Applied Productivity Tools with
Advanced Application
Techniques
TOPICS
Introduction to Advanced Productivity Tools
Advantages and Disadvantages of Productivity Tools
Word Processing
Timeline for the Development of Microsoft and MS Offices
MS Offices – MS Word
Mail Merge
Label Generation
Kinds of Materials
Types of Pictures
Image Placements
ADVANCED
PRODUCTIVITY
TOOLS
 Software applications that allow the data and information related
to any project to get centralized on a common platform.
 It refers to the software that people use to create, produce,
view, and modify documents, presentations, databases,
charts, and graphs.
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ADVANCED
PRODUCTIVITY
TOOLS
 In the professional world, sending out information to
convey important information is vital. Because of the
technological advancements, things are now sent
much faster than the traditional newsletters or postal
mail. You can now send much faster than the
traditional newsletters or postal mail.
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Advantages of Productivity Tools:
Productivity and
Efficiency
Enhanced
Communication
Increased
Security
Performance
Tracking
Task Reporting
Data Storage
Better
Collaboration
Reduced Human
Error and
Paperwork
Environmentally
Friendly
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Disadvantages of Productivity Tools:
IT
Resources
Technology
Issues
Complexity
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Word Processing
Is a device or computer program that provides for input, editing,
formatting and output of text, often with some additional features.
Early word processors were stand-alone devices dedicated to the
function, but current word processors are word processor
programs running on general purpose computers.
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WORD PROCESSING
Its predecessor is the Typewriter, which relied on mechanical
system in order to word. It can create documents by imprinting letters as
they were typed on the keyboard.
It later evolved onto electric typewriter and then finally, with the spread of
the personal computer, word processing was made through software
applications.
Invented by Christopher Latham Sholes together with Carlos Glidden,
and Samuel W. Soule in 1868.
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TIMELINE
April 4, 1975
October 25, 1983
November 20,
1985
August 1, 1988
Microsoft was founded by Bill Gates and Paul Allen
MS Word was first released under the name MultiTool Word developed by Charles Simonyi and
Richard Brodie who was hired by the founders of
Microsoft
Microsoft Windows (simply called as Windows) was
developed and released by Microsoft Corporation
Microsoft Office, a family of client software,
server software, and services was developed
and released, announced by Bill Gates
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MICROSOFT WORD
Word
97
Word
2002
Word
2003
Introduced the
assistant Clippit,
which was an
animated paper
clip that provides
help to users.
Word followed
the same
format, which
came with
Windows XP.
Was the first
released that
bundled MS
Word with the
other MS Office
Applications
INTRODUCTION TO WORD
Word
2007
First introduced
the ribbon in MS
Word’s
interface.
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MICROSOFT WORD
Word
2010
Further improved the
interface and brought back
the File Tab which was
replaced by the Windows
logo in version 2007.
Word
2013
Word
2016
Share the same look and icons
except for the green title bar
usually found in 2016.
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MICROSOFT WORD
Microsoft Word documents is to
create, edit, and format text-based
documents for various purposes. Microsoft
Word is a widely used word processing
software that provides a range of features
and tools to facilitate the creation and
manipulation of documents.
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The ribbon tabs is a command bar that organizes a program’s
features into a series of tabs at the top of the screen. Ribbon tabs
are composed of groups of closely related commands, designed to
help users quickly find desired commands.
Microsoft Word
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PRIMARY PURPOSE OF MS WORD
Creating Written
Content
Document Editing and
Revision
Allows users to compose
and type various types of
written content such as
letters, reports, essays,
memos, resumes, and
more. It provides a userfriendly interface and a
wide array of formatting
options to customize the
appearance and layout of
the content.
Are designed to be easily
editable, allowing users to
make changes, insert or
delete text, rearrange
paragraphs, and perform
other editing tasks. The
software provides features
like copy and paste, spell
check, find and replace, and
track changes, which enable
effective collaboration and
version control.
