Material Management
Master Data
Management
Purchasing Activities
Inventory
Management
Vendor, Customer &
Material Master
P2P Cycle/ Vendor
Management
Inflow of Material
Business Partner (BP)Vendor Or Customer
Purchasing & Sourcing
Outflow of Material
What is Material Management?
Material Management is the module in SAP that consist of Master data
management, purchasing & Sourcing & Inventory management. The
main objective of MM is to make sure that materials are always kept in
proper quantities without shortages in the organization.
Organization Structure of SAP MM
Client (Callaway Golf)-US Based (Parent Company)-USD
Co Code:- 2700 (India)-INR
Plant (CAPL)
SL:- HG
(Hard Goods)
CAP1
SL:- SG (Soft
Goods)
Purchase
CAP2 Org-CAPO
CAP3(Centralized)
Purchase Group-PG
Co Code :- 5100
(Australia)-AUD
Organization Structure of SAP MM
Company Code:- VI12 (Vijay Sales Faridabad)
Corporate
Corporate Office
Office
Purchase OrgVIPR
PG
PG
AccountingAP/AR/R2R
Sales
Organization
VISO
Admin Team
Plant of Vijay Sales (Inventory Management)
Storage Location :- Electronics
(VIPLEL)
Storage Location :- Non
Electronics (VIPLNE)
Laptop, LED, AC, Refrigerators
Mobile Phone, Bags, Covers
Purchase Org-CAPO (Centralized)
Plant-VIPL
Storage Location-VIPLEN & VIPLNE
Purchase Organization-VIPR
Purchasing Group-PG
Whirlpool
(Group of
Company)
Whirlpool
India
Whirlpool
Singapore
Whirlpool
Europe
Whirlpool
Japan
WHIN
WHSG
WHEU
WHJP
Plant 1
Agri Machinery (CC)
Plant 2
Escorts Group of
Company
Plant 1
Tractor (CC)
Plant 2
Agri Machinery
(CC)
Escorts Group
of Company
Tractor (CC)
Storage
Location1
Storage
Location 2
Storage
Location 1
Purchase
Org
Centralized
Co Code
Specific
Plant
Specific
Centralized Purchase Organization
In this organization, all purchase activities are conducted by a
single central unit.
Agri
Machinery
Escorts
Group of
Company
Tractor
Purchase
Org
Company Code Specific Purchase Organization
In this, purchase organization is responsible for procuring the
goods or services at company code level. For example, if the
company has 10 legal entities (Company Code) then 10 purchase
organization is responsible for purchasing the goods or services.
Escorts Group
of Company
Agri
Machinery
Purchase org
Tractor
Purchase Org
Plant Specific Purchase Organization
In this, purchase organization is responsible for procuring the
goods or services at plant level. For example, if the company has 2
legal entities (Company Code) & each Company code has 2 plants
then 2 X 2 = 4 purchase organization is responsible for purchasing
the goods or services at plant level.
Agri
Machinery
Escorts Group
of Company
Plant 1
PO 1
Plant 2
PO 2
Plant 5
PO 5
Plant 6
PO 6
Tractor
Corporate Office
Purchase OrgVIPR
PG 1
PG 2
AccountingAP/AR/R2R
Sales
Organization
VISO
Admin Team
Master Data Management In
Vendor
Material
MDM
GL
Customer
What is Master Data Management in SAP
Master data in SAP is used as a base for any transaction. If you are
purchasing, selling, producing whatever the activity it may be , it
required certain master data to be maintained in the system. We
have vendor master data, customer master data, material master
data, General Ledger etc.
Vendor (VMD)
Material Master
Customers (CMD)
GL (General Ledger)
Types of Data
To record any transaction, there should be master data in our
system.
Types of Data
Expense Account Dr—GL -MDM (COA)
GST Input Account Dr—GL -MDM (COA)
To Vendor Account--VMD
Master Data
Transaction
Data
To Record the above transaction, we
must have the master data in our
system. Without Master Data, we cannot
perform any activity.
Transaction data related to day to day
transactions in the organization.
Vendor Master Data
Vendor master data contains information about the vendors that
supply various goods/services to company or Plant. This
information is stored in individual vendor master records.
Vendor Master Data is created at two levels & three level in SAP.
By T Code BP
 General Level
 Company Code Level
BY T Code BP
 General Level
 Company Code Level
 Purchase Org Level
Two level vendor is created where organization doesn’t have the
purchase department but the fact is hardly any organization creates
vendor at two level.
Company always create vendor at three level.
What is Account Group in SAP
Vendor account group is a Classification of vendor records into group
that have similar characteristic in which vendor master data is created.
Each group is assigned to a number range in SAP. For Example Domestic
Vendor, Foreign Vendor, Raw Material Vendor, Finished goods vendor
etc.
Vendor Account group is upto four digit No in SAP.
Account Group
Domestic Vendor
ALW Ltd
Expeditors
One Time
Vendor
Foreign Vendor
Perry Ellis
Montane
Kid Line
Production
Vendor
Service
Vendor
Process of Creating Vendor in SAP
Receiving
Request On
Email for
Creation of
Vendor
Check
Document
ation &
Approval
Check
Duplicity
of Vendor
Y
e
s
No
Need to
create it
NO
Creation of
Vendor/Supplier
in SAP By T
Code BP
You may receive the request via email
for creating the vendor along with the
VMD Form (Vendor Master data Form)
Receiving
Request On
Email for
Creation of
Vendor
You may receive the request on
some tool used by the company
VMD Form
Vendor Master Data form should be
duly filled. We need check the proper
documentation like the PAN NO, VAT
NO, GST NO, Bank Details etc should
be attached with the form
Check
Documentation
& Approval
Apart from the VMD form, Approval
of the concerned person (Finance
Manager or Director) should be
there. If Finance Manager or Director
is on leave then additional approval
is required.
