CRAFT VOICE IN SAFETY
CVIS GUIDELINES
Revised Apr 2016
Mission Statement
Craft Voice in Safety (CVIS) creates a culture where
everyone has a voice. Craft are taking care of craft, in
a partnership with management, through ownership,
communication and prevention to achieve our goal of
“Nobody Gets Hurt”.
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DEFINITION
OF CVIS
Craft Voice in Safety (CVIS):
•
Two types of CVIS members: ON tools, OFF tools;
•
On or off tools depends on the project’s needs; and
•
All CVIS members report directly to project management.
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ROLES AND
RESPONSIBILITIES
Chairmen and Co-Chairs
CVIS Members
•
Run meetings in an orderly and timely fashion;
•
Lead by example;
•Ensure meetings are conducted in a respectful
manner;
•
Assist in organizing CVIS events;
•
Communicate incident findings;
•Limit discussions exclusively to safety-related
topics;
•Make sure all members are heard and engaged;
•
Mentor all CVIS members;
•
Delegate CVIS tasks;
•
Provide positive leadership;
•
Facilitate communication between all shifts;
•
Communicate with front line supervisors;
•
Act as a liaison to management;
•
Follow up on action items;
•Take a leadership role in all other CVIS duties to
ensure the committee is effective;
•
Develop a group CVIS e-mail distribution list; and
•Have responsibility for bringing craft
recommendations to every CVIS meeting,
including field challenges and wins;
•Maintain and support safe work practices at all
times, in all work areas;
•
Mentor new hires;
•
Develop personal relationships with craft;
•
Take a leadership role in safety training;
–There are many different ways to incorporate
CVIS into the culture of a project.
– CVIS must be introduced and explained at
the orientation stage.
– Other opportunities for the CVIS members,
including: Mass Meetings, Tool Training and
Safety Rodeos.
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•
Promote CVIS participation with subcontractors.
•Recognize and communicate safety challenges to
the committee and management;
•Assist in the development and review of
programs and policies;
•Correct unsafe conditions and behaviors in the
field at a peer-to-peer level;
•Be the liaison between senior management and
craft to facilitate a One Team approach;
•Be proactive, guide and motivate fellow craft
towards a more positive safety culture;
•Communicate achievements/accomplishments to
the project; and
•
Protect confidentiality of information;
–CVIS members need to be able to build
trusting relationships with the craft.
– Members will not disclose confidential
information when issues are reported.
– CVIS will not broadcast any private CVIS
information (including photos) on social
media.
– The end goal is to separate the issue from
the individual, so we are able to address any
corrective actions without fear of discipline or
retaliation.
Pictures will be taken only to promote a positive safety culture and permission should be granted before
taking someone’s picture.
CVIS Do’s
ü Be approachable and available;
ü Be the voice for your peers;
ü Address issues (good & bad) with
üCommunicate the CVIS meeting minutes and
distribute to the project;
üMaintain a positive relationship with
management;
ü Provide on-the-spot feedback;
üClose out issues in a timely manner, and
ü Be a problem solver;
ü Treat everyone equally;
üMake adjustments as needed if plans/ policies
üRespond to each suggestion – either positive
üEstablish communication with other
ü Ensure that a manager attends each CVIS Dont’s
individuals/crews immediately;
report actions during weekly meeting;
or negative – while providing explanations for
the response;
meeting;
are not working effectively; and
CVIS committees.
× Be a disciplinarian;
× Become a safety cop; and
× Forget where you came from (craft).
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üDocument attendance in the minutes;
ü Communicate positive safety efforts;
ROLES AND
RESPONSIBILITIES
Foremen / Superintendents
•Allow CVIS members enough time to perform
their duties;
–CVIS meetings.
– All efforts should be made to have the
same manager attend CVIS meetings.
•Listen and help resolve items brought forward
by CVIS members in a timely manner;
– Training.
•Along with CVIS, will collectively decide on an
appropriate amount of weekly time, support
and resources to carry out duties;
–Safety Rodeos.
•
–Orientation.
•Promote the CVIS culture with clients (clients
may sit in on meetings from time to time);
–CVIS walks with management.
•
Make recommendations for CVIS members;
•
Support and promote the CVIS culture - this is
key to the success of the program;
•Deliver and discuss CVIS-supplied items; and
•Ensure that CVIS action items are addressed
appropriately and in a timely manner.