INTRODUCTION TO WORD
Formatting and Styling
Offers extensive formatting and
styling options to enhance the
visual appeal and readability of
documents. Users can modify
font styles, sizes, and colors,
apply various formatting styles
(such as bold, italic, underline),
adjust paragraph alignment,
create bulleted or numbered
lists, incorporate tables, insert
images, and add headers and
footers. These features help
create professional-looking
documents.
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PRIMARY PURPOSE OF MS WORD
Organization and
Structure
Collaboration and
Sharing
Provide tools for organizing
Enables collaboration among
and structuring content. Users multiple users. It supports
can create headings and
features like track changes,
subheadings, apply styles to
comments, and real-time codifferentiate sections, utilize authoring, allowing users to
table of contents functionality, work together on the same
and insert page numbers.
document simultaneously.
INTRODUCTION TO WORD
Printing and
Publishing
Can be printed directly from
the software, allowing users to
produce hard copies of their
documents. Additionally, Word
documents can be saved in
various file formats (such as
.docx,
.pdf, .rtf) for easy distribution
and sharing across different
platforms and devices.
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DOCUMENT MANAGEMENT
 The word document management describes the
process of capturing, storing, and retrieving
electronic versions of previously paper-based
documents through PDFs, word processing files,
and digital images.
 To manage their digital documents and benefit
from
additional
security,
access
control,
centralized storage, and streamlined search and
retrieval options, many companies make use of
document management tools and systems.
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FINALIZE A
DOCUMENT
 When an individual have finished making
changes to their draft Document, they can
Finalize the Document to make it available
to users to complete. Each time you finalize
a Document, you create a new Revision.
 Once a Document has been finalized, the
components of the Revision that they can
modify are limited. Some modifications
require that you create a new Document
revision while some modifications require
that you create an entirely new Document.
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Changes allowed after finalizing the
Document
Changes that require a new
Document Revision
 Document title and short title
 Adding or removing stages
 Adding or deleting elements
 Adding or removing assigned classes and/or Case
 Adding or deleting
signatures
Services
 Modifying the formatting of existing elements
 Using pages
 Modifying lists
 Modifying the Question
 Editing the header or footer of the signature
 Adding, removing, or modifying some Action Triggers
Tags in a Letter Document
 Modifying the layout of a Letter Document
INTRODUCTION TO WORD
Mail Merge
Is a handy feature that incorporates data(s) from both
Microsoft Word and Excel that allows you to create multiple
documents at once, such as letters. saving your time and
effort of re-typing the same content over and over again.
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Two components of Mail Merge
1. Form Document – It is generally the
documents that contains the main
body of the message we want to
convey or send.
Form Document
2. List or Data File – This is where the
individual information or data that needs to
be plugged-in (merged) to the form
document is placed and maintained.
List or Data File
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Label Generation
Integrating Images and External Materials
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Kinds of Materials
Pictures
Clip Art
Shapes
Smart Art
Chart
Screenshot
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Types of Pictures
Jpg/JPEG
GIF
PNG
• This is pronounced as “jaypeg“ and is the short form of .jpeg
or Joint Photographic Experts
Group. Like all the rest of the
image file extensions, it identifies
the kind of data compression
process that it uses to make it
more compatible and portable
through the Internet.
• This stands for Graphics
Interchange Format. This type of
image file is capable of displaying
transparencies. Therefore, it is
good for blending with other
materials or elements in your
document. It is also capable of
displaying simple animation.
• This is pronounced as “ping“.
It stands for Portable Network
Graphics. It was built around
the capabilities of .GIF. Its
development was basically for
the purpose of transporting
images on the Internet at faster
rates.
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Image Placement
• Is about where we put our
elements within the frame.
•
Which allows you to insert
pictures into your documents.
When you insert a picture, it is
basically placed where your
insertion point is located. You
have total control, however, over
where your picture is positioned
on a page.
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Thank you
That ends Module 4.