GST Certificate
Bank Details
PAN No
If all the documents are correct, then
we need to check whether the vendor
is already created in the system or not
by using T Code BP.
Check
Duplicity
of Vendor
No Need to
create it
If the vendor is already created in the system, even
then you have to check the complete details & capture
all the details in the VMD form & Confirm that vendor
is already created.
In BP, vendor is created at three
levels.
1. General Data
2. Company Code Data
3. Purchase Organization data
Creation of
Vendor in
SAP By T
Code BP
In General Data, we have to mention
the Vendor Name, search Term,
Address, Country, Telephone No, PAN
No, VAT No, GST No, Bank Details,
Contact person etc.
In Company Code Data, we have to
mention the Reconciliation Account,
Cash Management Group, payment
terms etc.
In Purchase Org Data, we have to
mention the order Currency, Terms of
Payment etc.
Go to T Code BP & Click on Organization.
So we have gone through there are three level
1) General Level:- 00000 Business Partner (Gen)
2) Grouping must be DOVI
Click on Identification & give the Industry & the GST No as mentioned
in VMD foam.
Click on Payment transactions & Enter the details
19:- In for India, 20:- Bank Key (IFSC Code), 21:-Bank Account No
22:- Account Holder (Saving or Current) , 23:- Account Name
Enter & Save it. You will get the Business partner Number
Click on Change/display icon to open the BP & give the roles of
(FLVN00) of company code.
Click on Company code, Delete the company code 1710 & Enter VI12
Search the reconciliation account as creditors.
Payment Terms is the terms between buyer & seller for releasing the payment. It
Could be immediate, 30 days, 45 days depends on company to company.
Payment Method is the way of releasing the payment. It could be bank transfer
or issuing cheque.
House bank is the bank where the company has a account with. You can use
them for process the transaction.
Save the data. Now vendor is created & vendor code is generated by Sap. Now
vendor is created for two level, General & Co Code Level, we have to give roles
of purchasing i.e the third role.
Now give the roles of FLVN01 for Purchase Org/Supplier.
Click on purchasing, Enter Purchase org as VIPR & give order currency &
payment terms & Save the data. Vendor is fully created for procuring goods or
services.
Reply to the same mail mentioning the vendor code.
For changes in the Vendor, the mail come from the concerned team
(purchase team) with the approval of HOD or the concerned person.
The team may ask to change the bank details, Payment terms etc.
Go to T Code BP, Search the Business Partner with Name & Enter &
Double Click on the vendor.
In Previous version of Sap ECC, we use the T Code XK02.
Go to T Code BP, Search the Business Partner with Name & Enter &
Double Click on the vendor.
In Previous version of Sap ECC, we use the T Code XK03.
Blocking a vendor means temporary block the vendor for the time
being you are not going to do any business/purchase with the vendor.
It Could be several reason.
We can block the vendor at company code level & purchase org level.
Block request must come from the concerned team (Purchase Team)
Go to T Code BP, Search the Business Partner with Name & Enter &
Double Click on the vendor. You can display the details of the vendor.
In previous version of Sap ECC, we use T Code XK05
Blocking at purchase org level.
Blocking at Company Code level.
Flag for deletion means the vendor will be completely removed from
the system.
We can delete the vendor at company code level & purchase org level.
Deletion request must come from the concerned team (Purchase Team)
Go to T Code BP, Search the Business Partner with Name & Enter &
Double Click on the vendor. You can display the details of the vendor.
In previous version of Sap ECC, we use T Code XK06
Deletion at Company Code level.
Deletion at Purchase Org Level.
You can delete the business partner General details (00000 Gen) by
BUPA_DEL T Code. Sap doesn’t recommend to delete the general
details or the business partner hence we need to archive the business
partner by BP T Code.
Open the Business Partner, Go to Status and tick on Archiving Flag.
We can see the changes in the vendor by T Code XK04.
The mass maintenance enables you to change a large group of master
data at once. T Code is XK99.
For Example, I want to Change the payment terms of all the vendors to
0003. Go to the Fields Tab & search Payment Terms.
Block the payment terms & Execute it.
Click on the multiple selection. Search the vendor & Copy it.
Give the new Payment terms & Click on mass change icon & save it.
Changes has been made.
Extension of vendor means adding the same vendor to another
company code or purchase organization. For Extension, Vendor must
be available in the system.
Extension is possible at company code level or purchase org level.
For Example, In the organization we have two purchase organization,
VIPR for material vendor & VISR for service vendor. Vendor A is created
in VIPR purchase organization & we are procuring the material from
Vendor A. Now we decided to get the services from the same vendor.
So if we create the service PO with Vendor A, system will give me an
error this vendor is not available in VISR (Purchase Org of services)
hence we need to extend the vendor in VISR to get the services from
the same vendor.
Vijay Sales
(Group)
Vijay Sales
Faridabad (CC)
VIPR-Purchase
Org
VISR-Purchase
Org
Vijay Sales
Gurgaon (CC)
Search the Business Partner & Double click on it.
Click on Change Button, Select Supplier Role & Click on purchasing
Click on Switch organization.
Enter Purchase Org, Order Currency & Payment Terms & Save it.
Error if vendor is not extended.
 Tables are the space where the information is stored.
 We can also check the accuracy from Tables.
 We use multiple tables to get the data.
Tables
SE16N
LFA1
LFB1
LFM1
LFBK
General Info
Co Code
Info
Purchase
Org Info
Bank
Details
 For Example, Our manager needs the vendor data that contains
Vendor Code, Vendor Name, GST No, Payment terms, Payment
method & Order Currency. So for this, we use multiple tables to get
this data & use excel operations to make it.