•
Communicate the CVIS schedule;
Share incident reports company-wide from
each project;
•Provide a suitable location for the meetings;
•Provide information about upcoming work or
operations;
Senior Management
•Provide feedback and reasons why decisions
are made on action items;
•Ultimately responsible for the success of the
program based on support and promotion;
•Allow CVIS to run the meeting;
•Provide a cost code to ensure CVIS members
can perform CVIS functions to relieve costs
from the operation;
•Provide members with mentorship and
coaching;
•Allow CVIS to get involved in preventative
mitigation measures on the project
(pre-incident/risk reduction, pre-planning); and
•Attend a weekly meeting between CVIS and
senior management (i.e., Project Manager,
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The Right Members
•
Positive and influential;
•
Recognized as a safety champion by peers;
•
Strong leader and desire to make a difference;
•
Appropriate knowledge of their trade;
•
Proactive and motivated;
•
Watches out for their team naturally;
•
Responsible both on- and off-site;
TRAITS OF A
GOOD CVIS MEMBER
•Participate and engage in all
aspects of safety;
•
Great listening and communication skills;
•Willing and able to learn while keeping an
open mind; and
•
Respectful.
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RECRUITMENT,
SELECTION AND
REPRESENTATION
Initial Start-Up
Before establishing a CVIS committee, the project must start with one of the following options (listed in
order of preference):
1 Start with an
experienced CVIS
member; or
2
Appoint an appropriate
craft supervisor in a
temporary (3-6 months)
role to kick start the
program; or
Establish Committee
• Initial start-up of the CVIS committee will
begin when the first craft is hired;
– After the 10th craft person is hired, a
chairman will be named.
–With more than 10 craft, the committee will
have one representative from each trade.
•After initial start-up, committee is responsible
for electing the remaining members;
•
Members should be craft employees in a nonsupervisory role;
•A CVIS team should be diverse; ideally with
someone from each trade, shift and major
subcontractor;
3 Project manager
selects two leaders
from the craft to start
the program.
•CVIS members can be chosen and voted in
from a volunteer or recommendation list;
•Recommendations for potential CVIS
members are encouraged from everyone
(before voting on membership, a conversation
should take place with the candidate to see if
they want to participate);
•Chairman and/or co-chairs are voted on
once the committee is established by CVIS
members;
•Quality over quantity is priority in developing
the CVIS team;
•It is recommended that new committees
should review best practices from other CVIS
teams on other projects;
•
Subcontractors (partners) will be involved;
by
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the cra
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craft, by th
the craft, by thebycrathe craft. Developed for the
•
The number of people on the committee should
for the craft,
ft. Developed for
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craft. Developed
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craft. Developed
craft. D
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be contingent with the needs of the project;
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by the project) will have a member on the
committee; and
–All subcontractors are welcome to
participate in meetings and/or become
full members of the CVIS committee.
•
CVIS members should be visibly identifiable;
and
– CVIS members will wear a blue safety vest
or a blue hard hat, both to have the CVIS
logos; and
–Each project will have a CVIS board
with photos of the members placed in a
highly visible area (i.e., orientation or lunch
room).
•
Removal Process of a CVIS
Member
•Member is not meeting expectations and is
talked to by chairman/co-chair;
•
Improvement plan is discussed; and
•
Management is advised of the action taken.
If no improvement is observed by the committee
by the next meeting the member is scheduled
for, the committee votes to remove or keep the
member;
he above process applies for both regular
T
members and the chairman/co-chair.
CVIS member training (recommended).
–Speak Up / Listen Up; and
How to Monitor and Measure
CVIS Effectiveness
– Relevant nobodygetshurt.com modules.
Reason to Remove a CVIS
Member from the Committee
•
A review of committee and member
effectiveness should occur a minimum of two
times per year;
•
Determine whether or not concerns are being
brought to the table;
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by the craft. De
•Monitor theft, status
ofopaction
through
ft. Developed for
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craft, by the craft.
by the cra
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RECRUITMENT,
SELECTION AND
REPRESENTATION
A CVIS Committee Member’s
Length of Service
•
Rotate members every 3-6 months;
•
Chairman may keep key/core members
longer, if needed to maintain the integrity of
the committee;
•
Former CVIS members may be reinstated;
•
Recommendation is a 20% maximum rotation
at one time; and
•
All members are expected to recommend a
replacement.
Pro’s of Term Limits
• Former members continue to build the CVIS
culture in the field;
•
Helps the committee to stay fresh; and
•
Prevents burn out.
It may not be in your best interest to rotate the
subcontractors every three months. Any member
may step down at any time. The expectation is for a
replacement to be recommended.
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MEETINGS:
STRUCTURE AND
AGENDA
How Often
•
CVIS committee is to meet weekly - multiple
meetings may be needed to include each shift;
and
•
At the discretion of the CVIS chairman and
project manager, based on the project needs
or requirements (brain storming sessions for
campaigns or policy reviews, etc.).
