chapters
Y
N
?
IFC member chapters receive sanctions when their academic performance fails to meet minimum standards
Instructions:
•
Count the total number of times you checked “I don’t know” in each category and write it in the space below.
•
Count the total number of times you checked “yes” in each category, and write it in the space below.
•
Add the total number of yeses and write it in the space below.
•
Divide the total number of yeses by the number of items to determine your score.
Y
N
?
Campus/Community Leadership
Chapter Services
Finance
Judicial
Membership
Operations
Public Relations
Recruitment
Safety
Scholarship
2020 IFC Performance Assessment
Ó North American Interfraternity Conference
%Y
Score