Question:- 1 What is Vendor Master Data Management?
Answer:- Vendor master data contains information about the vendors
that supply an enterprise. This information is stored in individual
vendor master records.
For any transaction, we must have a master data in our System.
Question 2:- What is the Process of creating the vendor in your current
organization?
Answer:- First, we receive the mail from the procurement/purchase
department regarding the creation of vendor. In Mail, VMD Form along
with the approval of the Authorized person should be attached.
Then we verify the documents along with the Approval.
Once the documents & Approval is verified, then we check the duplicity
of the vendor by using T Code BP. If there is no duplicity, then we
create the Vendor by the same T Code & confirm the vendor code over
the same mail.
Question 3:- What are the challenges while creating the vendor?
Answer:- We face a number of challenges while creating the vendor.
Sometime the documents are incomplete so we need to approach to
the concerned person & ask them to provide the complete documents
Sometimes the approval is missing so we need to approach to the
concerned person & ask them to provide the approval of the
authorized person.
Sometimes the vendor has already existing in the system so we need
to approach to the team & ask them that vendor is duplicate & share
the details of the already existed vendor to confirm to proceed with
this vendor or create the new vendor.
We put the request of vendor creation on Hold.
Question 4:-At what level the vendor is created?
Answer:- Vendor is created at three level, General Level, Co Code Level
& Purchase Org Level.
In General Level, we have to mention the Vendor Name, search Term,
Address, Country, Telephone No, PAN No, VAT No, GST No,
Bank Details, Contact person etc.
In Company Code Data, we have to mention the Reconciliation
Account, Cash Management Group, payment terms etc.
In Purchase Org Data, we have to mention the order Currency, Terms
of Payment etc.
Question 5:- What is Purchase Organization?
Purchase organization is an independent physical organizational entity
that are responsible for procuring goods & services with negotiations,
terms & conditions from vendor.
Normally it is a department in an organization with the name of
purchase or procurement department.
Question 6:- What activities are you performing in your current
organization?
In my current organization, I am performing various activities like
Checking request & the documentation, Creation of Vendor,
Modification of Vendor, Extension of vendor, Checking duplicity of
vendor, coordination with cross functional team for the queries
or the shortcomings in the data, Exporting the vendor details
from the Table LFA1 ,LFB1, LFBK & LFM1.
Question 7:- How many request that you receive for Vendor or
Customer Creation & how long will it take to prepare it?
Answer:-I receive approx. 20 to 30 request for creation/Modification/
Extension of vendor or customer & it depends if the documents &
approval is there then it takes around 20 minutes to create it.
Question 8:- How which T codes are you currently working on?
Answer:-I am working on BP, Xk04, XK99 for vendor & same for
customer, apart from that we have LAF1, LFB1, LFBK, LFM1 for using
Tables to export the data.
Question 9:- In which department are your working ?
Answer:- I am into MDM department whose responsibility is to create
the vendor , customer & Material. There is another department MDM
(COA) Chart of Accounts---P&L/B/s whose responsibility is to create
the GL.(General Ledger)
Question 10:- How do you modify the vendor?
Answer:- First, we receive the request for the modification of vendor
from the Concerned person, then we go to BP, Search the BP Code,
Double click on it & Change the field as per the requirement & Save it
& confirm the same over mail.
Question 11:- How can you do Extension of Vendor?
Answer:-Extension is Possible at Company Code level & Purchase
Organization level. For extension vendor or customer is already
created in the system & as per the request received from the purchase
department we have to extend the vendor.
Question 12:- What is Sales Organization?
Answer:- Sales organization is an independent physical organizational
entity that are responsible for Selling goods or services with
negotiations, terms & conditions to Customer.
Question 13:- What is the process of creating the customer?
Answer:- First, we receive the mail from the Sales department
regarding the creation of Customer. In Mail, CMD Form along with the
approval of the Authorized person should be attached.
Then we verify the documents along with the Approval.
Once the documents & Approval are verified, then we check the
duplicity of the Customer by using T Code BP. If there is no duplicity,
then we create the Customer by using Same T Code & confirm the
Customer code over the same mail.
Question 14:- What are the challenges while creating the Customer?
Answer:-We face a number of challenges while creating the Customer.
Sometime the documents are incomplete so we need to approach to
the concerned person & ask them to provide the complete documents.
Sometimes the approval is missing so we need to approach to the
concerned person & ask them to provide the approval of the
authorized person.
Sometimes the Customer has already existing in the system so we
need to approach to the team & ask them that Customer is duplicate &
share the details of the already existed Customer to confirm to
proceed with this Customer or create the new Customer.
Question 15:-At what level the Customer is created?
Answer:- Customer is create at three level General Level, CC Level
& Sales Org Level.
In General Level, we have to mention the Customer Name, search
Term, Address, Country, Telephone No, PAN No, VAT No, GST No,
Bank Details, Contact person etc.
In Company Code Data, we have to mention the Reconciliation
Account, Cash Management Group, payment terms etc.
In Sales Org Data, we have to mention the order Currency,
Terms of Payment etc, Shipping details, Billing information & Partner
functions.
Question 16:- How do you modify the Customer?
First, we receive the request for the modification of Customer from the
Concerned person, then we go to BP, select the BP code, click on
double click on it & change the field as per the requirement & Save it &
confirm the same over mail.
Question 17:-How can you do Extension of Customer?
Answer:- Extension is Possible at Company Code level & Sales
Organization level. For extension customer is already created in the
system.
Question 18:-What is your KPIs (key Performance Indicators)?
Answer:- My KPIs are: To check Vendor or customer should not create duplicate.