Who Attends
•
ll efforts by CVIS members need to be made
A
to attend all meetings;
–If unable to attend, notice needs to be
provided to the chairman by a CVIS
member or supervisor as soon as possible.
The member will provide any information
that he/she has gathered from the field to
be presented at the meeting; and
–Minutes will be provided to all members of
the committee for review.
•
•
CVIS may allocate a certain amount of time
without management involvement, if required
to discuss action items or facilitate CVISspecific discussions;
•A safety representative is strongly encouraged
to attend the weekly meetings;
•There is an open invitation to all subcontractor
representatives to attend the weekly meetings;
and
•Meeting minutes are to be taken by a nonCVIS member to allow all members to remain
engaged in the meeting.
How to Handle Multiple Shifts
•One chairman or individual leader for normal
five (5) and two (2) working rotations;
•When able, there should be one cross-shift
meeting held for day and night shifts;
•On a rotation job or turnaround schedule,
there should be multiple co-chairs leading
multiple meetings; and
ne consistent senior management
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MEETINGS:
STRUCTURE AND
AGENDA
Agenda
•
Meetings shall be structured in an efficient manner,
allowing for all relevant topics to be addressed as
noted below:
1. Call to Order
•
Introduce any new members or guests;
•
Delegate a note taker for the meeting
minutes (not a CVIS member);
•
ocument start time of meeting in the
D
minutes; and
•
emind members of time constraints and the
R
importance of staying focused on the meeting
discussion/topics.
4. Review Status of Old Business
•
eview status of old business and identify
R
areas that are open, closed or in progress;
and
•
rovide an update on open action items that
P
have been open for a long period of time and
may require more attention.
5. Open Table Discussions
•
eview the new business items slated for
R
discussion in greater detail;
•
ction items will be prioritized and addressed
A
by individuals assigned by the team; and
2. Sign In
•
ocument attendees and absentees on
D
meeting minutes; and
•
Address absenteeism after the meeting.
3. Introduction of New Business and Round Table
•
iscussion for each new item is to take place
D
during the open table forum and should be
short and to the point.
– Action items must be corrected or
addressed within the defined time frame.
•
dditional items to be discussed during
A
CVIS meetings include: project incidents,
trends, upcoming risks, construction update,
challenges and proactive initiatives.
embers share a brief description of any
M
new items; and
Delegation of Upcoming Meetings or Assignments
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CVIS
COMMUNICATION &
DOCUMENTATION
Effective communication and documentation of
CVIS efforts is a crucial step in the organization
and implementation of the CVIS program.
CVIS Communication
•Mass safety meetings with CVIS involvement;
•
Participate in craft orientation presentation;
•CVIS members schedule to be communicated
by management;
•CVIS information boards located in orientation
room and other strategic areas;
•Content to be posted on CVIS information
boards; and
– Photos of CVIS members;
– Meeting minutes (updated);
•
– Flyers
– Banners
– Nobodygetshurt.com
– Safety rodeos
– Mass meetings
– Milestone events/BBQs
CVIS Documentation
•The CVIS group will maintain a project CVIS
information binder that will include:
–An up-to-date description about the
minutes;
– A copy of the CVIS manual;
– Upcoming events (safety training); and
– CVIS achievements; and
– Anonymous input (i.e., suggestion box or white boards).
–Contact information for CVIS members and
others (safety, supervision)
CVIS forms of communication to the project.
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– Newsletters
– Bulletin board
– TVs (camp’s closed circuit TV)
CVIS
BEST PRACTICES
•CVIS committees should have no more than
15 members at one time during a weekly
meeting (ratio = 1:20);
•
At a minimum, each trade should have one
representative on the CVIS committee;
•
Use a CVIS note pad to document craft
concerns;
•
Post a “You asked. We did.” board;
•Be patient with the evolution of CVIS - it takes
time to evolve;
•Network with other CVIS committees;
–
1st Choice: a few members of the new CVIS
team to visit a mature CVIS program
(committee members, supervision, safety); or
–
2nd Choice: have an experienced/
successful CVIS member visit your project.
•Nobodygetshurt.com is a good resource for
CVIS committee members;
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•
Build a relationship with front line supervision;
•Host CVIS safety rodeos;
•
Public speaking skills desirable when selecting
CVIS members;
•CVIS should provide an update at JV
meetings;
•CVIS members work with everyone from every
trade;
•
CVIS 5-minute video (helps clarify what the
program is all about); and
•CVIS participation in the New Hire 30-day
follow up with management.
• 99% of CVIS members should be ON tools in
the field;
•CVIS members should always be training their
replacement;
•
Once CVIS, Always CVIS (stickers or shirts)
for graduated members;
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