 To Create the Vendor or Customer as per SLA
 To Ensure Complete documents should be verified before creating
it.
 To Provide the data to the client or the manager on Time.
Question 19 :- What is the SLA/TAT to create the Vendor/customer?
(Service Level Agreement).
Answer:- SLA to create the Customer or Vendor is 48 hours
SLA is an agreement between the company & the client to perform the
task at a specified time.
Question 20:- What is the diff between VMD & CMD?
Answer:1) VMD means vendor master data & CMD means customer master
data.
2) IN VMD, we get the data or the details from the purchase
department while in CMD we get the data or the details from the sale
department.
Question 21:- What is your accuracy?
Answer:- My accuracy is almost 95% sometimes we made some clerical
mistake in terms of typical error that we need to check & modify it with
the help of tables.
Question 22:- How do you check your accuracy?
Answer:- With the help of tables, we export the data in Excel & check
our accuracy & also find the mistake if any.
Question 23 :- What is SOPs?
Answer:- SOP is the Standard operating procedure, it is a document
that provides step by step instructions on how to perform a particular
business activity. Normally it is prepared in word document & also
contains images to help clarify their instructions.
Question 24: Do you prepare any SOP in your current organization?
Answer:- We prepared the Sop pertains to vendor and customer
creation in which we captured the step by step instruction. The SOP is
signed by the manager or the client. When an employee newly join the
company then Sop acts as guide to make him understand the business
process or how to do the activity.
Question 25:-How do you Extend the vendor?
Answer:-For Extension, vendor should be already existing in the
system. Extension is possible at CC or Purchase organization level
For Example:- Whirlpool is a group of company having two company
code of Australia & India. Vendor is providing the services in Australia
Now the same vendor will provide the service In India as well. So we
have to extend the vendor to India company code. So payment terms &
reconciliation account will be changed if it is at co code level.
Rest general level & Pur Org level will remain same.
Question 26:- What is your daily routine?
Answer:- Since i am into UK (12 to 9) shift, so my day starts at 12PM,
First i need to check my mails & start working on it. Normally i receive
approx. 30 to 35 mails for creation, modification & Extension. It takes
around 4 to 5 hours. Apart from that, i also need to work on the
reporting part pertains to Vendor or customer. We use tables in sap to
export the data, apply formulas & share with the management or the
stakeholders.
Question 27:- In request, if you find any missing or incorrect info so
what would you do?
Answer:- In that case, we put the request on hold, we need to
approach to the concerned person & get the rectified details or the
missing details & create the vendor or customer accordingly.
Question 28:- How Comfortable you are on Excel?
Answer:- I am very much comfortable in Excel, I perform the basic &
the advanced operation including Vlookup, Vlookup array, Index
Match, PivotTable, Sumif etc.
Question 29:- How will you rate yourself out of 10?
Answer:- I will rate myself 7.5 to 8 as excel is very wide & difficult
to cover the entire excel.
Question 30:- Do you approach to Vendor or customer directly or is
there any person that you need to approach?
Answer:- No, We don't approach to vendor or customer directly, there
is a concerned team that we need to approach in case of any query.
Question 31:- What is the difference between Two Level & Three Level
creation?
Answer:- Two level contains info of General & Company code level
while three level info contains general level, CC level & purchase or
Sales org level.
We use three level info at the time of creation of vendor or customer
as hardly organization has not having any purchase org or Sale org.
Question 32:-What is Partner Functions?
Answer:- Partner function is a common term used in the system which
describes the people and the organization with whom the business is
carried out. Normally in creation of customer we have Bill to party,
Sold to party, Ship to party & Payee.
Bill to party means who receives the billing document
Sold to party means who places the order
Ship to Party means who delivers the product
Payee means the person who pay for the product or service
Question 33:- What kind of report that you need to prepare ?
Answer:- Normally i prepare the report pertains to vendor or customer
creation. We use the table like LFA1, LFb1, LFBK, KNA1, KNB1 etc
from where we need to export the data & prepare the files of vendor
or customer master data.
Question 34:- How many account heads (customer or Vendor) do you
have?
Answer:- Approx. 4000 to 5000
Question 35:- How many request do you receive on Monthly basis?
Answer:- Approx. 300 to 350 pertains to creation, modification &
Extension.
Question 36:- You receive the request on mail or hard copy?
Answer:- On Mail.
Question 37:- What is outlook?
Answer:- Outlook is professional emailing system used in a corporate
for mailing purpose.
Question 38:- What is Mass Maintenance in Case of vendor?
Mass maintenance is a process of changing multiple master data
entries at once. Mass maintenance of master records is required when
there are a lot of existing master records and you need to change
certain data fields in those records. For example, in multiple vendor
masters at one time. The T Code for mass maintenance is XK99 in case
of vendor & XD99 in case of customer
Question 39:- How do you verify the GST No & the PAN No of Vendor?
Answer:-We need to authenticate the GST No or the PAN No via
Government portal.
Question 40:- What is Business Partner?
Answer: In ECC we have a Vendor & customer master data but in S4 HANA it
is replaced by Business Partner. Now T Code for creation of vendor
or customer is obsolete now we have to use BP
 In SAP S4 HANA, Business Partner is the leading object & Single entry
point to maintain Business Partner, Customer & Supplier (Vendor)
master data.
 In ECC, we have Vendor or customer master data, In S4 HANA it is
only Business Partner.
Question 41:- What are the KRAs in your current organization?
Key result areas
Answer: There is no duplicate vendor or customer created in system.
 We verified complete set of documents before creating it.
 We created the vendor or Customer as per SLA
 We generated the reports & shared with manager or client without
any fail.
Question 1:- Introduce yourself, brief yourself, Walk me through your
resume, Go through your resume, I am interested to know about you,
your qualification, Education, experience etc.
Answer: Answer: Name:- Hi , I am Rahul
 Live:- I stay in Faridabad at Sector 11
 Qualification:- I Completed my Btech from MD University
 Experience:- I have a total experience of 2 Years &
 Currently i am working with XYZ Ltd As an Operation Executive
 & my Job Responsibilities:- responsibilities are: I) I am taking care of activities pertains to Vendor & Customer
Master data
 II) I create/Modify/ Extent the vendor as per the communication
received from Purchase Team .
 III) In the same way, i have to create the customer in sap as per the
request received from the Sales Team
 IV) We need to adhere the SLA to perform the activities.
 V) In case of any discrepancy, we need to approach to the cross
functional teams & resolve it.
 V) Apart from that, i am into reporting part as well.
 VI) I prepare the reports as per required by management which
includes report of vendor & customer created in the system.
 VII) I also need to prepare the SOPs (Standard Operating procedure.)
 IT:- I am performing all these activities on SAP S4 HANA &
 have good working knowledge of Excel.
 Family Background:- So far as my family background in concerned,
My father is a businessman & my mother is a house wife, I have one
brother & one Sister.
 Strength:- Positivity, Willing to learn new things, Punctuality,
Discipline are some of the trait of my personality.
 No Need to mention your weakness
 Thanks is all about me
Question 2:- Why are you looking for a Job Change?
Answer:- For the sake better Opportunity & skill development, I am
looking for a Job Change.
For the sake better opportunity & enhancing my area of domain
(Profile), i am looking for a Job Change
For professional & personal development, i am looking for a job
change.
Question 3:- Where do you see yourself after 5 Years?
Answer:- After 5 years, I will see myself as an AM or TL in this
organization
After years, I will see myself as TL with important profile.
Question 4:- What skills Will your reach to be manager?
Answer:- My decision making ability, positive attitude & learning
attitude will reach me there.
Question 5:- What is your Short term goal?
Answer:- My short term goal is to get this job & to accommodate
myself in new environment.
Question 6:- What is your long term goal?
Answer:- My long term goal is to prove myself as an assets of the
company by implementing the things that i learnt from my previous
experiences.
Question7:- What is your current CTC (Cost to Company)/salary?
Answer:- My Current CTC is 3.1 lakh.
Question 8:- Is this a fixed salary or is there any variable part involved
in it?
Answer:-Its all fixed.
Question 9:- Do you get your salary in Bank or in Hand?
Answer:- In Bank
Question 10:- Do you have the pay slips & appointment Letter with
you?
Answer:- Yes I have
3 months pay slip
appointment letter
experience/reliving letter
Question 11:- What is your expectations?
Answer:- 4.2 Lakh to 4.5 Lakh
Question 12:-Is it negotiable?
Answer:- Yes it is
Question 13:- What is your notice Period?
Answer:- It’s 15 Days
Question 14:- Is it negotiable?
Answer:- Yes it is
Question 15:- Are your ready to work in US Shift (Night Shift 5:30 to
2:30)?
Answer:- Yes i am comfortable
Shift:- UK:- 12PM to 9 PM
US:- 5;30 to 2:30 AM
Aus:- 4 AM to 1 PM
Question 16:- Did you ever try in genpact before?
Answer:- No
Question17:- What is your weakness?
Answer:-I cant so NO to anybody/any work:- but at the same it
hamper my work as well.
I can do 2 work Simultaneously:- but sometimes it affects my accuracy.
Question 18:- How much is your total experience?
Answer:- I have a total experience of 2+ Years
Question 19:- How much is your relevant experience?
Answers:- Same 2+ Years
Question 20:- Did you ever try in genpact before?
Answer:- No
Question 21:- Is there any deduction from your salary?
Answer:- No its all fixed (No PF Deduction)
Question 22:- Why should i hire you?
Answer:- With reference to my job Profile I satisfy all the
requirement for this job.
I have a 2 experience in MDM that is the key requirement for this Job
My Excel Expertise make me different from other
& being a young one i can accommodate in any shift & stretch as per
the process requirement.
Question 23:- Why do you want to Join Accenture/Genpact?
Answer:- Its a well know brand & provides great amenities &
environment to its employees. It will be a privilege for me to work with
such a brand as everyone want to be a part of it.
Process of Creating Customer in SAP
Receiving
Request On
Email for
Creation of
Customer
Check
Document
ation &
Approval
Check
Duplicity
of
Customer
Y
e
s
No
Need to
create it
NO
Creation
Customer
SAP By
Code BP
of
in
T
You may receive the request via email
for creating the vendor along with the
CMD Form (Customer Master data
Form)
Receiving
Request On
Email for
Creation of
Customer
You may receive the request on
some tool used by the company
VMD Form
Customer Master Data form should
be duly filled. We need check the
proper documentation like the PAN
NO, VAT NO, GST NO, Bank Details
etc should be attached with the form
Check
Documentation
& Approval
Apart from the CMD form, Approval
of the concerned person (Finance
Manager or Director) should be
there. If Finance Manager or Director
is on leave then additional approval
is required.
GST Certificate
Bank Details
PAN No
If all the documents are correct, then
we need to check whether the
Customer is already created in the
system or not by using T Code BP.
Check
Duplicity
of
Customer
No Need to
create it
If the Customer is already created in the system, even
then you have to check the complete details & capture
all the details in the CMD form & Confirm that
Customer is already created.
In BP, Customer is created at three
levels.
1. General Data
2. Company Code Data
3. Sales Organization data
Creation of
Customer
in SAP By T
Code BP
In General Data, we have to mention
the Customer Name, search Term,
Address, Country, Telephone No, PAN
No, VAT No, GST No, Bank Details,
Contact person etc.
In Company Code Data, we have to
mention the Reconciliation Account,
Cash Management Group, payment
terms etc.
In Sales Org Data, we have to mention
Sales Order Info, Shipping Info, Billing
Info, Check Partner Function etc
Customer Creation is the work of CMD Team (Customer Master Data )
T Code is BP to Create, Modify or Display the Customer
1. General Details:- Name, Address, GST, Bank Details etc
2. Co Code:- FLCU00, Recon, Payment Terms
3. Sales & Dis:- FLCU01:- Order, Billing, Shipping etc.
In Previous Version of Ecc, we use XD01 T Code to create it.
Click on Organization to create Customer
1. Create the role of General First:- 000000 Business Partner General
It Contains:- Name, Address, GST No, Bank Details of Customer
1. Click on Display/Change Icon & Select the BP role as FLCU00
1. Click on Company Code
1. Delete Company Code & Enter 2700 (Our Company Code)
1. Payment Terms is the terms between Seller & Buyer for receiving the
payment. It could be immediate, 30days or 60 days depend on
Customer to Customer
1. We have to Extend the roles to FLCU01 for Sales & Distribution
1. Bill to Party:- Where Invoice Need to Send
2. Ship to Party:- Where Product need to deliver
3. Sold to Party:- Who Place the Order
4. Payer:- Who Pays for the goods
For changes in the Customer, the mail come from the concerned team
(Sales team) with the approval of HOD or the concerned person.
The team may ask to change the bank details, Payment terms etc.
Go to T Code BP, Search the Business Partner with Name & Enter &
Double Click on the Customer.
In Previous version of Sap ECC, we use the T Code XD02.
Go to T Code BP, Search the Business Partner with Name & Enter &
Double Click on the Customer.
In Previous version of Sap ECC, we use the T Code XD03.
Blocking a Customer means temporary block the Customer for the time
being you are not going to do any business/Sales to the customer. It
Could be several reason.
We can block the Customer at company code level & Sales org level.
Block request must come from the concerned team (Sales Team)
Go to T Code BP, Search the Business Partner with Name & Enter &
Double Click on the Customer. You can display the details of the
Customer.
In previous version of Sap ECC, we use T Code XD05
Flag for deletion means the vendor will be completely removed from
the system.
We can delete the Customer at company code level & Sales org level.
Deletion request must come from the concerned team (Sales Team)
Go to T Code BP, Search the Business Partner with Name & Enter &
Double Click on the vendor. You can display the details of the vendor.
In previous version of Sap ECC, we use T Code XD06
We can see the changes in the vendor by T Code XD04.
The mass maintenance enables you to change a large group of master
data at once. T Code is XD99.
For Example, I want to Change the payment terms of all the Customer
to 0003. Go to the Fields Tab & search Payment Terms.
Block the payment terms & Execute it.
Click on the multiple selection. Search the vendor & Copy it.
Give the new Payment terms & Click on mass change icon & save it.
Changes has been made.
Extension of Customer means adding the same Customer to another
company code or Sales organization. For Extension, Customer must be
available in the system.
Extension is possible at company code level or Sales org level.
Vijay Sales
(Group)
Vijay Sales
Faridabad (CC)
VSAL-Sales
Org
2700-Sales
Org
Vijay Sales
Gurgaon (CC)
Search the Business Partner & Double click on it.
Click on Change Button, Select Supplier Role & Click on S&D
Click on Switch organization.
Enter Sales Org Info Save it.
 Tables are the space where the information is stored.
 We can also check the accuracy from Tables.
 We use multiple tables to get the data.
Tables
SE16N
KNA1
KNB1
KNVV
KNVP
General Info
Co Code
Info
Sales Org
Info
Partner
 For Example, Our manager needs the vendor data that contains
Customer Code, Customer Name, GST No, Payment terms, Payment
method & Pricing Procedure. So for this, we use multiple tables to
get this data & use excel operations to make it.
Question:- What is Material?
 Material in sap is the logical representation of certain goods or
service that is an object of production, sales, purchasing, inventory
management etc. For Example. It can be a car, a car part, gasoline,
transportation service or consulting service.
 What is Material Master?
 The material master contains information on all the materials that a
company procures or produces, stores, and sells.
 What are the Types of Material?
 There are three types of material
Raw Material (ROH)
Semi Finished goods (HALB)
Finished Goods (FERT)
Question:- What is the hierarchy to create a material?
1. Material Type:- explains what type of material we are procuring.
It Could be ROH, HALB, FERT, Trading goods
2. Material Group:- means grouping of material of same attributes. for example
electronics, metals Pumps, services.
Finished product (Material Type)
Electronics:- (Material Group)
I Phone (Material)
Nokia (Material)
Samsung Phone (Material)
3. Material Class:-means the material that have similar characteristic.
Many companies doesn't have the material class. It depends upon company to
company.
I Phone
I phone 6S
I Phone 13
I Phone Pro
4. Material:-Material is the final product.
I Phone
1. Material Type:- Finished Goods
2. Material Group:- Electronics
3. Material Class:- I Phone
4. Material 1:- I Phone 13
Material 2:- I Phone 13 Pro
Material 3:- I Phone X
Question:- What is Industry Sector?
It refers to which industry the material belongs to
MM01:- To create Material/Extension
MM02:- To Change Material
MM03:- TO Display Material
MM04:- To view Changes of material
MM06:- Flag for deletion
MM60:- List of Material
MM17:- Mass Maintenance
MARA – Material Master General data
MARC – Material Master Plant data
MARD – Storage location data
MVKE– Material Master sales data
MAKT – Material description data
MBEW – Material Valuation data
MARM – Unit of Measure
Go to MM01 T Code & select the Industry Sector & Material Type & Click on Org
Level & Select views:- 1) Basic Data 1 2) Basic Data 2 3) Purchasing 4) General
Data 1) 5) General Data 2 6) Accounting 1 & then Click on Org Level & Enter
Plant & Storage Location.
Enter the information in basic data 1 Tab.
Nothing to fill in basic data 2 Tab
In Purchasing we need to fill the Purchasing Group:- PG, Click on Automatic PO
if you want to create the PO automatically.
In Purchasing we need to fill the Purchasing Group:- PG, Click on Automatic PO
if you want to create the PO automatically.
In General Plant Data 1:- Nothing to Fill.
In General Plant Data 2:- Nothing to Fill.
In General Plant Data 2:- Nothing to Fill.
In Accounting 1:- Mention the Valuation Class & the Standard Price.
A valuation class is used to determine the general ledger account for the
materials stock account. In automatic account determination, valuation classes
must be created and then assigned to material types.
Material has been created.
To Change material, Use MM02.
Give the material Code & Select the views & Click on Org views.
Change as per the requirement & Save it.
Purchase Requisition-ME51N
Request for Quotation-ME41
Quotation-ME47
Price Comparison-ME49
Purchase Info Record-ME11
Purchase Order-ME21N
Material Receive-MIGO
Invoice Processing-MIRO
Purchase requisition is a document which is generated by the
production or any of the department that requires the material & sends
to the purchase department regarding the quantity & within the time
frame. PR is a internal document.
The account assignment category determines: The nature of the
account assignment (cost center, sales order, and so on) Which
accounts are to be charged when the incoming invoice or goods
receipt is posted.
Now this PR is forwarded by the Purchase Executive to different vendor
to get the best price of the required material. It is the external
purchasing document. After that these vendor will submit the
quotation to the company.
Here we have to maintain the quotation received from multiple vendor
for price comparison.
On the basis of quotation maintained in Sap, It automatically compare
the price & whichever is the best, the system will give the Rank
ME21N to Create PO
ME22N to Change PO
ME23N to Display PO
ME2L to Display PO by Vendor
ME2N to Display PO By Material
After generating of PO & before GRN, the material will come under On
Order Stock.
No Accounting Entry is created at the time of PO.
Entire Inventory management is depends on Goods Issue, Goods
Receipt & transfer Posting.
In case of Goods Issue & Receipt, Accounting Entry will be created
(Physical Movement) while in case of transfer posting no accounting
entries are created.
Accounting Entry will be created
Inventory/Stock Account Dr (BSX)—Create the GL & Link it by OBYC
To GRN Account (WRX)-Create the GL & Link it by OBYC
To Price Diff Account (PRD)- Create the GL & Link it by OBYC
Movement Type is 101 for receiving goods via PO
GRN is a balance sheet account in which the Balance never zero
After GRN has been posted, Stock Comes under Unrestricted Use
Purchase requisition is a document which is generated by the
production or any of the department that requires the material & sends
to the purchase department regarding the quantity & within the time
frame. PR is a internal document.
What is PIR:- Purchase info record is a source of information to the
purchasing department. It contains data on a certain material and the
supplier of that particular material. It provides information about
which vendors can supply which material at what price.
PIR Contains:



Prices & Conditions
The number of last purchase order
Tolerance limit for over delivery & under delivery
The Planned delivery Time
ME11:- Create
ME12:- Change
ME13:- Display
ME14:- Changes
Maintain PIR from PO
ME15:- Flag for Deletion
MEMASSIN:-Mass Maintenance
PIR links the vendor & the material. At the time of creation of PO,
System picks the price automatically.
These are reminder that we need to send to the vendor in case of delay
in delivery.
In case vendor has a different material number, than your material
number, you can mention here
In PO Unit of measure, Sometime 1 Bag contains 10 Items that we can
mention it there.
Once you fill the details, Press Enter, it will go to the next screen
Planned delivery time:- means number of calendar days to obtain the
goods or services.
Standard Quantity:- The quantity that we order for procuring the
material.
Minimum Quantity:- The minimum qty that we order for procuring the
material.
Minimum Remaining Shelf Life:- Minimum amount of time for which
the material must keep upon goods receipt for the goods receipt to be
accepted by the system.
Over delivery case:- the received order line quantity is larger than
order quantity.
Under delivery case: the received order line quantity is smaller than
order quantity.
Unlimited Indicator that specifies whether unlimited over delivery can be
accepted for the item.
GR Based Invoice Verification used in case of ERS.
No ERS used in case of ERS Case.
Tax Code is used in case of GST Taxes
Max Quantity:- Enter the maximum quantity for the material.
Net Price:- Enter the price, This price will come in PR or PO
automatically.
Once you fill all the details then Press Enter.
We can maintain the condition as well.
Enter & Save it
We can also maintain the PIR from PO directly
What is Purchase Order?
A Po is an agreement between buyer & seller & it is generated by the buyer. It
Contains:
A) Required Quantity
B) Agreed Price
C) Description of Goods
D) Tax Rate
E) Bank Details of Vendor
F) Payment terms
G) Place of Delivery etc…
Question : what is the relevance/Importance/Objective of PO?
Answer: Since it is an agreement between buyer & seller & in any case buyer
denies procuring the material then it acts as legal agreement for further
processing.
Now we have to create the PO from the PR. T code is ME21N. Select the
PR & Click on Adopt
Give the purchase Org & the Supplier & Give the Tax Code, Check & Save it
Entire Inventory management is depends on Goods Issue, Goods
Receipt & transfer Posting.
In case of Goods Issue & Receipt, Accounting Entry will be created
(Physical Movement) while in case of transfer posting no accounting
entries are created.
Accounting Entry will be created
Inventory/Stock Account Dr
To GRN Account
Movement Type is 101 for receiving goods via PO
Receive the Goods by MIGO.
Changes After
GRN
Material
Document No
Generated
Movement of Stock
from On Order Stock
to Unrestricted Stock
Material Master
Updated
PO Updated
What is Purchase Order?
A Po is an agreement between buyer & seller & it is generated by the buyer. It
Contains:
A) Required Quantity
B) Agreed Price
C) Description of Goods
D) Tax Rate
E) Bank Details of Vendor
F) Payment terms
G) Place of Delivery etc…
Question : what is the relevance/Importance/Objective of PO?
Answer: Since it is an agreement between buyer & seller & in any
case buyer denies procuring the material then it acts as legal
agreement for further processing.
Question : What are the types of PO?
Answer: There are many types of PO
1) Standard PO
2) Planned PO
3) Contract PO
4) Blanket PO
5) Service PO
6) Consignment PO
7) Sub Contracting PO
8) Pipe Line PO
Question: Which one is the most commonly used PO?
Answer: Standard PO.
Question :- How long is the PO No?
Answer:- 10 Digit.
Question :- What is Standard PO?
Answer:- It is most commonly used PO, it contains all the information
like Price, Quantity, Description, payment terms, delivery date, bank
details of vendor etc. For Example:- 200 kg of material of 14/kg which is
going to be deliver tomorrow.
Question :- What is Planned PO?
Planned PO:- Planned Purchase Order is a long term agreement committed to
buy goods & services from a single source.
A Complete Schedule is prepared to procure goods or services. For Example:07 Feb 2024:- Company Needs 200 Kg of Material
15 Feb 2024:-Company Needs 300 Kg of Material
28 Feb 2024:- Company Needs 400 Kg of Material
Question :- What is Blanket PO?
Blanket PO:- Blanket PO is used for long term purchase to procure goods or
services over a period of time. It is used to procure goods or services of low
importance.
For Example:- Stationary Item, House Keeping Item Etc.
We can make direct posting via MIRO, No need of GRN/SES entry.
Question :- What is Contract PO?
Contract PO:- Contract:- Contract is an agreement between buyer & Seller over
a predefined material or service over a period of time.
It is for unpredictable requirement for Mass production. Contract are of two
types:-
Quantity Contract − If the quantity is fixed then it will be a quantity contract.
For Example, Company needs800 Jackets for Employees.
Value Contract − If the value is fixed then it will be a value contract. For
Example, Company need Jackets worth Rs 50,000 for Employees.
Question :- What is Service PO?
Service Purchase order are prepared for services that are procured. Service PO
doesn’t require GRN since they have no Stock.
For Example:- Consulting Services, Maintenance, Rent etc.
Question:- What is consignment PO?
A consignment purchase order is an agreement with a vendor that allows the
product to be received, but the inventory still belong to the vendor until the
product is used.
Question:- What is sub contracting PO?
Answer:-SAP Subcontracting involves sending components to a vendor to
manufacture an assembly.
It means employ a person or a firm outside ones company to do work as part
of a project.
Subcontracting is a process of assigning or outsourcing a part of work to
another party under a contract.
Question:- What is Pipeline PO?
 A pipeline material is a material that flows directly into the production
process from a pipeline (for example, oil), from a pipe (for example, tap
water), or from another similar source (for example, electricity).
 The material type of this pipeline material is PIPE.
 Pipeline material is not stored in any storage location or plant as it is
consumed directly as & when required.
Question : How & Why do we check the PO history in SAP?
Answer: There is a T code Me23N that is used to check the PO & we can check
the purchase history as well from the same t code that determines how much
the PO consumed & whether GRN is posted or not & invoice has been booked
or not.
Question : How to check the PO in SAP?
Answer: There is a T code ME23N that is used to display the PO.
ME21N:- Create
ME22N:- Change
ME23N:- Display
Blanket PO is used for long term purchase to procure goods over a
period of time. It is used to procure goods of low importance. For
Example:- Stationary Item, House Keeping Item Etc.
 Blanket PO nullifies the need of material master/service
master/goods receipt or service entry sheet.
 We can make direct posting via MIRO, No need of MIGO entry
 As a user, there is provision to maintain a validity period in PO
 We can maintain a limit to put a cap on total spending.
 If validity period expires or the limit exhausted, invoice will be
blocked for payment.
 In Blanket PO, we need to mention the account assignment category
& Item Category
Standard PO
Blanket PO
It is most commonly used PO, it
contains all the information like Price,
Quantity, Description, payment terms,
delivery date, bank details of vendor
etc
Blanket PO is used for long term
purchase to procure goods over a
period of time. It is used to procure
goods of low importance.
For Example:- 200 kg of material of For Example:- Stationary Item, House
14/kg which is going to be deliver Keeping Item Etc.
tomorrow.
Standard PO has a short term
agreement with the vendor & it is used
for one time purchase.
Blanket PO has a long term agreement
with the vendor & we can purchase
product multiple time as it is restricted
to limit.
It is generally created in manufacturing It is generally created in both
organization.
manufacturing & Service organization.
GRN is mandatory in Standard PO
No Need of MIGO Entry
 Invoice Copy
Create
Framework PO
By ME21N
Process Invoice
by MIRO
Check PO by
ME23N
 Select Framework PO (Blanket PO), Fill the Org Data & Go to Additional
Data Tab, Fill the Validity Period.
 Fill the details & the Limit & When you click on Material data, A pop will
come where you need to fill the GL Account & Cost Center.
 Mention the Tax Code in the Invoice TAB & Check & Save the PO
 After Fill all the details of vendor part & Selecting PO, Select the Account
Assignment category.